A15 - Equinix_FSSX Order Limited Source Justification Redacted.pdf

LIMITED SOURCE JUSTIFICATION FOR A FEDERAL SUPPLY SCHEDULE PROCUREMENT

FAR PART 8

ORDERS EXCEEDING THE SIMPLIFIED ACQUISITION THRESHOLD

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1. Identification of the agency and the contracting activity, and specific identification of the document as a "Limited Source Justification."

Contracting Activity Processing the Requirement: Office of Acquisition (FA)

Name of Organization Originating the Requirement: Information Systems Division (TC) / Core Enterprise Facility Transformation (TIC)

Identification Number (purchase request/solicitation number): D-25-TC-0023

2. The nature and/or description of the action being approved. (check appropriate box)

Use of brand name Sole source award

3. A description of the supplies or services required to meet the agency's needs and estimated value.

Equinix is the only known facility that meets the requirements below:

(1.) Redundant 208v power to each cabinet; (2.) Locked cabinets to maintain the security and accountability for DEA assets hosted in the facility; (3.) Direct and secure cross-connect services for access to public cloud providers; government cloud providers - including Microsoft Azure Government (MAG) and Amazon Web Services (AWS) GovCloud; Google Cloud; Internet Service Providers; and fiber optic carriers; and (4.) 24 x 7 access to the facility.

The Disaster Recovery (DR) must be located in a different power grid from the main facility and will require dedicated caged space for twenty (20) cabinets. This site provides DR capabilities for DEA Cloud services in addition to other DEA systems.

The current Cloud facility requires high speed connectivity via leased dark fiber to the DEA Sterling Park Technology Center (SPTC) facility in Sterling, VA. This facility currently houses five (5) dedicated cabinets supporting the Cloud system.

Total estimated value inclusive of all options: $

Period of performance or final delivery date: 6 MO Base Period: 11/01/2024 – 04/30/2025 6 MO Option Period One: 05/01/2025-10/31/2025

4.

a. Authority: 8.405-6(a)(1)(i)

b. Reason for Restricting Competition: (Select one below)

(A) An urgent and compelling need exists, and following the procedures would result in unacceptable delays 8.405-6(a)(1)(i)(A)

(B) Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized 8.405-6(a)(1)(i)(B)

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(C) In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order or BPA must not have been previously issued under sole-source or limited-sources procedures 8.405-6(a)(1)(i)(C)

(D) An item peculiar to one manufacturer can be a particular brand name, product, or a feature of a product, peculiar to one manufacturer. A brand name item, whether available on one or more schedule contracts, is an item peculiar to one manufacturer. Brand name specifications shall not be used unless the particular brand name, product, or feature is essential to the Government’s requirements, and market research indicates other companies’ similar products, or products lacking the particular feature, do not meet, or cannot be modified to meet, the agency’s needs. 8.405-6(b)(1)/ 8.405-6(b)(1)

c. If applicable, explain the contractor’s unique qualifications and capabilities to support your requirement. Are there other like/similar products that meet this requirement and why you are precluding them for this acquisition?

Equinix is the only known facility to meet the requirements of the 8km proximity to DEA’s SPTC facility due to the technologies involved in establishing the high-speed connection.

5. A determination by the ordering activity contracting officer that the order represents the best value consistent with 8.404(d).

The cost and time required to migrate equipment and operational systems from Equinix to another data center is not cost advantageous to the Government. The costs that would be incurred include staffing labor, new dark fiber lease, and outages to establish new connections.

DEA's current cloud system is hosted at the Equinix facility in Ashburn, Virginia and is connected to the DEA (SPTC) via a leased dark fiber connection. The location of the facility is required to be within eight (8) kilometers of the DEA SPTC facility due to the technologies involved in establishing the high-speed connection. DEA currently holds a five (5) year contract with the provider of the dark fiber connection between the SPTC and the Equinix Ashburn facility. In addition, using this facility provides high-speed communications between DEA systems and Justice Cloud Optimized TIC Service (JCOTS) East which is located within the same facility.

Hosting the DR systems in their current location satisfies the location requirement for a separate power grid and ensures the most efficient communication path by using the same vendor for both facilities.

6. A description (summary) of the market research conducted among schedule holders and the results or a statement of the reason market research was not conducted.

During market research, DEA reviewed previous purchases for similar acquisitions. DEA reached out to other facilities to discuss distance requirements in the industry and determined there was no other source available to meet the 8km proximity requirement for connectivity.

7. Any other facts supporting the justification.

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8. A statement of the actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made.

The DEA is currently considering a long-term strategy of migrating to a different colocation facility, but has not identified a solution at this time. The DEA continues to search the market for facilities that meet the requirements stated in this document by reviewing SAM.gov, GSA and other GWAC’s for potential sources.

C O N T I N U E D O N N E X T P A G E .

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Certifications

I hereby certify that I have no financial interests of the sort addressed in subpart D of 5 CFR § 2635 that may give the appearance of a conflict of interest in regards to this Justification.

I hereby certify that I have no personal or business relationships or interests of the sort addressed in 5 CFR §

2635.502 that may give the appearance of a conflict of interest in regards to this Justification.

Requesting Official ____________________________________ Date _______________

Signature & Title

“I hereby certify that the description of the requirement meets the Government’s minimum needs and that the technical data and supporting information, which form the basis for this Justification for Other than Full and Open Competition, are accurate and complete to the best of my knowledge and belief".”

I hereby certify that I have no financial interests of the sort addressed in subpart D of 5 CFR § 2635 that may give the appearance of a conflict of interest in regards to this Justification.

I hereby certify that I have no personal or business relationships or interests of the sort addressed in 5 CFR §

2635.502 that may give the appearance of a conflict of interest in regards to this Justification.

Requesting Office Technical Point of Contact ____________________________________ Date _______________ Signature & Title

“I hereby certify that this Limited Source Justification is accurate and complete to the best of my knowledge and belief.”

Contract Specialist ____________________________________ Date _______________ Signature

Contracting Officer ____________________________________ Date _______________ Signature

“I have reviewed the subject contract action and find it legally sufficient for award.

CC Legal Counsel ____________________________________ Date _______________ (if over $750,000) Signature

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Reviews and Approvals

Competition Advocate ____________________________________ Date _______________

Chief, FAC ____________________________________ Date _______________

Bureau Procurement Chief (if over $750,000 ____________________________________ Date _______________ per JAR 2806.304) Signature

Head of the Contracting ____________________________________ Date _______________ Activity (if over $15M) Signature

Senior Procurement Executive (if over $75M) ____________________________________ Date _______________ Signature