A15 ATTACHMENT 4 - Sole Source Documentation under SAT_FAR PART 13-redacted.pdf

SOLE SOURCE DOCUMENTATION

FAR PART 13

Purchase Orders Over $10,000 but not Exceeding $250,000

Acquisitions that do not allow for competition to the maximum extent practicable must be documented in accordance with Federal Acquisition Regulations (FAR). A Limited Sources Justification is required when soliciting fewer than three sources per FAR 13.104, or when using brand name descriptions per FAR 13.106-1(b)(1). A Limited Sources Justification is not required for brand name or equal procurements. Follow procedures at FAR PART 11.104.

Type of action: sole source acquisition brand-name

DAC Number: D-26-SS-0038 Estimated total mount:

Recurring Requirement: YES NO

Delivery Date: September 01, 2026

Period of Performance:

Brief description of supplies or services required and the intended use:

New glassware washers requested to replace old and inoperable glassware washers necessary to clean Laboratory glassware at the Southeast Laboratory (SFL4) and South Central Laboratory (SFL6). SFL4 - 3 new glassware washers and SFL6 - 2 new glassware washers

Summary of the facts and circumstances that support the determination that only one source is reasonably available to supply the required supplies or services, or only the specified brand-name items can satisfy the Government’s need:

An exhaustive market research was conducted to compare a variety of models of glassware washers. Miele PLW 8683 CD Laboratory Glassware Washer with liquid dispensing, DryPlus, conductivity monitoring & oil resistant seals, meets all the specifications and carries all the attachments needed in a glassware washer to be used at the laboratories. The other two vendors lacked either attachments, cleaning solutions or were not ergonomically designed to meet laboratory specifications. A previous version of the Miele Glassware washers had been successfully utilized in the two laboratories for more than 10 years.

Describe in detail any market research conducted. Include results and state whether any vendors expressed interest:

An exhaustive market research was conducted to compare a variety of models of glassware washers.

Miele PLW 8683 CD Laboratory Glassware Washer with liquid dispensing, DryPlus, conductivity monitoring & oil resistant seals, meets all the specifications and carries all the attachments needed in a glassware washer to be used at the laboratories.

The SP Industries Hotpack Washer lacked volumetric pipette attachments, does not meet established cleaning protocol due to the lack of solutions required to achieve cleaning (no neutralizing acid agent solution is used) and it lacks a plinth for the washer which is not ergonomically suited.

The STERIS Reliance glassware washer do not include a water softener option which is an important requirement for the laboratories.

The Contracting Officer hereby determines that, due to the circumstances of this procurement:

Only one source is deemed to be reasonably available.

Only the specified brand-name item will satisfy the Government’s need. For orders exceeding $25,000, this Limited Source Justification shall be made available together with the solicitation and posted on the Contract Opportunities page on the Governmentwide Point of Entry (SAM.gov) in accordance with FAR 5.101(a)(1).

The Contracting Officer certifies that an order for the supplies or services will not be placed unless the price is found to be fair and reasonable.

Signature and title of customer

Office Code Telephone Number Date

Signature and title of contract specialist Office Code Telephone Number Date

Signature of contracting officer Office Code Telephone Number Date

November 2022 https://www.acquisition.gov/far/part-13#FAR_13_104 https://www.acquisition.gov/far/part-13#FAR_13_106_1 https://www.acquisition.gov/far/part-11#FAR_11_104 https://www.acquisition.gov/far/part-5#FAR_5_101