A14_Sources_Sought_Wood_Stove_10_27_2026_1.pdf

This is a SOURCES SOUGHT SYNOPSIS and is for informational / market research purposes only.

THIS IS NOT A REQUEST FOR PROPOSAL, QUOTATION OR BID, NOR A SYNOPSIS OF A

PROPOSED CONTRACT ACTION UNDER FAR SUBPART 5.2.

No reimbursement will be made for any costs associated with providing information in response to this synopsis or on any follow-up information.

NO SOLICITATION IS CURRENTLY AVAILABLE.

The purpose for this synopsis is to conduct market research to help identify capable, potential sources and to establish if this requirement can be set-aside for small business or other socioeconomic programs to include: Small Business, 8(a) firms, Historically Underutilized Business Zones (HUBZone), Women- Owned Small Business (WOSB), Economically Disadvantaged Women-Owned Small Business (EDWOSB) and Service-Disabled Veteran Owned Small Business (SDVOSB). Those programs are highly encouraged to respond.

The synopsis and solicitation, if issued, will be made available on https://www.SAM.gov. It is the potential offerors responsibility to monitor https://www.SAM.gov/opportunities for issuance of any future solicitation that may result from this Sources Sought Synopsis. The estimated posting date of the solicitation will be on or about 11/06/2026.

NAICS Code: 238290 Small Business Size Standard: $22.0 Million Product and Service Code (PSC): Z2FA

The resulting solicitation and contract will be Firm-Fixed-Price (FFP).

GENERAL INFORMATION:

The U.S. Fish and Wildlife Service (USFWS) Contracting Office Background for location Sheldon National Wildlife Refuge, Denio, Nevada. See Statement of Works (SOW) at end of this synopsis for installation of wood stove.

Install Wood Stove in Manager’s Quarters:

The contractor is to furnish all labor, materials, supervision, equipment, permits, transportation, and incidentals necessary to install a complete mobile home compliant wood-burning stove system in an existing government quarters (modular). All work shall comply with NFPA 211, applicable International Residential Code provisions, OSHA requirements, manufacturer installation instructions, and applicable federal, state, and local codes. Contractor shall verify existing conditions prior to bidding. The wood stove is a Jotul F035 mobile home compliant model and furnished by the government (only the wood stove).

Contractor Qualifications for Installation of Wood Stove: Contractors must have demonstrated prior experience installing and wood stoves. Contractor shall be licensed and comply with OSHA requirements. Contractor shall provide evidence of licensing and insurance upon request.

All work shall comply with:

https://www.sam.gov/ https://www.sam.gov/opportunities

1.B.1 Applicable International Building Code (IBC) 1.B.2 ADA Accessibility Guidelines (ADAAG) 1.B.3 ANSI/BHMA standards for commercial door hardware 1.B.4 Manufacturer installation requirements 1.B.5 OSHA safety regulations

Applicable Federal, State, and local building codes and any other standards not listed but required.

THE WORK CONSISTS OF:

Install Wood Stove:

The Contractor shall Provide a complete installation including all mobilization and preparation;

installation of EPA-certified wood stove compliant with modular homes; chimney system; insulated chimney pipe; flashing; chimney cap and spark arrestor; hearth pad; wall protection; roof penetration;

roof completion, finishing and sealing; smoke and carbon monoxide detectors as required by code;

testing; cleanup; and coordination of required inspections.

Read through Statement of Work for the complete requirements and work.

The period of performance for the project is 120 days from Notice to proceed.

CAPABILITIES:

Contractors shall demonstrate the following:

1. Experience: At a minimum, firms shall provide the following information for similar work as listed on the Statement of Work

2. GENERAL INFORMATION and THE WORK CONSISTS OF: C ont r a c t o r s shall provide no more than three (3) projects and complete within the past five (5) years. Projects do not have to be Government contracts to be considered.

Documentation shall include the following:

- Contract Number

- Contract Title

- Contract Location

- Contract Type (FFP, Cost Reimbursement, or Other (Please Specify))

- Construction Type (D-B-B, Design-Build (D-B), or Other (Please Specify))

- Worked as the Prime Contractor, Subcontractor, Designer-of-Record, Joint Venture, or Other (Please

Explain)

- List of Major Subcontractors (i.e. Subcontracts Greater than $150,000) (List Subcontractors Disciplines)

- Contract Award Completion Date

- Contract Actual Completion Date

- Brief Explanation of Difference in Contract Award and Actual Completion Date

- Contract Award Price

- Contract Final Price (Inclusive of Modifications)

- Brief Explanation of Difference in Contract Award and Final Price

- Complexity of Project (High, Medium or Low)

- Briefly describe the contract and how it is relevant to installation of garage door installations as listed under GENERAL INFORMATION and THE WORK CONSISTS

OF.

INSTRUCTIONS TO RESPOND TO SOURCES SOUGHT SYNOPSIS:

Contractor’s responses to this synopsis shall be limited to 5 (3 contracts) pages and, at a minimum, shall include the following information:

1. Name and address

2. Points of contact name, phone number and email address

3. CAGE Code and Unique Entity Identifier (i.e. UEI) Number (MUST BE registered in SAM.gov)

4. Interest in working as a prime contractor, subcontractor and/or joint venture

5. Capabilities: Firms shall demonstrate their ability to meet the requirements in the section titled

CAPABILITIES.

6. Business size based on the listed NAICS Code, as well as any socioeconomic categories (Small Business, 8(a), HUBZone, WOSB, EDWOSB and SDVOSB)

7. Firms Joint Venture information (if applicable)

Responses will be shared within the Governments project team but otherwise will be held in strict confidence.

Interested firms shall respond to this synopsis no later than 5:00 PM Pacific Standard Time (PST) on November 6, 2026. All responses shall be submitted electronically to the Contracting Officer, Cindy Salazar, cindy_salazar@ios.doi.gov.

Install Wood Stove in Manager’s Quarters Sheldon National Wildlife Refuge

July 16, 2026

1) General:

The U.S. Fish and Wildlife Service requires a contractor to furnish all labor, materials, supervision, equipment, permits, transportation, and incidentals necessary to install a complete mobile home compliant wood-burning stove system in an existing government quarters (modular). All work shall comply with NFPA 211, applicable International Residential Code provisions, OSHA requirements, manufacturer installation instructions, and applicable federal, state, and local codes. Contractor shall verify existing conditions prior to bidding. The wood stove is a Jotul F035 mobile home compliant model and furnished by the government (only the wood stove).

A. Contractor Qualifications: Contractors must have demonstrated prior experience installing and wood stoves. Contractor shall be licensed and comply with OSHA requirements. Contractor shall mailto:cindy_salazar@ios.doi.gov provide evidence of licensing and insurance upon request.

B. Standards: All work shall comply with applicable building codes, manufacturer installation requirements, OSHA regulations, and applicable federal requirements. The wood stove shall be installed in accordance with industry best practices and standards.

C. Photographs of the area of installation are included. A pre-bid meeting will be held on TBD. For questions or additional information, see Refuge Contact Information.

2) Place and Period of Performance A. Place of Performance: Sheldon National Wildlife Refuge, 44280 Virgin Valley Road, Denio, NV

89404.

B. Period of Performance: Notice to Proceed + 120 days

C. Normal Duty Hours Monday thru Friday 7:00am-4:30pm

D. Non-duty hours include weeknights, weekends, and Government holidays (New Year’s Day, Memorial Day, President's Day, Juneteenth, Fourth of July, Thanksgiving, Columbus Day, Christmas).

3) Scope

A. Contractor shall Provide a complete installation including all mobilization and preparation;

installation of EPA-certified wood stove compliant with modular homes; chimney system; insulated chimney pipe; flashing; chimney cap and spark arrestor; hearth pad; wall protection; roof penetration; roof completion, finishing and sealing; smoke and carbon monoxide detectors as required by code; testing; cleanup; and coordination of required inspections.

4) Deliverables and/or Delivery Schedule

A. The following deliverables shall be required:

a. Detailed breakdown of fees and costs to accomplish the work in accordance with the Pricing

Schedule. Work shall include:

i. Installation of wood stove per the scope of work. Photo of interior of modular home at approximate wood stove installation location provided below.

B. Submittals for all materials. Materials to be approved in advance by the Service.

C. Completed in accordance with approved submittals.

D. Submittal of closeout documents.

E. Maintain a clean worksite and remove all debris upon completion.

F. An email with a copy of each invoice will be submitted for approval to Caitlin Simms (caitlin_simms@fws.gov; 541-947-3315) with a cc to the Contracting Officer prior to payments.

Approved invoices will then be submitted through IPP.gov

G.

mailto:(caitlin_simms@fws.gov

5) Government-Furnished Equipment and Government-Furnished Information A. The new Jotul F035 mobile home compliant wood stove is furnished – no other parts or supplies required to install the wood stove are furnished.

B. The contractor shall be required to provide all equipment and supplies needed to complete the required work. On-site storage of materials and equipment is available with prior approval of the Refuge Manager. The Service will ensure electric power is provided.

C. The Service will assume no liability for and will not provide or guarantee security of any supplies or equipment stored on site by the Contractor.

6) Evaluation and Acceptance A. Inspection: the services/work performed under this contract are subject to observation and review by the USFWS and other authorities having jurisdiction. Government representatives may inspect work at any time.

B. Acceptance: Acceptance of the work is contingent on compliance with the requirements set forth in the statement of work awarded with, referenced by, and/or developed within the scope of the contract for this project. Final acceptance requires completion of all work, correction of deficiencies, delivery of closeout documents, and verification that the roof is weather-tight and installed per manufacturer requirements. Final acceptance requires successful inspections, code compliance, operational testing, correction of deficiencies, submission of warranties and closeout documents, and Government acceptance.

C. Submit Design/Materials submittals for review and approval. Provide product data sheets, manufacturer specifications, color selections, warranty information, work schedule, and safety plan for Government approval before beginning work.

D. Complete construction in accordance with approved construction documents.

E. Construction submittal review by COR.

F. Submittal of closeout documents

7) Quality Control/Quality Assurance:

A. For commercial supplies and services reference clauses for inspection and acceptance. Where appropriate, QC will be maintained according to industry standards and made available to the agency with the contractor’s proposal.

B. Work and products shall be code-compliant, stout, secure, weather-tight, rodent-resistant, plumb-square-true, free of any readily noticeable defects when viewed by a casual observer and shall smoothly transition to meet-and-match existing adjacent features. To the extent feasible, new work shall appear seamless with existing structures and features.

8) Technical Coordinator:

A. Primary: Carissa Callison, Refuge Manager, USFWS, Sheldon NWR, PO Box 84, Denio, NV 89404; 541- 238-4536; carissa_callison@fws.gov

B. Secondary: Shannon Ludwig, Project Leader, USFWS, Sheldon-Hart Mt. NWRC, PO Box 111, Lakeview, OR 97630; 541-219-2707; shannon_ludwig@fws.gov mailto:carissa_callison@fws.gov mailto:shannon_ludwig@fws.gov