A14_-_Sources_Sought_140L4025Q0002_Draft_Performance_Work_Statement_2.pdf

SOL # 140L4025Q0002

SOURCES SOUGHT NOTICE

The Bureau of Land Management (BLM), New Mexico State Office is issuing this sources sought notice as a means of conducting market research to identify parties having an interest in and the resources to support this requirement for Temporary Short and Long Term Temporary Lodging Services for all of the New Mexico Bureau of Land Management offices.

Additional information regarding the requirement is available in the attached Draft Performance Work Statement accompanying this notice. The result of this market research will contribute to determining the method of acquisition. The applicable North American Industry Classification System (NAICS) code assigned to this acquisition is 721199 – (All Other Traveler Accommodation).

There is no solicitation at this time. This request for information does not constitute a request for quotes; submission of any information in response to this market survey is purely voluntary;

the government assumes no financial responsibility for any costs incurred.

If your organization has the potential capacity to perform these contract services, please provide the following information:

1) Short Capability Statement advising interest. (I am capable and interested).

a. Company Name:

b. Unique Entity Identifier:

c. Street Address:

City/State/Zip:

d. Point of Contact:

e. Phone No.:

f. Email:

g. Type of Ownership:

h. GSA Schedule #:

Based on the responses to this sources sought notice/market research, this requirement may be set aside for small businesses or procured through full and open competition. The government will not allow questions, provide feedback or evaluations to companies regarding their submissions in response to this notice.

Submission Instructions: Interested parties who consider themselves qualified to provide the above-listed services are invited to submit a response to this sources sought notice by 0900 Eastern Time on 1/16/2025.

Response Point of Contact:

Deronda Chevannes, Contract Specialist DChevannes@blm.gov.

SOL # 140L4025Q0002

NOTE: The attached Performance Work Statement is a "DRAFT" version, if a solicitation is issued interested parties will be responsible to review “FINAL” statement of work prior to quote submission. It is interested parties' responsibility to ensure any revisions are understood.

Additional information, as it becomes available, will be posted as well as amendments to this announcement and will be available for viewing on SAM.gov. It is the responsibility of the interested parties to review the site frequently for any updates/amendments to documents. All potential offerors are reminded, in accordance with Federal Acquisition Regulations (FAR) 52.204-7 -- System for Award Management (SAM) registration is required prior to award of any contract. Lack of registration in SAM will make an offeror ineligible for contract award.

BLM NMSO LODGING BPA – SOURCES SOUGHT RFQ1705617

Bureau of Land Management (BLM) New Mexico State Office (NMSO)

Long Term Temporary Lodging Services

SOURCES SOUGHT RFQ1705617

SECTION 1.0: PERFORMANCE WORK STATEMENT (PWS)

The Bureau of Land Management (BLM) New Mexico State Office (NMSO) has a need for long term temporary lodging services. The intent is to establish a single-award Blanket Purchase Agreement (BPA) under which calls will be placed to fulfill Bureau lodging needs. The contractor shall provide long term temporary lodging services as described in this PWS in the locations listed as requested by the contracting officer. The intended 5-year ordering period for this BPA will be March 1, 2025 to March 1, 2030. Temporary Lodging will be on an as needed basis, and the length of stay will vary from 5 days to 365 days, and any number of days in between.

Temporary Lodging Services requested may include studio, 1-bedroom, 2-bedroom, and 3-bedroom units. In some instances, more than 1 employee will be occupying the same unit. All units must be fully furnished and include bed/bath linens, fully equipped kitchens (except for studio units), utilities, amenities such as complimentary buffets. Type of unit requested, number of occupants, and estimated length of stay will be identified in each request for quote issued under this BPA. The BLM guests are individually responsible to pay for all amenities such as pay television, telephone calls, internet service (if not complimentary) and in-room liquor and snack bars. As such these BLM guest expenses shall not be included in the contractor’s invoices to the government.

Contractor should provide at least 80 percent of lodging needs for the locations below. Lodging may be needed within a 75-mile radius of the following BLM locations:

Tulsa Field Office, 7906 East 33rd Street, Suite 101, Tulsa, OK, 74145

Moore Field Office, 221 N. Service Road, Moore, OK, 73160

Albuquerque District Office, 435 Montano Road, NE, Albuquerque, NM 87107

Farmington District Office, 1235 a Plata Highway, Suite A, Farmington, NM, 87401

New Mexico State Office, 301 Dinosaur Trail, Santa Fe, NM, 87508

Las Cruces District Office, 1800 Marquess Street, Las Cruces, NM, 88005

Carlsbad Field Office, 620 E. Greene St, Carlsbad, NM 88220

Socorro Field Office, 901 S Hwy 85, Socorro, NM 87801

Pecos District Office, 2909 West Second Street, Roswell, NM, 88201

Amarillo Field Office, 801 S Filmore, Suite 500, Amarillo, TX 79101

Wild Horse and Burro Station, Pauls Valley, OK 73075

SECTION 2.0: EVALUATION FACTORS

Award will be made to the offeror whose proposal represents the Best Value to the government. Best value will be determined based a combination of the factors listed below. All factors are of equal importance. Vendor MUST have an active SAM’s registration at time of proposal submission through award.

FACTOR 1: Technical

1. Ability to meet lodging requirements in at least 80 percent of the cities and geographic areas listed in solicitation.

2. Demonstrate the capacity and ability to meet demand of BLM travelers requiring both short term (5 days) and long term (greater than 5 days) stays.

3. Ability to provide accommodations for more than a single person per task order, typically no more than three people to an apartment and/or room, with separate bedrooms for each traveler.

4. Ability to provide house cleaning for stays greater than 5 days in length, to occur at a minimum of every two weeks to once a month.

5. Ability to provide adequate, safe parking for employee vehicles.

6. Possess an accounting and invoicing system which has the capability to provide the NM BLM with itemized monthly invoices showing both the total undiscounted amounts per task order as well as the total discounted amounts per task order.

7. Possess a reservations system for government travelers that has been used successfully for at least three years which is reliable and protects government travelers’ Personally Identifiable Information, e.g.

addresses, credit card numbers, etc. from unauthorized access.

8. Possess at least three years of experience with the Federal Travel Regulations and the approved daily lodging rates under the FTR for the geographical areas listed in the solicitation.

FACTOR 2: Past Performance

1. The contractor must demonstrate proven past performance for providing long term housing for a minimum of three years. Satisfactory past performance will be demonstrated by submitting proof of previous contractual engagements with the Federal government with a positive performance rating.

2. The BLM NMSO reserves the right to verify past performance submissions using tools including but not limited to the Contract Performance and Rating System (CPARS).

FACTOR 3: Pricing

1. Offerors shall provide daily price range for the lodging units described in the PWS for each geographical area covered including any discounts and conditions.

SECTION 3.0: INSTRUCTIONS TO OFFERORS

1. Interested vendors shall send any questions and all proposal submissions directly to the Contract Specialist listed below:

Deronda Chevannes dchavannes@blm.gov

2. Reference the solicitation number in the email subject title.

3. Proposals must be typed and be responsive to the evaluation criteria above, or they will not be considered for award.

4. Proposal are due no later than February 10, 2025 at 12:00 pm Mountain Time (MT).

SECTION 4.0: BPA TERMS

BPA’s will be reviewed at least once a year to determine whether:

(i) The schedule contract, upon which the BPA was established, is still in effect;

(ii) The BPA still represents the best value to the government (in accordance with Federal Acquisition Regulations), and

(iii) Price schedules are still considered fair and reasonable based on current market prices for the subject areas. Current price schedules are to be submitted for each year that the BPA is in place.

2. The Government is obligated only to the extent of authorized purchases actually made under the BPA.

3. Individual purchases under this agreement shall not exceed the authority of the individual placing the order.

4. Individuals authorized at this time are:

Bureau of Land Management (New Mexico), Contracting Officer, NTE amount as stated in individual warrant. Each BPA Order is not to exceed $150,000.00.

5. All orders under this agreement shall be accompanied by delivery tickets or sales slips which shall contain the following minimum information:

(a) Name of Contractor.

(b) BPA number.

(c) Name and Location of units and dates of occupancy

(d) BPA Order Number

(e) Itemized list of lodging units and dates of occupancy for invoice period.

(f) Quantity, unit price, and extension of each item less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information).

6. A summary invoice shall be submitted no more than monthly or upon expiration of the individual BPA Order, or expiration of this BPA, whichever occurs first. Invoices are to be submitted to the address specified on the individual BPA Call. Payments will be made via the Internet Payment Platform (IPP) or by government Charge Card. Payment method will be identified in each BPA Order.