A14_SOURCES_SOUGHT_1.pdf

SOURCES SOUGHT:

This is a SOURCES SOUGHT NOTICE. The Department of the Interior (DOI), U.S. Geological Survey (USGS), is conducting a MARKET SURVEY to determine the interest and capability of any small business or ISBEE small business eligible to compete under NAICS Code 811310 – Commercial & Industrial Machinery & Equipment Repair with a Small Business Size Standard of $12.5M for an upcoming requirement for the USGS National Water Science Center located at the Denver Federal Center, Lakewood, CO.

BACKGROUND:

The U.S. Geological Survey (USGS), Water Mission Area (WMA), National Water Quality Laboratory (NWQL), located on the Denver Federal Center, Lakewood, CO, requires maintenance services for their Agilent Technologies Model 6460A LC Triple Quadrupole Mass Spectrometers, Agilent Technologies Model 6495A LC Triple Quadrupole Mass Spectrometers and Agilent Technologies Model 6495C LC Triple Quadrupole Mass Spectrometer. These instruments are used by the NWQL to meet its mission requirement of processing and analyzing trace level analyses of water and soil samples for local, regional, and national USGS projects. The USGS mission essential functions, involve providing information that supports decision makers and resource managers in the preservation of life, health and safety of the American people, and related information delivery systems for global monitoring and reporting. The instrumentation identified in this maintenance contract support increased capacity for PFAS analysis, pesticide analysis and pharmaceutical analysis to meet expected demand from NWQL customers and the ability of the USGS to capture, process, monitor, report, and distribute scientific data in a timely manner.

If the instrumentation is not maintained to manufacturer specifications, it could lead to compromising data quality, a loss of data results, and the inability of the water science centers and participating cooperators to meet their mission objectives.

GENERAL REQUIREMENTS:

The Contractor shall provide full maintenance and software support for three (3) Agilent Technologies Model 6460A LC Triple Quadrupole Mass Spectrometers, four (4) Agilent Technologies Model 6495A LC Triple Quadrupole Mass Spectrometers and two (2) Agilent Technologies Model 6495C LC Triple Quadrupole Mass Spectrometer. Service for these instruments shall commence upon award of this contract.

TECHNICAL REQUIREMENTS:

a. The Contractor shall diagnose equipment failure (including failure caused by OEM supplied software, testing equipment, supplied software) and provide all labor, testing equipment, travel expenses, parts and software revisions required to maintain the equipment to the Original Equipment Manufacturer (OEM) published operating capabilities. All software shall be free of malicious code. All maintenance shall be conducted by a Contract Service Engineer whose documentation, provided by the Contractor, shows evidence of training and experience in servicing the instrumentation specific to the NWQL. All maintenance shall be conducted at the NWQL, Lakewood, CO unless off-site service is required.

b. Preventative maintenance shall be performed by the Contractor. Preventative maintenance calls shall be two (2) calls per instrument within each contract year, with one (1) of the preventative maintenance for each instrument being and enhanced preventative maintenance (including the cleaning of the first quad).

The preventative maintenance calls shall be requested by the Government. The Contractor shall perform the requested preventative maintenance within seventy-two (72) hours of either the email or verbal request.

c. Software upgrades, revisions, and the intermittent utilization of the Contractor’s

Programing Department necessary for maintaining uninterrupted operation of the Triple Quadrupole Mass Spectrometer systems, specifically after any hardware or software changes essential to maximize efficient operation of the Mass Spectrometers, will be provided. These provided software updates, revisions and customizations are included for Government owned stand-alone and instrumentation attached computers that use Mass Hunter acquisition and data analysis software applications. Updates, revisions and customizations will be installed by an OEM factory trained and authorized Contractor Service Engineer after scheduling with the Contracting Officer’s Representative (COR).

d. Emergency repairs and remedial service shall be provided as required within two (2) working days after, either email or verbal, notification has been initiated by the Contracting Officer (CO), COR, USGS Technical Liaison, or authorized NWQL chemist. “Emergency repair” is herein defined as “a system or component of a system that cannot carry out its intended function without repair”. An emergency repair will be so specified, at the time of the service call, by the initiator of the service call, at the sole discretion of the initiator of the service call.

e. The Contractor shall provide non-emergency repairs as required within three (3) working days after, either the email or verbal, notification has been initiated by the analyst, USGS Technical Liaison, authorized NWQL chemist/technician, the Contracting Officer or the COR. “Non-emergency repair” is defined as “a system or component of a system that requires repair or service but can presently operate or carry out its intended function without the repair or service”. If the category of the repair is not specified by the initiator of the call, the repair shall be considered a “non-emergency repair”.

f. In the event of a service repair that cannot be completed within five (5) working days of the original request, the Contractor shall submit to the Technical Liaison or other authorized NWQL representative a written detailed report which shall include the nature of the repair, measures that are being pursued to complete the repair, and an estimate of the time period required to complete the repair. The Contractor shall include a contingency plan for repairs that cannot be completed within five (5) working days. This contingency plan shall provide additional procedures for obtaining expertise and/or resources when the equipment cannot be diagnosed and repaired within the set period of time.

g. When repair requires replacement parts, the Contractor Service Engineer shall arrange for such replacement parts to be on site within 1 day of determining the need for replacement parts. All replacement parts shall be certified for use or reuse and meet OEM specifications.

h. The Contractor shall provide for shipment expenses of all replacement parts and return shipment expenses for all non-expendable replacement parts.

i. Should the Contractor Service Engineer and the COR concur that a piece of equipment requires off-site repair, the Contractor shall provide shipping expenses for delivery of the equipment to the repair site and return shipping expenses for return delivery of the equipment to the NWQL.

THIS IS NOT A SOLICITATION. ALL COST ASSOCIATED WITH PROVIDING

INFORMATION AS REQUESTED BY THIS SOURCES SOUGHT NOTICE SHALL BE THE

RESPONSIBILITY OF THE CONTRACTOR. SUBMISSION IS VOLUNTARY.

This is NOT a Request for Proposal (RFP) and does not constitute any commitment by the Government.

Responses to this sources sought notice will be used by the Government to make appropriate acquisition decisions. All interested sources must respond to future solicitation announcements separately from responses to this market survey. Any solicitation that may be issued will be posted on the SAM.gov website and no paper copies will be provided. The actual work statement with scope will be provided with any solicitation that may be issued. The Government is not required to issue a solicitation. ALL questions will be answered during the solicitation phase.

Responses to this announcement are requested from Small Businesses. A firm is considered small under NAICS Code 541380 Testing Laboratories if their AVERAGE annual receipts for the preceding three (3) years were less than or equal to $16.5 million. Any information submitted is voluntary. If sufficient interest and capability is not received from small business firms, any solicitation may be issued as unrestricted without further consideration.

Interested small business firms, who feel that they can provide the analysis services, are invited to submit by email an affirmative response to this announcement. An affirmative response must include:

Indicate your firm's SOCIOECONOMIC STATUS (e.g. small business, service-disabled veteran-owned, women owned, HUBZone, etc.) This information will assist the Government in determining how small businesses can fit into the acquisition strategy;

UNIQUE ENTITY IDENTIFIER (UEI); your company must have a UEI number and be registered on System for Award Management (SAM) found at www.sam.gov in order to be awarded a contract. You will also be required to provide your small business status information via Representations and Certifications with your SAM registration at the SAM website, www.sam.gov. Your active SAM registration will cover any/all of your offers to the Federal Government, and needs updated annually.

FIRM NAME, ADDRESS, PHONE NUMBER, UEI NUMBER and website (if available);

CAPABILITY STATEMENT Please provide your firms capability statement not to exceed 3 pages.

All responses must be submitted NLT June 23, 2025 at noon MT via e-mail to Jenn Rollin, jrollin@usgs.gov.

http://www.sam.gov/