A14_-_Request_for_Information_-_DOIEFBO230002_1_2.pdf

RFI: DOIEFBO230002

SPECIAL NOTICE - REQUEST FOR INFORMATION (RFI)/ SOURCES SOUGHT: The Department of the Interior (DOI), Bureau of Safety and Environmental Enforcement (BSEE) is issuing this Request for Information (RFI) as part of a market survey for an upcoming procurement “OHMSETT FACILITY OPERATING SERVICES - Integrated.” This requirement is anticipated to be a single award IDIQ with an ordering period of 5 years that will allow firm fixed price and time and material task orders at a minimum. Other contract types for task orders are still being considered as a part of market research. The Principal NAICS Code is 561210 - FACILITIES SUPPORT SERVICES with a size standard of $41.5M. The Product/Service Code is F112 - ENVIRONMENTAL SYSTEMS PROTECTION- OIL SPILL RESPONSE.

The purpose of the RFI is to:

Determine the availability and technical capability of industry.

Receive industry feedback (comments, questions, and suggestions) from vendors on the following DRAFT documents:

o Indefinite Quantity Indefinite Delivery (IDIQ) Statement of Objectives (SOO)

Attachments A through H to the IDIQ SOO o Statement of Objectives/Technical Requirements for Ohmsett Maintenance, Repair, and Operations (MRO) o Labor Category Matrix o Data Item Descriptions

This requirement is a follow-on to an existing IDIQ with an ordering period anticipated to end on August 31, 2023. Available information regarding the current IDIQ contract can be found on fpds.gov by searching contract number: INE17PC00014. For acquisition planning purposes, the Government anticipates releasing a formal Request for Proposal around February 2023 depending on the conclusion of our market research and acquisition planning.

BSEE is seeking information from vendors that have the capability of performing the work described in the attached draft documents. Responses must be identified by RFI No.

DOIEFBO230002 and must be written in 12-point, Times New Roman font with margins of one inch or greater on all sides and include the following business information:

1. Company name

2. UEI number

3. Mailing address

4. E-mail address

5. Telephone number

6. Web site address (if available)

7. Business Size and Eligibility under U.S. Government socio-economic programs (i.e., type of business - large, small, small-disadvantaged, Woman-owned, veteran-owned, or 8(a)) under North American Industry Classification System (NAICS) code associated with the project.

8. Confirm if your company is actively registered in the System for Award Management

(SAM).

9. If a vendor is interested in this opportunity, please indicate the level of interest in this opportunity. Responses can be written as:

• “Not Very Likely to Propose.”

• “Somewhat Likely to Propose.”

• “Very Likely to Propose.”

• “Not interested as a prime but interested in subcontracting opportunities.”

• “Largely depends on the formal solicitation details.”

Informational note: This information provided in number 9 is useful in market research for developing acquisition timelines.

Questionnaire: Offerors who are able to meet the requirements of this survey, have the potential capacity and capability to meet the requirements based on the information provided, and who would be interested in competing for any potential contract, please take the time to respond to the following questions:

1. What potential ambiguities exist and/or additional information is needed in the draft IDIQ Statement of Objectives and associated attachments?

a. The Government is currently contemplating on requesting offerors to provide a Performance Work Statement at the IDIQ level as part of their technical volume. What is the estimated page limit that would be needed for this?

2. What potential ambiguities exist and/or additional information is needed in the draft task order Statement of Objectives?

a. The Government is currently contemplating on requesting offerors to provide a Performance Work Statement for the Statement of Object/Technical Requirements for Ohmsett Maintenance, Repair, and Operations (MRO) task order level as part of their technical volume. What is the estimated page limit that would be needed for this?

3. What’s a realistic annual escalation for the type of services to be performed in current market conditions?

4. If you are a small business and interested in submitting a offer as a prime for this requirement: Please provide a brief description of your organization’s experience, capabilities and limitations to meet the requirements identified in the draft IDIQ SOO.

Examples of your organization’s experience should be recent within the last 3 years.

5. Recommended contract type for Statement of Object/Technical Requirements for Ohmsett Maintenance, Repair, and Operations (MRO) task order.

6. Any additional input or questions that may be beneficial.

All responses under this RFI Notice must be submitted via email to william.rilee@bsee.gov no later than 8:00 A.M. Eastern Time, on December 13, 2022. Please include the RFI number in your email subject line. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

This Request for Information / Sources Sought Synopsis does not constitute an Invitation for Bids (IFB), a Request for Quote (RFQ), or a Request for Proposal (RFP) and it should not be construed as a commitment of any kind by the Government to issue a formal solicitation or ultimately award a contract. The U.S. Government is in no way liable to pay for or reimburse any companies or entities that respond to this announcement. Any costs incurred by interested vendors in response to this announcement or incurred for participation in the Market Survey will NOT be reimbursed. All information marked as proprietary information will be safeguarded to prevent disclosures to non-Government personnel and entities. There is no bid package or solicitation document associated with this announcement. Response to this RFI is strictly voluntary. The results of this market research will contribute to determining the method of procurement and requirement development.

In accordance with Federal Acquisition Regulation (FAR) 52.215-3 - Request for Information or Solicitation for Planning Purposes (Oct 1997):

(a) The Government does not intend to award a contract on the basis of this solicitation or to otherwise pay for the information solicited except as an allowable cost under other contracts as provided in subsection 31.205-18, Bid and proposal costs, of the Federal Acquisition Regulation.

(b) Although "proposal" and "offeror" are used in this Request for Information, your response will be treated as information only. It shall not be used as a proposal.

(c) This announcement is issued for the purpose of gathering market research information.

SEE FOLLOWING PAGES FOR

ATTACHMENTS

RFI Attachment 1: Draft Indefinite Quantity

Indefinite Delivery (IDIQ) Statement of Objectives

(SOO)

IDIQ STATEMENT OF OBJECTIVES

FOR

OHMSETT FACILITY OPERATING SERVICES – INTEGRATED (FOS-I)

Background. Managing the Ohmsett Facility (herein Ohmsett) and supporting its customers is one of the three essential roles of the Department of the Interior (DOI), Bureau of Safety and Environmental

Enforcement (BSEE), Oil Spill Preparedness Division (OSPD). For decades, Ohmsett hosted domestic and international efforts to improve oil spill response strategies and technologies. The Environmental

Protection Agency (EPA) first opened the facility in 1972, then called the “Oil and Hazardous Materials

Simulated Environmental Test Tank”, or OHMSETT. Today, OSPD manages the facility now officially titled the National Oil Spill Response Research and Renewable Energy Test Facility. However, it remains commonly referred to as “Ohmsett”.

Many of today's commercially available oil spill response products and services have been tested at Ohmsett and a considerable body of knowledge, including equipment performance data, has been collected over several decades. This valuable data is used by manufacturers for product development and validation, oil spill response organizations (OSROs) to enhance equipment procurement and deployment strategies, and emergency response planners with developing oil spill contingency plans. Ohmsett is available for use by government agencies, academia, and private industry from around the world. Representatives from more than 36 countries have conducted testing or training at Ohmsett.

Located at Naval Weapons Station (NWS) Earle, Waterfront Complex, in Leonardo, NJ, testing and training activities primarily occur in the 667-foot long above-ground tank, filled with 2.6 million gallons of saltwater. Scientists, engineers, and technicians simulate the marine environment – they can introduce real oil and dispersants, generate waves of various heights and frequencies, and pilot a moveable bridge to monitor experiments and training events. Government agencies including the U.S.

Coast Guard, private industry, and OSROs regularly train their emergency response personnel using various oils and full-scale equipment. Researchers explore a variety of subjects and technologies including remote sensing of surface slicks and suspended oil plumes; mechanical recovery and containment including sorbents, skimmers, and booms; and chemical treating agents such as dispersants and herders.

Scope. Ohmsett requires Facility Operating Services – Integrated (FOS-I) for mission readiness while depending on public works services from NWS Earle and environmental services from the Township of

Middletown Sewerage Authority (TOMSA) and New Jersey Department of Environmental Protection

(NJDEP). Ohmsett FOS-I includes maintenance, repair, and operations (MRO) of buildings, grounds, utilities, and support services to perform at full operational capacity as a simulated environmental testing facility for oil spill preparedness and alternative energy research, development, test, and evaluation (T&E).

This facility also performs T&E events of property and personnel resulting in technical performance, specifications, and system maturity determinations for operational effectiveness, suitability, and designation for the intended use. Oil spill preparedness T&E subject-matter services require proficiency in chemical and physical properties of fluids; transformation and transport in water;

detection and measurement of fluids via in-situ or remote sensing; mechanical containment, recovery, and removal; chemical spill-treatment (dispersants and emulsifiers), thermal treatment (ignition and emissions); separation and disposal. Whereas alternative energy T&E subject-matter services require proficiency in the wave, wind, and solar phenomena and associated technologies. Emerging T&E subject-matter services include hydrodynamics of US and Foreign defense systems.

Lastly, Ohmsett FOS-I has other supporting elements to enable MRO and T&E readiness. These are

Logistics Management Services (LMS), Quality Assurance (QA), Program Management (PM), and

Marketing Implementation Services (MIS).

Technical Requirements. Subject-matter services below apply to Government property per Attachment

‘A’ (Government-furnished Real Estate (Facilities per Land Use Agreement), Attachment ‘B’

(Government-furnished Equipment, GFE), and Attachment ‘C’ (Government-furnished information, GFI).

All other attachments include supporting information.

1. Maintenance, Repair, and Operations (MRO). The Government will Award one Task Order unique to MRO and the outline below represents minimum essential objectives for the

Contractor to perform accordingly. Additionally, the Government will Award one Task Order unique to emergency operations (preparedness for natural threats such as hurricanes) and one Task Order unique to critical spares with emergency repair services.

1.1. Routine Maintenance.

1.1.1. Perform warranty claims with third parties for product or service defects within its warranty period.

1.1.2. Perform planned (cyclical) or preventive maintenance work activities to continue or achieve either the originally anticipated life of Government property or establish a suitable level of performance. This excludes activities to expand the capacity of

Government property, or otherwise upgrade the asset to serve needs greater than, or different from those originally intended.

1.2. Routine Repair.

1.2.1. Perform warranty claims with third parties for product or service defects within its warranty period.

1.2.2. Perform routine repair work activities to return Government property to service after a failure, or to make its operation more efficient. Restore Government property or component thereof to such condition that it may be effectively utilized for its designated purposes by overhauling, reprocessing, or replacement of constituent parts or materials that have deteriorated by the action of the elements or usage and have not been corrected through maintenance.

1.3. Unplanned Maintenance and Emergency Repair. The Contractor must only perform unplanned or emergency work orders with cost estimates equal to or below $10,000 and resulting in a complete and useable facility or improvement. Else, the unplanned or emergency work order requires a separate Task Order or Contract Change Proposal (CCP) to a preexisting

Task Order.

1.3.1. Perform unplanned (unscheduled and unanticipated) maintenance work activities for the same results as above such as service calls due to system or component failure.

Emergency unscheduled maintenance work likely requires urgent action to restore services, resolve interruptions to other activities, or protect life and property.

1.3.2. Perform emergency repair work activities to return Government property to service after a failure that also creates a hazard. This requires immediate action if it also involves an essential service or to protect life and property.

1.4. Routine Operations.

1.4.1. Perform recurring, daily use, support, and plan for maintenance of Government property including administration, management, custodial services, and cleaning, fire protection services, pest control, snow and ice removal, grounds care, environmental operations and record keeping, trash-recycle removal, physical security, service contracts, utility charges, insurance, and taxes.

1.4.2. Implement a Computerized Maintenance-Management System (CMMS) as a cloud-based service offering for work orders to Government property such as facilities, collateral equipment, and vehicles. This requires asset registry, work order management, query, analysis, reporting, and audits. The CMMS must be compliant or in the “Preparation” authorization process step per Federal Risk and Authorization Management Program

(FedRAMP, https://www.fedramp.gov/).

1.4.3. Perform technical data management by creating new Computer-Aided Design and

Drawings (CADD), narrative specifications, develop CADD drawings to depict existing conditions (“as-builts”), and plot scaled- and dimensioned plan sets. CADD requirements include models of two-dimensional, three-dimensional, or isometric views, simulations, and animations of basic motion or motion control of facilities, equipment, or components thereof to demonstrate form, fit, and function.

1.4.4. Obtain and maintain utility service accounts with service providers such as potable water, sewer, stormwater, sanitation, electrical, natural gas, and telephone and internet service.

This includes specialty services such as hazardous waste disposal, landscaping, and building custodial services.

1.4.5. Obtain and maintain regulatory accounts, permits, and fulfill all reporting requirements with authorities having jurisdiction (AHJs) such as NWS Earle, TOMSA, and NJDEP. This normally requires designating primary and alternate key personnel to fulfil specific duties, revising and signing documents for record, responding to short-notice data calls, and coordination with AHJs.

1.4.6. Implement a reduce, reuse, and recycle program beginning with green purchasing and culminating in the responsible disposition of tangible and electronic waste. See Appendix

D for details.

1.4.7. Provide commercial internet service on-site for official use with a minimum 300Mbps download speed and servicing up to 50 personnel performing word processing, video teleconferencing, and simultaneous file upload or download. This commercial internet service must also connect the private-internal Local Area Network (LAN) to the network including guest and internal Wi-Fi services through a managed wireless infrastructure at

Facilities R-24, R-26 (Control Tower), and R-26TANK main bridge control structure. Guest

Wi-Fi access must be on a separate, internet-only network segment.

1.4.8. Provide Contractor (corporate) Information Technology (IT) on-site for official use by

Contractor personnel; this requires compliance with the corporate enterprise for

Assessment and Authorization (A&A) and Authority to Operate (ATO) to allow data https://www.fedramp.gov/ generation, storage, handling, and secure transmittal of up to Controlled Unclassified

Information (CUI) per National Institute of Standards and Technology (NIST) Publication

800-171 “Information in Nonfederal Systems and Organizations”, and https://www.archives.gov/cui/registry/category-list. Government Task Orders for Award will specify CUI requirements.

1.4.9. Develop and maintain the Ohmsett Local Area Network (LAN) for general purpose use by

Contractor and Government personnel including a separate (air-gapped) system inaccessible from the internet for connecting industrial sensors and controls, data acquisition system (DAS), scientific instrumentation with software processing, audio, and visual components, fixed or removable test event sensors, and weather station. Examples include the main bridge control system, wave generating control system, and water quality process control system, and DAS with LabView software coding unique to Ohmsett test and evaluation scenarios. Patch networks with applicable firmware and software updates and enforce “strong” passwords (such as use of alphanumeric and special characters) for all user and administrator accounts. Industrial system advisories are available from the Cybersecurity & Infrastructure Security Agency (CISA) Computer

Emergency Readiness Team (CERT) at https://www.cisa.gov/uscert/ics/advisories.

1.4.10. Utilize BSEE-furnished laptops and user accounts to conduct official business while connected to the DOI Pulse Secure Virtual Private Network (VPN). Tasks requiring

Government accounts include Ohmsett website management, promotional activities on

Ohmsett social media accounts, and those in Paragraph 5 (Marketing Implementation

Services)

1.4.11. Advise and assist official visitors and other contractor personnel on official business with obtaining NWS Earle installation access approval. This requires furnishing forms and instructions to others with transmittal to the BSEE Point of Contact (POC) for processing promptly.

1.4.12. Host special events of limited duration (normally begin and end on the same day) with the target audience for purposes of emphasizing the science and engineering capabilities unique to Ohmsett. Examples include Distinguished Visitors (Federal and non-Federal governmental officials) or Community Engagements (for the public and normally in coordination with the NWS Earle Community Plans and Liaison). This requires pre-event cleaning, interior arrangements, demonstration stations, and statics displays, with demobilization activities upon event conclusion. Special events of longer duration (more than one business day) require a separate Task Order.

1.4.13. Achieve overall facility readiness and transition affected facilities to T&E status per subsequent Task Order unique to the T&E event.

1.5. Emergency Operations. Perform emergency preparedness for natural threats such as Atlantic tropical cyclones and tornados. This includes prepositioning of Government-furnished property or leasing property no later than the start of the Atlantic season (approximately

June 1, per https://www.nhc.noaa.gov/climo/) each year for readiness purposes. The

Government will Award one Task Order unique to severe weather preparedness and specify execution including authorizing Government and Contractor officials by name and not-to-exceed maximum value.

https://www.archives.gov/cui/registry/category-list https://www.cisa.gov/uscert/ics/advisories https://www.nhc.noaa.gov/climo/

1.6. Architecture, Engineering, and Construction (AEC) Coordination.

1.6.1. Obtain AEC services in support of MRO projects or to enhance T&E systems that result in complete and useable facilities or improvements. Project objectives generally require design and development for alteration or conversion of existing facilities, however, EXCLUDES new construction.

1.6.2. Design to Unified Facilities Criteria (UFC) and Unified Facilities Guide Specifications (UFGS) and obtain permits from authorities having jurisdiction (AHJs) resulting in project authorization. UFC and UFGS serve as a design basis, however, may require research and reconciliation with other applicable publications such as International Building Code, National Fire Protection Association, or any other authority-specific requirement.

1.6.3. Assess and present technical recommendations to the Government for selection and obtain authorization. Construction remains contingent upon the final design and availability of Government funds.

1.6.4. Perform construction oversight including reconciliation of project plans and execution with all other requirements from Test and Evaluation (T&E) events and Logistics

Management Services (LMS). Mandatory data item deliverables include a third-level work breakdown structure, master schedule (Gantt chart), and biweekly project meeting with a report. Request for deviation in writing and obtain Government approval.

1.7. Quality Assurance (QA).

1.7.1. Develop and maintain one quality assurance surveillance program (QASP) to itemize and communicate in objective terms the contractual activities, performance standards, observation method and frequency, defect rate or level, and notification process to achieve resolution. Specify quality control requirements such as identification of tasks and applicable standards for prevention, mitigation, or response to defective practice or product resulting in non-recurrence.

1.7.2. Manage Corrective Action Requests (CARs) and restore product or process compliance.

Acknowledge receipt of each CAR; determine root cause; author and implement a corrective action plan and procedure (CAP) for the current deficiency and to mitigate future occurrences; determine the likely estimated completion date (ECD); report status until complete.

1.7.3. Occupational and Environmental Safety. Develop and implement a site-specific safety and health program including core elements in management leadership, worker participation, hazard identification and assessment, hazard prevention and control, education and training, program evaluation and improvement, communication, and coordination with all other personnel with official business at Ohmsett such as subcontractors, customers, visitors, etc.

1.7.4. Industrial Hygiene. Develop and implement a site-specific industrial hygiene program including worksite analysis for storage and handling of hazardous materials, consequences to air and water quality, physical and ergonomic considerations, and determining hazard control effectiveness.

1.7.5. Building Code Compliance. Observe and record construction activities by others to ascertain code compliance such as life-safety and other technical disciplines per Authority

Having Jurisdiction (AHJ).

2. Test and Evaluation (T&E). The Government will Award Task Orders unique to each T&E event and the outline below represents minimum essential objectives for the Contractor to perform accordingly. T&E activities also include personnel training in live and virtual forums with subject-matter instruction and proficiency demonstrations in oil spill response, renewable energy, or hydrodynamics.

2.1. Pre-test event preparation.

2.1.1. Initiate contact with BSEE personnel and external customers to develop project scope, plan and estimate cost, and schedule test events. This likely requires coordination with

NWS Earle for support requirements such as weight-handling equipment (WHE, “crane”) permits.

2.1.2. Identify and assess potential issues affecting schedules such as seasonality (ambient outdoor temperature, humidity, precipitation, available daylight, etc.), foreign personnel requiring installation access, and international shipment of equipment or supplies requiring US Customs and Border Protection import/export clearance.

2.1.3. Determine if the customer’s request for tank time is reasonable, else, resolve discrepancies such as the total number of days, event hours per day, daily schedule of events, or other activity resulting in successful accomplishment.

2.1.4. Define with technical certainty all waveform and propagation requirements.

2.1.5. Identify the number and types of raw data collection instruments, mounting, transmission cabling or antennae, and appurtenances resulting in a complete and useable data acquisition system.

2.1.6. Determine visual data collection instruments such as still photography, videography, and invisible light spectrum (ultraviolet, infrared, etc.) requirements.

2.1.7. Identify all other direct costs for travel, materials, and subcontractor product or services such as petroleum, oil, lubricants, chemical treating agents, mechanical containment or collection equipment, laboratory reagents or supplies, and other specialized rental equipment or instrumentation, hazardous and nonhazardous material handling and disposal.

2.1.8. Determine on-site laboratory service requirements such as sample collection and labeling, chemical characterization, number, and types of samples with analyses, and temporary storage sample shipment to the customer.

2.1.9. Assess pre-event engineering and technical services such as receipt, storage, and handling

(uncrating) of customer equipment, weathering oil, fabrication of one-time specialized equipment or instrumentation mounts, etc.

2.1.10. Assess the customer’s capability to provide and use their equipment, or customer needs for contractor technical personnel to assist with data collection, processing, packaging, and delivery.

2.1.11. Identify customer requirements for conference rooms and layout, workspace and layout, audio-visual connections, wireless internet services for official use in data transfer and virtual meetings, etc.

2.1.12. Identify and assign technical and safety personnel to operate Ohmsett during event conduct; this EXCLUDES customer personnel and subcontractors. Authorize personnel by specific activities such as weight- and material-handling equipment operations, main bridge piloting, wave generation operator, water, and oil processing to achieve event specifications, and daily safety briefings tailored to the applicable hazards per the event schedule.

2.1.13. Develop technical and management plans; adjust for known or likely resource constraints that otherwise jeopardize the events.

2.1.14. Design and fabricate equipment and appurtenances directly attributable to the test event and compatible with the test article.

2.1.15. Perform inbound logistics including reception, staging, and handling of test articles.

2.2. Test event execution.

2.2.1. Implement the plan and schedule to conduct test events.

2.2.2. Observe and record test event data resulting in technical analysis with recommendations to improve or enhance the test article or test event.

2.3. Post-test event recovery.

2.3.1. Analyze test event data and author narrative technical reports and briefings.

2.3.2. Perform outbound logistics including packaging, handling, and shipment of test articles.

Else, obtain Government authorization in writing of non-BSEE owned property for long-term storage (beyond the period of performance) or unsolicited donation.

2.3.3. Restore affected facilities to nominal status and resume MRO.

2.4. Scientific Integrity. Perform scientific work and develop deliverables with integrity, reference

Clause H.20 for details.

3. Logistics Management Services (LMS). The Government will anticipate one Task Order Award unique to MRO including LMS.

3.1. Supply chain. Perform supply chain activities such as purchase, transportation, inventory, and warehousing of Government property in support of MRO and T&E.

3.2. Life cycle plans. Develop and implement life cycle plans for allocation of Government property including reports and records reconciliation.

3.3. Transportation. Advise others during T&E event development including factors for multi-modal transportation, long-lead or peculiar items, and import/export-control compliance. Assist others with transport documentation.

3.4. Asset management. Establish and maintain the Government-furnished property (GFP) management system. Incorporate Contractor-Acquired Property (CAP) with a value exceeding $5,000.

3.5. Asset utilization. Establish and maintain the vehicle and equipment utilization system and furnish a monthly report by vehicle type and equipment including hours (or mileage) for each 30-day report period.

4. Operations Management (OM). The Government will anticipate one Task Order Award unique to MRO including OM.

4.1. Ohmsett Facility Utilization. Achieve the Ohmsett T&E utilization objective of 80% or greater

(292 of 365 calendar days per contract year) but not less than 65% (73 of 365) for Facility R-

24 Analysis Laboratory or High Bay, and R-26TANK.

4.1.1. The calculation will revise to 366 calendar days for Leap Years 2024 and 2028.

4.1.2. Utilization is only credible ONCE per business day per facility and only for T&E events.

4.2. Resource allocation. Perform resource allocation across ALL administrative and technical aspects of this contract and subsequent Task Orders. The Contractor Operations Manager shall be full-time, on-site at Ohmsett for maximum effectiveness in planning, organization, leadership, observations, and implement quality control.

4.2.1. This requires management of Contractor personnel, rescheduling, and reprioritization of competing tasks, obtaining subcontractor services for one-time specialized needs and recurring basic tasks otherwise precluding Contractor personnel from performing advanced tasks.

4.2.2. Provide additional non-key personnel due to anticipated or actual increases in the level of effort throughout the period of performance.

4.3. Resource management. Implement a Project Management System (PMS) as a cloud-based service offering for Task Order planning and work assignment to Contractor personnel at

Ohmsett. This requires activity registry, scheduling with dependencies, query, analysis, reporting, and audits. The PMS must be compliant or in the “Preparation” authorization process step per Federal Risk and Authorization Management Program (FedRAMP, https://www.fedramp.gov/).

4.4. Continuity of Operations (COOP). Perform COOP amongst all Contractor key personnel when a key person is off-site or off duty for more than one business day, excluding weekends and

Federal holidays.

4.4.1. Enable automatic out-of-office email replies to identify the alternate point-of-contact

(POC) by full legal name, email address and 10-digit phone number.

4.4.2. Forward telecommunications to the alternate POC.

4.4.3. Be responsive to all communications regardless of format (phone call, email, text message, chat message, and virtual meeting).

4.4.4. Return all phone calls no later than the next business day.

4.4.5. Check voicemail messages daily during the work week to mitigate this inbox from reaching capacity.

4.4.6. Acknowledge receipt of electronic communications not later than the next business day when the sender requests this action.

4.4.7. New and “Reply” emails shall have one standard signature line and essential information of full legal name, contract labor category title, corporate affiliation, and 10-digit phone number.

4.4.8. Utilize the Government’s business communication platform (currently Microsoft Teams) as a host or as a participant including audio-visual checks 15 minutes before the event start.

https://www.fedramp.gov/

4.5. Activity status. Author and report plan and actual status in narrative format, monthly, of all critical activities for the prior third-day period.

4.6. Master schedule. Develop and maintain one integrated master schedule (IMS) depicting the time-based schedule requirements of contract execution throughout the Period of

Performance, including all Task Orders.

4.6.1. Identify programmatic (overarching contractual items) and T&E event phases by overall duration.

4.6.2. Identify discrete events within phases.

4.6.3. Include activity sequences and dependencies and make available detailed information to substantiate these related components.

4.7. Expenditure status. Perform funding and person-hours planning and expenditure management and provide monthly report, excluding Firm-Fixed Price (FFP) Task Orders. This requires concise but complete narratives to explain baseline and deviations and charts (tables with graphical representations) for subtotals, totals, and grand total by Contractor labor category, travel, materials, subcontractor product and services. Patterns must depict baseline values and to-completion estimates.

4.8. Official events. Participate in official events including live or virtual forums and obtain special authorization for related electronic or hardcopy data items per paragraph 4.10.3.

4.8.1. Author and issue meeting minutes not later than two business days from the meeting conclusion.

4.8.2. Acknowledge receipt of assigned action items and complete them no later than the deadline.

4.8.3. Initiate contact with others to directly promote Ohmsett and develop T&E opportunities resulting in T&E Proposals, see below.

4.9. Task Order Proposal (TOP).

4.9.1. The Contractor shall provide unsolicited TOPs directly to the Contracting Officer (CO), else, respond to Government requests for quote. TOP submittals and recommended period of performance must account for Government Fiscal Year Procurement Action

Lead Times (PALTs) that are a function of contract action type and valuation.

4.9.2. Identify and control data items per Data Management section below and Attachment G

(Deliverables).

4.9.3. Author one T&E proposal unique to each customer and event including technical, itemized cost, and critical path schedule requirements. Based on the results of project scoping in paragraph 2.1. prepare the T&E proposal to demonstrate a clear and complete understanding of the customer’s requirements including supporting information.

4.9.4. Author one MRO proposal unique to each alteration or conversion of an existing facility or improvement resulting in a complete and useable facility or improvement; this must include known or anticipated technical, itemized cost, and critical path schedule requirements.

4.10. Data Management. Task Order Proposals shall specify deliverables by Contract Data

Requirements List (CDRL) number, see Attachment G, Table 1.

4.10.1. The Contractor may subtitle a CDRL to clarify the nominal title and must have routing requirements from draft through final submittal with allowable review periods. Tailoring

Data Item Description (DID) content is allowable for clarity and relevance.

4.10.2. CDRLs may require one or more electronic file formats upon submittal for acceptance.

These file formats vary but normally provide the original (editable) file type such as

Microsoft Word, PowerPoint, or Excel, and the portable document file (PDF) with optical character recognition (OCR).

4.10.3. File transmittal methods vary but normally occur via email with attachment or secure file exchange; this is contingent upon file contents and CUI category requirements. Other methods such as removable media are possible.

4.10.4. File distribution may omit Government personnel if the CUI category is “Proprietary

Business Information” or similar, or no “Need-to-Know” (NTK) reasonably exists.

However, the Contractor shall affirm in writing to the COR that the customer is in receipt and provide proof the customer explicitly accepts each final deliverable.

4.11. Official travel. Contractor personnel must travel within the Continental United States (CONUS) and, infrequently, outside the Continental United States (OCONUS) to participate in association or industry conferences, and other technical symposia. OCONUS travel requires enrollment in the Department of State Smart Traveler Enrollment Program (STEP, https://step.state.gov/).

4.11.1. Task Orders specify travel requirements by destination, dates, and duration, and identify either FFP or Cost-Reimbursable. The latter allows for actual, allowable, and reasonable costs incurred, exclusive of any fee, per Federal Travel Regulation (www.eCFR.gov) and

Federal Acquisition Regulation Part 31.205-46.

4.11.2. Coordinate specific travel arrangements with the COR and obtain written authorization not later than seven calendar days before a departure date.

4.12. Special authorizations. Request in writing and obtain special authorization prior to start of select activities. These require signatures by the Contracting Officer’s Representative (COR) for endorsement and the CO for authorization.

4.12.1. Create an itemized list of recurring and bulk consumable items with a value of less than

$7,500. Purchase of these authorized items is at the Contractor's discretion, however, annotate purchase activity and report status monthly.

4.12.2. FFP Task Orders including subcontractor services, equipment, or supplies with a value equal to or greater than $7,500. Develop and utilize a purchase order request form and provide three or more competitive quotes for Government approval.

4.12.3. Data items for public dissemination likely also require signature by the Public Affairs

Officer (PAO) for authorization. Examples are advertisements, presentations, reports, flyers, social media posts, and others, regardless of electronic or hardcopy format, for use in live or virtual forums. Initiate a publication request with the COR via email and attach pertinent files for review not later than 30 calendar days before the publication submittal deadline; revise content where applicable and obtain written approval and authorization.

4.13. Correction Action Plan and Procedure (CAP). Coauthor a CAP per Corrective Action Request

(CAR) and take action to eliminate the cause of a detected deficiency or other undesirable condition and restore quality standards.

https://step.state.gov/ http://www.ecfr.gov/

5. Marketing Implementation Services (MIS). The Government will anticipate one Task Order

Award unique to MRO including MIS, however, subsequent Task Orders are highly likely.

5.1. Existing marketing. Continue to promote the existing brand in electronic and hardcopy formats, utilize the Ohmsett social media accounts for official promotions, and maintain the Ohmsett website, however, prepare for rebranding, see “marketing development” paragraph below.

5.2. Customer relationship management (CRM). Select and utilize a Customer Relationship

Management (CRM) program for administering customer interaction and data analysis to ascertain marketing effectiveness.

5.2.1. This requires selection and use of CRM software for customer subscriptions, email marketing campaigns, and social media engagement.

5.2.2. Obtain and maintain privacy act compliance including review and revision to Privacy

Threshold Analyses (PTAs) and Privacy Impact Assessments (PIAs) with Government

Privacy Officials.

5.3. Marketing development. Participate in Government-led marketing plan and marketing campaign development to ascertain segmenting, targeting, and position to attract and retain clients at Ohmsett.

5.4. New marketing implementation. Implement the Government-furnished marketing campaign by participating in the multi-channel distribution and promotional activities such as live and virtual forums; furnish Ohmsett-branded promotional items to attendees and staff exhibits.

The most likely events requiring participation are in Attachment E.

5.5. Journalism. Author news articles, social media posts, and video or still photography of

Ohmsett-related activities for use in electronic and hardcopy communications.

RFI Attachment 2: Draft Indefinite Quantity

Indefinite Delivery (IDIQ) Statement of Objectives

(SOO) Attachments A through H

IDIQ REQUIREMENTS FOR

Attachment A. Government-furnished Real Property

Table 1. Facilities per Land Use Agreement of 2012, as amended.

Facility Number

Real Property Name Official Utilization Code and Name Area (Square Feet)

R-24 Ocean Science Lab (Ohmsett) 61010 Administrative Office 7,226

R-25A Ohmsett Storage Facility 44110 General Purpose Warehouse 4,266

R-26PRK "Parking" 85240 Misc Open Strg/Laydown-PVD 286,794

R-26 Control Tower 31037 Ocean Sciences Laboratory 3,104

R-26FB Filter Building 31037 Ocean Sciences Laboratory 1,440

R-26TANK Wave Tank 37110 Science Sys Range Facility 64,014

R-41 Ohmsett Storage Warehouse 31915 RDT&E Storage 4,131

R-42 Ohmsett Arch Storage Building 31915 RDT&E Storage 2,100*

*Approximate Total 373,075

(9 acres)

This table excludes temporary space allocations such as Facility 509A per separate Naval authorization memorandum of 8 Jul 2022. This is a 5,280 square foot portion of an existing asphalt parking lot for staging equipment during hurricane season.

Attachment B. Government-furnished Equipment, GFE

Table 1. Property summary of 22 Jul 2022.

Category Cost Count

Computing $146,210 40

Equipment $406,163 30

Instrument $94,840 13

Material Handling Equipment $185,892 3

Vehicle $21,322 4

Weight Handling Equipment $245,439 5

Grand Total $1,099,867 95

Table 2. Property detail of 22 Jul 2022; per item value greater than $5,000

See separate PDF file.

Attachment C. Government-furnished information, GFI

Table 1. Publication summary of 27 Jul 2022; PDFs and website links are available.

ID Title Issuing Organization

Reference Number

Summary

1 OIL POLLUTION

RESEARCH

AND

TECHNOLOGY

PLAN

Fiscal Years 2022-2027 of December

INTERAGENCY

COORDINATING

COMMITTEE

ON OIL

POLLUTION

RESEARCH

(ICCOPR)

None Part One, Oil Pollution Research, explains why oil pollution research is needed, the parties that are involved in the research, and presents ICCOPR’s Oil Pollution Research Categorization Framework used for organizing the priority Research Needs. Part Two, Establishing Research Priorities, presents ICCOPR’s priority Research Needs. It also explains the process that ICCOPR used to identify the research gaps and priorities, noteworthy oil spill events, and the current state of oil pollution knowledge. In future versions, Part One will remain relatively static; however, Part Two is expected to change significantly as research advances the state of knowledge and priority Research Needs are successfully addressed.

2 USE

AGREEMENT

BETWEEN

DEPARTMENT

OF THE NAVY

AND

DEPARTMENT

OF THE

INTERIOR -

BUREAU OF

SAFETY AND

ENVIRONMENT

AL

ENFORCEMENT

(BSEE) OF

NOVEMBER

Department of the Navy

Navy File No.

AO-0003

Navy Contract No. N40085-ll-

RP-00028

Establishes the terms and conditions of BSEE occupancy at the Ohmsett Facility.

3 FIRST

MODIFICATION

TO USE

AGREEMENT

N40085-ll-RP-

Department of the Navy

Navy File No.

AO-0003

Navy Contract No. N40085-ll-

RP-00028

Incorporates 1.0 acres of open land and Facility R-41 for storage.

Organization

Reference Number

Summary

00028 OF

DECEMBER

4 MASTER

NETWORK

FACILITY

AGREEMENT

By and Between

PACIFIC OCEAN

ENERGY TRUST

And BUREAU

OF SAFETY

AND

ENVIRONMENT

AL

ENFORCEMENT

(BSEE),

OHMSETT

FACILITY OF

JANUARY 2022

Pacific Ocean Energy Trust (POET) on behalf of the Department of Energy (DoE)

4817-2660- 0899.2

Establishes the terms and conditions of BSEE requirements for Ohmsett Facility to participate in the DoE-funded program administered by POET.

5 Federal Plain Language Guidelines of May 2011

PlainLanguage.go v

Rev 1, May 2011 The Plain Language Action and Information Network (PLAIN) outlines and discusses editoral best practices for clear communications.

6 Report Specifications Final Report of July 2021

Bureau of Safety and Environmental Enforcement Oil Spill Preparedness Division

OSRR# 0000 This document provides instructions and guidelines for drafting technical reports for OSPD. It is intended to complement a Microsoft® Word report template that is available for authors when drafting a report.

Authors should contact the appropriate BSEE Contracting Officer’s Representative (COR) or Contracting Officer (CO) to address questions or potential deviations of the report requirements outlined in this document. See Section 4.5 regarding expected content and format of an Executive Summary.

Reference Number

Summary

7 OBTAINING

WORK

PERMITS of 22 Sep 2017

COMMANDER

NAVY REGION

MID-ATLANTIC

COMNAVREGMI

DLANTINST

11011.12B

Provide guidance for the preparation and processing of work permits for all new construction, repair, maintenance, and alteration of Commander, Navy Region MidAtlantic (COMNA VREG MIDLANT) controlled Class I or II property not administered by Naval Facilities Engineering Command, Mid-Atlantic (NAVFAC MIDLANT).

This process will help ensure that all project work will be completed in compliance with applicable laws and regulations, within a reasonable time period and cost, and at the level of quality commensurate with the requirement and NAVFAC criteria.

8 Dig Safe (Mark-out & Dig Permit Process) of 1 Apr 2019

NAVFAC

MIDLANT NWS

EARLE

Procedure Number XXX-

XXX

This SOP shall be used to identify key stakeholders, responsible authorities, and processes to be followed by NAVFAC and Contractors for requesting utility Mark-Outs and issuing of Dig Permits at NWS Earle, NJ.

The purpose of mark-outs is to locate underground piping, utilities, and facilities before any digging operations begin.

Requiring the use of a Permit program will ensure each step in the Dig Safe process is followed.

9 UNMANNED

AIRCRAFT

SYSTEMS

POLICY of 8 Jun

NAVAL

WEAPONS

STATION EARLE

NWSEARLEINST

3710.l

To establish procedures for the safe operation of authorized/approved Unmanned Aircraft Systems (UAS) over Naval Weapons Station (NWS) Earle property and to prohibit the unauthorized possession and operation of UAS for the protection and security of the installation.

10 Region Space Management of 22 May

COMMANDER

NAVY REGION

MID-ATLANTIC

COMNAVREGMI

DLANTINST

11010.45C

Provide guidelines for space allocation, and prescribe procedures to request, allocate, and assign space in the Navy Region Mid-Atlantic (NRMA). These criteria and procedures are designed to promote flexibility, encourage communication, and ensure proper prioritization and equitable use of the limited space available.

Reference Number

Summary

11 SITE APPROVAL

REQUEST

PROCESS of 12

JUNE 2018

Naval Facilities Engineering Command

NAVFACINST

11010.45A

To publish guidance, policy, and procedures for initiation, coordination, and approval of site approval requests for facilities projects and qualifying events onboard Navy installations.

12 Navy Facilities Projects of 24 Jun 2015

Chief of Naval Operations

OPNAV

INSTRUCTION

11010.20H

CHANGE

TRANSMITTAL 1

This instruction provides policy, guidance, and command responsibilities for the classification, preparation, submission, review, programming, approval, and reporting of real property facilities work at Navy shore installations and sites.

13 Recommended Practices for Safety and Health Programs of October 2016

Occupational Safety and Health Administration

OSHA 3885 Provides responsible employers, workers, and worker representatives, with a sound, flexible framework for addressing safety and health issues in diverse workplaces.

Attachment D. Reduce, Recycle, Reuse Program

1. Exert best efforts to manage Ohmsett in a manner to promote the protection or enhancement of the natural environment and well-being of all personnel. Green purchasing or environmentally preferable contracting includes these initiatives:

a. Alternative Fuels and Vehicles are described at http://www.afdc.energy.gov/afdc/

b. Biobased Products are described at http://www.biopreferred.gov/

c. Energy efficient products are described at http://energystar.gov/products for Energy

Star products and at http://www.eere.energy.gov/femp/procurement for FEMP designated products

d. Environmentally Preferable Computers are described at http://www.epeat.net

e. Non-Ozone Depleting Products are described at http://www.epa.gov/Ozone/snap/index.html

f. Recycled Products are described at http://epa.gov/cpg

g. Water efficient products are described at http://epa.gov/watersense/

2. Furnish the environmentally preferable product type from above, unless that product type is not available competitively within a reasonable time, at a reasonable price, is not life-cycle cost efficient in the case of energy consuming products or does not meet reasonable performance standards. The clauses at FAR 52.223- 2, Affirmative Procurement of Biobased Products under

Service and Construction Contracts, 52.223-15, Energy Efficiency in Energy Consuming Products, and 52.223-17 Affirmative Procurement of EPA-Designated Items in Service and Construction

Contracts, Section I requires the use of products that have biobased content, are energy efficient, or have recycled content.

3. Any electronic device such as desktops, laptops, or monitors delivered hereunder shall be energy efficient such that it is compliant with EnergyStar or FEMP standards as set forth at 48

CFR 52.223-15. Likewise, when supplying electronic devices hereunder, the Contractor shall ensure that the equipment is rated at least “silver” pursuant to IEEE 1680 Standard for the

Environmental Assessment of Personal Computer Products as set forth at 48 CFR 52.223-16 –

Alternate I.

4. Address federal recycling mandates by implementing a strategy to manage and enhance waste minimization and recycling.

http://www.biopreferred.gov/ http://www.epeat.net/ http://www.epa.gov/Ozone/snap/index.html http://epa.gov/cpg

Attachment E. Official Events

Event logistics are subject to change without notice but represent the most likely place of performance.

Other factors affecting travel include conversion from live to virtual forums contingent upon pandemic conditions.

Table 1. Historical events…