A14_MR_-_Tech_Specs_-_SS_3_Jan_22_2.docx

SECTION E EXHIBITS

A1 Requirements

This solicitation is established for the purpose of acquiring on-call commercial maintenance services for Government owned and operated aircraft within the Lower 48 states as required by the Department of Interior Office of Aviation Services (OAS). Multiple awards will be made relative to the anticipated volume and support needs of particular models of aircraft. Offeror must propose a minimum of One Flat Rate Schedule Item and One Labor Rate Schedule Item to be considered for award. It is not necessary for Offers to propose on all Schedule Items to be considered for award. The primary models of aircraft that may be maintained, as well as their support locations, are listed below:

Bismarck, ND; Boulder City, NV; Page, AZ

Bangor, ME; Spearfish, SD

Middletown, DE; Bend, OR; Minneapolis, MN; Anchorage, AK; Fairbanks, AK; Houston, TX

A1.1 Award may be made on any equipment at any location. Be advised that award does not guarantee work as the locations listed above are the primary location(s) for each piece of equipment, and priority of awarding task orders will be given to those facilities within 250 driving miles of the aircraft location.

A1.2 During the performance of this contract, either the maintained aircraft or their locations may be changed as mission dictates. Any changes to the type(s) of aircraft, or their location(s) will be addressed via bilateral contract modification.

Al.3 The Pricing Schedule of Items is separated into sections. All Schedule Items below will be evaluated:

Summary of Schedule Items

ITEM 1. FLAT RATE INSPECTIONS/CHECKS

Inspections/checks flat rates must be based upon the manufacturer’s inspection requirements and checklists for the aircraft identified. Flat Rate does not include parts, materials, or labor associated with the correction of discrepancies found during inspection. All inspections are to include associated records review & documentation, ground operational checks, lubrication requirements, cleaning, and servicing.

FLAT RATES (WHOLE DOLLARS ONLY) FIRM FIXED PRICE

BASE YEAR YEAR 1 YEAR 2 YEAR 3 YEAR 4

A. BEECHCRAFT B200 KING AIR 200

Labor to inspect in accordance with (IAW) Beechcraft B200 King Air Series Maintenance Manual, P&W PT6A-42 Maintenance Manual latest revisions as well as Mandatory Service Publications.

1. Beechcraft B200 King Air : $ $ $ $ $ 200-hr PHASE 1 Inspection

2. Beechcraft B200 King Air : $ $ $ $ $ 200-hr PHASE 2 Inspection

3. Beechcraft B200 King Air: $ $ $ $ $ 200-hr PHASE 3 Inspection

4. Beechcraft B200 King Air: $ $ $ $ $ 200-hr PHASE 4 Inspection

Support Location:

B. BELL HELICOPTER 206 B-III/L-III

Labor to inspect IAW Bell Helicopter Maintenance Manuals and Rolls-Royce Model 250-C20 & C30 Maintenance Manuals as well as Mandatory Service Publications.

1. Bell 206 B-III: 100-hr $ $ $ $ $

2. Bell 206 B-III: 300-hr $ $ $ $ $

3. Bell 206 L-III: 100-hr $ $ $ $ $

4. Bell 206 L-III: 300-hr $ $ $ $ $

Support Location:

FLAT RATES (WHOLE DOLLARS ONLY) FIRM FIXED PRICE

BASE YEAR YEAR 1 YEAR 2 YEAR 3 YEAR 4

C. CESSNA SINGLE ENGINE AIRCRAFT

Labor to inspect IAW Cessna Service Manuals latest revisions as applicable Teledyne Continental Motors (TCM) or Textron Lycoming Maintenance Manuals latest revisions as well as Mandatory Service Publications.

1. Cessna 182T: $ $ $ $ $ 100-hr/Annual Inspection

2. Cessna 206H: $ $ $ $ $ 100-hr/Annual Inspection

3. Cessna TU206G: $ $ $ $ $ 100-hr/Annual Inspection

4. Cessna U206G: $ $ $ $ $ 100-hr/Annual Inspection

5. Cessna U206G on amphibious Floats: $ $ $ $ $ 100-hr/Annual Inspection

Support Location:

D. CUB CRAFTERS CC-18-150/180

Labor to inspect IAW CC-18-150/180 aircraft maintenance manual, Wipline amphibious float maintenance manual and Textron Lycoming maintenance manual, latest revisions, as well as mandatory service bulletins.

100 Hour/ Annual Inspection: $ $ $ $ $ on amphibious floats

Support Location:

E. PARTENAVIA (Vulcanair) P68 Observer Labor to inspect IAW Vulcanair Maintenance Manual and Textron Lycoming Maintenance Manual latest revisions as applicable, as well as Mandatory Service Publications.

1. P68 OBS: 100-hr/annual: $ $ $ $ $

Support Location:

FLAT RATES (WHOLE DOLLARS ONLY) FIRM FIXED PRICE

BASE YEAR YEAR 1 YEAR 2 YEAR 3 YEAR 4

F. PILATUS PC-12/45

Labor to inspect IAW Pilatus PC-12 Maintenance Manual and P&W PT6A-67 Maintenance Manual latest revisions as well as Mandatory Service Publications.

1. 100 Hour/Annual: $ $ $ $ $

Support Location:

G. DAHER KODIAK 100

Labor to inspect Daher Kodiak 100 aircraft IAW Kodiak Maintenance Manual, Aerocet Amphibious float maintenance manual, and P&W PT6A-34 Maintenance Manual latest revisions as applicable, as well as Mandatory Service Publications.

1. 100 Hour Inspection: $ $ $ $ $

2. 200 Hour Inspection: $ $ $ $ $

3. 300 Hour Inspection: $ $ $ $ $

4. 400 Hour Inspection: $ $ $ $ $

5. 100/200/300/400 Hour Annual Inspection.: $ $ $ $ $

Support Location:

H. VIKING (De Havilland) DHC-6-300 Twin Otter Labor to inspect IAW DHC-6 Twin Otter Inspection Requirements Manual and P&W PT6A-34 Maintenance Manual latest revisions as applicable, as well as Mandatory Service Publications. Note: The Airframe maintenance library will be provided with the aircraft and updates paid for by the Government for this line item only.

DHC-6-300:

1. ‘A’ Check: $ $ $ $ $

2. ‘A’ & ‘B’ Check: $ $ $ $ $

3. ‘A’, ‘B’ & Basic ‘C’ Check: $ $ $ $ $

Support Location:

Note: The Basic ‘C’ Check includes all items listed applicable to all (1-12) numbered inspections. Additional ‘C’ Check requirements per ‘Number Inspection’ are not considered part of the above flat rates and labor should be considered as Item 2 Labor.

ITEM 2 – HOURLY RATES FOR WORK NOT INCLUDED IN FLAT RATE INSPECTIONS/CHECKS (ITEM NO. 1) (TIME AND MATERIAL)

HOURLY RATES (WHOLE DOLLARS ONLY)

BASE YEAR YEAR 1 YEAR 2 YEAR 3 YEAR 4

A. AIRCRAFT MAINTENANCE Type of A/C If rates are different for different aircraft types (i.e.; turbine, piston, helicopter, etc.), also complete 1B below.

1. Regular business hours: $ $ $ $ $

2. Overtime hours: $ $ $ $ $

3. Sunday/holiday hours: $ $ $ $ $

B. AIRCRAFT MAINTENANCE Type of A/C (Applicable only if proposing different aircraft type than 1A above)

1. Regular business hours: $ $ $ $ $

2. Overtime hours: $ $ $ $ $

3. Sunday/holiday hours: $ $ $ $ $

ITEM 3 – HOURLY LABOR RATES FOR AVIONICS MAINTENANCE NOT INCLUDED IN ITEMS 1 OR 2 ABOVE

HOURLY RATES (WHOLE DOLLARS ONLY)

BASE YEAR YEAR 1 YEAR 2 YEAR 3 YEAR 4

1. Regular business hours: $ $ $ $ $

2. Overtime hours: $ $ $ $ $

3. Sunday/holiday hours: $ $ $ $ $

ITEM 4 – HOURLY RATES FOR FIELD MAINTENANCE/SERVICE CALLS

(Not applicable to Services under Line Services) (TIME AND MATERIAL)

HOURLY RATES (WHOLE DOLLARS ONLY)

BASE YEAR YEAR 1 YEAR 2 YEAR 3 YEAR 4

1. Regular business hours: $ $ $ $ $

2. Overtime hours: $ $ $ $ $

3. Sunday/holiday hours: $ $ $ $ $

ITEM 5 – FLAT RATE EXTERIOR AIRCRAFT WASHING

FLAT RATES (WHOLE DOLLARS ONLY)

BASE YEAR YEAR 1 YEAR 2 YEAR 3 YEAR 4

1. Cub CraftersCC18-150/180: $ $ $ $ $

2. Beechcraft B200 King Air: $ $ $ $ $

3. Bell 206 B-III/L-III: $ $ $ $ $

4. Cessna, single engine: $ $ $ $ $

5. Cessna, single engine on amphibious floats: $ $ $ $ $

6. Partenavia (Vulcanair) P68 Observer: $ $ $ $ $

7. Pilatus PC12/45: $ $ $ $ $

8. Daher Kodiak 100: $ $ $ $ $

9. Daher Kodiak 100 on amphibious floats: $ $ $ $ $

10. Viking (De Havilland) DHC-6-300 Twin Otter: $ $ $ $ $

ITEM 6 – SCHEDULED PARTS Pricing for routine scheduled parts shall not exceed the Contractor’s established catalog or market price, less any rebates, refunds, or discounts received by the contractor that are identifiable to the contract. NTE: $2,000,000 per year.

ITEM 7 – UN-SCHEDULED PARTS Pricing for non-routine un-scheduled parts shall not exceed the Contractor’s established catalog or market price, less any rebates, refunds, or discounts received by the contractor that are identifiable to the contract. NTE: $2,000,000 per year.

ITEM 8 - CONTRACTOR NORMAL HOURS OF OPERATION

Open___:______A.M. Close___:________P.M.

___________NUMBER OF DAYS-PER-WEEK

ITEM 9 – ADDITIONAL PAY ITEMS

When a contractor is required to provide Field Maintenance/Service Call as described in Item 4, the contractor may be reimbursed for mileage in accordance with C1.1.9, C21.4.1, and the table below.

SCHEDULE

SUB-ITEM

* Subsistence and Lodging costs will only be reimbursed in the event the contractor is required to stay overnight to complete the required Field Maintenance. Reimbursement is not to exceed the General Services Administration (GSA) published Per Diem Rates which can be found at: Per Diem Rates | GSA ** Mileage will be reimbursed not to exceed the GSA published Mileage rates which can be found at: Privately Owned Vehicle (POV) Mileage Reimbursement Rates | GSA

A2.1 The Government does not guarantee the placement of orders for service under contracts awarded under this solicitation and the contractor is not required to accept an order. However, once the contractor accepts an order, they are required to follow the terms and conditions of the contract and are expected to meet any scheduled dates mutually agreed upon by both the Government and the Contractor.

A2.2 Funding will not be obligated under the Indefinite Delivery Indefinite Quantity (IDIQ). All funding will be provided on individual task orders for each service provided. Each task order will obligate funding for the payment of aircraft services.

A2.3 All routine scheduled and unscheduled parts and subcontracted services shall not exceed the Contractor’s established catalog or market price, less any rebates, refunds, or discounts received by the contractor. (See C16) This should include indirect costs including General & Administrative (G&A) costs allocated to direct material that are not included in any hourly rates or flat rates. Miscellaneous shop supplies taxes, and indirect rates shall be included in labor rates.

A2.4 The Minimum Guarantee under the contract, as required by Federal Acquisition Regulation (FAR) Clause 52.216-22, is $500.00 towards the first service call. If no service call is made in the first calendar year than the guarantee can be submitted through the Invoice Processing Platform (IPP) and paid to each vendor.

A2.4.1 The total contract ceiling/maximum is $24,000,000 for the contract’s period of performance. This amount will be shared by all awardees. Some awardees may receive more awards depending on the needs of the Government.

A2.5 Exhibits that will be applicable under the contract are included at the end of Section C; exhibits that are only applicable during the solicitation phase of this procurement are included at the end of Section E.

SECTION B GENERAL TECHNICAL REQUIREMENTS

B1 Scope of Contract

B1.1 The intent of this solicitation is to make multiple awards to obtain commercial scheduled and non-scheduled aircraft maintenance services for Government owned and operated airplanes and helicopters.

B1.2 The types of services required may include, but are not limited to inspections, maintenance, preventative maintenance, rebuilding, alteration, repairs, painting, refurbishment, engineering services, parts manufacturing, servicing of airframes, engines, engine & component overhauls, rotors, avionics, appliances and parts.

B1.3 The government may request that the contractor provide maintenance services on other agency aircraft under the terms and conditions of this contract. In those instances, the Contracting Officer (CO) and the contractor must agree in advance of any repair by signed contract modification if required.

Bl.4 The establishment of a good working relationship between the Contractor and Government is essential to the success of this contract. The Contractor’s employees' cooperation, professionalism, and positive attitude are required to establish the necessary relationship that must exist to successfully complete this contract.

B1.5 The Department of Interior (DOI) has interagency and cooperative agreements with the Department of Agriculture (USDA). The USDA is authorized to use the services provided by these contracts if approved and administered by the CO.

B2 Certification

B2.1 It is preferred, but not required, that the Contractor be the holder of a valid Federal Aviation Administration (FAA) Certified Repair Station Certificate with either an appropriate class or limited rating for the individual make and model of aircraft, engine, propeller, rotor, appliance, or component part to be maintained.

B2.2 The Contractor may have agreements with other appropriately rated facilities (subcontractors) for the performance of maintenance on those items for which the Contractor is not rated. The Government must approve any subcontracted service prior to the Contractor's obtaining that service.

B3 Technical Requirements

B3.1 All maintenance must be performed in accordance with the applicable Federal Aviation Regulations. The Department of the Interior operates its aircraft fleet in accordance with 14 CFR Part 91 and Department of the Interior Departmental Manual 351 DM 2. That Departmental Manual imposes similar requirements to 14 CFR 135. The fact that these aircraft may be involved in public aircraft operations will not be used as authority to deviate from these maintenance standards.

B3.2 The aircraft must be inspected in accordance with the inspection programs identified in the Schedule of Items shown in Section A. Any aircraft approved by the Contracting Officer’s Representative (COR) but not identified in the Schedule of items must be inspected by the DOI in accordance with the FAA manufacturer recommended inspection program and will be approved by the CO prior to work being performed.

B3.3 All parts and materials furnished by the Contractor must be approved for use by the Government.

B3.4 The Contractor’s maintenance facility must be a permanent hanger that is environmentally controlled, secure from unauthorized persons, and capable of completely housing the type aircraft to be maintained.

B3.5 The Contractor must have current technical data, special tools, and appropriately trained personnel required to perform the services ordered.

B3.6 The contractor is responsible for the proper execution and disposition of all FAA and DOI required maintenance records. Aircraft records must be maintained in accordance with AC 43-9C or later revision. The need for the government to ensure compliance with FAA and Department standards necessitates sharing of these records and close cooperation with the OAS Fleet Manager in Boise, ID.

B3.7 The contractor shall submit maintenance status records within five (5) business days of completion of scheduled maintenance. The records shall be submitted in electronic format to the OAS Fleet Manager at the following address:

doiL48fleet@ios.doi.gov

B3.7.1 Records provided to the OAS Fleet Manager must be signed and detailed enough to provide for a duplicate record of the aircraft status and must include copies of any new weight and balance revisions, FAA forms 337, copies of logbook/ permanent record entries and supporting documentation.

B3.7.2 In addition to B3.7.1 Pilots flying the aircraft on behalf of the government are required to document discrepancies which could impact safety of flight in the U.S. Department of The Interior Office of Aviation Service, Aircraft Status Log OAS-2. This Status log is kept with the aircraft for discrepancies between inspections. Upon return to service, the contractor will document the corrective action for the discrepancy including, the mechanic’s signature and certificate number. This requires an Aircraft logbook entry also. Discrepancies may only be deferred with the approval of the OAS Fleet Manager. If the OAS-2 is missing the OAS Fleet Manager can send a replacement.

B3.8 The Government will provide the contractor with information and records reflecting the current status of the aircraft at the time and place the aircraft is delivered for maintenance.

B3.9 The Government intends to purchase parts from the Contractor. However, at times, the Government may provide parts and materials when it is more timely or cost effective to do so.

B3.10 The Contractor must allow Government personnel access to the facility and/or aircraft during normal working hours for the purpose of monitoring maintenance.

B3.11 Maintenance on DOI fleet aircraft must be in accordance with the original equipment manufacturers (OEM) maintenance manuals, including instructions for continued airworthiness (ICAs) for modifications or alterations.

B3.12 All maintenance, including inspection, rebuilding, alteration, and installation must be accomplished by a person authorized to perform maintenance in accordance with 14 CFR Part 43.

B3.13 All records and documents used during any maintenance or preventative maintenance function will be made available to the Office of Aviation Services (OAS) upon request. Logbook entries will be in accordance with FAA 14 CFR part 43.9 or 43.11 including preventative maintenance. Aircraft total time in service must be recorded.

B3.13.1 The contractor shall submit logbook entries within two (2) business days of completion of scheduled maintenance. The logbook entries shall be submitted in electronic format to the OAS Fleet Manager at the following address: doiL48fleet@ios.doi.gov

B3.14 Inspections must be completed on approved checklists as directed by the OAS Fleet Manager. The OAS Fleet Manager will provide written guidance on whether an aircraft specific OAS approved checklist or OEM approved checklist is to be used. The inspection checklists for 100 hour/annual inspections must be generated by using Manufacturer’s Recommended Inspection Program.

B3.15 All inspections must include associated records review and documentation, ground operational checks, lubrication requirements, cleaning, servicing.

B3.16 Each 100 hour or Annual inspection must include a documented search for applicable manufacturer’s mandatory service bulletins (MMSBs) and FAA Airworthiness Directives (ADs). At the commencement of the contract period, OAS may require the contractor do a physical audit of all MMSBs/ADs. Following each 100 hour and annual inspection, the contractor will provide the OAS Fleet Manager with an update. For each new entry, the contractor must provide a signed entry that the MMSB/AD is either not applicable to that aircraft or has been complied with.

B3.17 No alterations to the aircraft will be performed without the written permission of the OAS Fleet Manager/COR and CO.

B4 Maintenance Estimate Requirements

B4.1 The contractor shall provide an estimate copy of form OAS-79 (Aircraft Maintenance Estimate Form) to the OAS Fleet Manager at the following address before beginning work: doil48fleet@ios.doi.gov. This form is for approving funds and can only be approved by the Fleet Manager/COR and CO. Contractors are required to provide an estimate of all aircraft maintenance requirements including estimated parts and labor to complete this maintenance event. This form can be downloaded at https://www.doi.gov/aviation/library/forms#techforms.

B5 Operation of DOI owned aircraft

B5.1 Only authorized personnel are permitted to operate DOI owned aircraft maintained under this contract. Authorized personnel include DOI pilots and/or contract pilots. Contract pilot approval will be annotated on an Authorization to Manipulate U.S. Department of Interior Aircraft (Exhibit 2). Contract pilot operations are limited to maintenance ground runs and evaluation/ferry flights.

B5.2 Minimum qualifications for pilots supporting these operations are:

B5.2.1 An FAA commercial pilot certificate or higher with appropriate category and class rating.

B5.2.2 A minimum of a current second–class medical certificate issued in accordance with 14 CFR 67.

B5.2.3 Compliance with 14 CFR 61.57 or 135.247 as appropriate

B5.3 The Contractor must provide a list of pilots by name and qualification.

B.5.4 Qualified mechanics are authorized to perform ground runs on DOI owned airplanes only. Mechanics are not authorized to operate DOI owned helicopters maintained under this contract.

B5.5 No Government personnel will be onboard unless the pilot holds an appropriate USDA-USDI Interagency pilot qualification card.

SECTION C – CONTRACT CLAUSES

SECTION C – CONTRACT TERMS AND CONDITIONS

ADDENDA TO 52.212-4 CONTRACT TERMS AND CONDITIONS – Commercial Items 52.212-4 Inspection/Acceptance, The Following is Added:

Inspection Process and Scheduling.

After award of the contract(s) and any renewal thereof, an inspection of the contractor's proposed facility, equipment and personnel may be made by the COR to assure compliance with the requirements of this contract. Inspections are expected to be accomplished when the COR’s inspectors’ normal schedule brings them to the contractor’s operating vicinity, or when a contractor has been selected for a planned project. The COR will attempt to schedule the inspection at a mutually agreeable time and confirm the time and date in writing. The contractor may request rescheduling of any inspection in writing to the COR no later than 7 days prior to the date of the scheduled inspection. The COR will attempt to accommodate the request, if possible.

Inspection Of Work In Progress. The Government reserves the right to inspect and document work in progress on all maintenance and refurbishing events.

Inspection And Acceptance. The contractor shall notify the Government when the status of each aircraft in repair changes from the dates on the OAS-79. Inspections by OAS quality assurance personnel do not relieve the contractor of his responsibility for inspections of aircraft as required in this document, or as required by the FAA.

Performance Test. The Government reserves the right to conduct an evaluation flight of the aircraft and components prior to acceptance. The aircraft ready for evaluation flight shall be considered available at the time it is returned to service by the mechanic and the OAS-2 is properly signed off, and the Government is notified. Should the aircraft not pass the flight evaluation, then the aircraft will be considered to never have been available. The government typically conducts the flight evaluation within 24 hours (normal business day’s only, subject to weather and pilot availability) of contractor notification.

Flight Tests/Ferry Flights/Run Up And Movement. All evaluation /ferry flights shall be conducted by an approved Department of the Interior pilot. The contractor is not authorized to fly the aircraft, unless an authorization to manipulate controls has been issued by OAS. Contractor mechanics may run up airplanes (not helicopters) for the purposes of inspection and test, including limited movement under power at the contractor’s facility (or other repair site) but not on public taxiways. No Government personnel shall be onboard unless the pilot holds an appropriate USDA-USDI Interagency pilot qualification card.

Flight evaluation inspections (for the purpose of acceptance of work performed) shall only include those items on which maintenance was performed or were previously noted as a discrepancy or was an item that was to have been included on the maintenance checklist. New items noted during evaluation flight are considered new discrepancies.

GENERAL CONTRACT TERMS AND CONDITIONS

C1 Ordering

C1.1 The Government does not guarantee the placement of any orders for use under this contract, and the contractor is not obligated to accept any orders. However, the minimum guarantee under this contract is $500.00 toward the first service call. If no service call is made in the first calendar year than the $500.00 guarantee can be submitted through IPP and paid to the vendor. The Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract greater than the minimum guarantee. However, after acceptance of work, failure of a contractor to have equipment and/or personnel available to provide the work required, may result in termination of the contract.

C1.1.1 Orders for services will be placed by the Government as needs become known. Oral orders for services may be placed by the CO or COR. If the contractor accepts an order, the contractor shall be obligated to perform in accordance with the terms and conditions stated herein and under the applicable item. If none of the contractors awarded a contract are available or capable of performing a specific project or if found to be cost prohibitive, the Government reserves the right to utilize other sources to accomplish the project.

C1.1.2 Orders for service under this contract will be placed with the contractor offering the best value to the Government for aircraft maintenance services conforming to the Government's individual project requirements. The Government will make its selection for a project based upon past performance, offeror capability, location of facility and price. The Government will do cost comparisons with all contracted vendors in the vicinity of the aircraft and award the work to the vendor who provides the best value to the Government.

C1.1.3 Upon acceptance of an order, the contractor will acknowledge receipt by assignment of a Work Order Number on a Government provided, ‘OAS Aircraft Maintenance Estimate Form,’ (OAS-79 See Section C Exhibit) and submitting it to the COR. (An electronic copy of this form will be emailed to contractor at time of award). It is impractical to expect contractor to always be able provide a firm estimate upon receipt of aircraft without having the ability to determine the nature and extent of repairs required when aircraft requires disassembly. Contractor shall provide a cost estimate to the COR as soon as reasonably possible to receive approval to proceed. Contractor will communicate with the COR any changes from what was approved prior to performing the work, unless approved in advance by the CO and COR. Pricing offered under Section A will remain in effect for the duration of this contract.

C1.1.4 The Contracting Officer's Representative (COR) is authorized to schedule maintenance with the contractor within the requirements of the contract. Oral orders are authorized under the contract by the Contracting Officer but will be followed up in writing (email is accepted) following any such orders.

C1.1.5 In general, orders for scheduled maintenance services will be placed five days in advance. The contractor shall respond to requests for unscheduled maintenance as soon as mutually agreed to by the government and the contractor. If the contractor is not able to respond in a reasonable time, maintenance services may be obtained from another source.

C1.1.6 The contractor shall notify the COR of maintenance items that were not originally anticipated prior to beginning work on those items.

C1.1.7 Any maintenance requiring overtime, and/or Sunday/Holiday pay must be approved in advance by the Contracting Officer’s Representative (COR).

C1.1.8 Services will be provided at the contractor's facility. The Aircraft will be delivered to the contractor's maintenance facility identified in Section A, unless otherwise agreed to by both the contractor and the Government. All maintenance and repairs will be inspected and accepted by the Government at the contractor's identified facility, and the Government will be responsible for transporting the aircraft back to Government facilities upon completion and acceptance of maintenance/repair work.

C1.1.9 Maintenance services may be ordered at locations other than the contractor's principal location. Contractor's travel time to outside facilities will be paid for at the rate identified in the schedule. Travel expenses for food and lodging will be paid at the rates established by the Federal Travel Regulations (FTR) for each overnight stay. Payment for commercial airfare and ground vehicle rental will be made at the actual cost incurred by the contractor. If the Contractor drives to the required maintenance location, the published GSA Mileage Rate will be paid. The contractor shall be required to provide airline and/or rental car receipts prior to payment.

C1.1.10 A Government representative operating the aircraft (pilot) may act on behalf of the COR, if approved by the CO in advance. The Representative may order un-scheduled maintenance repairs up to a limit of $3000, however the contractor is responsible for following the same ordering process described above in C1.1.3 (submitting a maintenance estimate to the COR at the time a work order is created or sooner using the “OAS-79 Aircraft Maintenance Estimate Form.”

C1.1.11 Limitation on Subcontract. The Contractor shall not, without written concurrence and approval of the CO and COR, enter into any subcontract covering any part of the work contemplated by the contract.

C2 Funding Prior to Award

At this time, no funds have been provided for the minimum guarantee of this requirement, but the Government anticipates receipt of said funds prior to contract(s) award. Please note that no award(s) will be made without the required funding.

C3 Invoicing

C3.1 Contractor shall email all invoice documentation to the OAS Fleet Manager at doil48fleet@ios.doi.gov

C3.2 The contractor shall provide a copy of all aircraft maintenance record entries, inspection guide entries, an itemized list of all parts and components and materials used with the invoice, and a copy of the signed OAS Aircraft Maintenance Estimate Form (OAS-79).

C3.3 The invoice shall include the work order number, aircraft type and FAA aircraft registration number, serial number, date, tachometer (if equipped) or hour meter reading, total time in service, cycles (if tracked) at the time the maintenance activity identified on the invoice was completed.

C3.4 Shipping costs for special ordered parts shall be prepaid by the Contractor. Shipping costs will be reimbursed when itemized on the contractor's invoice for payment. The contractor shall provide copies of shipping invoices on individual parts when shipping expenses exceed $250.00 to support the invoiced amount.

C4 Electronic Invoicing and Payment Requirements – Invoice Processing Platform (IPP) (APR 2013)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions – Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

· Documents required are Aircraft Maintenance Estimate (OAS Form 79) or other form as directed by the CO documenting daily services provided as set forth by their contract. This form must have the appropriate Government Representative signature approving the services.

· Supporting documentation as required by the contract to support actual additional pay items (i.e. relief transportation costs, tie-downs, landing fees, etc.).

The contractor must use the IPP website to register, access and use IPP for submitting requests for payment. The contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3–5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the contractor must submit a waiver request in writing to the contracting officer with its proposal or quotation.

C5 Reserved

C6 Personnel Conduct

C6.1 Replacement of Contractor Personnel

C6.1.1 Contractor employees required to work or reside on Federal property are expected to follow the facility manager’s rules of conduct that apply to both Government or non-Government personnel working or residing at these facilities. The COR will make available a copy of such rules. The Contractor may be required to replace employees who do not comply with these rules of conduct.

C6.1.2 The Contractor must replace any employee who performs unsafely, ineffectively; refuses to cooperate; or whose general performance is unsatisfactory, disruptive or detrimental to the purpose for which contracted.

C6.1.3 The CO will notify the Contractor of all known unsatisfactory personnel conduct or unsafe performance. The employee may be afforded an opportunity for corrective action when the conditions warrant. When directed by the CO, the Contractor must replace unacceptable personnel not later than 24 hours after such notification, or as otherwise mutually agreed. The decision as to unacceptability will be at the sole discretion of the CO.

C7 Reserved

C8 Insurance Requirements

C8.1 The Contractor shall be liable and responsible for Government property in their possession. At a minimum, the Contractor shall provide insurance coverage of a sufficient amount to cover the replacement cost of the Government aircraft(s) and/or part(s) being maintained or stored in the Contractor's facility.

C8.2 Applicable only if Contractor furnished pilots are utilized. If mutually agreeable by both parties, the Contractor may provide a qualified pilot to perform aircraft test runs or check flights. The Contractor shall indemnify and hold the Government harmless from any and all losses, including damage to the Government aircraft furnished under this contract. For the purpose of fulfilling their obligation under this clause, the Contractor shall procure and maintain minimum insurance coverage acceptable to the Contracting Officer. The Government may request a list of Contractor pilots by name and qualification. Pilots shall have, at a minimum, a FAA commercial pilot certificate with appropriate category, class, and type rating if required. No Government personnel shall be onboard unless the pilot holds an appropriate USDA-USDI Interagency pilot qualification card.

C9 Contractor Performance Assessment Reporting System (DEC 2015)

C10 Contracting Officer's Representative (COR)

The COR(s) for this contract is:

OAS Fleet Manager Department of the Interior Office of Aviation Services Fleet Services 300 E Mallard Dr., Suite 200 Boise, ID 83706

The name of the COR will be provided to the contractor after award and upon any changes to the appointed COR.

C11 Pilot Quality Assurance Representative; Inspection/Acceptance

The Pilot Quality Assurance Representative operating the aircraft may be the direct contact for, reporting discrepancies and performance of check flights to confirm inspection and acceptance of work performed.

C12 Government Property

C12.1 Aircraft and its installed equipment are considered Government owned property. All parts will be returned unless the COR has determined the parts removed is an expendable item(s) and at such time will give approval for disposal. All items that are determined to be unserviceable or otherwise changed out, shall be listed (to include make model and serial number, if applicable and condition code) on an addendum to the work order. All equipment furnished and installed by the contractor shall become Government property upon installation and payment.

C12.2 Security/Damage - When aircraft are delivered to the contractor, any physical damage shall be noted on the OAS -2 Aircraft Flight Use Report. All damage shall be immediately brought to the attention of the COR. The contractor is responsible for the aircraft during maintenance activities.

C13 Materials and Workmanship.

C13.1 All work shall be performed in accordance with the standards set forth in 14 CFR 43, 145, and the requirements of these specifications.

C13.2 Correction of Non-Conforming Work - Work that was not performed correctly or does not conform to acceptable standards of workmanship shall be repaired at no cost to the Government.

C14 AQD Services Greening Clause

(a) Almost every service requires the use of some sort of product. While providing services pursuant to the Requirements Document in this contract, if your services necessitate the acquisition of any products, the contractor shall use its best efforts to comply with Executive Order 13514, and to acquire the environmentally preferable products that meet the requirements of clauses at FAR 52.223-2, Affirmative Procurement of Biobased Products under Service and Construction Contracts, 52.223-15, Energy Efficiency in Energy Consuming Products, and 52.223-17 Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts.

(b) Additionally, the contractor shall use its best efforts to reduce the generation of paper documents through the use of double-sided printing, double sided copying, and the use and purchase of 30% post-consumer content white paper to meet the intent of FAR 52.204-4 Printing/Copying Double-Sided on Recycled Paper.

C15. Facility Shop Hours C15.1 The contractor shall be available between the hours of operation identified in Section A Item 8 above. Any hours outside of the maintenance facility’s specified hours of operation will be considered overtime.

C15.2. Due to mission changes, the contractor may need to be available to provide services up to 24 hours a day, 7 days a week. Such changes will be achieved through bilateral contract/task order modification.

C15 Contract Period And Renewal

The contract period will consist of a single ordering period from 1 April 2022 (or date of award if onboarded at a later date) through 31 March 2027 (31 August 2027 with the inclusion of FAR Clause 52.217-8, if exercised).

C16 Government Cancellations

The Government reserves the right to unilaterally cancel any maintenance request placed under this contract by providing the contractor with a minimum of 36 hours’ notice. The cancellation may be verbal, but must be confirmed in writing immediately with the contractor with a copy being provided to the Contracting Officer by the most expeditious method (fax, e-mail, mail, etc.) available.

C17 Contractor Onboarding Procedures

The Government reserves the right to announce a new competition (onboarding) for the purpose of adding additional small business, multiple award, indefinite delivery, indefinite quantity (IDIQ) contract holders. On boarding procedures may be implemented at any time over the life of the contract by reopening the competition and utilizing the same basis of award established in the original solicitation (XXXXXXXXX). Bureau customers will initiate the need for additional contract holders by contacting the Contracting Officer. The Contracting Officer will assess the need for additional support. Should additional support be required, the Contracting Officer will publicize a notice in FedBizOpps, issue a solicitation amendment, and complete evaluation in the same manner as the initial solicitation (XXXXXXXXX). Contracts awarded utilizing the onboarding procedures will include the same terms and conditions as those in the initially awarded contracts. Neither the overall period of performance nor the ceiling of the basic contract will be revised as a result of implementing the onboarding procedures.

C18 Parts and Subcontract Work

In accordance with FAR 52.212-4, Alt I, Pricing for parts shall not exceed the Contractor’s established catalog or market price, less any rebates, refunds, or discounts received by the contractor that are identifiable to the contract. Work requiring out of house processing by a subcontractor shall be approved in advance by the CO. The prime contractor's invoice shall include all subcontracted work as a separate pay item and be supported by the subcontractor's invoice for payment.

C19 Warranty of Services

The contractor shall guarantee all workmanship and contractor furnished parts and materials used under this contract for a period of at least 60 days. Any warranty offered by the manufacturer or other maintenance facility shall be passed on to the government.

C20 Service Policy Program

C20.1 Certain parts furnished by the aircraft, engine, or avionics manufacturer may be covered by a Replacement Parts and Warranty Program. Under this program, the manufacturer may upon request by the customer assume the cost, or a portion of the cost, for parts and/or labor to replace defective parts or to accomplish designated replacement parts program items.

C20.2 The contractor shall overhaul and/or make repairs as approved by the Government under the Replacement Parts and Warranty Program. The contractor shall submit an invoice for payment indicating labor hours at the applicable hourly rate plus parts for the work required.

MEASUREMENT AND PAYMENT

C21 Payments

C21.1 Inspections/Checks. The contractor will be paid the Inspections/checks flat rates identified in Section A, based upon the manufacturer’s inspection requirements and checklists for the specific aircraft identified. The Flat Rate will not include parts, materials, or labor associated with the correction of discrepancies found during inspection.

C21.2 Work Not Included in Flat Rate Inspections/Checks. The contractor will be paid the hourly rates identified in Section A, for labor services provided and approved that are not considered part of the Flat Rate in the other Items identified in Section A.

C21.3 Avionics Maintenance Rates. The contractor will be paid the hourly rates identified in Section A, Item 1 for avionics services not considered part of Items 2 and 3.

C21.4 Field Maintenance/Service Call Charge. The contractor will be paid the hourly rates identified in Section A, Item 1.4 for Field Maintenance/Service Call labor while mechanic is away from the contractor’s maintenance facility, including travel time to and from the aircraft. If mechanic is required to stay overnight as part of the ordered service, subsistence allowance and will be allowed in accordance with C22 Additional Pay Items. These services will not be included with the time associated with Items 1 and 2. Costs associated with this line item are not applicable to Services under Line Services)

C21.4.1 Fuel / Mechanic Service Vehicle Mileage. The contractor will be paid the rate per mile stipulated in Section A, Additional Pay Items, for the mechanics service vehicle when it is dispatched to provide to support to the aircraft away from the contractor’s maintenance facility.

C21.4.2 Mileage will not be paid for transportation to and from lodging accommodations or meals.

C21.4.3 Fuel / Mechanical Service Vehicle Fuel Expense. The contractor is responsible for the cost of all fuel.

C21.5 Parts. In accordance with FAR 52.212-4, Alt I, Pricing for parts shall not exceed the Contractor’s established catalog or market price, less any rebates, refunds, or discounts received by the contractor that are identifiable to the contract.

C21.6 Exterior Aircraft Washing. The contractor will be paid the Flat rates identified in Section A, for Exterior Aircraft Washing.

C22 Additional Pay Items

C22.1 Claims for additional pay items addressed herein must be documented on the invoice for payment and supported by invoice(s) and/or document(s), as required below. The Government will not pay claims submitted with incomplete or missing supporting documentation.

C22.2 Subsistence Allowance. A claim for an allowance (lodging and/or meals) may be made for each authorized mechanic’s overnight stay, when away from the contractor’s facility performing a service call as described in C21.4. Contractor may claim an overnight allowance equal to the Federal Travel Regulation (FTR) standard rate (or high rate, if applicable, for the location of the overnight).

C22.2.1. No additional amount(s) shall be paid for lodging taxes, occupancy sales tax, city tax, or such taxes or other costs that may be imposed by lodging facilities at any location. No additional amount shall be paid for lodging amounts that exceed the FTR rates. For current FTR per diem rates see the hyperlink in Section A.

NOTE: Any invoice submission that includes amounts in excess of the FTR specified locality rates will be rejected for payment. The contractor will be required to resubmit at the FTR allowable rate for the overnight area.

C22.2.2 Lodging receipts are required per FAR 52.212-4 Alt 1, (i) Payments (4) Access to records (iii) to support the subsistence claim.

C22.2.3 A claim for relief crew commercial airfare and/or vehicle rental may be made for the actual cost incurred by…