A14_MR_RFI_for_Thermo_Scientific_Orbitrap_Gas_Chromatography_system.docx

Request for Information (RFI)

Title: Thermo Scientific Orbitrap Gas Chromatography System for a U.S. Department of War agency

Response Due Date: Monday, December 29, 2025, at 8:00AM, Eastern Time (ET)

E-mail: Correspond directly with the Contracting Officer, Carlos F. Saldarriaga, at carlos_saldarriaga@ibc.doi.gov. Responses submitted by any other method will not be accepted or answered. Please ensure that your e-mail response has “Thermo Scientific Orbitrap Gas Chromatography system” in the subject line.

Issued by: This RFI/Sources Sought is being issued by the U.S. Department of the Interior (DOI), Acquisition Services Directorate (AQD), Interior Business Center (IBC), on behalf of a U.S. Department of War agency.

RFI Purpose: The Government is seeking information related to the Thermo Scientific Orbitrap Gas Chromatography system (Brand Name Only) and requests feedback from industry on the two (2) Statements of Work (SOW) (Attachment A and Attachment B). In addition, the Government is requesting capability statements from interested vendors. Interested vendors shall confirm within whether or not it is capable of maintaining Authorized Reseller certification.

Additional Information: Responses to this RFI are strictly voluntary and will not affect any vendor’s ability to submit a quote if, or when, a solicitation is released. This is being issued solely for information and planning purposes and does not constitute a solicitation or obligation on the part of the Government. Neither unsolicited quotes nor any other kinds of offers will be considered at this time. No entitlement to payment by the Government of direct or indirect costs or charges will arise as a result of the submission of information in response to this RFI/Sources Sought.

The Government will not be liable for or suffer any consequential damages for any improperly identified proprietary information. Proprietary information will be safeguarded in accordance with the applicable Government regulations. If you submit proprietary information, you must clearly mark “PROPRIETARY” on every sheet containing such information and segregate the proprietary information to the maximum extent practical from other portions of your response (e.g., use an attachment or exhibit). Respondents are responsible for adequately marking proprietary information in their response. All information received in response to this RFI/Sources Sought that is marked “Proprietary” will be handled accordingly. An electronic acknowledgement of the vendor’s submission will be provided. If you do not receive an acknowledgement within one business day, please notify the Contracting Officer to ensure successful delivery.

Submission Information: This RFI is issued via SAM.gov https://sam.gov/ 334516 Analytical Instruments. All potential sources with the capability to provide the requirements with the brand name characteristics as referenced in this RFI document and SOWs are invited to submit, in writing, sufficient information within the page limitation (listed below). This information shall demonstrate the vendor’s ability to fulfill the requirement and be responsive to the technical and acquisition-related questions in this RFI, as indicated below.

Questions Due:

The vendor community is encouraged to include their questions with their response (see Section 1). Vendor questions will be considered when drafting the impending solicitation; however, the Government will not be responding to questions about the solicitation at this time.

Responses Due:

All responses must be submitted electronically and emailed to the Contracting Officer and Contract Specialist. All responses must be received no later than Monday, December 29, 2025, at 8:00AM ET.

Submission Format:

Submissions must be in .doc, .docx, or.PDF format. The typed font and point for your response must be Times New Roman 11 point.

Submission Contents:

Your submission, at a page limit of no more than 10 pages (not including Cover Sheet and Section 2), must contain:

· Cover Sheet

· Section 1- General Response to Government Requirement

· Section 2- Feedback on SOWs (Attachments A and B)

· Section 3- Vendor Response to Questions

· Section 4- Capabilities Statement

Responses must address the following requirements:

A cover sheet which includes:

a. RFI Title;

b. Vendor Name;

c. Address;

d. Name of Point of Contact;

e. Email Address;

f. Phone Number;

g. Vendor UEI Number; and

h. Your socio-economic status based on the applicable North American Industry Classification System (NAICS) codes 334516 – Analytical Laboratory Instrument Manufacturing

Sections:

1. General Response to the Government Requirement, to include any questions the vendor has for the Government;

2. Feedback on SOWs, noted in track changes or comments on Attachments A and/or B;

3. Vendor Response to Questions;

4. Capabilities Statement

QUESTIONS:

Requirements Document Questions:

Industry responses to the following questions will be taken into consideration.

1. Is there additional information you need to be provided in order to fully understand the requirements?

2. What alternative requirements should the Government consider that would meet the intent of the goals/objectives of requirements that appear to be unreasonable and/or unattainable?

3. What other recommendations do you have to better structure this requirement?

4. Would you be interested in being added to an interested vendors’ list? If so, provide an email address for a POC.

Capability Questions:

Industry responses to the following questions will be used to help the Government determine previous experiences and capabilities to perform the work.

1. Describe your company/business unit’s solution that meets all of the Brand Name Only requirements listed in the attached requirements documents (Attachment A and Attachment B). It is requested that the vendor confirm the ability to maintain Authorized Reseller certification (if applicable) throughout the period of performance to ensure the offered solution meets the Government’s needs.

1. Please detail the delivery terms for your Thermo Scientific Orbitrap Gas Chromatography System as well as the details regarding warranties and maintenance coverage for your solution.

Acquisition Questions:

Industry responses to the following questions will be used to help the Government determine an acquisition strategy.

6. Does your company fall within one or more of the following socioeconomic categories? If so, please identify which category(ies) your company falls into.

i. Small Business

ii. SDVOSB

iii. HUBZone

iv. Women-Owned Small Business (WOSB)

v. Economically Disadvantaged Women - Owned Small Business (EDWOSB)

vi. Veteran Owned Small Business (VOSB)

vii. Other than Small Business

Please see the Attachments A and B for all proposed technical requirements.

We are looking to industry experts to help make this Government requirement better for the end user and ultimately reduce the cost to the taxpayer. Thank you for your support.

ATTACHMENTS:

Attachment A – SOW “Thermo Scientific Orbitrap Gas Chromatography System” (Brand Name Only) Attachment B – System Requirements image1.emf