A13. SSJ SAP_WA DOL MH_19 Aug 24_COSigned_Redacted.pdf

JUSTIFICATION FOR SOLE SOURCE PROCUREMENT (OPEN MARKET OR GSA)

UNDER $250,000

Sole source acquisitions may be used on a limited basis and only when the Contracting Officer’s Representative (COR)/Program Official has provided sufficient justification and the Contracting Officer has determined that the circumstances warrant such action. The content for a justification must contain detailed facts and rationale to justify the sole source acquisition. Soliciting from a single source must be done in accordance with FAR 13.106-1(b) or 8.405-6. At a minimum, the following information must be included:

Identification of Program Office, Contracting Activity, and Proposed Requirement, Justification and Program Office Certification:

A. Program Office:

National Institute for Occupational Safety and Health (NIOSH) Division of Field Studies and Engineering (DFSE) Field Research Branch (FRB) 1090 Tusculum Avenue, MS R-14 Cincinnati, OH 45226

B. Contracting Activity:

Centers for Disease Control and Prevention Office of Financial Resources Acquisition Branch 3, Section 1

C. Identification of Requirement:

1. Nature of Action to be Approved by Contracting Officer:

a. Sole source acquisition of: The contractor will conduct analyses to describe the distribution of workers' compensation claims (WC) related to mental health and behavioral health in the Washington (WA) State Department of Labor and Industries (L&I) system. The required service is for a conducted analyses to describe the distribution of WC claims related to mental health (MH) and behavioral health in the Washington State Department of Labor and Industries system. The study will include all workers insured through the WA L&I state fund. Analyzed

Rev. 5/14/19

WC data will be focused on claims with reported injury/illness dates in calendar years 2017 to 2022, including both accepted/denied claims and diagnoses. The period of performance for this service is 9/30/24 to 9/29/25 and the service will be performed at the vendors’ establishment.

Unique requirements are that the vendor must have access to the data and experience in analysis of this particular dataset. Mandatory source requirements are not applicable. No other customers or agencies are buying the service. There is no possibility of shared services. NIOSH will only receive aggregate claim data analyses and reports for this study.

b. Procurement Request (PR) Number (if available): 000HCCKC-

2024-83357

2. Proposed Vendor and Estimated Procurement Amount (if available):

a. Proposed Vendor:

The University of Washington Occupational Epidemiology and Health 130 Nickerson Street

STE 212

Seattle, WA 98109 Unique Entity Id: HD1WMN6945W6

b. Estimated Procurement Amount:

3. Is the requirement on GSA Schedule? Yes No

If yes, provide schedule number: Click here to enter text.

D. Justification:

1. The justification for this non-competitive action is:

In accordance with FAR 13.106-1(b)(1), “only one source [is] reasonably available” which states that, “For purchases not exceeding the simplified acquisition threshold. (i) Contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization). (ii) Where a single source is identified to provide a portion of a purchase because that portion of the purchase specifies a particular brand-name item, the documentation in paragraph (b)(1)(i) of this section only applies to the portion of the purchase requiring brand-name item. The documentation should state it is covering only the portion of the acquisition which is brand- name.”

Rev. 5/14/19

Urgency Exclusive licensing agreements/Proprietary data Brand name required

Industrial mobilization Other Only vendor with access to the required data and the required anlysis experience

In accordance with FAR 8.405-6 “Limiting Sources” which states that, “the only circumstances that may justify the action are – (A) An urgent and compelling need exists, and following the procedures would result in unacceptable delays; (B) Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; or (C) In the interest of economy and efficiency, the new work is a logical follow-up to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original BPA must not have been previously issued under sole-source or limited-sources procedures.”

Urgency Only One Source Logical Follow Up Brand name required

2. Other facts supporting sole source procurement:

a. What can this product/service do that other products/services cannot do?

The University of Washington Occupational Epidemiology and Health Outcomes Program (UW OEHOP) is the only vendor with the required data access to the Washington State Department of Labor and Industries workers’ compensation system and the health services, mental health, and behavioral health analyses experience to conduct the required work.

b. What other products/services were considered and why did they not meet the need?

No other vendor was considered. UW OEHOP is the only vendor with the required data access and analyses experience to conduct the needed work.

3. Program Office efforts to seek potential offerors:

We reviewed access requirements to Washington State workers' compensation data and summaries of past analyses and determined that only the UW OEHOP has the required access. The University of Washington Occupational Epidemiology and Health Outcomes Program (UW OEHOP)