A13 Attachment 3 - Invoicing.docx

ATTACHMENT 3

INVOICING INSTRUCTIONS

INVOICE SUBMISSION:

3-Way Invoicing:

The Contractor shall submit a complete invoice with all required back-up documentation electronically, via email, to:

Contract Specialist via DAM mailbox: pscsas.invoices@psc.hhs.gov.* Ship to Point of Contact: jared.smith@oig.hhs.gov* Financial Management Service (FMS): psc_invoices@psc.hhs.gov.*

* No other non-invoice related documents (i.e. deliverables, reports, balance statements) shall be sent to the DAM and FMS mailboxes, Invoices Only.

The subject line of your email invoice submission shall contain the purchase order number and the number of invoices. Contractor shall send one email per purchase order per month. The email may have multiple invoices for the purchase order. Invoices must be in the following formats: PDF, TIFF, or Word. No Excel formats accepted.

The electronic file cannot contain multiple invoices; example, 10 invoices requires 10 separate files (PDF or TIFF or Word).

Invoices shall be submitted in accordance with the contract terms, i.e. payment schedule, progress payments, partial payments, deliverables, etc.

All concerns regarding contract payment shall be directed to the POC, Mr. Kyle Mitchum.

Follow FAR 52.212-4, (g) Invoice for all items a proper invoice must include

Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

The contractor to include its Dunn and Bradstreet Number (DUNS) on each invoice.

In accordance with OMB Memorandum, M-11-32, Agencies shall make payments to small businesses as soon as practicable, with the goal of making payments within 15 days of receipt of a proper invoice. If a small business contractor is not paid within this (15 day) accelerated period, the contractor will not be given a late-payment interest penalty. Interest penalties, as prescribed by the Prompt Payment Act, remain unchanged by means of this memorandum. All small businesses shall label all invoices as "Small Business."

Additionally, in accordance with OMB Memorandum, M-12-16, all prime contractors are encouraged to disburse funds received from the Federal Government to their small business subcontractors in a prompt manner. To assist prime contractors in expediting contractor payments to small business subcontractors, Agencies shall, to the full extent permitted by law, temporarily establish an earlier, accelerated date for making agency payments to all prime contractors. Consistent with OMB Memorandum M-11-32 above, Agencies shall have a goal of paying all prime contractors within 15 days of receiving proper documentation. To support small business growth, drive economic activity and job creation, the Contractor is encouraged to accelerate payments to their small business subcontractors.

In accordance with the requirements of the Debt Collection Improvement Act of 1996, all payments under this order will be made by electronic funds transfer (EFT).