A11 RFI Stock Image Solution.pdf

DEPARTMENT OF DEFENSE

ACQUISITION DIRECTORATE

Request for Information I. Introduction.

This Request for Information (RFI) is for informational purposes only. It is not to be construed as an obligation on the part of Washington Headquarters Services/Acquisition Directorate (WHS/AD). In order to proactively plan for future requirements, WHS/AD is conducting market research to locate qualified and experienced business concerns capable of providing a Stock Image Solution with a diverse and comprehensive library of images to support the George C.

Marshall Center for Security Studies’ (GCMC), social media, external branding, education, and engagement initiatives. The solution should include licensing options that provide broad usage rights, advanced search tools, customizable collections, and a shared download limit that is suitable for multiple usersin support of the GCMC in Garmisch- Partenkirchen, Germany.

The mission of the GCMC, as a vital instrument of German-American cooperation, is to create a more stable security environment by advancing democratic institutions and relationships;

promoting active, peaceful, whole-of- government approaches to address transnational and regional security challenges; and creating and enhancing enduring partnerships worldwide.

The Government is specifically performing Market Research to see what technology is available that would be suitable for the specific uses outlined in the Stock Image Licensing solution requirement description.

Respondents will not be notified of the results of the sources sought evaluation. This is not a solicitation announcement. This notice neither constitutes a Request for Proposal, nor does it restrict the Washington Headquarters Services, Acquisition Directorate (WHS/AD) to the ultimate acquisition approach. No contract will be awarded from this Request for Information (RFI), and requests for solicitation will not receive a response. No reimbursement will be made for any cost associated with providing information in response to this announcement. Any information submitted by respondents is strictly voluntary. The results of this request for information notice will assist the Contracting Officer in determining the best strategy for this procurement.

The applicable North American Industry Classification System (NAICS) code assigned to this procurement is NAICS: 541921 Photography Studios, Portrait.

At this time, no solicitation exists. This acquisition has an estimated minimum dollar amount of $22,000 and an estimated maximum dollar amount of $35,000.

The estimated period of performance is for a Base Period of twelve (12) months with four (4), twelve (12) month Option Periods.

Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation.

Compliance with German Law. Contractors performing services in Germany shall comply with German law to include but not limited to Section 613a of the German Civil Code.

https://www.naics.com/naics-code-description/?code=541921 https://www.naics.com/naics-code-description/?code=541921

Additionally, the Contractor shall determine whether performance requires registration with German authorities or authorization to do business in Germany and, if so, shall comply with all requirements. Whether or not registration or authorization to do business is required, the Contractor also shall determine what documents or authorization its employees and any subcontractor employees must possess to work in Germany. The Contractor shall ensure affirmatively that its employees and subcontractor employees possess such documents or authorizations. Contractor employees who:

(a) are not nationals of Germany or other European Union countries, and,

(b) are not members of the force, the civilian component or their dependents, and,

(c) do not have assimilated status under Articles 71, 72, or 73 of the Supplementary Agreement to the NATO SOFA, shall possess work and residence permits.

Installation Access. Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country.

Failure to submit required information/data and obtain required documentation or clearances IAW AE Regulation 190-16, Installation Access Control, will be grounds for denying access to U.S. installations and controlled areas. The Contractor shall ensure that any Sub-contractor used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any Subcontractor utilized by the contractor, are made aware of and comply with these requirements.

Computer Network Access for Performance. Contractor personnel shall be required to acquire a CAC in order to access the Government computer network domain. In order to acquire a CAC, contractor personnel shall complete the following:

• All non-US citizen Contractor personnel with 12 months’ minimum residence in Germany shall complete background vetting in the Local National Screening Program (LNSP).

• All US Citizens, and those non-US Contractor personnel who completed 3 of the past 5 years’ minimum residence in the US, shall complete background vetting with a Tier 1 (T1) investigation, or a US DOD-determined equivalent investigation (see US DOD Directive-Type Memorandum (DTM) 08-003 for an authoritative list of US DOD-determined equivalents).

• Contractor personnel shall be registered in the Trusted Associate Sponsorship System (TASS). In order to do so, the Contractor shall coordinate with a Government TASS Trusted Agent (TA).

Place of Performance: not applicable.

II. Instructions.

RFI Questions and Answer Matrix

To facilitate a timely and comprehensive review of all submitted responses, vendors must respond using the format requested on the RFI Question and Answer Matrix spreadsheet. This must be submitted as an unlocked, Excel document to be considered. Any deviation from this format for this document may lead to the rejection of the response. Capability Statements may also be included. Vendor information provided in response to these questions will not be shared externally with the public.

This feedback is solely for the purpose of the Government.

All responses to this RFI must be submitted via e-mail to the following contacts:

Kristin Mulvaney, Contracting Officer, at kristin.f.mulvaney.civ@mail.mil.

Lorita Jackson, Contracting Specialist, at lorita.h.jackson.civ@mail.mil.

The subject of the email must be titled “Request for Information: Stock Image Solution.”

Facsimile responses will not be accepted. Please note there is a 10MB limit on emails.

No phone calls related to this Request For Information (RFI) will be accepted. All correspondence shall be via email. Responses must be submitted no later than Wednesday, May 17, 2023 at 12:00 PM (Central European Summer Time). Responses received after this date and time may not be considered. Capability statements will not be returned.

Please provide the following information:

1. Company name and address.

2. Company Point of Contact, phone number and email.

3. UEI and CAGE Code Number.

4. NAICS codes associated with the company.

5. Identify contracts your company has been awarded under NAICS: 541921

Photography Studios, Portrait. Additional information on NAICS codes can be found at www.sba.gov.

6. List of contracts and their contract numbers historically and currently held with the Government to include any Federal Supply Schedules (or other Government ordering vehicles/contracts) providing similar services as outlined in the RFI.

7. Specific examples of prior efforts same/and or similar to Information Technology Service Management/Business Process Management as outlined in the attached Draft SOW.

8. Recommended/suggested NAICS codes for this effort.

9. Point of Contact, phone number, and emails of individuals who can verify the demonstrated capabilities identified in the responses.

10. Respondents are limited to 10 pages. A minimum font size 12, left justified, and one inch margins all around. Zipped files will not be accepted, and telephone requests will not be accepted.

mailto:kristin.f.mulvaney.civ@mail.mil mailto:lorita.h.jackson.civ@mail.mil http://www.sba.gov/