A11 Parking Management Software_Sources Sought Notice.pdf

THIS NOTICE IS A REQUEST FOR INFORMATION (RFI)

DEPARTMENT OF DEFENSE

WASHINGTON HEADQUARTERS SERVICES

ACQUISITION DIRECTORATE

SH082620241001

Parking Management Software Integration and Enterprise Support Services

Sources Sought Notice Posted Date: September 9, 2024 Sources Sought Response Date: 12:00 P.M. EST on Friday, September 13, 2024

Synopsis of Sources Sought Notice:

Washington Headquarters Services (WHS) Acquisition Directorate (AD) is conducting market research to identify availability, interest, and capability of qualified businesses to provide Parking Management Software Integration and Enterprise Support Services to the Executive Services Directorate.

This Sources Sought Notice is to gain knowledge regarding the availability and capabilities of business concerns.

The Government DOES NOT intend to award a contract based on the responses to this Sources Sought Notice.

The work anticipated may require contractors to comply with Security Clearance requirements by the time of a proposal for contract performance to start. Please review this notice and draft Performance Work Statement (PWS) closely. WHS will not sponsor any clearances for this requirement.

Important Notice to Small Business Concerns: While not responding to this Sources Sought Announcement does not preclude participation in any future RFP if one is issued, it is highly recommended that all interested and capable firms respond in order to be considered during this market research and acquisition planning phase.

Currently no solicitation exists. If a solicitation is generated from these market research efforts, it will be synopsized on either PIEE Solicitation Module or the Government Point of Entry (GPE) SAM.gov by the appropriate Government Contracting office, unless an exception to synopsize exists. It is the responsibility of the potential responders to monitor SAM.gov for additional information pertaining to this subject.

Attachments: Draft Performance Work Statement (PWS).

SOURCES SOUGHT NOTICE

This Sources Sought Notice is being issued for market research purposes ONLY and shall not be construed as a Request for Proposal (RFP) or as an obligation on the part of the requestor to acquire any products or services.

The government does not intend to pay for the information requested herein. All information provided is for Government planning use only. Please mark proprietary information as “Proprietary for Government Use Only”.

Please be advised that all submissions become Government property and will not be returned. Submission to any contact other than the one listed in this notice may result in your response not being considered. Submissions after the closing date of this notice may be considered only at the discretion of the contracting officer.

The Government encourages responses from “all” interested, capable sources including small business concerns (8(a) Certified concerns, Historically Underutilized Business Zone (HUBZone) concerns, Service- Disabled Veteran-Owned Small Businesses (SDVOSBs), Women-Owned Small Businesses (WOSBs) and Economically Disadvantaged Women-owned Small Businesses (EDWOSBs)) are encouraged to respond to this notice. Small businesses are defined based on the size standard associated with the NAICS code. For more information, visit: https://www.sba.gov/document/support-table-size-standards, and check your size using the SBA Size Standards Tool: https://www.sba.gov/size-standards/index.html.

1. Background

Washington Headquarters Services (WHS) provides administrative and management support to the Military Services, Office of the Secretary of Defense (OSD), and the Department of Defense (DoD) Agencies and Field Activities in the National Capital Region (NCR) and beyond. Washington Headquarters Services, Parking Management Office (PMO) manages parking permits, vehicle clearances and parking adjudication at the Pentagon, Mark Center, and Suffolk Building. These facilities are in Arlington, VA, Alexandria, VA, and Falls Church, VA. The PMO manages secured and unsecured open lots and garages for VIP, Non-VIP, visitors, and persons with physical disabilities at multiple variations of parking allocations, i.e. VIP, Standard Users, Low Emission Vehicles, Carpool, and Visitor Parking. Building employees and visitors park free at any of the 3 locations but are required to register and receive approval prior to parking. Parking without registering will result in a citation, boot, or towed vehicle. The Pentagon Force Protection Agency (PFPA) and Pentagon Police Department (PPD) enforce parking at all locations 24 hours per day and 7 days per week and those activities should be captured in this system as well for continual monitoring.

2. Procurement History for Similar Services This requirement has previously been procured via contract HQ0034-23-C-0139 which was awarded to JASINT

CONSULTING AND TECHNOLOGIES, LLC.

3. Description The purpose of this requirement is to integrate newly developed Parking Management system in to full live and post-live status with external applications. The new system is replacing the previous Parking Permit and Parking Vehicle Clearance systems. The contractor must ensure all Risk Management Framework activities are completed to achieve an authorization to operate in conjunction with live operations inclusive of compliance for connectivity to external applications. The contractor must also collaborate with other entities to ensure proper integration of other systems & capabilities into the parking management system in accordance with DISA Guidance and DoD compliance. The contractor will provide comprehensive system support, prompt resolutions to user-reported issues, and Monitor and maintain the software system’s performance by promptly addressing and resolving technical problems.

WHS/AD contemplates a firm-fixed priced contract award.

4. Estimated Value: The acquisition has an estimated dollar value range of $2.7M-$3.2M.

5. Anticipated North American Industry Classification System (NAICS) code: The anticipated NAICS Code for this requirement is NAICS Code 541512 - Computer Systems Design Services with a size standard of $34M.

*Visit www.sba.gov to learn more about small business size standards and Federal Contracting programs.

6. Anticipated Product Service Code: DA01-IT and Telecom—Business Application/Application Development

Support Services (Labor)

7. Anticipated Place of Performance The work associated with this project shall be conducted virtually with potential onsite meetings as required.

The contractor shall collaborate with the government to ensure a proper environment to stage and host the design, development, testing, and implementation of the solution. The Government shall provide access to government locations (as needed) to support the efforts of the contract. All classified work will be performed at DISA location at 6910 Cooper Ave, Ft. Meade, MD 20755, or other classified locations approved by the Government.

8. Anticipated Contract Award Date: September 30, 2024

9. Anticipated Contract Start Date: September 30, 2024

10. Anticipated Security Requirement(s): Please refer to the draft PWS Sections 1.6.7 for further information on the security requirements.

Personnel Clearance: Designated contractor employees involved in this contract will be required to have a

Top-Secret Security Clearance, as appropriate. Refer to Section 1.6.7 of the draft PWS.

Facility Clearance: At the time of proposal, the Contractor shall have an active Top Secret Facility

Security Clearance (FCL).

11. Critical Task Elements: This Sources Sought Notice seeks to determine whether capable vendors can execute services related to the Critical Task Elements. Firms submitting a response to this Notice should demonstrate via their capabilities statement their ability to perform the following 10 Critical Task Elements of Part 5: Specific Tasks as outlined in the draft PWS. Capability statements should provide information to demonstrate how the organization’s experience and recent past performance (last 3 years) is relevant to the technical areas listed, including the dollar value, period of performance, size, and scope of the offeror’s prior contracts.

1. Task 1: Project Plan (PWS Section 5.1)

2. Task 2: Requirements Verification and Validation (PWS Section 5.2)

3. Task 3: System Design (PWS Section 5.3)

4. Task 4: System Development (PWS Section 5.4)

5. Task 5: System Documentation (PWS Section 5.5)

6. Task 6: System Testing (PWS Section 5.6)

7. Task 7: Database Engineering Support (PWS Section 5.7)

8. Task 8: System Help Desk Support (PWS Section 5.8)

9. Task 9: Status Reports (PWS Section 5.9)

10. Task 10: Information System Security Officer (ISSO) Services (PWS Section 5.10)

12. Capability Statements and Submission Instructions:

All interested firms having the experience, skills and capabilities necessary to perform the services outlined in this notice and the attached draft PWS are requested to submit a tailored capabilities statement electronically no later than 12:00 P.M. EST on Friday, September 13, 2024.to the following email address: whs.mc-alex.ad.mbx.ks@mail.mil

The Subject line of the email must be: “Sources Sought Notice: SH082620241001 Parking Management Software Integration and Enterprise Support Services

To facilitate a timely and comprehensive review of all submitted responses, firms should respond using the format requested to this Notice. Deviations from this format may lead to having “insufficient information” to determine capabilities.

Capabilities statements shall not exceed 15 pages in “Times New Roman” 12-inch font on 8.5 x 11 paper, left justified and one-inch margins all around. Respondents must submit documents in Word or PDF format. Zipped files will not be accepted.

Response to this notice will be reviewed for their applicability to the Government’s need and may be determined “relevant” or “non-relevant”. The Contracting Officer may deem incomplete/insufficient responses received from an interested firm as “not relevant”. At a minimum, the interested firm should provide complete/sufficient responses to the information requested below in Section A. Administrative Information, B. Technical Capability, and C.

Subcontracting Information.

Capabilities statements should address as many of the critical task elements/technical areas identified above to demonstrate the firm’s ability to perform the majority of the work based on capabilities and any experience.

***To help the government in its assessment of technical capabilities please be as detailed and specific as possible in your response. Your response should outline experience, staffing, and technical capabilities.

For prior experience, firms include as much of the following information as possible:

contract type (FFP, CPFF, etc.), contract award amount, contract number, period of performance, and Government Point of Contract name and email address, if any.

A. Administrative Information:

Please fill out the table below with information about your firm and answer all the questions in this section.

***Please note in order to do business with the U.S. Government as a prime contractor your firm must be registered in SAM.gov by the time of award of any resultant contract.

1. Business name:

2. Business Address:

3. Business Point of Contact (POC):

4. POC Telephone:

5. POC E-mail :

6. Business Website:

7. Commercial and Government Entity (CAGE)

Code (if any):

8. SAM.gov Unique Entity Identifier (UEI) (if any):

9. Business size under assisgned NAICS Code

541512 - Computer Systems Design Services.

10. All socioeconomic categories as defined in FAR Part 19 (e.g., 8(a), SDB, HUBZone, SDVOSB, WOSB, etc.):

11. Identify if your firm has any pre-existing contract vehicles related to the scope of this requirement and provide the contract number for similar services. Responses may be used to determine whether a government-wide acquisition contract (GWAC) can be used.

12. Indicate if your firm would submit a proposal if a Request for Proposals (RFP) is issued and whether the vendor desires to participate in this requirement as a prime contractor, teaming agreement, subcontractor, or joint venture.

B. Technical Capability

Please submit a tailored capability statements addressing your firm’s capability to support the work outlined in the draft PWS. Please provide response to the following information and a point of Contact, phone number, and email addresses of individuals who can verify the capabilities discussed in the responses:

1. A brief three to-five-page synopsis of similar work performed and addressing the ability to provide qualified staff capable of fulfill the areas of subject matter expertise.

2. Specific examples of prior efforts same and/or similar to the support services, as outlined in the attached draft

PWS. Describe your firm’s experience performing requirements/tasks with the same or similar scope to those addressed in the draft PWS.

3. What type of work has your firm performed in the past in support of the same or similar requirement?

4. The main objective for this acquisition is to integrate newly developed Parking Management system in to full live and post-live status with external applications. Provide a description of your firm’s capability and experience to meet the high-level needs of the Requirement Description. Please refer to the draft PWS attachment.

A. Identify if your firm was the prime contractor or a subcontractor for these contracts.

B. Evidence of experience within the past 5-7 years is highly preferred.

5. This acquisition has a timeline to get personnel on board to became familiar and comply with performance and delivery requirements:

A. Describe you firm’s capability to acquire a trained workforce to support the level of effort described in the PWS.

B. Indicate your firm’s ability to satisfy the Facility Security Clearance requirements noted in Section

1.6.7 of the draft PWS. All submissions must include verifiable information about its firm’s ability to comply with the security requirements for this effort.

i. If the firm does not hold the required facility clearance, indicate that no facility clearance is held, including a statement for how your firm will meet the clearance requirement within the timeframes outlined in this notice.

C. Discuss your firm’s capability to provide personnel who possess, or can obtain, the Security Clearances required to comply with the anticipated contract timeline outlined in this notice, and through the completion of the contract.

C. Subcontracting Information The following information will assist WHS/AD in establishing a basis for developing set-asides and/or subcontracting opportunities, if necessary.

A. Identify which, if any, critical task areas that your firm will collaborate with a subcontractor or team partner (i.e., small business) (if applicable).

B. Explain the reason for performing those areas identified in the draft PWS as a prime and/or collaborating with a subcontractor, i.e., teaming arrangements and or joint ventures. For example, for any task areas where your firm does NOT have experience on a commercial or government contract to demonstrate specific capabilities, explain how you would attain those abilities. (Example: If you anticipate utilizing subcontractors, please highlight for which specific tasks and the percentage of subcontracting contemplated to fulfill the requirement.)

C. If you intend to subcontract, please include the estimated percentage for Small Business subcontracting opportunities for each critical task area.

Example table to be used:

Task Number

Tasking categories Anticipated %

Self Perform Anticipated % Subcontracting

If known, potential subcontractor, teaming partner, joint venture arrangement, etc.

D. Supplemental information requested:

This Supplemental Information Section will assist the government to refine the requirement, if appropriate, and it does not count toward the page limit or capabilities assessment.

1. Recommended NAICS codes and/or PSC Codes for this effort with justification. Responses may be used to develop and/or determine which NAICS/PSC is most suitable.

2. Recommended/suggested contract type (i.e., FFP, Cost, T&M, LOE, etc.), based on the draft PWS.

3. Please state whether these services are commercially available, yes or no, and state why.

4. Please provide feedback or questions regarding the requirements of the Draft PWS.

a. Highlight any information missing from the PWS that would provide a better understanding of the effort desired.

b. Highlight any information that is unduly restrictive to small business.

c. Are there any task areas you see as moderate to high risks in providing the support services requested?