A10 Sources Sought Notice EUM Scanner Project.pdf

DEPARTMENT OF DEFENSE

WASHINGTON HEADQUARTERS SERVICES

1155 DEFENSE PENTAGON

WASHINGTON, DC 20301-1155

Sources Sought Announcement Notice

Defense Security Cooperation Agency (DSCA) Global Execution (GEX)

Golden Sentry Inventory Reporting (GSIR) End Use Monitoring (EUM) Scanner Project Regional Center Personnel Activity Management System MS)

Reference No. HQ003425SS1208

The Washington Headquarters Services (WHS) Acquisition Directorate (AD) is conducting market research to locate qualified, experienced and interested vendors to provide support services to the Defense Security Cooperation Agency’s Global Execution.

Introduction: WHS/AD is seeking information on behalf of DSCA for potential sources to provide End Use Monitoring Scanner Project.

This Sources Sought Notice is for informational purposes only. This is not a request for proposal; it does not constitute a solicitation and shall not be construed as a commitment by the government. This notice neither constitutes a Request for Proposal (RFP), nor does it restrict Washington Headquarters Services, Acquisition Directorate (WHS/AD) to the ultimate acquisition approach. No contract will be awarded from this announcement.

No reimbursement will be made for any cost associated with providing information in response to this announcement. At this time no solicitation exists. Therefore, please do not request a copy of the solicitation or Performance Work Statement (PWS). Responses in any form are not offers.

Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received, or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be issued. However, responses to this notice will not be considered adequate responses to a solicitation.

The Government will NOT accept requests for meetings or briefings. No phone solicitations or email with regards to the status of the Request for Proposal (RFP) will be accepted prior to its release. Information and materials submitted in response to this notice WILL NOT be returned. The Government does not intend to award a contract on the basis of responses received nor otherwise pay for the preparation of any information submitted.

As a result of this notice, the Government MAY issue a Request for Proposal (RFP). There is no solicitation available at this time. However, should such a requirement materialize, no basis for claims against the Government shall arise as a result of a response to this Sources Sought Notice, or the Government’s use of such information as either part of our evaluation process, or in developing specifications for any subsequent requirement.

CONFIDENTIALITY: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

Background: The Department of Defense (DoD), Washington Headquarters Services (WHS), Acquisition Directorate (AD) is issuing this notice to locate experienced, qualified vendors to provide critical support to Defense Security Cooperation Agency.

The Defense Security Cooperation Agency (DSCA) has program responsibilities regarding the sale and transfer of defense articles and services to international customers. As part of its overall responsibilities, DSCA is the Department of Defense (DoD) agency delegated the responsibility to manage the transfer, sale, and lease of U.S.

military end-items under Sections 516 and 623 of the Foreign Assistance Act (FAA) of 1961 (22 U.S.C. 2321j) as amended, and Chapters 2, 3, and 6 of the Arms Export Control Act (AECA).

In 1996, Congress enacted section 40A of the Arms Export Control Act (AECA) [22 U.S.C. 2785]. Section 40A requires The President to establish an EUM program of defense articles sold, leased, or exported under the AECA or the Foreign Assistance Act (FAA) to; 1) improve accountability and provide “reasonable assurance” that recipients comply with U.S. export control requirements regarding the use, transfer, and security of defense articles and services and 2) ensure that the program provides end-use verification of defense articles and services for sensitive technology. DSCA developed the Golden Sentry EUM program in 2001 to comply with Section 40A. The program’s focus is on government-to-government transfers and ensures that defense articles and services are only sent to authorized recipients and that recipients clearly understand their responsibilities regarding end use, retransfer restrictions and security of the equipment provided. U.S. personnel assigned to Security Cooperation Organizations (SCO) at embassies worldwide are required to observe and report any potential misuse or illegal transfer of U.S.-origin defense articles. For determined defense articles, Golden Sentry has established a EUM regime of physical security and inventory checks which requires entering each serial number in a database for inventory monitoring and historical data.

The EUM program continues to improve its processes and establish new guidance and policy. Education of participants is accomplished via Defense Security Cooperation University (DSCU) resident and online courses.

Population of the database continues to be ongoing and challenging due to the quantity and various manufactures of Defense Articles. Regarding the data, DSCA is working with military departments to continue the baseline of all identified Enhanced EUM (EEUM) articles. Effort is underway to improve automation of database population.

The Security Cooperation Information Portal (SCIP) is a web-based system housing a family of applications. The two major current areas of functionality involve Foreign Military Sales (FMS) case execution and EUM tracking of determined defense articles and defense services. The EUM application was deployed in a subset of SCIP functionality known as “SCIP-EUM” in December 2004. Basic information on the SCIP can be found at https://www.scportal.us/home/ .

The Golden Sentry Inventory Reporting (GSIP) program is intended to use licensed commercial off the shelf software (COTS) installed on DoDIN Approved Items List scanners, to collect defense article inventory data at the serial number level through barcode scanning, securely share it with an aggregation application on SCIP, update the EUM database either manually or automatically, and use the COTS license owner to manage changes to the software that improve functionality, efficiency, accuracy, and security. GSIR will increase the volume, accuracy, and timeliness of EUM inventory reporting either in a benign environment by US Government (USG) personnel or in hostile environments by trusted country personnel.

Objective: The objective of this acquisition is acquire EUM Project Scanner Support Services to the GEX of the

DSCA.

The Golden Sentry Inventory Reporting (GSIR) program has four (4) major objectives:

GSIR Applications Enhancements and Sustainment GSIR Customer Support GSIR Program Analysis GSIR Integration

Scope: The scope consists of the following areas of support: GSIR Applications Enhancements and Sustainment (5.2.1), GSIR Customer Support (5.2.2), GSIR Program Analysis (5.2.3), GSIR Integration (5.2.4).

The support requested is intended to provide services for the areas shown in Part 5 in the PWS attachment.

Security Clearance: Secret

Anticipated Period of Performance: One (1) 12-month base period and two (2) 12-month option periods.

Place of Performance: Contractor’s Facility

Anticipated Contract Type(s): Firm Fixed Price (FFP).

NAICS: 541519 - Other Computer Related Services

Submission Details: Interested firms having the capabilities necessary to provide the specified services may submit capability statements covering experience, staffing and technical capabilities. The capabilities’ statement should address the tasks outlined within the scope section above and for each provide information to demonstrate how the firm’s experience and recent past performance (last 3 years) is relevant to the technical areas listed including the dollar value, period of performance, size and scope of the firm’s prior contracts.

All interested firms having the experience, skills and capabilities necessary to perform the stated requirements are requested to provide capability statements not to exceed fifteen pages in “Times New Roman” 10-pitch font on 8.5 x 11 paper that include the following information:

1) Company name, address, point of contact name, telephone, email address, and web page.

2) CAGE Code and DUNS Number.

3) Business size status (business size/socio-economic category must be submitted to be used).

4) Vendor acknowledgement and capability to provide personnel that will need to successfully pass a

Secret Security Check.

5) Documentation that addresses the desired needs and requirements detailed above.

6) A description of Corporate Experience & Past Performance Information for similar contracts and/or projects accomplished within the last 3 years. The description must include where, when, and for whom each similar contract and/or project was performed and a brief description of each contract and/or project, including the size, scope, dollar value, and period of performance. This information must demonstrate how the firm’s recent Corporate Experience and Past Performance (last 3 years) is relevant to DSCA’s EUM Project Scanner requirement.

The following information will assist WHS/AD in establishing a basis for developing set-asides and/or subcontracting opportunities, as appropriate.

1. Identify which, if any, task areas that your firm will collaborate with a subcontractor or team partner (i.e., small business).

2. If you intend to subcontract, please include the estimated percentage for Small Business subcontracting opportunities for each task area identified.

3. Explain the reason for performing those areas identified in the draft PWS as a prime and/or collaborating with a subcontractor, i.e., teaming arrangements and or joint ventures. For example, for any task areas where your firm does NOT have experience on a commercial or government contract to demonstrate specific capabilities, explain how you would attain those abilities. (Example: If you anticipate utilizing subcontractors, please highlight for which specific tasks and the percentage of subcontracting contemplated to fulfill the requirement.)

Example table to be used:

Task Number

Tasking categories

Anticipated % of Subcontracting

If known, potential subcontractor, teaming partner, joint venture arrangement, etc.

Submission Instructions: The response to this notice is limited to fifteen (15) single sided pages including all attachments, charts, etc. (single spaced, 10-point font minimum excluding charts and graphics) and should also include current business size status, and any applicable Federal Supply Schedule(s). This indication should be clearly marked on the first page of the response, as well as the eligible business concern’s name, point of contact, address, and cage code.

All responses to this Sources Sought Notice must be submitted electronically (via e-mail) to the ‘WHS NCR AD Mailbox DSCA Group’ repository inbox at:

WHS NCR AD Mailbox DSCA Group: whs.ncr.ad.mbx.dsca-group@mail.mil

The Subject Line should state the following: “Sources Sought Response – DSCA EUM Project Scanner:

HQ003425SS1208.” Facsimile responses will not be accepted.

To facilitate a timely and comprehensive review of all submitted responses, firms must respond using the format requested in this Notice. Any deviation from this format may lead to the rejection of the response.

Capability Statements must be submitted no later than 5:00pm (ET), Monday, February 3, 2025. Capability statements will not be returned. No telephone requests will be honored.

Proprietary information and trade secrets shall NOT be submitted as part of a response. Please be advised that all submissions become Government property and will not be returned. The Government shall not be held liable for any damages incurred if proprietary information is submitted, as it is clearly stated this type of information shall NOT be submitted.