A10 SAP Solicitation 12970222Q0008 - Hog Fire(F).pdf

Solicitation No. 12970222Q0008 Lassen National Forest, Eagle Lake Ranger District

EAGLE RD 2022 HOG FIRE CUT, SKID, & DECK FOR SITE PREPARATION

Hog Fire Mechanical Cut, Skid, Deck Trees Eagle Lake Ranger District

Lassen National Forest

Solicitation Issue Date: May 23, 2022

Method of Solicitation: Request for Quotation (RFQ)

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation and incorporated provisions and clauses are those in effect through the most current Federal Acquisition Circular FAC 2022-05.

Responsible sources may submit a quotation which, if timely received, shall be considered by this agency.

North American Industry Classification (NAICS): 115310 (Support Activities for Forestry): Size Standard is $20.5M

Set Aside: 100% small business set-aside.

General Information: The intent of this solicitation is to obtain quotes for mechanical thinning, cutting, skidding and decking. See below for complete project description.

PROVIDE QUOTE BY: 3:00 PM, Mountain Standard Time on Jun 15, 2022.

(Note – see Section 5 PRE-BID CONFERENCE OR TOURS for scheduled Pre-Bid information)

DOCUMENTS TO RETURN:

The following documents shall be submitted by the offeror for evaluation to be considered responsive:

� Pricing information on Attachment D: Schedule of Items

� Past performance information contained under Evaluation Factors for Award

� Technical Approach information contained under Evaluation Factors for Award

� Highlighted portions in the Provision section of this solicitation

� Acknowledge Amendments (per the instructions in Block 11 on the SF-30) if applicable.

Send quote to: Forest Service, Property and Procurement Services, SPOC Southwest Zone Attn: John Kamerer – Contract Specialist E-mail John.Kamerer@usda.gov For solicitation questions email John.Kamerer@usda.gov.

The Contracting Officer for this contract is Klenise Wallace at (Klenise.Wallace@usda.gov) mailto:John.Kamerer@usda.gov mailto:Klenise.Wallace@usda.gov

Schedule of Items:

Item Acres Price/Acre Total Price

01 Hog Fire Cut, Skid and Deck 244.4

DETAILED UNIT INFORMATION

Unit Number Legal Description Estimated Number of Acres

100 T30N R10E Sec. 34 35.1 102 T30N R103E Sec. 35 2.1 104 T29N R10E Sec. 1 1.1 105 T29N R10E Sec. 1 3.9 106 T30N R10E Sec 34 14.0 122 T29N R10E Sec 1

T29N R11E Sec 6 77.8

133 T29N R10E Sec 1 and 12 13.6 144 T29N R10E Sec 1 4.4 155 T29N R10E Sec 2 8.3 166 T29N R10E Sec 2 44.2 177 T29N R10E Sec 1 18.8 188 T30N R10E Sec 35

T29N R10E Sec 2 21.1

TOTAL 244.4

Schedule Notes:

a) One award will be made from this solicitation; contractors must submit pricing for all items.

b) All pricing shall include taxes if applicable and overall inclusive pricing.

CONTRACT DOCUMENTS, EXHIBITS AND ATTACHMENTS

1) DESCRIPTION OF WORK

The purpose of this contract is to secure services for performing cutting, skidding, and decking on the Lassen National Forest land for the purpose of Site preparation on the Hog Fire Salvage Sale within the Hog Fire Area. Contractor shall, considering the specific tasks and critical subtasks involved, develop a plan of operations to accomplish the tasks and critical subtasks, and organize and direct all of the operations and personnel needed to fully accomplish the work. The Contractor shall furnish all technical expertise, labor, equipment, supervision, transportation, operating supplies, and incidentals necessary to complete the project, except for that which the contract clearly states is to be furnished by the Government. The contractor has no title to any forest products under this contract.

2) PROJECT LOCATIONS AND BOUNDARIES

The project is located on the Eagle Lake Ranger District, Lassen National Forest, Lassen County, California. The legal description/location for the project is as follows: T.29 N. R.11 E. Sec. 6.

T29N R10E Sec 1, 2, 3 and 12. T30N R10E Sec 34 and 35. The project areas is 244.4 acres. See map (Separate Attachment) for location of units. The locations on the Project Map are approximate and the locations on the ground take precedence over the locations on the Project Map.

Designation of Contract Unit Boundaries, Resource Protections, and Stream Course Protection Area:

The boundaries of all contract units, resource protections and stream course protection areas designated as shown in the boundary designation Table 1 below. Trees used for boundary designation shall not to be cut. Should the boundaries or non-work areas be marked in a different manner, the Contractor shall be informed so by the Contracting Officer Representative

(COR).

Table 1: Designation of Contract Unit Boundaries, Resource Protections, and Stream Course Protection Area

Contract Unit Tree Paint Color

Designation or Specification

Contract Area

ORANGE

Wildlife Trees. Trees which are identified by standard Forest Service metal wildlife tree sign or painted with two “W”s on opposite sides of the tree at or above DBH along with two butt marks in the specified paint color shall be left uncut. In event such trees are destroyed in Contractors's Operations, Forest Service may designate alternate trees to be saved.

BLACK

Marked Out Trees. When it is necessary to delete previously marked trees, an unique tree marking paint color will be marked over or adjacent to the original mark, but will not obscure the original marking paint color and the unique tree marking paint color are not Included Timber.

Contract Unit Boundary Paint Color Boundary Designation

Contract Units:

100, 102, 104, 105, 106, 122, 133, 144, 155, 155, 166, 177, 188

Unit boundaries have been designated with BLUE solid flagging and have been marked with ORANGE paint above and below stump height. Boundary trees are painted with a stump mark and three vertical stripes painted on the boundary tree facing into the treatment unit and a vertical stripe on each side of the same tree showing the direction the harvest unit boundary travels. Boundaries are not painted along existing roads.

One

Dot

Equipment Exclusion Zone/Non-treatment Stream course Protection zone is designated with BLUE and WHITE striped flagging and one ORANGE dot painted at DBH and is shown on the sale area map, facing into the mechanical treatable portion of the unit. Boundaries are shown on the sale area map.

Two

Stream course Treatment Zones have been designated with BLUE and WHITE striped flagging and two ORANGE dots at or

Accessibility:

The work units may be accessed from HWY 36 near HWY 44, Devils Corral area to Forest Service Road 30N03. (See attached maps)

Maps:

The maps are intended to show only the general size, shape, and location of the areas. If the maps conflict with the field marking the field markings shall govern. Positions of features are approximate.

3) COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

1) The Contractors shall be required to (a) commence work under the contract within 15 calendar days after receipt of the Notice to Proceed for specific work items, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than one year from recipe it of Notice to Proceed.

2) Estimated start work date is June 27, 2022. The estimated contract completion date is

June 28, 2023. The actual date work will begin is dependent upon weather conditions.

Actual start date will be determined with the NTP.

3) Contract performance time is all inclusive and includes final clean up, rehabilitation of the premises/project area and demobilizations of Contractor personnel and equipment subject to Contract Clause FAR 52.212-4, Contract Terms and Conditions-Commercial Items (FEB 2007

4) Service contract work shall be performed in accordance with the order of preference approved by the Contracting Officer Representative. The Contractor shall maintain progress at a rate, which will assure quality and completion within the service contract time specified above.

4) WORK LIMITATIONS AND RESTRICTIONS

1) Restrictions on Work: Work may be performed at any time during the period of the contract except as determined by the COR and/or as stated below:

2) All operations are subject to Fire Plan/Project Activity Levels (PAL) requirements and

Dot above breast height facing into the non-Riparian Conservation Area portion of the unit. Boundaries are shown on the sale area map.

restrictions. Refer to Attachment B-Fire Plan.

3) When the Contracting Officer (or designated representative) determines that adverse weather has made access too dangerous or the continued vehicular travel or use of equipment would cause unacceptable road or resource damage.

4) Work is suspended by notice of a Work Order for non-compliance with requirements of this contract.

5) Work is suspended by Limited Operating Periods (LOP) for Wildlife:

• Spotted owl protected activity center would adhere to a limited operating period of

February 15 through August 15, unless surveys determine that spotted owls are not nesting

• Northern goshawk protected activity center would adhere to a limited operating period of February 15 through August 15, unless surveys determine that goshawks are not nesting.

• Gray wolf Limited Operating Period (LOP): At this time there are no known gray wolf detections within or near treatment areas. If den sites or pup rendezvous sites are discovered within the vicinity of the project area an LOP from March 1 through August 15 will be imposed. The LOP would encompass a 1-mile radius from discovered sites.

5) PRE-BID CONFERENCE OR TOURS

A pre-bid tour of the contract area will be conducted on May 31st, 2022, at 10:00 A.M.

Offerors will meet Jack Phillip at the Eagle Lake Ranger Station, 477-050 Eagle Lake Road, Susanville, CA 96130.

Bidders may request information and directions to the site by contacting Philip Jack, 530-260- 6332.

6) PRE-WORK MEETING

Within 10 days of the notice to proceed and prior to the commencement of the work, the Contractor will meet in conference with representatives of the Contracting Officer, at a time to be determined by the Government, to discuss and develop mutual understanding relative to scheduling and administering work.

7) CAMPING

There shall be no camping on Lassen National Forest lands included in this contract.

8) FINAL CLEANUP

Before final acceptance, all areas occupied by the Contractor in connection with the work shall be cleaned of all contractor’s rubbish, excess materials, temporary structures, and equipment, and all parts of the work area shall be left in a neat and presentable condition.

9) SPECIFIC WORK REQUIREMENTS:

1) Cutting, Skidding, and Decking:

1) Contract units consist of cutting, skidding, and decking of all standing dead trees greater than or equal to 3.0” DBH that are not designated with an ORANGE paint band at Diameter Breast Height (DBH). Cutting, skidding, and decking of cut material shall be performed in a manner that does not damage residual live trees or any trees that are designated with ORANGE paint.

2) Sheared material shall not remain on the ground for more than 21 days before being decked.

2) Decked material will be stock piled in the landings with the following guidelines:

1) Landings must be prepared properly, relatively smooth, and free of debris to achieve the desired result.

2) Some landing sizes may increase to allow for decked material to be stored. Decked material must remain in the confines of the landing limits unless agreed to by the Contracting Officer’s Representative (COR), or contract inspector.

3) When placing material into decks, all trees shall be facing in the same direction with the butts of the trees facing the center of the landing. Decked material must be placed with the butts of the trees even in the deck to facilitate later chipping operations.

4) Decked material shall be placed in the back or sides of the landing to allow for future chipping operations and chip van access.

5) All decked material shall have at least a dozer-blade width fire line placed around the entire deck.

3) Tractor Skidding:

1) All skid trails and landings will be approved in advance by the COR or contract inspector before the start of operations. Skidding shall be performed in a manner that does not damage residual leave trees and or any resources.

4) Stump Height:

1) Sheared tree stump height shall not exceed 8” above the ground or 4” above natural objects.

5) Waterbars:

1) Construction/restoration of waterbars on roads, firelines and skid trails is required.

Waterbars shall be constructed so that the mound extends the entire width of the skid trail/road, and the top of the mound is a minimum of 18” above the natural ground-line along its entire length. The drainage of the waterbar shall have a minimum slope of 2% and shall provide for the unrestricted discharge of water to the outside of the skid trail/road.

10) EROSION PREVENTION AND CONTROL

When determined by the Forest Service, Contractor shall (1) avoid operating equipment when soil conditions are such that excessive damage will result; (2) construct erosion control structures as needed to control erosion; (3) repair promptly any existing erosion control structures damaged by Contractor's operations; (4) complete seasonal erosion control work prior to suspending operations; and (5) perform other soil erosion control work as may be required under this contract. (6) Contractor shall adjust the kinds and intensity of erosion control work done to ground and weather conditions and the need for controlling runoff.

Erosion control work shall be kept current immediately preceding expected seasonal periods of precipitation or runoff. (7) Resource damage resulting from contractor’s operations due to failure to perform required erosion control work, shall be repaired by the contractor.

1) Prior to suspension of operations or seasonal periods of precipitation or runoff;

Contractor shall smooth landings, remove ruts from roads and construct cross ditches, water bars, water-spreading ditches on landings, skid trails and roads.

2) Implement special erosion prevention measures including spreading slash or wood chips or by agreement other treatment on skid trails over 20% slope on granitic or rhyolitic soils. Leave these trails with a minimum of 50% soil cover. This cover can consist of any combination of rock, woody debris (slash), vegetation, pine needles, wood chips or California certified weed-free straw.

3) Soil moisture conditions would be evaluated using Forest established visual indicators before equipment operations proceed. Lassen National Forest Wet Weather Operations and Wet Weather Haul Agreements would be followed to protect the soil and transportation resources.

4) Areal extent of detrimental soil disturbance would not exceed 15 percent of the area dedicated to growing vegetation. Soil porosity would be at least 90 percent of undisturbed conditions.

5) Following implementation, the project site would be evaluated by a qualified specialist to determine if detrimentally compacted ground exceeds the LRMP standard of 15 percent areal extent. If restoration is needed to achieve compliance an appropriate subsoiler, ripper, or other implement would be used to fracture the soil in place, leaving it loose and friable. Landings no longer needed for long-term management would be remediated as described. Where landing construction involved cut and fill, the landing would also be re-contoured to match the existing topography.

6) To the extent possible, existing landings and skid trails would be utilized.

7) Where available, a minimum of five downed logs per acre, representing a range of decomposition classes, would be retained. This may include the three downed logs retained on the landscape for wildlife habitat.

8) Retain litter and duff at a minimum of 50 percent cover, where available.

9) Machine piling operations would utilize grapples or brush rakes and would remove only enough activity-generated slash to accomplish surface fuel reduction needs.

11) STREAM COURSE PROTECTION MEASURES

Unless otherwise agreed in writing, wheel or track laying equipment shall not operate within "Equipment Exclusion Zones/Non-treatment Stream course Protection zones" except as necessary for fire suppression activities. "Equipment Exclusion Zone/Non-treatment Stream course Protection zones" are areas marked on the ground and identified in Table 1: Designation of Contract Unit Boundaries, Resource Protections, and Stream Course Protection Area and measured from the apparent high-water mark of stream courses. Boundaries of Equipment Exclusion Zones/Non-treatment Stream course Protection zones may be modified by agreement in writing to meet unforeseen operating conditions.

Culverts, bridges, or other suitable structures shall be required on skid roads and trails only at points where it is necessary to protect Stream courses. The type of crossing structures, method of installation and removal shall be determined by agreement. Contractor in accordance with Erosion Prevention and Control shall remove such structures and associated fills.

Damage to Stream courses caused by unauthorized Contractor's Operations shall be repaired by Contractor in a timely and agreed manner to the extent practical as determined by Forest Service to restore and prevent further damage to Stream courses.

12) PROTECTION, USE, AND MAINTENANCE OF IMPROVEMENTS

The Contractor, in all phases of construction and contract operations, shall protect insofar as practicable, all land survey corners, telephone lines, ditches, fences, and other improvements. If such improvements are damaged by Contractor's operations under this contract, Contractor shall restore them immediately to condition existing immediately prior to Contractor’s work.

When necessary, Forest Service may require Contractor to move any such telephone lines, fences, or improvements from one location to another. All roads and trails, designated by Forest Service as needed for fire protection or other purposes, shall at all times be kept free of logs, brush, and debris resulting from Contractor's operations. Contractor shall promptly repair or restore roads or trails if damaged in the operation of this contract.

13) CUT TREE GUIDELINES

1) Within all stands designated for treatment, cut all standing dead trees, greater than or equal to 3.0” DBH, that are not designated with ORANGE paint at Diameter Breast Height (DBH)

2) All cut material shall be skidded and decked in the manner described within this contract.

14) ACCEPTABLE QUALITY LEVEL FOR TASKS AND CRITICAL SUBTASKS

The Acceptable Quality Level (AQL) for the tasks for Cutting, Skidding and Decking is 95%. (95% of the work performed shall comply with the Quality Standard.) No leave trees shall be damaged by the Contractors operations. All work shall be completed within the contract Period of Performance.

15) CONTRACTOR FURNISHED PROPERTY, REPORTS, AND SERVICES

General:

The Contractor shall furnish all technical expertise, labor, equipment, supervision, transportation, operating supplies, and incidentals necessary to complete the project, except for that which the contract clearly states is to be furnished by the Government. A majority of the work is to be mechanically performed, unless otherwise agreed to by the Government.

Contractor shall provide labor, supplies and equipment to complete the project. All equipment used within the Contract area shall be in such mechanical condition and of an appropriate type to meet the requirements of the work. Equipment shall be capable of working on slopes up to 35%. All equipment will meet or exceed OSHA specification. Cal-OSHA regulations apply to all contracts involving employees.

Reports:

The Contractor shall provide the following items as part of this Contract:

Operations Plan and Schedule of Work – Contractor prior to the start of the contract shall submit an operation plan and schedule of work that clearly demonstrates how the work will be performed and how it will be completed within the time frame allowed in the Contract.

Quality Control Plan – Contractor prior to the start of the contract shall submit a Quality Control Plan that states how the Contractor will control the work, inspect the daily operations and forms used, and protect from damage all improvements and residual leave trees within and around the work units. Inspection reports shall be submitted to the Contracting Officer’s Representative when invoicing for completed work.

Safety Plan – Prior to start of work, contractor shall provide a written, job-specific safety plan for the inherently hazardous conditions that exist during operations that is acceptable by the Government.

Incentives:

Incentives for Acceptable Work by the Contractor. The Contractor shall receive a good performance rating and receive recommendations for award of similar work in the future.

16) NON-TREATMENT AREAS

These areas may be in consideration of wildlife habitat, utilities, archeological sites, trails, land improvements, stream course protection, and/or areas with excessive rock or steep ground.

Said areas that are one acre in size or larger or a substantial amount of smaller areas within a work stand, will be deducted from the contract acreage and no payment will be made for these acres. Should unworkable areas be encountered, that have not been delineated by the Forest Service, the contractor shall notify the COR, as soon as possible.

17) EQUIPMENT CLEANING

Contractor shall ensure that prior to moving onto the project area, all off-road equipment, which last operated in areas known by Forest Service to be infested with specific noxious weeds of concern, is free of soil, seeds, vegetative matter or other debris that could contain or hold seeds. Contractor shall certify in writing that each piece of off-road equipment is free of noxious weeds prior to the start of operations and before moving any equipment to the project area.

Contractor shall employ whatever cleaning methods are necessary to ensure that Off-Road Equipment is free of noxious weeds. Equipment shall be considered free of soil, seeds, and other such debris when a visual inspection does not disclose such material.

Contractor shall notify COR at least 2 days prior to moving each piece of off-road equipment onto Forest Service land, unless agreed otherwise. Notification will include identifying the location of the equipment’s most recent operation. If the prior location of the off-road equipment cannot be identified, Forest Service may assume that it was infested with noxious weed seeds. Upon request of Forest Service, Contractor shall arrange for Forest Service to inspect each piece of off-road equipment prior to it being placed in service. The Forest Service will issue an Equipment Cleaning Inspection Form at the Eagle Lake Ranger District. Equipment is to be inspected off National Forest land.

18) SAFETY/TRAFFIC CONTROL

When Contractor’s operation are in progress adjacent to or on Forest Service controlled roads and trails open to public travel, Contractor shall furnish, install and maintain all temporary traffic controls which provide the road user with adequate warning of hazardous or potentially hazardous conditions associated with Contractor’s operations. Devices shall be specified as in the “Manual on Uniform Traffic Control Devices for Street and Highway” (MUTCD). Devices shall be appropriate to current conditions and covered or removed when not needed.

Contractor shall be responsible to clear overhanging or fallen trees and snags across roads accessing the project area and keep roads free of activity debris.

19) ARCHEOLOGICAL SITES

Contract tasks shall be conducted up-to but not on-to any prehistoric/historic cultural resource sites. If an archeological site is discovered during operations the COR, inspector shall be notified. As result the site will be flagged and shall be avoided and treated as a non-treatment area.

20) PREVENTION OF OIL SPILLS

If the contractor maintains storage facilities for oil or oil products on the project area, Contractor shall take appropriate preventive measures to ensure that any spill of such oil or oil product does not enter any stream or other waters of the United States or any of the individual states.

If the total oil or oil product storage exceeds 1,320 gallons in containers of 55 gallon or greater, Contractor shall prepare a Spill Prevention Control and Countermeasures Plan. Such plan shall meet applicable EPA requirements (40 CFR 112), including certification by a registered engineer.

Contractor shall notify appropriate agencies, including Contracting Officer, of all reportable (40 CFR 110) spills of oil or oil products on or in the vicinity of the project area that are caused by the contractor’s employees or contractor directly or indirectly as a result of contractor’s operations.

Contractor will take whatever initial action may be safely accomplished to contain all spills.

Contractor shall notify the National Response Center and Contracting Officer of all releases of reportable quantities of hazardous substances on or in the vicinity of the project area that are caused by the contractor’s employees or the contractor, directly or indirectly, as a result of operations, in accordance with 40 CFR 302.

21) HAZARDOUS SUBSTANCES

The contractor shall maintain all equipment operating on the project area in good repair and free of abnormal leakage of lubricants, fuel, coolants and hydraulic fluid. Contractor shall not service tractors, trucks, or other equipment on National Forest lands where servicing is likely to result in the pollution to soil or water. The contractor shall furnish oil-absorbing mats, approved by the Forest Service, for use under all stationary equipment or equipment being serviced to prevent leaking spilled petroleum-based products from contaminating soil and water resources. Contractor shall remove from National Forest lands all contaminated soil, vegetation, debris, vehicle oil filters (drained of free-flowing oil), batteries, oily rags and waste oil resulting from use, servicing, repair, or abandonment of equipment.

22) FINAL CLEANUP

Before final acceptance, all areas occupied or used by the Contractor in connection with the work shall be cleaned of all contractor’s rubbish, excess materials, temporary structures, and equipment, and all parts of the work area shall be left in a neat and presentable condition.

Material to be removed includes but is not limited to: used engine oil, oil filters, oil cans, grease cartridges, rags, tires, camp refuse, bottles, plastics, etc. Said material shall be removed to a California State approved disposal site.

23) INSPECTION AND ACCEPTANCE

Contractor’s Self Inspection – The Contractor shall maintain an inspection system acceptable to the Government. The Contractor shall inspect their work on an ongoing basis and make available to the Government the results of the inspections. The intended purpose of the Contractor doing self- inspection is quality control of the work being performed, there-by allowing the Contractor to identify and correct any quality deficiencies in their work while the work is in progress. The inspection quality will be calculated on a unit basis. Inspections shall be conducted and maintained by the individual work unit.

Government Inspection – The Government will conduct inspections of the Contractor’s work to determine compliance with the contract specifications and determine a basis for making payment. Initial inspections may consist of a 100% visual inspection of the work performed and will be based on adherence to the Acceptable Quality Level (AQL) for the tasks and critical subtasks. The Government may also install a series of inspection plots to check for compliance with the AQL.

Acceptance – Work will be accepted when it is determined by the visual inspection or plot data that the Contractor’s work conforms to the Acceptable Quality Level (AQL) for the task and critical subtasks. Missed areas within the work unit will not be considered a part of the work being inspected and must be re-worked regardless of the results of the inspection of the work completed in the unit. Work units that do not comply with the Acceptable Quality Level for the task and critical subtask are un-acceptable and shall be reworked.

24) PAYMENTS AND DEDUCTIONS

Payments-

Payment will be made at the full contract unit price for work listed in the Schedule of Items where the Contractor’s work complies with the Acceptable Quality Level for the task and critical subtasks.

Receipt of a proper invoice from the Contractor is required for payments to be made.

Partial payments of no less than $2,500 each may be approved.

Deductions-

Work by the Contractor, which does not meet the Acceptable Quality Level for the task and critical subtasks is un-acceptable and may not be paid for, depending upon damages suffered. If the Contractor does not perform re-work to bring their work up the acceptable quality level, at a minimum, the Government will do one or more of the following: (1) Determine what it would cost to secure services to bring the Contractor’s work up to the described Acceptable Quality Level for each task and critical subtask and the cost of performing this work will be deducted from the contract price, (2) Determine the value of the work performed and make a reduced payment based on the value of the sub-standard work, (3) Make deductions from the contract price for un-acceptable resource damage. The amount of damages will be determined by the Contracting Officer. (4) If the Government inspectors find it necessary to spend more than a reasonable/normal amount of time inspecting the Contractor’s work, the Contractor shall pay for the Government’s increased inspection time.

25) INTERNET PAYMENT PLATFORM (IPP)

All payment requests must be submitted electronically through the US Department of the Treasure’s Internet Payment Platform System (IPP). “Payment request” means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or clause 52.212-4 Contract Terms and Conditions – Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov. Under this contract, the following documents are required to be submitted as an attachment to the IPP Invoice:

Each invoice shall be submitted on the Contractor’s letterhead or invoice form with the following:

• Invoice date and Government Contract Number.

• Billing period specified with beginning and ending dates. The beginning date must not be later than the completion date or within any previous billing dates.

• An accounting (bulleted list, for example) of charges claimed and amounts due.

• Total amount due for the billing period.

https://www.ipp.gov/

A Progress Report shall be submitted to support each invoice and shall include a summary of work performed during the period of performance identified on the invoice, which at a minimum must include:

Description of the previous month’s project activities and the planned activities for the next month for each deliverable: identify the items supplied during the month and the cumulative items delivered.

• Reconcile progress of each deliverable with the schedule identified for each

• Identify issues and/or concerns that may affect the project or schedule

• Any other information required in the Contract to be included in the Progress Report

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 – 5 business days of award or the system implementation date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131. If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

26) GOVERNMENT FURNISHED PROPERTY

Description Location Remarks Equipment cleaning inspection form

Eagle Lake Ranger District Equipment to be inspected off National Forest land.

Welding permit Eagle Lake Ranger District

27) LANDSCAPE PRESERVATION

The Contractor shall give attention to the effect of contract operations upon the landscape, shall take care to maintain natural surroundings undamaged, and shall conduct the work at all times in compliance with the following requirements.

Prevention of the Landscape Defacement The Contractor shall not remove, deface, injure, or destroy trees, shrubs, lawns, or other natural features or any other improvements in the work area unless specifically authorized by the Contracting Officer. Unless otherwise provided herein, the Contractor shall confine contract operations to within the areas designated in contract documents.

Protection of Streams, Lakes, and Reservoirs The Contractor shall take sufficient precautions to prevent pollution of streams, lakes, small ponds, and reservoirs with fuels, oils, bitumen’s, calcium chloride, silt, or other harmful materials. Mechanical equipment shall not be operated in live streams without written approval of the Contracting Officer.

mailto:ippgroup@bos.frb.org

28) APPROVAL OF SUBCONTRACTING

The Contractor shall alert the Contracting Officer in writing of intent to utilize a subcontractor for work under this contract, prior to entering into any subcontract arrangement. The subcontractor shall have the experience and be equipped for such work. The written notification shall include as a minimum:

1) The name, address and telephone number of the subcontractor.

2) A detailed description of the work to be subcontracted.

3) Documentation of the subcontractor's representative authority.

Subcontracting any portion of the contract shall not relieve the Prime Contractor of any responsibility under this contract. Any subcontract agreement shall contain all terms and conditions of the prime contract.

29) CERTIFICATION OF COMPLIANCE

Contractor shall certify compliance with specific fire precautionary measures included in the attached Fire Protection and Suppression Forms. The certification shall be made prior to commencement of work and shall be updated if at any time during performance the conditions change. The Government may conduct verification inspections to ensure Contractor's compliance.

30) SUPERVISION

Before work starts, the Contractor shall designate in writing, a representative to act for the contractor during his absence. The Contractor’s representative shall read and speak fluent English. The Contractor shall list the extent of authority the designated representative will have on the job. The Contractor or acting authorized Representative shall receive orders from the COR/Inspector as required to keep the job in progress and adherence to technical specifications, as needed, to finish the job.

31) LIST OF ATTACHED DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The attachments listed below form a part of this Request for Quotations and any resultant contract:

Title Pages Attachment A: Maps 2 Attachment B: Fire Plan dated 8/02/2012 7 Attachment C: PAL Variance Application 2 Attachment D: Schedule of Items 1 Attached: SCA Wage Determination 4

NOTE: In compliance with the paper reduction act, FAR clauses 52.212-1, 52.212-2 and 52.212-3 and addendums attached thereto, which apply only to the solicitation phase, are not duplicated after contract award. However, they are incorporated by reference into the resulting contract.

ATTACHMENT A: CONTRACT AREA MAP

ATTACHMENT B - FIRE PLAN FOR CONSTRUCTION AND SERVICE CONTRACTS

08/02/2012

1. SCOPE:

The provisions set forth below outline the responsibility for fire prevention and suppression activities and establish a suppression plan for fires within the contract area. The contract area is delineated by map in the contract. The provisions set forth below also specify conditions under which contract activities will be curtailed or shut down.

2. RESPONSIBILITIES:

A. Contractor

(1) Shall abide by the requirements of this Fire Plan.

(2) Shall take all steps necessary to prevent his/her employees, subcontractors and their employees from setting fires not required in completion of the contract, shall be responsible for preventing the escape of fires set directly or indirectly as a result of contract operations, and shall extinguish all such fires which may escape.

(3) Shall permit and assist in periodic testing and inspection of required fire equipment. Contractor shall certify compliance with specific fire precautionary measures in the fire plan, before beginning operations during Fire Precautionary Period and shall update such certification when operations change.

(4) Shall designate in the Fire Plan and furnish on Contract Area, during operating hours, a qualified fire supervisor authorized to act on behalf of Contractor in fire prevention and suppression matters.

B. Forest Service

The Forest Service may conduct one or more inspections for compliance with the Fire Plan. The number, timing, and scope of such inspections will be at the discretion of agency employees responsible for contract administration. Such inspections do not relieve the Contractor of responsibility for correcting violations of the fire plan or for fire safety in general, as outlined in paragraph 2.A above.

3. DEFINITIONS:

The following definitions shall apply:

Active Landing: A location the contractor may be skidding logs into, or performing other operations such as delimbing, log manufacturing, and chipping logs. Except for EV and E days, loading logs or stockpiling chips only, on a cleared landing, does not constitute an Active Landing.

Hot Saw: A harvesting system that employs a high-speed (>1100 rpm) rotating felling head, i.e., full rotation lateral tilt head.

Mechanical Operations: The process of felling, skidding, chipping, shredding, masticating, piling, log processing and/or yarding which requires the use of motorized power which includes, chainsaws, chippers, motorized carriages, masticators, stroke delimbers, skidders , dozers etc.

4. TOOLS AND EQUIPMENT:

The Contractor shall comply with the following requirements during the fire precautionary period, as defined by unit administering contracts:

The Fire Precautionary Period is set by the State of California which is April 1 through December 1 of any year.

This contract requires, does not require, a Fire Box and associated Fire Tools according to CPRC Section 4428.

A. Fire Tools and Equipment: Contractor shall meet minimum requirements of Section 4428 of the California Public Resources Code (C.P.R.C.). Fire tools kept at each operating landing shall be sufficient to equip all employees in the felling, yarding, loading, chipping, and material processing operations associated with each landing. Fire equipment shall include two tractor headlights for each tractor dozer used in Contractor's Operations. Tractor headlights shall be attachable to each tractor and served by an adequate power source. All required fire tools shall be maintained in suitable and serviceable condition for firefighting purposes.

Trucks, tractors, skidders, pickups and other similar mobile equipment shall be equipped with and carry at all times a size 0 or larger shovel with an overall length of not less than 46 inches and a 2-1/2 pound axe or larger with an overall length of not less than 28 inches.

Where cable yarding is used, Contractor shall provide a size 0 or larger shovel with an overall length of not less than 46 inches and a filled backpack can (4 or 5 gallon) with hand pump within 25 feet of each tail and corner block.

B. Fire Extinguishers: Contractor shall equip each internal combustion yarder, fuel truck, and loader with a fire extinguisher for oil and grease fires (4-A:60-B:C).

Skidders and tractors shall be equipped with a minimum 5-BC fire extinguisher.

All Fire Extinguishers shall be mounted, readily accessible, properly maintained and fully charged.

Contractor shall equip each mechanized harvesting machine with hydraulic systems, powered by an internal combustion engine (chipper, feller/buncher, harvester, forwarder, hot saws, stroke delimber, etc), except tractors and skidders, with at least two 4-A:60-B:C fire extinguishers or equivalent.

C. Spark Arresters and Mufflers: Contractor shall equip each operating tractor and any other internal combustion engine with a spark arrester, except for motor vehicles equipped with a maintained muffler as defined in C.P.R.C. Section 4442 or tractors with exhaust-operated turbochargers. Spark Arresters shall be a model tested and approved under Forest Service Standard 5100-1a as shown in the.

National Wildlife Coordinating Group Spark Arrester Guide, Volumes 1 and 2, and shall be maintained in good operating condition. Every motor vehicle subject to registration shall at all times be equipped with an adequate exhaust system meeting the requirements of the California Vehicle Code.

D. Power Saws: Each power saw shall be equipped with a spark arrester approved according to C.P.R.C. Section 4442 or 4443 and shall be maintained in effective working order. An Underwriters Laboratories (UL) approved fire extinguisher containing a minimum 14 ounces of fire retardant shall be kept with each operating power saw. In addition, a size 0 or larger shovel with an overall length of not less than 38 inches shall be kept with each gas can but not more than 300 feet from each power saw when used off cleared landing areas.

• This contract requires, does not require, Section 4E of the Fire Plan.

E. Tank Truck or Trailer: Contractor shall provide a water tank truck or trailer on or in proximity to Contract Area during Contractor's Operations hereunder during Fire Precautionary Period. When Project Activity Level B or higher is in effect, a tank truck or trailer shall be on or immediately adjacent to each active landing, unless otherwise excepted when Hot Saws or Masticators are being used. See Section 6 for specific contract requirements.

The tank shall contain at least 300 gallons of water available for fire suppression.

Ample power and hitch shall be readily available for promptly and safely moving tank over roads serving Contract Area. Tank truck or trailer shall be equipped with the following:

(1) Pump, which at sea level, can deliver 23 gallons per minute at 175 pounds per square inch measured at the pump outlet. Pumps shall be tested on Contract Area using a 5/16 inch orifice in the Forester One Inch In-Line Gauge test kit.

Pump shall meet or exceed the pressure value in the following table for nearest temperature and elevation:

T e m p

Sea

Level

Feet

55 179 23 174 23 16

23 165 22 16

22 15

22 15

22 15

21 14

21 14

21 13

70 175 23 171 23 16

22 162 22 15

22 15

22 15

21 14

21 14

21 13

21 13

85 171 23 168 23 16

22 159 22 15

22 15

21 14

21 14

21 14

21 13

20 13

100 168 23 164 23 15

22 155 22 15

22 14

21 14

21 14

21 13

20 13

20 13

P S I

G P M

P S I

G P M

P S I

G P M

P S I

G P M

P S I

G P M

P S I

G P M

P S I

G P M

P S I

G P M

P S I

G P M

P S I

G P M

P S I

G P M

The pump outlet shall be equipped with 1-1/2 inch National Standard Fire Hose thread. A bypass or pressure relief valve shall be provided for other than centrifugal pumps.

(2) 300 feet of 3/4-inch inside diameter rubber-covered high-pressure hose mounted on live reel attached to pump with no segments longer than approximately 50 feet, when measured to the extreme ends of the couplings.

Hose shall have reusable compression wedge type 1-inch brass or lightweight couplings (aluminum or plastic). One end of hose shall be equipped with a coupling female section and the other end with a coupling male section. The hose shall, with the nozzle closed, be capable of withstanding 200 PSI pump pressure without leaking, distortions, slipping of couplings, or other failures.

(3) A shut-off combination nozzle that meets the following minimum performance standards when measured at 100 P.S.I. at the nozzle:

G.P.M. Horizontal Range Straight Stream 10 38 feet Fog Spray 6 - 20 N/A

(4) Sufficient fuel to run the pump at least 2 hours and necessary service accessories to facilitate efficient operation of the pump.

When Contractor is using Hot Saws or Masticators, an additional 250 feet of light weight hose, approved by the Forest Service, shall be immediately available for use and be capable of connecting to the 300 feet of hose and appliances (2) and (3) above.

This equipment and accessories shall be deliverable to a fire in the area of operations and is subject to the requirements for each specific activity level identified in Section 6.

F. Compressed Air Foam System: A Compressed Air Foam System (CAFS) is a fire suppression system where compressed air is added to water and a foaming agent.

By agreement, Contractor may substitute a CAFS or functional equivalent in lieu of the tank truck, trailer or fire extinguishers, provided it meets or exceeds the following specifications and requirements:

1. Variable foam expansion ratio – 10:1 to 20:1.

2. Units shall be kept fully charged with air; water and foam concentrate as recommended by the manufacturer and have the appropriate tools to service the system.

3. The unit shall contain enough energy to empty tank and clear hose prior to exhausting propellant.

4. The unit shall be capable of being completely recharged within 10 minutes.

5. When used on cable yarding landings, the unit shall be outfitted for immediate attachment to carriage and transported without damage to the unit.

Fire extinguishers required for Hot Saws, Masticators and similar equipment identified in Section 4 B. above may be substituted with a 3 gallon CAFS.

Tank truck, trailer or equivalent may be substituted with a 30 Gallon CAFS with at least 550 feet of one inch hose and an adjustable nozzle with enough water, air and foam concentrate for at least one recharge.

This equipment and accessories shall also be deliverable to a fire in the area of operations and subject to the requirements for each specific activity level identified in Section 6.

5. GENERAL

A. State Law: In addition to the requirements in this Fire Plan, the Contractor shall comply with all applicable laws of the State of California. In particular, see California Public Resource Codes.

B. Permits Required: The Contractor must secure a special written permit from the District Ranger or designated representative before burning, welding or cutting metal or starting any warming fires. If contract requires Blasting and Storing of Explosives and Detonators, an Explosives Permit may be required pursuant to the California Health and Safety Code, Section 12101.

C. Blasting: Contractor shall use electric caps only unless otherwise agreed in writing.

When blasting is necessary in slash areas, a Fire Patrolperson equipped with a size 0 or larger shovel with an overall length of not less than 46 inches and a filled backpack can (4 or 5 gallon) with hand pump shall remain in the immediate area for an hour after blasting has been completed.

D. Smoking: Smoking shall not be permitted during fire season, except in a barren area or in an area cleared to mineral soil at least three feet in diameter. In areas closed to smoking, the COR may approve special areas to be used for smoking. The Contractor shall sign designated smoking areas. Contractor shall post signs regarding smoking and fire rules in conspicuous places for all employees to see. Contractor's supervisory personnel shall require compliance with these rules. Under no circumstances shall smoking be permitted during fire season while employees are operating light or heavy equipment, or walking or working in grass and woodlands.

E. Storage and Parking Areas. Equipment service areas, parking areas, and gas and oil storage areas shall be cleared of all flammable material for a radius of at least 10 feet unless otherwise specified by local administrative unit. Small mobile or stationary internal combustion engine sites shall be cleared of flammable material for a slope distance of at least 10 feet from such engine. The COR shall approve such sites in writing.

F. Reporting Fires: As soon as feasible but no later than 15 minutes after initial discovery, Contractor shall notify Forest Service of any fires on Contract Area or along roads used by Contractor. Contractor's employees shall report all fires as soon as possible to any of the following Forest Service facilities and/or personnel listed below, but not necessarily in the order shown:

Name Office Address Telephone

Number Dispatch Center SIFC Susanville, CA 530-257-5575

Nearest FS Station Eagle Lake R.D. 477-050 Eagle Lake Rd.

Susanville, CA 96130 530-257-4188

COR Philip Jack 477-050 Eagle Lake Rd.

Susanville, CA 96130 530-260-6332

Inspector Grace Welden Teri Elwer

477-050 Eagle Lake Rd.

Susanville, CA 96130 530-252-4188

District Ranger Carol Thornton 477-050 Eagle Lake Rd.

Susanville, CA 96130 530-257-4188

When reporting a fire, provide the following information:

Your Name Your call back telephone number Project Name Location: Legal description (Township, Range, Section); and Descriptive location (Reference point) Fire Information: Including Acres, Rate of Spread and Wind Conditions.

This contract requires, does not require, Section 5G of the Fire Plan.

G. Communications: Contractor shall furnish a serviceable telephone, radio-telephone or radio system connecting each operating side with Contractor's headquarters.

When such headquarters is at a location which makes communication to it clearly impractical, Forest Service may accept a reasonable alternative location. The communication system shall provide prompt and reliable communications between Contractor's headquarters (or agreed to alternative) and Forest Service via commercial or Forest Service telephone.

This contract requires, does not require, Section 5H of the Fire Plan.

H. Fire…