A10_Attach_01_Grizzly_DB_SOW_FINAL.pdf

Eldorado National Forest Placerville Ranger District Grizzly Flat Fire Station Rebuild

0 February 7, 2024

US Forest Service Placerville Ranger District Eldorado National Forest 100 Forni Rd Placerville CA, 95667

Statement of Work for Design/Build Services for the Eldorado National Forest Grizzly Flat Fire Station Rebuild, Consisting of an

Engine Garage and Four 6-Person Barracks

This Statement of Work (SOW) is issued pursuant to the Consultant Services Master Agreement between the Eldorado National Forest (Client) and Company Name (Contractor) effective Date (the Agreement). This SOW is subject to the terms and conditions contained in the Agreement between the parties and is made a part thereof.

Any term not otherwise defined herein shall have the meaning specified in the Agreement. In the event of any conflict or inconsistency between the terms of this SOW and the terms of this Agreement, the terms of this SOW shall govern and prevail.

This SOW Dated is entered into by and between Contractor and Client and is subject to the terms and conditions specified below. The Exhibit(s) to this SOW if any shall be deemed to be a part hereof. In the event of any inconsistencies between the terms of the body of this SOW and the terms of the Exhibit(s) hereto, the terms of the body of this SOW shall prevail.

Print Name Signature Date Prepared By Asst. Forest Engineer

Steven Hall

Recommended By Forest Engineer

Rocio Espinoza

Reviewed By:

District Ranger

Andrew Mishler

Approved By Forest Supervisor

Joe Stout

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Table of Contents

Project Scope

Project Location

Project Site

Period of Performance

Project/IPT Team

Scope of Work

Design Phase Requirements

Deliverable Materials and Contract Document Standards

Design/Build Team Responsibilities

Government/Client Responsibilities

Meetings

Communication

Construction Cost Estimate

Proposed Method of Design, Construction, Quality Control

Fee Schedule

Attachments

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Project Scope

This project consists of the design and construction of new facilities on an existing USFS owned parcel within the Eldorado National Forest.

The USFS had stationed an engine module consisting of one Type 3 fire engine and a Type 2 2500-gallon water tender with a crew of seven firefighters. There was also a Battalion Chief stationed there with their command vehicle. Previously a hand crew of ten firefighters and their crew buggy were also stationed at this location. The firefighters at this location provided mutual aid to the town of Grizzly Flats along with covering approximately 50,000 acres of the southwestern portion of the Eldorado National Forest.

The new facilities and utility infrastructure at the Grizzly Flats Fire Station will provide mission critical support for the Placerville Ranger District and the local community of Grizzly Flats. As a part of this project the agency would like to maximize use of sustainable building practices. With the likelihood of intermittent power outages, this location must have backup power capability. This would be provided by a solar array sized to maintain emergency power along with a generator to support if the power outage lasts more than 48 hours.

The facilities to be included are the engine bay and garage along with four 6-occupant barracks each using the Region 5 standards which will be provided, excluding structural and civil design and all site-specific coordination of the provided documents and specifications. All associated site work (to include but not limited to earthwork, extension or installation of utilities, septic system installation, road reconstruction and others) to be the responsibility of the contractor. All other associated trades to include but not limited to mechanical, electric, plumbing, HVAC, communications, monitoring systems to be included in the project to allow the engine module to immediately occupy the space.

After the construction drawing set is complete, the Design/Build firm will provide construction contract administration support to the Government Construction Contract Administration Team.

Project Location

The project location is in the community of Grizzly Flats approximately 10 miles south of US 50. The address is 4400 String Canyon Rd, Grizzly Flat CA, 95636. Driving directions are provided as an attachment.

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Figure 1: Location Map

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Project Site

Tentative location of new facility showing location of previous buildings. All buildings shown were destroyed during the Caldor Fire incident. Hazardous waste has been removed and remaining slabs and foundations will be removed as a part of this contract.

Figure 2: Site Map (larger is included as an attachment)

Known Existing Conditions:

1. Utilities:

a. Electric– Electricity is provided by PG&E. They undergrounded the lines post fire and the transformer for the original location is located near the east side of the parcel. Designer will determine if there needs to be an upgrade to the system along with adding a new power main. If so, designer to include as a part of design and cost estimate. Contractor to perform all coordination with PG&E to include requesting a new service if necessary.

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b. Water – Water is provided by Grizzly Flats Community Service District. Currently there is a 2-in line from the water main, but it is located on the east side of the parcel. Currently the only 6-in pressurized line is located along Tyler Drive and parallel to Sciaroni Road. Due to code changes and the need for fire suppression there will need to be a 6-in line for fire and a separate 2-in line for residential installed.

c. Sewer – There is no city provided sewer services, a new septic system to include a properly sized leach field. Contractor to perform all coordination with outside agencies as needed.

d. Internet – The engine garage/office space will require network access. Contractor to work with client to coordinate USDA CIO support.

Period of Performance

The Services shall commence after the Notice to Proceed is issued. The NTP shall be issued within 10 days of the award. Design/Build services shall have a total period of performance of 150 calendar days for the design document process. Construction and construction administration support shall have a period of performance of 270 days from initial construction NTP. Total Design/Build schedule is 420 calendar days.

Project Team

Name Title Email Phone

Joseph Stout Forest Supervisor Joseph.stout@usda.gov 530-957-8389

Andrew Mishler Placerville District Ranger Andrew.mishler@usda.gov

530-966-5604

Rocio Espinoza Forest Engineer Rocio.espinoza@usda.gov 5330-503-5089

Steven Hall Assistant Forest Engineer Steven.hall@usda.gov 530-957-6152

Rachael Thurston Regional Facilities Engineer

Rachael.thurston@usda.gov 707-562-8914

Denise Hopkins Regional Architect Denise.Hopkins@usda.gov 707-562-8879

Kameron Ishikata Architect Kameron.Ishikata@usda.gov 707-562-8866

John McLaughlin Mechanical Engineer John.McLaughlin@usda.gov 707-562-8868 mailto:Joseph.stout@usda.gov mailto:Rocio.espinoza@usda.gov mailto:Steven.hall@usda.gov mailto:Rachael.thurston@usda.gov mailto:Denise.Hopkins@usda.gov

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Christopher Corpus Regional Electrical Engineer

Christopher.Corpus@usda.gov 707-562-8873

If changes and updates are made to the Team, the Government will communicate with the DESIGN/BUILD Firm in a timely manner.

Scope of Work

Contractor shall provide the Design Services and Deliverable(s) for the needs as follows and described here.

Site, construct, and commission a new engine bay and garage using the Region 5 standards while maximizing the use of sustainable materials and building techniques. Site, construct, and commission four new 6-person barracks using the Region 5 standards while maximizing the use of sustainable materials and building techniques. Design and construct a back-up power system to provide emergency power in case of a power outage. Primary system to be photovoltaic that can sustain operations for 48 hours, along with a generator to sustain operations indefinitely after the PV batteries are fully drained.

1. Existing Conditions: Currently the site is bare except for some remaining stumps and invasive plant. All hazmat and waste has been removed from desired new location. Existing slabs and foundations to be removed. Above-ground diesel tank to be moved to new location if still on site. Existing propane tank to be moved and reused if possible. Decommission former septic tank to include removal and fill-in hole.

2. Site: The contractor will design and construct the necessary infrastructure such as parking, walkways, and landscaping. Landscape planting plans will use a limited plant palette with plants native to site location.

Landscaping plans should reflect the natural condition of the site using local forbs, grasses, shrubs, and trees with pollinator species maximized. Physical security measures including but not limited to intrusion detection, access control and exterior lights will be installed. Install secure parking for minimum 4 government vehicles with a remote gate.

a. Itemize a deduction to install secure parking for additional 20 vehicles.

3. Civil: Contractor to design and construct all necessary civil infrastructure to include but not limited to stormwater control, extension of utilities, communication connections and septic system. Utilize sustainable options as feasible such as bioretention ponds, permeable pavements, and rain capture.

4. Geotechnical: The DESIGN/BUILD firm shall be responsible for all Geotechnical engineering and analysis, including all seismic loading and any soil analysis as required for a complete and adequate design.

5. Survey: DESIGN/BUILD firm is responsible for civil and topographic site surveys as required for a complete and adequate design.

6. Structural: Structural design and specifications shall be provided for all facility infrastructure.

7. Architectural: Review and coordinate provided architectural design with structural design for this site and update as needed. Contractor to use the Region 5 standards for construction. Any deviation requested or required will require coordination and approval.

8. Mechanical: Review and coordinate provided mechanical design for site and update as needed.

9. Electrical: Review and coordinate electrical design for this site and update as needed. Coordinate with local utility (PG&E) as needed to extend service to site.

a. Itemize a deduction to design and construct back up power system using PV only for the Engine Bay with 24 hr battery backup.

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10. Plumbing: Review and coordinate provided plumbing design for this site and update as needed. This includes potable and non-potable water. Design and construct septic system for the site. Describe plumbing requirements or N/A if there are none. Must provide water tender filling capability Contractor will need to verify if current residential line can provide water to building locations and if not, coordinate to add new main to site.

11. Fire Protection: DESIGN/BUILD firm is responsible for developing fire protection design. Buildings will require fire suppression system IAW NFPA and California regulations. Contractor to coordinate with local utility provider, Grizzly Flats Community Services to add an additional water line for fire suppression system apart from residential system.

12. Code Requirements: All designs shall meet current applicable sections of the following standards and codes:

a. International Building Code (IBC)

b. NFPA 101 Life Safety Code

c. NEC

d. ABA Accessibility Standards

e. UPC

f. UMC

g. Title 24 Energy Code

h. Mechanical and Electrical

i. ASHRAE’s Energy Conservation in New Building Design.

13. Completion Criteria: Work is considered complete when accepted in writing by the Contracting Officer (CO) as sufficiently complete in accordance with the SOW and contract documents.

Design Phase Requirements

Project Initiation & Design Charrette

1. General

a. Following the notice to proceed, the Design/Build team shall travel to the Eldorado National Forest

Supervisor’s Office located at 100 Forni Road, Placerville CA to meet with representatives from the Eldorado National Forest, other facility occupants, interested project stakeholders, and, if applicable, members of an Integrated Project Team (IPT).

b. The purpose of this phase is to:

i. Visit the site to review the functions, facility needs, utility options, and site layout to be incorporated into the project.

ii. Visit the proposed project site at 4400 String Canyon Road Grizzly Flats to become familiar with the existing conditions.

iii. Review the contractual requirements, project definition, and program statement with the Project’s

Contracting Officer Representative, Eldorado National Forest staff and IPT.

iv. Discuss the methodologies and techniques the Design/Build team will use to facilitate a successful design process.

v. Establish contact with El Dorado County, Pacific Gas & Electric (electrical provider), Grizzly Flats

Community Services (water provider) and propane provider (TBD) for future coordination of design requirements and utility services. Design/Build team firm will be responsible for coordinating with local municipalities in collaboration with the COR.

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vi. Lead an informational meeting to listen to questions, concerns, and comments by the occupants and members of the IPT; if called upon, answer technical questions regarding design issues.

vii. Explore potential directions in which to develop the program,

viii. Begin the process of design through full integration of site, and building disciplines,

ix. Generate conceptual graphic plans, sections, elevations, sketches, and narrative to facilitate basic conceptual decisions about the facility design.

x. Site development: Including, but not limited to, relationships of exterior to interior functions, layout of new parking areas, vehicular and pedestrian circulation to those areas, utilities and other infrastructure, locations of outdoor amenities and improvements such as interpretive exhibits and customer service windows, overall intent of proposed grading and drainage.

xi. Site development: Including, but not limited to organization of major building uses, layout of circulation and operational grouping and sequencing of shared spaces.

xii. Engineering discipline development: Including, but not limited to, selecting structural systems and coordination of mechanical, electrical, and plumbing systems for the engine garage, duplexes, and barracks provided designs.

xiii. Select a conceptual option with which to move forward in design development.

2. Design Standards: The Design/Build team members who represent each of the major professional disciplines will be required to attend and will be prepared to confirm their responsibilities for this project and to one another. It is expected that overlapping or complimentary responsibilities between disciplines shall be properly coordinated for the preparation of all submittals.

3. Submittals:

a. One (1) electronic set of Site Walk and Design Charrette meeting minutes shall be distributed to the project Contracting Officers Representative, no less than five (5) business day after the charette.

b. One (1) electronic set of conceptual design options for site plans shall be distributed to the COR.

4. Meetings:

a. The Design/Build team shall attend a program review meeting with the IPT to initiate the project; this meeting will take place at 100 Forni Road, Placerville CA. Date will be coordinated after the NTP is issued.

b. The Design/Build team shall lead a design charrette exercise to initiate the project; this meeting will take place in the same building later that same day as the IPT meeting.

c. The Design/Build team shall lead a meeting with the IPT at which the Design/Build team will present its conceptual design options and the Government will make its selection; this meeting can take place virtually.

5. Schedule:

a. Within ten (10) business days after the Notice to Proceed: site visit, IPT meeting, and Design Charrette.

b. Within twenty (20) business days after the Design Charrette, submittal of conceptual design options and meeting with Government to select option.

Schematic Design Alternative (35% Design Phase)

1. General

a. Following the completion of the design charrette, the Design/Build team will prepare a submittal depicting the schematic design alternative that reflects refinement of the preferred concept alternative selected by the IPT in the previous phase; the submittal shall consist of the following:

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i. Site development: Including, but not limited to, refinement of the relationship between exterior and interior functions, delineated layout of vehicular and pedestrian circulation (including delineation of parking space devoted to employees and government vehicles), specific connections to existing utilities and other infrastructure, specific locations of outdoor amenities and improvements, and preliminary depiction of grading and drainage.

ii. Architectural development: Including, but not limited to proposed structural system(s)for the engine garage, duplexes, barracks.

b. The purpose of this phase is to:

i. Explore options to develop the preferred concept alternative selected at the conclusion of the previous design phase.

ii. Continue the process of design through full integration of interpretive, site, and building disciplines.

iii. Generate schematic graphic plans, sections, elevations, sketches, and narrative clearly defining images of the building to facilitate more detailed decisions about the facility design.

2. Design Standards:

a. The Design/Build team members who represent each of the major professional disciplines will be required to continue coordination of their efforts and present a unified, integrated set of alternatives.

b. The level of graphic detail for site and architectural design in this phase shall be the equivalent of an “artistic rendering” for aesthetic studies and “delineated images” of constructed improvements using scale drawings and conveying enough information to readily identify specific spaces, systems, and amenities.

c. The Design/Build team shall use subject matter “placeholders” in the schematic design, including sketches, similar photographs, etc. to allow the IPT to view and comment on the effectiveness of such design elements.

d. Cost estimates shall include construction contractor administrative costs, profit, and appropriate contingencies for inflation and design contingencies; no allowance for construction contingencies (change orders, etc.) is required at this time.

3. Submittals:

e. One (1) electronic set and two (2) copies of the work shall be delivered to the Eldorado National Forest Supervisor’s Office, 100 Forni Road, Placerville CA 95667 for receipt by the project COR, no less than seven (7) days prior to the presentation meeting. All drawings shall be half-size (11 inch X 17 inch format).

4. Geotechnical:

a. The Contractor shall obtain a site assessment for the proposed project location. The geohazard assessment is a screening level assessment to ensure risk associated with the site location are defined and the site is viable before proceeding with the geotechnical investigation.

b. Geohazard Assessment

i. Conduct a geotechnical assessment using available information, empirical relationships, and semi-quantitative analysis.

ii. Evaluate risks and geohazards addressed in the IBC, State and Local Ordinance for risks and hazards. In addition, evaluate risks and hazards not specifically addressed in applicable codes for a minimum 50-year timeframe. The assessment may include, but is not limited to, the following:

1) Assessment of long-term wildfire risk.

2) Assessment of meteorological and hydrologic hazards that could impact the site.

a. Hazards may include but are not limited to tornadoes, extreme storms, flash flooding, or potential for post-fire flooding as wildfire risk increases.

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b. Use the most current climate forecasting models in the assessment.

3) Assessment of landslide or other ground instability hazards that could impact the site.

a. The assessment will include existing active and dormant mapped slides. It would include potential for slope instability that would trigger a landslide.

b. Assessment of potential for debris flow impacts.

c. Assessment of potential for topographic amplification during seismic event.

d. Assessment of potential for rock fall impacts – static, seismic, freeze/thaw, exfoliation.

e. Assessment of potential for hazards from nontypical sources including but not limited to volcanic related impacts such as mud flows, sink holes, thawing permafrost.

f. Assessment of manmade hazards including but not limited to a dam upstream, active, and abandoned mining infrastructure.

4) Prepare a report stating all findings. This report must be signed and stamped by the responsible and licensed geotechnical engineer, geologist, or hydrologist.

5) If the site is deemed viable to proceed, a geotechnical investigation is then required.

c. Geotechnical Investigation

i. When planning the geotechnical investigation, IBC provisions, state and local ordinances must be adhered to.

ii. Review available information including but not limited to ordinances, nearby geotechnical studies, soils data, geologic data, geomorphic information, groundwater data, earthquake de-aggregation data, and VS 30 data.

iii. A licensed geotechnical engineer will be responsible for planning and determining the extent of the Phase 1 investigation.

iv. Plan the scope of the Phase 1 geotechnical exploration program after assessing available information.

v. Plan the exploration program in two phases to save on cost and determining the need for more extensive investigations.

vi. Phase 1 involves low-cost testing. Depending on site conditions the testing may include:

1) Excavated pits

2) Seismic cone penetration testing (CPT) with pore pressure measurements. Minimum of two CPTs per site to a minimum of twenty feet or refusal. All cone data, automated soil interpretations, and calculations will be provided.

vii. Geophysics investigation. Shear wave velocity testing, 2D refraction, and P wave, VS 30 will be calculated.

viii. The investigation will include an interpretation of the soil profile, bedrock delineation, and location of groundwater.

ix. 2D representations of soil profile shall be spatially consistent with plan view of geophone alignment.

x. Testing of materials as required – classification, gradation, compaction curve, plastic limits, consolidation test.

xi. Identify other natural hazards that may be present on the site such as Radon, Arsenic etc.

xii. A licensed geotechnical engineer will determine if additional information is required through a Phase 2 investigation before final recommendation can be made.

xiii. Forward justification, including details, for the Phase 2 investigation to the CO prior to proceeding.

xiv. If a Phase 2 investigation is conducted, the Phase 1 report will remain in draft until the completion of the Phase 2 investigation.

d. Geotechnical Report must include but is not limited to the following:

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i. Detailed results and recommendations

ii. Recommendations for additional data acquisition

iii. a risk matrix with credible potential hazards on one column and relative risk on the other

iv. qualitative and/or semiquantitative analysis

v. analysis conducted in support of recommendations.

vi. detail the justification of each risk level for each hazard.

vii. The responsible and licensed professional, engineer, geologist, or hydrologist will stamp and sign the report.

viii. include all that is required for:

1) foundation recommendations

2) pavement recommendations

3) site excavation

4) grading

5) backfill recommendations

6) backfill pressures

7) bearing capacity

8) site drainage

9) groundwater impact abatement

10) site improvements to rectify any identified deficiencies

11) all other pertinent information required for the project.

e) Final reports, both Phase 1, and if required Phase 2, must be signed and stamped by a licensed geotechnical engineer.

5. Site Design shall incorporate:

a. A schematic site plan that depicts the refinement of site elements in the preferred conceptual design alternative selected by the IPT at the conclusion of the previous design phase including:

i. New buildings: Engine Garage and four 5-person housing units.

ii. Vehicular traffic lanes and parking spaces/aisles (including delineation of space devoted to employee parking, and secure government vehicle parking area)

iii. Landscaped space or open space

iv. Preliminary grading and drainage (proposed topographic contours, spot elevations, and slope gradient notations required)

v. Preliminary utility options, routing, and connections

vi. Preliminary sedimentation control plan

vii. Elevations, sections, illustrative sketches as recommended to adequately explain aspects of preferred schematic site plan.

b. A design analysis to summarize the extent of compliance with regulatory requirements, project specific design requirements, program needs, and other requirements resulting from IPT review during the previous phase.

6. Architectural Design shall incorporate:

a. Review and coordination of provided Region 5 standard drawings with site specific geotechnical, civil, and structural requirements determined to be suitable for this facility by an architect licensed in the state of California.

b. Updated plans, elevations, and sections incorporating structural design elements.

c. A design analysis to summarize the extent of compliance with regulatory requirements and project specific design requirements.

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7. Structural Design shall incorporate:

a. Plans, elevations, sections, illustrative sketches, and models as recommended to adequately explain the proposed structural system determined to be feasible and suitable for this facility by a structural engineer licensed in the state of California.

b. A design analysis to summarize the extent of compliance with regulatory requirements, project specific design requirements, program needs, and other requirements resulting from IPT review of the previous phase submittal.

c. Preliminary design loads to be used in each area of the structure to include dead, live, and lateral loads.

Design shall also include all Geotechnical design parameters such as bearing capacity.

8. Mechanical and Plumbing Design shall incorporate:

a. Review and coordination with the provided mechanical and plumbing plans and specifications, provide a narrative and evaluation of potential potable water supply and distribution and fire protection systems determined to be feasible and suitable for this facility by an engineer licensed in the state of California.

b. A design analysis to summarize the extent of compliance with regulatory requirements and project specific design requirements.

c. A review of estimated maximum demand load and service size.

d. Preliminary photo voltaic or wind power system design and cost estimate to meet the load of all new buildings.

10. Electrical Design shall incorporate:

a. In coordination with the provided electrical plans and specifications, provide plans, elevations, sections and illustrative sketches, to adequately explain the power source and distribution system, standby generator for emergency operations, and communications networking that have been determined to be feasible and suitable for this facility by an electrical engineer licensed in the state of California.

b. A design analysis to summarize the extent of compliance with regulatory requirements and project specific design requirements.

c. A review of estimate of maximum demand load and service size.

d. Preliminary PV or wind power system design and cost estimate to meet the load of the new buildings.

11. Cost Estimate shall incorporate:

a. A Class B construction cost estimate for the schematic design based on projected square footage and proposed building plans; proposed site development, including existing and proposed utilities, grading, planting, etc.; proposed mechanical and electrical systems; proposed structural systems; and proposed interpretive products; support documents may include preliminary outline specifications and initial quantity take-offs for utilities, site, and building systems.

b. Cost estimation for this phase of design is schematic and generally expected to be derived partially from lump sum (conceptual costs) and unit costs; the Design/Build team shall refer to the NPS Cost Estimating Guideline (most recent edition) for instructions and a checklist of typical estimate detail.

12. Meetings:

a. The Design/Build team shall attend a meeting with the IPT at which the Design/Build team will present its (35%) submittal of the schematic design drawing set; this meeting can take place virtually.

b. The Design/Build team shall attend a meeting with the IPT at which client comments responses are resolved prior to proceeding with the Analysis; this meeting can take place virtually.

c. The Design/Build team shall attend the Value Analysis meeting at which the Design/Build team will present project background, the design process to date, and the alternatives prepared for evaluation; the VA team, consisting of an independent and objective group of professional evaluators, may require

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13. Schedule:

a. Within forty five (45) business days after the completion of the design charrette, conceptual design review meeting and the preferred alternative is selected: submittal of schematic design drawings (35%).

b. Government will have (15) business days after the schematic alternative submittal is received to review and provide comments including the Value Analysis Report.

c. Within five (5) business days after the schematic design submittal: presentation of the (35%) submittal to the IPT and Government Provided Value Analysis team.

d. Within fifteen (15) business days after receiving the Government provided Value Analysis Report.

DESIGN/BUILD firm coordinate with project COR, IPT and shall provide a written response to VA recommendations. Design element changes agreed upon between the Government and DESIGN/BUILD firm shall be incorporated into the 65% Design Drawing set.

Design Development (65% Design Phase)

1. General

a. Following the completion of the Schematic Design Alternatives (35% Design Phase), the Value Analysis report prepared by the Government, the Design/Build team design team will prepare a submittal consisting of a preliminary contract document package that reflects further refinement of the design; the submittal shall consist of the following:

i. Site development: Including, but not limited to, final resolution of the relationship between exterior and interior functions, final delineation of vehicular and pedestrian circulation and parking lot areas, draft details and outline specifications for connections to existing utilities and other infrastructure, draft details and outline specifications of outdoor amenities and improvements, and final depiction of grading and drainage.

ii. Architectural development: including, but not limited to, final resolution of the relationship between interior and exterior functions, refined details and specifications of the structural system, and final delineation of specific building spaces and functions.

b. The purpose of this phase is to:

i. Finalize the development of the previous design phase and incorporation of Value Analysis recommendations.

ii. Continue the process of design through full integration of site, and building disciplines, incorporate detail development which reinforces and refines the ideas brought forth in the previous phases.

iii. Refine preliminary contract document plans, sections, elevations, details, and specifications to facilitate more detailed decisions about the facility design prior to preparing the contract documents.

2. Design Standards:

a. The Design/Build team design team members who represent each of the major professional disciplines will be required to continue coordination of their efforts and present a unified, integrated set of design solutions.

b. The level of graphic detail for site and architectural design in this phase shall be equivalent to biddable contract documents of constructed improvements using scale drawings, conveying adequate information to readily construct specified spaces, systems, and amenities.

c. The Design/Build team shall use subject matter “placeholders” in the design development, including sketches, similar photographs, etc. to allow the IPT to decide on the effectiveness of such design elements.

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d. Cost estimates shall include construction contractor administrative costs, profit, and appropriate contingencies for inflation and design contingencies; no allowance for construction contingencies (change orders, etc.) is required at this time.

a. One (1) digital set and two (2) copies of the 65% Document set shall be delivered to the Eldorado National Forest for receipt by the project COR, no less than seven (7) days prior to the presentation meeting.

b. Samples of all materials and finishes for selection by the client if applicable shall be delivered to the Eldorado National Forest for receipt by the project COR, no less than seven (7) days prior to the presentation meeting.

4. Site Design shall incorporate:

a. Scale plans and drawings that depict the refinement of site elements in the previous design phase including:

i. Existing site conditions and survey control

ii. Site preparation (demolition, removals, staging and stockpiling)

iii. Site layout with dimensions of all proposed surface improvements, features, and amenities including secure fencing and gates for secure parking areas for employees and government vehicles

iv. Site grading and drainage improvements including stormwater runoff

v. Site utility improvements (including lighting)

vi. Sedimentation control plan

vii. Design details, profiles, and cross sections

viii. Refined technical specifications

5. Architectural Design shall incorporate:

a. Scale plans and drawings that incorporate structural design elements.:

i. Floor plans with dimensions incorporating structural design elements.

ii. Exterior building elevations and building cross sections incorporating structural design elements.

iii. Interior and exterior wall sections incorporating structural design elements.

iv. Reflected ceiling plan incorporating structural design elements.

v. Other design details as necessary to convey design intent.

vi. Refined technical specifications incorporating structural design elements.

6. Structural Design shall incorporate:

a. Scale plans and drawings that depict the refinement of building elements of the previous design phase including:

i. Floor, roof, and foundation plans with dimensions to define overall geometry of each system.

ii. Wall sections with dimensions indicating type of system and proposed footings.

iii. Identification of the principal structural material treatments, preferably mass timber framing

iv. Other design details as necessary to convey design intent.

v. Design loads to be used in each area of the structure to include dead, live, and lateral loads.

vi. Analysis of the foundation design including:

vii. An evaluation of the soils and subsurface conditions as they relate to the design of pavements, slabs, and foundations of the project.

viii. Recommendations of the types of foundations to be incorporated into the design.

ix. Refined technical specifications.

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7. Mechanical Design shall incorporate

a. Review and coordination of provided drawings with site specific requirements.

b. Scale plans and drawings that depict the refinement of fire protection and site-specific HVAC elements in the schematic design selected at the conclusion of the previous design phase including:

i. Floor plans to define the fire protection system (if required)

ii. Floor plans to define plumbing system layout

iii. Other design details as necessary to convey design intent

c. Final report showing extent of compliance with design requirements of ASHRAE 90.1 and

ASHRAE 62

d. Final narrative with recommended fire protection system and the reasons for selection

e. Refined technical specifications.

8. Electrical Design shall incorporate:

a. Scale plans and drawings that depict the refinement of the previous design phase including:

i. Site plans to define layout of exterior electrical service and distribution, lighting, and communications

ii. Other design details as necessary to convey design intent

b. Narrative of the exterior electrical systems including design intent with respect to the following:

i. Electrical distribution: justification for voltage and type of system selected, including a cost comparison

ii. PV system design and cost estimate to meet the load of the new building.

iii. Space allocation for transformers, switchboards, motor control centers, standby generator for emergency operations, radio communications monitoring, public address/audio equipment, telephone equipment, fire, security, sprinkler detection systems,

iv. Final calculations for the electrical system including short circuit currents and lighting intensities of typical areas

v. Refined technical specifications

9. Cost Estimation shall incorporate (in conjunction with the site, and architectural submittals):

a. A revised Class B construction cost estimate for the design development submittal based on actual square footage and building plans; proposed site development, including existing and proposed utilities, grading, planting, etc.; proposed mechanical and electrical systems; proposed structural systems; support documents will include actual quantity take-offs for utilities, site, and building systems.

b. A revised Class B annual maintenance and operations cost estimate for the design development submittal based on similar facilities, including annual and cyclic maintenance, and routine operational expenses for the proposed activities and events at this facility.

c. Cost estimation for this phase of design is in response to specific quantities, items, materials, systems, and conditions and is expected to be derived from lump sum (design development costs) and unit costs.

10. Meetings:

a. The Design/Build team shall attend a meeting with the IPT at which the Design/Build team will present its submittal of the (65%) design development; this meeting will take place virtually.

b. The Design/Build team shall attend a meeting with the IPT at which client comments and responses to the 65% submittal are resolved prior to proceeding with the construction documents phase; this meeting shall take place virtually.

11. Schedule:

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a. Within 30 business days after the 35% Document set and Value Analysis review with the IPT:

submittal of the (65%) design development documents.

b. Government will have (15) business days after the 65% design development submittal is received to review and provide comments.

c. Within five (5) business days after the design development submittal: presentation of the (65%) submittal to the IPT team.

d. Within five (5) business days after receiving Government Comments on the 65% documents: meeting with IPT to review and resolve comments.

Construction Documents (95% Design Phase)

a. Following the completion of the Design Development (65% Design Phase) the Design/Build team will prepare a submittal consisting of a substantially complete contract document package that reflects refinement of the approved design development; the submittal shall consist of the following:

i. Site development: Including, but not limited to, final resolution of the relationship between exterior and interior functions, results of integrating interpretive opportunities, final delineation of vehicular and pedestrian circulation and parking, final details and specifications for connections to existing utilities and other infrastructure, final details and specifications of outdoor amenities and improvements, and final depiction of grading and drainage.

ii. Architectural development: Including, but not limited to, final resolution of the relationship between interior and exterior functions, final details and specifications of the structural system, final layout of circulation and response to the desired sequence of visitation.

iii. Incorporation and finalization of Government provided 95% drawings .

iv. Deductive Construction Bid Items: (2-4) simple, no re-design required bid items to be coordinated with the Government and identified on 95% set. Total estimated cost of deductive bid items should be 20% of the estimated construction budget.

b. The purpose of this phase is to:

i. Finalize the design development agreed to at the conclusion of the previous design phase.

ii. Continue the process of design through full integration of interpretive, site, and building disciplines.

iii. Generate substantially complete contract document plans, sections, elevations, details, and specifications in order to prepare a construction package.

2. Design Standards:

a. The Design/Build team members who represent each of the major professional disciplines will be required to continue coordination of their efforts and present a unified, integrated set of design solutions;

drawings and specifications shall satisfactorily show coordination between disciplines to eliminate unnecessary overlapping information, conflicts in space utilization, and inconsistent detailing.

b. The level of graphic detail for site and architectural design in this phase shall be buildable contract documents of constructed improvements using scale drawings, conveying adequate information to readily construct specified spaces, systems, and amenities.

c. The Design/Build team shall use subject matter “placeholders” in the construction documents, including sketches, similar photographs, etc. to enable the construction contractor to determine the design intent.

d. Cost estimates shall include construction contractor administrative costs, profit, and appropriate contingencies for inflation; construction overhead and profit as well as general conditions shall be shown as separate cost items; no allowance for design or construction contingencies (change orders, etc.) is required.

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3. Submittals:

a. One (1) digital set (AutoCAD drawings and pdf) and two (2) copies of the construction document package shall be delivered to the Eldorado National Forest for receipt by the project COR, no less than seven (7) days prior to the presentation meeting. All drawings shall be full-size (24-inch x 36-inch format).

4. Site Design shall incorporate:

a. Scale plans and drawings that depict the refinement of site elements in the design development of the previous design phase including:

i. Existing site conditions and survey control.

ii. Site preparation (demolition, removals, staging and stockpiling).

iii. Site layout with dimensions of all proposed surface improvements, features, parking lot striping, and amenities.

iv. Sign identification plan

v. Site grading and drainage and improvements.

vi. Site utility improvements including necessary valves, transformers, manholes, hydrants, outdoor lighting, and other appurtenances to satisfactorily show recognized complexities.

vii. Site planting improvements

viii. Sedimentation control plan

ix. Design details, profiles, and cross sections that satisfactorily show recognized complexities

x. Final Documents and correspondence to verify the coordination of connections to streets and utilities with local jurisdictions.

xi. Final technical specifications

5. Architectural Design shall incorporate:

a. Scale plans and drawings that depict the refinement of building elements in the design development of the previous design phase including:

i. Floor plans with dimensions that incorporate structural elements.

ii. Exterior building elevations and building cross sections that incorporate structural elements.

iii. Interior and exterior wall sections that incorporate structural elements.

iv. Areas requiring special treatment in sufficient detail to allow the construction contractor to satisfactorily fabricate or construct the building element that incorporate structural elements.

v. Reflected ceiling plan that incorporates structural elements.

vi. Other design details as necessary to convey design intent

vii. Final technical specifications that incorporate structural elements, including but not limited to concrete footings, slabs, SIPS.

6. Structural Design shall incorporate:

a. Scale plans and drawings that depict the refinement of building elements in the design development of the previous design phase including:

i. Floor, roof, and foundation plans with dimensions to define overall geometry of each system

ii. Wall sections with dimensions indicating type of system and proposed footing

iii. Identification of the principal structural material treatment

iv. Other design details as necessary to convey design intent

b. Final calculations for structural systems and elements included in the project

c. Final technical specifications

7. Mechanical Design shall incorporate:

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a. Scale plans and drawings that depict the refinement of building elements in the design development of the previous design phase including:

i. Floor plans to define fire protection system layout

ii. Floor plans to define the fire safety/smoke control systems and operating procedures

iii. Floor plans to define typical riser and flow diagrams for plumbing services and utilities with sizes indicated

iv. Other design details as necessary to convey design intent

b. Bound calculations for fire sprinkler system and smoke control system if required

c. Bound calculations for water supply, storm drainage, and waste pipe system with sizes indicated

d. Documents and correspondence to verify the coordination of the HVAC, plumbing systems, and fire protection systems with local code authorities

e. Final technical specifications

8. Electrical Design shall incorporate:

a. Scale plans and drawings that depict the refinement of building elements in the design development of the previous design phase including:

i. Site plans to define final layout of exterior electrical service and distribution, lighting, and communications

ii. Floor plans with single line diagrams of fire and security alarm systems

iii. Riser diagram for data and voice

iv. Other design details as necessary to convey design intent

v. Schedules for switchgear, motor control centers, and panel boards as coordinated with standards

vi. Calculations for electrical systems as well as the lighting as coordinated with standards

vii. Final technical specifications

9. Cost Estimation shall incorporate (in conjunction with the site, and architectural submittals):

a. A Class A construction cost estimate for the construction document submittal based on actual square footage and building plans; proposed site development, including existing and proposed utilities, grading, planting, etc.; proposed mechanical and electrical systems; proposed structural systems; and proposed interpretive products; support documents will include complete quantity take-offs for utilities, site, and building systems.

b. Cost estimation for this phase of design is in response to specific quantities, items, materials, systems, and conditions and is expected to be derived from lump sum (construction document costs) and unit costs.

10. Meetings:

a. The Design/Build team shall attend a meeting with the IPT at which the Design/Build team will present its submittal of the substantially complete construction documents (95%); this meeting can take place virtually.

b. The Design/Build team shall attend a meeting with the IPT at which client comments and responses are resolved prior to completing the final construction documents phase; this meeting shall take place virtually.

11. Schedule:

a. Within 30 business days after meeting with IPT and resolving 65% comments: Submittal of substantially complete (95%) construction documents.

b. Within five (5) business days after the substantially complete construction documents submittal:

Presentation of the (95%) submittal to the IPT to review and resolve comments.

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c. Government will have (15) business days after the 95% design development submittal is received to review and provide comments.

d. Within five (5) business days after receiving Government Comments on the 95% documents: meeting with IPT to review and resolve comments.

Construction Documents (100% Design Phase)

a. Following the completion of the substantially complete Construction Documents (95% Design Phase) the Design/Build team will prepare a submittal consisting of a final complete contract document package that reflects final revisions of the approved substantially complete construction documents; the submittal shall consist of the following:

i. Site development: Including, but not limited to, the entire completed and corrected resolution of the relationship between exterior and interior functions, delineation of vehicular and pedestrian circulation and parking, details and specifications for connections to existing utilities and other infrastructure, details and specifications of outdoor amenities and improvements, and depiction of grading and drainage.

ii. Architectural development: Including, but not limited to, the entire completed and corrected resolution of the relationship between interior and exterior functions, details and specifications of the structural system, delineation of specific building…