A1 RFP S-63400-00006618 Marine Debris Removal Oswald West State Park~1.pdf

Addendum #1 RFP S-63400-00006618

Date: May 5, 2023

Oregon Parks and Recreation Department

ADDENDUM #1

RFP S-63400-00006618

OPRIS: 9459

Marine Debris Removal Oswald West State Park

This addendum modifies the solicitation document(s) for work only to the extent indicated herein. All other areas not specifically mentioned or affected by this addendum shall remain in full force. This addendum shall be added as a part of the original solicitation document and shall become part of the work required.

Deleted language is shown within [brackets]. New language is show in Bold and Underlined.

New Attachments or Sections deleted in their entirety and replaced will not show [brackets] or Bold and Underlined, they will be labeled, “REVISED XXXXXXX.”

ADDENDUM

1. Section 2.4 Scope of Work/Specifications shall be modified by adding the additional paragraph:

Alternate Proposals: Proposers may include more that one option for removal and disposal of the debris item in their proposal. Each option shall contain full proposal description and associated pricing. Pricing must be submitted as a separate document. Proposal and pricing options must be labeled appropriately to identify Proposal/Pricing combinations. Only one set of required forms, References, etc. is required. Each option shall be considered and scored separately.

Project Completion: The project must be completed by June 30, 2023.

2. Section 3.2.6.1 Price Proposal shall be modified by adding the additional paragraph:

In addition to the Not-to-Exceed amount and breakdown for the project, Proposers shall provide unit costs and contingency pricing estimates in the event the project is postponed due to unforeseen factors such as weather delays.

These unit costs and contingency estimates will not be included in the evaluation of pricing.

Scoring will be based on the Not-to-Exceed amount for project performance.

RFP OPENING DATE AND TIME:

Remains unchanged: May 17, 2023 at 2:00 PM

Prospective Proposers have until Question/Clarification deadline on May 10, 2023 at 2:00 PM to submit written questions or protests regarding this Addendum.

This addendum constitutes a MATERIAL CHANGE to the solicitation. Its receipt by the Proposer is to be acknowledged per Attachment C of the RFP.

Addendum prepared by:

Julie L. Cone julie.cone@oprd.oregon.gov

End of Addendum #1

OPRD CLARIFICATIONS AND RESPONSE(S) TO QUESTIONS

The following provides OPRD’s answers to questions asked during the Nonmandatory Preproposal Conference held on May 2, 2023 and received from prospective Proposers. The information provided below is for clarification purposes only and does NOT constitute a change to the solicitation documents or requirements.

1. QUESTION: How many metal objects are to be removed?

RESPONSE: There is one object. Photos are of the same object at different points in time.

2. QUESTION: Will Oregon Parks and Recreation be available to flag off trails for public safety (in the flight path) or shut down the park during helicopter operations, which would be less than a day?

RESPONSE: Yes, OPRD can close trails or entire park for the operations. Proposers would need to coordinate with the Project Manager in advance for schedule and details.

3. QUESTION: Can the debris be cut in half for transport?

RESPONSE: Yes, the debris can be cut before transport. Proposer will need to mitigate environmental impacts, such as contain all shavings during the cutting process.

Cutting through the foam encased sections will not be allowed.

4. QUESTION: If the flight path crosses the highway, who would be responsible for coordinating the highway closure with ODOT?

RESPONSE: OPRD will coordinate with ODOT for any needed highway closure. Proposer will be required to coordinate with OPRD. Contractor may be responsible to provide flagging for the closure.

5. QUESTION: Can the helicopter land on the beach to attach the needed lines?

RESPONSE: Yes, landing the helicopter on the beach is acceptable. The Proposer takes all responsibility for all hazards of the beach landing.

6. QUESTION: When does the project need to be completed?

RESPONSE: The project needs to be completed by June 30, 2023.

7. QUESTION: What times of day are there greatest use of the beach?

RESPONSE: Beach usage is lowest in early morning, increasing throughout the day.

8. QUESTION: Is the helicopter company Key Person acceptable to be used to provide the needed minimum experience required?

RESPONSE: Yes, the helicopter company Key Person experience is acceptable to meet the experience requirement.

9. QUESTION: Do you have the weight of the debris removed from Rockaway Beach previously?

RESPONSE: Rockaway Beach debris was removed previously. For comparison use only, we are providing the following information.

Records show the weight of the object at Rockaway Beach was 14,000 pounds.

Photographs of the debris at Rockaway Beach are attached for comparison only.

Rockaway Beach Debris

CLARIFICATION

1. OPRD has consulted with ODOT regarding the highway closure. ODOT prefers to coordinate with OPRD on the highway closure. ODOT also prefers to provide flagging if they have the crew available.

A primary and alternate performance date should be determined as early after award as possible.

Proposer should have an alternate plan for providing flagging and cost estimates in case ODOT is not able to provide flagging.

END OF CLARIFICATIONS