A1 RFI PWS.docx

GENERAL INTENTION:

Provide Roman Catholic services at Marine Corps Air Station Cherry Point, NC 28533. This is a non-personal service contract to provide Roman Catholic (RC) religious ministries for members of the military, their dependents, and other authorized persons.

1.0 SCOPE: Services to be performed will include Masses, Sacraments, office administration, counseling, and ministry/volunteer training. The Contractor is responsible for conducting business, between the hours of 0800 -1200 and 1300 – 1600, Monday thru Friday, except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Contractor must keep in mind that the stability and continuity of services are essential. Additionally, the Contractor shall complete all tasks (section 4.0) whether during, before, or after normal hours of operation at no additional cost to the Government.

Services to be provided include, but are not limited to:

a) Celebration of Mass every Sunday, on Tuesdays, Wednesdays, and Thursdays; the first Friday of every month and on Holy Days of Obligation.

b) Conduct confession for an hour prior to Sunday Mass and a half hour after Sunday Mass.

c) Administer the Sacraments of Penance and Anointing of the Sick as required.

d) Conduct Funerals and Memorial Services for the Catholic Faith Group.

e) Conduct Pre-Baptism Classes and Baptisms.

f) Conduct Pre-Marriage Classes and Weddings.

g) Assist in the preparation of annulment process.

h) Oversee the Director of Religious Education and oversee the Rite of Christian Initiation Program (RCIA).

i) Attend and oversee the Parish Council Advisory Meetings.

j) Offer spiritual, marital, crisis management counseling, and suicide prevention intervention.

k) Maintain office hours during the week to meet with and counsel parishioners.

l) Coordination and direction of Catholic Ministry.

m) The Contractor must prepare sacramental records.

n) The Contractor must compose and publish the “Prayers of the Faithful” for Sunday and Holy Day Liturgies in accordance with Liturgical guidelines and Command Religious Program needs.

o) The Contractor must maintain liaison with the Archdiocese for the Military Services, USA.

p) The Contractor must provide emergency counseling and spiritual support, as required, within two (2) hours of notification, for the following, but not limited to: last rites, birth or stillborn child, etc.

q) The Contractor must coordinate and provide spiritual educational classes for the Catholic Religious Education Program.

r) The Contractor must inform the Command Chaplain of any problems and concerns in regard to morale and Catholic services and programs.

s) The Contractor must meet with the Command Chaplain once a month to discuss any issues pertaining to contract requirements.

t) The Contractor must submit a Monthly Status Report (MSR) via e-mail to the Command Chaplain, which provides information on work completed, work in progress, work outstanding, in addition to reporting problems encountered and anticipated.

u) The Contractor must prepare a “Lessons Learned” document within 5 days of any problem resolution, as requested by the Command Chaplain.

2.0 APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

2.0.1 OPNAVINST 1730.1D

2.0.2 http://pdfebooksreader.com/ebook-opnavinst-pdf-1.html

3.0 PROVIDE ROMAN CATHOLIC MASS

3.1.1 Conduct Mass every Sunday, at authorized times per the Installation Religious Support Schedule

3.1.2 Conduct Mass on work weekdays upon request.

3.1.3 Conduct Mass for the Holy Days of Obligation including: Mary, Mother of God, Ascension, Assumption of Mary, All Saints Day, Immaculate Conception, and Christmas.

4.0 SPECIFIC TASKS:

The Contractor must:

DISTRIBUTION: DoW COMMUNITY ONLY

DISTRIBUTION: DoW COMMUNITY ONLY

DISTRIBUTION: DoW COMMUNITY ONLY

a) Supervise and facilitate a program of Religious Education (Confraternity of Christian Doctrine) for grades K thru 12. This includes sacramental preparation for First Penance, First Eucharist and Confirmation.

b) Administer documentation and certificates incident to receiving particular sacraments and submit all records to the Archdiocese for the Military Services, USA.

c) Provide Adult Educational opportunities in the form of Scripture Studies, Catholic Enrichment, or Rite of Christian Initiation of Adults.

d) Coordinate Liturgical Preparation with Director of Music for Sunday Liturgy and special seasonal celebrations.

e) Recruit and train liturgical ministers: lectors, Eucharistic Ministers of Communion, hospitality ministers and altar servers, etc.

f) Oversee the publishing of a weekly Sunday Bulletin that contains liturgy information for the day, ministers, and special events.

5.0 MINIMAL QUALIFICATION REQUIREMENTS:

a) Must be a US citizen.

b) Have a Masters of Divinity or Masters of Theology from an accredited school of theology. Provide a copy of Masters Degree.

c) Must be a priest in good standing with a Diocesan Bishop or Religious Community and have written permission to take a contract position. Shall provide permission letter.

d) Must l obtain approval and Letter of Endorsement from the Archbishop of the Military Services USA. Shall provide Letter.

e) Must demonstrate reliability, good relational skills and the ability to serve on an ecumenical ministry team.

f) Must be able to read, write, and articulate the English language fluently and be understood not only from the pulpit but also in pastoral counseling opportunities with service members and their families.

g) Must demonstrate keen ability to work with and develop leaders.

h) Must be able to multi-task and keep duties and programs running smoothly.

i) Must be flexible and adjust on short notice and demands.

j) Must possess managerial, organizational and leadership ability commensurate with responsibilities for administration of a complete religious education and sacramental preparation program.

k) Must have an excellent knowledge of Catholic doctrines, ideas, liturgy, sacraments, church history, customs, practices, and organization of the Roman Catholic Church.

l) Must possess a working knowledge of Microsoft Word, Excel, Power Point, and Outlook or equivalent software and desktop computer hardware.

6.0 PLACE OF PERFORMANCE:

The contractor must perform these services at Marine Corps Air Station Cherry Point, NC 28533. The Government will furnish all necessary facilities, equipment and materials appropriate to the religious education program. The Government will not provide lodging, food or relocation expenses.

7.0 PAYMENT:

Contractor shall submit monthly invoices, in arrears, through Wide Area Work Flow (WAWF), as indicated in clause 252.232-7006, to the requesting activity after completion of monthly services. The contractor shall include a note on each invoice the total amount being invoiced, and period of performance covered.

Example the invoice for June shall not be submitted prior to 1 July.

8.0 ACCEPTANCE OF FEES:

The Contractor must not accept any additional fees for services performed under this contract: i.e. Mass stipends, fees for performance of sacraments such as baptisms, weddings, or funerals.

9.0 ABSENCES AND HOLIDAYS:

The Contractor must provide written notice in advance to the Command Chaplain in the event of scheduled absences. The observed Federal holiday during this contract’s period of performance are: Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, New Year’s Day, Martin Luther King, Jr. Day, President’s Day, Memorial Day, and Independence Day. The contractor shall not be paid for observance of Federal holidays.

In all events where the Contractor is personally unavailable to provide coverage for a service required by this Performance Work Statement, the Contractor must provide a qualified substitute who is able to fulfill that service in accordance with the requirements of the Roman Catholic Church.

The Contractor must provide all compensation for work performed by a substitute directly to that substitute.

In the event that the Contractor is unable to provide services in accordance with this Performance Work Statement, or provide a qualified substitute to perform these services in their absence the contract will be subject to termination pursuant with the recommendation of the Command Chaplain.

10.0 GOVERNMENT FURNISHED ITEMS:

a) The Government will provide the necessary workspace for the contractor to provide the support outlined in the PWS to include desk space, telephones, computers, and other items necessary to maintain an office environment. The contractor shall return the facilities to the Government in the same condition as received, less fair wear and tear.

b) The Government will provide equipment and materials appropriate to the religious education program.

c) Contract employees are required to have a Common Access Card (CAC) for Government computer use, and must complete the following training courses annually: Privacy Act, Personal Identifiable Information, Information Awareness, Cyber Awareness, Anti-Terrorism, and Records Management. The courses are available through a Government approved web site at no cost to the Contractor.

d) The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the Contractor by the Government shall be duplicated.

e) The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

11.0 Performance Requirement Summary (PRS): The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

Performance Objective

PWS

Para.

Performance Standard Acceptable Quality Level

3.0 4.0

3.0 4.0

3.0 4.0

2.0 3.0 4.0

Periodic Surveillance

12.0 Performance: The Installation Chaplain will conduct a performance review of the Contractor on a quarterly basis. Contractor performance will be evaluated in accordance with contract requirements and the Performance Requirements Summary (section 11.0). At these meetings the Command Chaplain will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

13.0 Archdiocese for Military Services (AMS)-Civilian Priest Contract Policy:

a) Due to the shortage of active-duty Catholic priests, the service branches engage what is sometimes called auxiliary chaplains in contract positions.

b) A contract priest is an independent contractor who has a contract with a particular military installation to provide priestly ministry for a specific dollar amount and for a specific length of time. The endorsement of the AMS is a prerequisite for a priest to bid on a contract and for the contract to be valid. The contract terms are determined by the needs of the installation and the contract is issued by the installation to the priest. The AMS is not involved with the contract terms other than to provide an endorsement. Unless required by the contract specifications, the contract priest does not have to be a U.S. citizen.

c) Before a priest is offered a contract position in one of the service branches, Federal law requires that he receive the endorsement of the Archdiocese for the Military Services, USA, the only recognized endorsing agent for the Catholic Church in the United States. The AMS endorsement process is related to the bidding process associated with a priest contract position.

d) The AMS will not grant an endorsement for any priest who has fewer than three years of pastoral experience. A priest incardinated in a diocese, or a religious community where his training and experience are mostly from outside the U.S. must be able to document three years of pastoral experience within the United States.

e) Not every priest who applies for the AMS endorsement receives it. Various factors go into the Archbishop's decision to endorse a particular priest for a specific position. The granting of the endorsement is not automatic. If there is a qualified priest currently in place, Archbishop will not entertain endorsing a new priest for the position. He will not endorse more than one individual per open contract position. The standard policy of competitive bidding does not apply to this type of Non-Personal Services contract.

f) The AMS will not grant an endorsement for a priest working through a third-party staffing agency. The contract must be held by the priest, his parish, or his diocese/religious order. See the AMS' s third-party policy here: http://files.milarch.org/clergy/policy-regarding-third-party-contractors.pdf.

g) The process for priests to register themselves as a business entity and bid for Catholic contract positions is involved. Many offers of assistance to priests come with (invisible) strings attached, e.g., a monthly fee deducted from the money to which the priest is entitled. When bidding for and signing any contract, priests must ensure that theirs is the only name and address mentioned in the contract, whether as the owner, president, secretary, or other position. If another name and/or address appears on the contract, the contract should not be signed until the information is removed.

h) Archbishop Broglio will do everything within his authority to assist in the procurement of qualified Catholic clergy to pastorally care for our military members and their dependents.