A1_-_REFUSE_COLLECTION_AND_DISPOSAL_PWS_Revised.pdf

REFUSE COLLECTION AND DISPOSAL

MAMMOTH CAVE NATIONAL PARK

Base + 3 option years

SECTION 1 -- GENERAL CONDITIONS

1.1 Scope of Work

The work performed under this contract consists of furnishing materials, equipment, transportation, and labor necessary to collect refuse in accordance with the stated pick-up schedule and disposal of same at a state licensed sanitary landfill located outside of Mammoth Cave National Park.

1.2 Location

The work described in this contract is to be performed at all of the designated pick-up sites within the boundaries of Mammoth Cave National Park. Pick-up sites and schedules are detailed on the Collection Schedule (Attachment 6.1).

1.3 Personnel

1.3.1 Contractor's Supervision

The Contractor shall provide on-site supervision sufficient to assure the adequate performance of the specified work.

1.3.2 Number of Personnel

The Contractor shall provide personnel to efficiently perform the work of this contract. Failure to provide a sufficient number of qualified employees will not be grounds for any modification or waiver of contract requirements.

1.3.3 Qualifications

All employees assigned by the Contractor to perform work under this contract, including subcontractors and their employees, shall be physically able and capable of carrying out the assigned work. Person(s) operating Contractor owned equipment shall hold a current, valid State of Kentucky motor vehicle operator's license appropriate to the type of vehicle driven.

1.3.4 Notification

The Contractor shall provide the Contracting Officer’s Representative with a list of all employees, including subcontractors, that will be working within the park. It shall be the responsibility of the Contractor to keep the list up-to-date.

1.3.5 Training

Within two weeks of employment, all employees of the Contractor, including subcontractors, who shall be working within the park, shall meet with park staff. This includes new employees. The purpose of this meeting is to develop an understanding of the Contractor’s role in the accomplishment of the mission, vision, and goals of the National Park Service and Mammoth Cave National Park. This training will last up to four hours and will be scheduled through the Contracting Officer’s Representative.

1.3.6 Regulations

All persons employed under this contract shall be subject to all applicable federal, state and county regulations and laws. It shall be the Contractor's responsibility to inform his/her employees of such regulation and laws, and to assure their compliance.

1.3.7 Dismissal

The Contracting Officer shall have the authority to require the Contractor to dismiss any of his/her employee(s) working in the park that demonstrate incompetence, flagrant disregard for safety or other regulations, disorderly conduct, or insubordination.

1.4 Hours of Operation

All work will be accomplished between the hours of 7:00 am and 3:30 PM, unless otherwise approved by the Contracting Officer’s Representative.

1.5 Invoices and Payments

On the first of each month, or as approved by the Contracting Officer, the Contractor shall provide an electronic copy of the proposed invoice for review and concurrence by the Contracting Officer’s Representative.

The COR will have 5 working days review, comment, and/or accept the invoice. If there are issues related to non-performance and/or unacceptable work (see section 1.3.6 & 1.3.7 – these issues will be discussed with the Contractor and appropriate adjustments will be made to the invoice.)

After the Contractor Officer and the Contracting Officer’s Representative agree upon the invoice the Contractor will submit the invoice through the Internet Payment Program (IPP).

The Contracting Officer will provide the Contractor with information and instructions related to the use of this system.

The Government will make monthly payments in accordance with the Prompt Payment Act based on invoices submitted by the Contractor. Invoices must be based on the applicable portion(s) of the Bid Schedule in effect during the period covered by the invoice.

Payments shall be at the applicable unit prices bid in the Contract Bid Schedule, adjusted as necessary and shall constitute full compensation for all labor, materials, equipment, and incidentals necessary in performing the work specified.

1.6 Changes in Collection Schedule

The collection schedules for Areas A, B, C, D, and E, are shown on attachment 6.1. The Collection Schedule provides the following information for each site:

a. Day of Collections on a month-by-month basis.

b. Maximum/minimum number of cans or dumpsters.

Attachment 6.1 provides detailed information regarding dumpster and garbage can location throughout the park.

1.7 Collection of Garbage

In accordance with the collection schedule, the Contractor shall empty “all” garbage from the dumpsters and garbage cans. Where appropriate, the liners will be changed.

1.8 Safety

1.8.1 Accident Prevention

The Contractor shall conduct the operations, including those involving machinery and self-propelled vehicles and equipment, so as to prevent accidents, injuries, and damages, and shall observe all pertinent provisions of the Occupational Safety and Health Act (OSHA) and shall comply with applicable state and local safety, health and sanitation laws.

1.8.2 Safety Equipment

All Contractor personnel must use approved safety equipment appropriate to the contract work being performed. Safety equipment must conform to OSHA Safety and Health Standards.

1.8.3 Accident Reporting

The Contractor shall immediately notify the Superintendent or his representative of any and all accidents to which the Contractor's employees are a party or witness; and, of any and all accidents involving his/her employees or equipment working under this contract.

1.9 Lost and Found Property

It shall be the responsibility of the Contractor to ensure that all articles found by the Contractor's employees are turned into the Superintendent or his representative for recording and proper disposition. Items should be turned in within one working day of the time they are found.

1.10 Public Contact

The Contractor and his/her employees are an extension of the park staff. Consequently, the Contractor and all of his/her employees and subcontractors shall treat all members of the visiting public with respect and courtesy, shall answer questions and give directions as requested, and shall in no instance ignore any member of the public seeking assistance or direction.

1.11 Preservation of Structures and Natural Features

The Contractor shall confine his/her activities to the specific areas to be worked. Damage to or destruction of any structure or natural feature by the Contractor shall require repair or replacement, as the Contracting Officer may direct, at the Contractor's expense.

1.12 Specific Tasks

1.12.1 Dumpsters and containers listed in the pick-up schedule shall be emptied on each scheduled day.

1.12.2 Adequate measures shall be taken to prevent spillage of refuse during pick-up operation.

All refuse spilled during this operation shall be cleaned up prior to leaving the site. In addition, the Contractor shall collect and dispose of all litter within 5 feet of any dumpster and/or garbage can.

1.12.3 The Contractor shall also collect and dispose of all litter encountered while walking to the garbage cans along trails in the developed areas.

1.12.4 As stated in item 2.1, each refuse container shall be completely emptied of its contents each time the container is scheduled for pick-up. Failure to completely empty the container will result in reduced monthly payments, as outlined in section 1.14. This reduction will be determined by the Contracting Officer and will be equivalent to the costs incurred by the National Park Service to empty the container and dispose of the contents.

1.12.5 The Contractor will immediately notify the Contracting Officer’s Representative of any material too large to fit in any dumpster. The Contractor is not responsible for the disposal of materials that will not fit reasonably fit into one of the park’s dumpsters.

1.12.6 After emptying, the Contractor shall return the dumpsters and other containers to their proper station. Cans shall be lined with a plastic liner, and be in an upright position.

1.12.7 The Contractor and his/her employees shall work as quietly and inconspicuously as possible while in the presence of Park visitors.

1.12.8 The Contractor and his/her employees shall work to reduce liquid spills as a result of compaction of refuse in the Contractor’s equipment. No compaction in the Campground recycling area.

1.13 Telephone Communication

The Contractor will be available by telephone, email, and text messages during normal working hours (8:00am to 4:30pm) seven days a week.

The Contractor will also provide contact information for after hour emergencies.

1.14 Missed Containers

Should the Contracting Officer’s Representative become aware of any container(s) the Contractor has missed, the Contracting Officer’s Representative will inform the Contractor, by telephone. The

Contractor will then have 4 hours to send a crew back to Mammoth Cave National Park to empty the container(s).

1.15 Damage to Containers

The Contractor shall take reasonable precautions to prevent damage to the containers or lids. Any containers, which are damaged during the Contractor's collection and disposal operations, be replaced by the Contractor to the satisfaction of the Contracting Officer’s Representative, at no added expense to the government. This does not apply to normal wear and tear.

1.16 Plastic Bag Installation

Plastic bags will be installed in the garbage cans as directed by the Contracting Officer’s Representative. Every effort will be made to assure the installation of the bags has a minimal impact on the visual quality of the park.

Some of the garbage cans in the park are BareSaver trashcans, which consist of a metal enclosure with an internal plastic bin that slides out when the access door is opened. Plastic bags shall be installed inside the plastic bin in a way that they are not visible when the access door is closed.

Bags shall be neatly tucked to maintain a clean appearance.

1.17 Cleaning of Dumpsters

As required by the Contracting Officer the Contractor will clean all dumpsters. Dumpsters to be cleaned will be taken out of Mammoth Cave National Park, thoroughly cleaned, inside and out, and disinfected. This work will be done at a site that conforms to all applicable federal, state, and local regulations related to the work.

While the dumpster is being cleaned, the Contractor will provide and place a spare dumpster. The spare dumpster will be in good condition and shall provide adequate space for storage of waste materials while the original dumpster is being cleaned.

The cleaning frequency shall be twice a year for all dumpsters. Once in May, and once in September.

SECTION 2 -- DEFINITIONS

2.1 Refuse

Items thrown away and intended for disposal, including garbage, rubbish, fireplace ashes, street cleanings and solid industrial wastes.

2.2 Garbage

Solid or semi-solid, animal and vegetable wastes resulting from the handling preparing, dispensing, cooking and consumption of food. This includes but is not limited to waste food, non-edible portions of food stuff, food wrappings and containers.

2.3 Rubbish

Solid wastes consisting of both combustible and non-combustible wastes such as paper, cardboard, tin cans, yard clippings, wood, glass, bedding, crockery, and similar materials.

2.4 Dumpster

A steel receptacle for the temporary retention of refuse. Container is steel, box-like and varies in size from 1 to 6 yards.

2.5 “BearSaver” (Trashcan enclosure)

A closeable receptacle for the temporary retention of refuse. Container is 60-gallon, cylinder shape with lid.

SECTION 3 -- GOVERNMENT FURNISHED EQUIPMENT

3.1 Containers

Unless otherwise approved by the Contracting Officer’s Representative, Mammoth Cave National Park shall furnish all cans as detailed in the pick-up schedule. Contractor will be responsible for supplying and installing all dumpsters.

SECTION 4 -- CONTRACTOR FURNISHED EQUIPMENT

4.1 Equipment

The Contractor shall provide all necessary equipment of the size, type, and quality necessary to accomplish the requirements of this contract. Failure to provide adequate equipment will not be grounds for any modifications or waiver of contract requirements.

All the Contractor's equipment shall be equipped with proper safety and noise limiting devices and shall be in a safe operating condition.

All vehicles shall meet applicable federal, state and county regulations and laws. Hauling equipment shall be a fully enclosed collection truck, compaction type, designed to prevent loss of refuse in transit.

All equipment shall be kept clean and present a good appearance. No leakage of any motor vehicle fluids, hydraulic fluid, trash, or liquids will be allowed. The leak must be repaired, at no expense to the National Park Service, before it can return to service with the park.

The Contractor will clean areas where fluids have leaked from the Contractor’s equipment.

4.2 Plastic Bags

The Contractor shall provide all plastic bags required to line the garbage cans. The Contractor shall submit to the Contracting Officer’s Representative four (4) bags for the Contracting Officer’s Representative’s review and approval. The Contracting Officer’s Representative shall have seven

(7) calendar days to review and approve/disapprove the plastic bags. The bags will conform to the following requirements:

Heavy Duty

Minimum Thickness: 2 mil

Size: 38 inches by 58 inches (60 Gallon)

Color: Clear

Rip resistant

4.3 Garbage Dumpsters

The Contractor will provide all dumpsters required for this work, as outlined in the Collection Schedule. The dumpsters will be clean, free of dents, and shall all be the same color.

The Contractor will coordinate installation of new dumpsters. Every effort will be made to ensure easy access to the dumpster by the Contractor’s equipment.

As required by the Contracting Officer’s Representative, the Contractor will clean all dumpsters.

Dumpsters to be cleaned will be taken out of Mammoth Cave National Park, thoroughly cleaned, inside and out, and disinfected. This work will be done at a site that conforms with all applicable federal, state, and local regulations related to the work.

While the dumpster is being cleaned, the Contractor will provide and place a spare dumpster. The spare dumpster will be in good condition and shall provide adequate space for storage of waste materials while the original dumpster is being cleaned.

SECTION 5 -- MEASUREMENT AND PAYMENT

Acceptance of the work will be based on strict compliance with the work specifications and with the Contract Bid Schedule. Non-compliance with any specification will constitute unsatisfactory performance and the Contractor will be required to correct any deficiencies.

SECTION 6 – ATTACHMENTS

6.1 Frequencies, Locations, & Sizes

AREA “A” – Maple Springs

AREA “A” SIZE

(Cubic Yard)

OCT NOV DEC –

FEB

MAR –

MAY

JUNE –

AUG

SEPT

Maple Springs Research Complex

5 cu yd

Mon. Mon. Mon. Mon. Mon. Mon.

Maple Springs Campground #1 & 2

6 cu yd

Mon. Mon. Mon. Mon. Mon.

Maple Springs Picnic Area

4 cu yd

Mon. Mon. Mon. Mon. Mon. Mon.

AREA “B” – Houchins Ferry Day Use Area

AREA “B” SIZE

(cubic yard)

OCT NOV DEC –

FEB

MAR –

MAY

JUNE –

AUG

SEPT

Houchins Ferry Campground and

Picnic Area (4 cubic yard)

4-cu

Mon Mon Mon Mon Mon Mon

AREA “C” VISITOR CENTER, OPERATIONS AREA, QUARTERS, GAMPGROUND AND PICNIC

AREA “C” SIZE

(cubic yard)

OCT NOV DEC –

FEB

MAR –

MAY

JUNE –

AUG

SEPT

Picnic #1, 3, & 4 4 cu yd

Mon & Thur

Mon Mon & Thur

Mon, Thur, &

Sat

Mon & Thur

Picnic #2 & 5 6 cu

Mon &

Thur Mon Mon &

Thur Mon, Thur & Sat

Mon & Thur

Visitor Center Parking Lot

5 cu yd

Mon & Thur

Mon Mon Mon & Thur

Mon, Thur &

Sat

AREA “C” CONTENUED

AREA C SIZE

Yard)

OCT NOV DEC –

FEB

MAR –

MAY

JUNE –

AUG

SEPT

Post Office – Camp Store Parking Lot

4 cu

Mon. Mon. Mon Mon Mon Mon

Headquarters Campground #1

5 cu yd

Mon & Thur

Mon Mon & Thur

Mon, Thur &

Sat

Mon & Thur

Headquarters Campground #2

5 cu yd

Mon & Thur

Mon Mon & Thur

Mon, Thur &

Sat

AREA “C” CONTENUED

AREA SIZE

Yard)

OCT NOV DEC –

FEB

MAR –

MAY

JUNE –

AUG

SEPT

Quarters – Seasonal 6 cu yd

Mon & Thur

Mon Mon Mon & Thur

Mon, Thur, &

Sat

Facility

Management – Maintenance Area

6 cu yd

Mon & Thur

Mon Mon Mon & Thur

Mon, Thur, &

Sat

Warehouse –

Maintenance Area 6 cu yd

Mon & Thur

Mon Mon Mon & Thur

Mon, Thur, &

Sat

AREA “D” DOYLE VALLEY OVERLOOK

AREA SIZE OCT NOV DEC –

FEB

MAR –

MAY

JUNE –

AUG

SEPT

Doyle Valley Overlook

60-gal trash bag

Mon & Thur

Mon Mon Mon & Thur

Mon, Thur, &

Sat

AREA “E” – SLOANS CROSSING PICNIC AREA

AREA SIZE OCT NOV DEC –

FEB

MAR –

MAY

JUNE –

AUG

SEPT

Sloan’s Crossing Picnic Area

60-gal Trash bag

Mon & Thur

Mon Mon Mon & Thur

Mon, Thur, &

Sat