A1 ITB S-63400-00007589 Timber Salvage Beverly Beach State Park .pdf

Addendum #1 ITB S-63400-00007689

Date: September 7, 2023

Oregon Parks and Recreation Department

ADDENDUM #1

ITB S-63400-00007689

OPRIS: 10156

Timber Salvage and Hazard Tree Removal Beverly Beach State Park

This addendum modifies the solicitation document(s) for work only to the extent indicated herein. All other areas not specifically mentioned or affected by this addendum shall remain in full force. This addendum shall be added as a part of the original solicitation document and shall become part of the work required.

Deleted language is shown with strike though within [brackets]. New language is show in Bold and Underlined. New Attachments or Sections deleted in their entirety and replaced will not show [brackets] or Bold and Underlined, they will be labeled, “REVISED XXXXXXX.”

ADDENDUM

1. Change in Disposal Requirements for Chipped Material: All references in the ITB and attachment documents shall be amended to change from Contractor disposing of chipped material to “Contractor shall haul all chipped material to the southwest corner of the Day Use Parking Lot for Owner disposal at a later date.”

2. Addition of Attachment I Log Types: Attachment I Log Types (attached) shall be added to the ITB supplying additional information on the wildlife, snag, and down wood trees in the project.

3. Change in Hours of Performance: All references in the ITB and attachment documents shall be amended to change hours of contract performance to “Contractor may operate from sun up to sundown, 7 days a week.”

4. Contract Completion Date: All references in the ITB and attachment documents to the Contract Completion Date shall be amended to change from November 2023 to “November 30, 2023”.

ITB CLOSING DATE AND TIME:

Remain unchanged at September 12, 2023 at 2:00 PM

Prospective Bidders have until Close of Business on September 8, 2023 to submit written questions or protests regarding this Addendum.

This addendum constitutes a MATERIAL CHANGE to the solicitation. Its receipt by the Bidder is to be acknowledged per Attachment B of the ITB.

Addendum prepared by:

Julie L. Cone julie.cone@oprd.oregon.gov

End of Addendum #1

OPRD CLARIFICATIONS AND RESPONSE(S) TO QUESTIONS

The following provides OPRD’s answers to questions asked during the Voluntary Pre-Bid conference held on September 5, 2023. The information provided below is for clarification purposes only and does NOT constitute a change to the solicitation documents or requirements.

1. QUESTION: If I have sold timber to an export facility, but did not directly export the timber does that qualify for 24 month requirement listed in the ITB?

RESPONSE: The person making the bid is not eligible if they have exported logs personally within 24 months of the submission date of the bid. This also applies to anyone they have sold logs to previously within the last 24 months or who they plan to sell the current wood from the current state contract.

2. QUESTION: Disposal will be the majority of the project. Is the majority to be removed to offsite disposal?

RESPONSE: OPRD will designate the southwest corner of the Day Use Parking Lot (adjacent to the WL Log Placement Area noted on Attachment A, Exhibit B Map) for placement of chipped material.

3. QUESTION: Are the fish logs noted as Wildlife logs? Are they whole logs, not chunks?

RESPONSE: Attachment H – Appraisal Worksheet notes the number of identified Wildlife Trees, also known as Fish Logs. These trees shall be in noted lengths of 20 feet, 30 feet, or 40 feet sections, with or without root wad. Merchantable Timber may be used to supply Fish Logs to the maximum amount noted in the ITB. Attachment I Log Types shall be added to the ITB, see amendment section.

4. QUESTION: Is there a map of trees?

RESPONSE: A map with GPS coordinates will be provided for the Contractor at the pre-operations meeting.

5. QUESTION: Is there a special order you want the project to be performed in or can we work as needed?

RESPONSE: OPRD and Contractor will work together on an operations plan after Notice to Proceed is issued.

6. QUESTION: My initial estimates do not seem to find $16,000 in merchantable logs, how did you determine the value?

RESPONSE: The value was determined by a 100% cruise of the trees to a 5 inch top, with the timber value based on the regional pond values as of July 2023.

7. QUESTION: What kind of protection will be required across the roads when falling trees?

RESPONSE: Contractors can use mats, logs, etc to protect the pavement from damage from falling trees.

8. QUESTION: Are we required to clean up to the original condition? Blow and sweep?

RESPONSE: Yes, for the most part. Stumps shall be cut flush as close to the ground as possible; and large pieces, branches, etc shall be removed. Raking and blowing is not required.

9. QUESTION: Are three bar pads on a small excavator acceptable on pavement for this project?

RESPONSE: Yes, rubber or three bar pads (grousers) are acceptable.

10. QUESTION: Some trees are close to the power lines. Can they be deenergized while working in that area?

RESPONSE: Yes, OPRD can arrange for the lines to be deenergized.

11. QUESTION: Can we broadcast chips into the brush and at some campsites?

RESPONSE: OPRD has arranged for all chips to be hauled to the southwest corner of the Day Use Parking Lot, see amendment section.

12. QUESTION: If the park is closed, can we work on the weekends? Do we need to be onsite every day once we start the project?

RESPONSE: Yes, Contractor may operate from sun up to sundown, 7 days a week, see amendment section for ITB change. Contractor is not required to be onsite daily during performance of the Contract, while meeting the Contract Completion Date.

ATTACHMENT I – LOG TYPES

LOG TYPE #

LENGTH

(in Feet)

WL - Wildlife (fish log) 1 27 WL - Wildlife (fish log) 1 40 WL - Wildlife (fish log) 1 40 WL - Wildlife (fish log) 1 30 WL - Wildlife (fish log) 1 30 WL - Wildlife (fish log) 1 20 WL - Wildlife (fish log) 1 30 WL - Wildlife (fish log) 1 30 SN - Snag 1 40 SN - Snag 1 60 SN - Snag 1 40 SN - Snag 1 30 SN - Snag 1 37 SN - Snag 1 43 SN - Snag 1 54 DW - Down Wood 3 40