A1-Fire Equipment_Compliancy_PWS_2024_DRAFT_v2.docx

1. BACKGROUND. Marine Corps Base (MCB) Camp Pendleton (CPEN) Fire and Emergency Services (F&ES) is a large fire department covering approximately 200 square miles of response area. F&ES is comprised of 11 Fire Demand Zones (FDZ’s) encompassing 11 fire stations geographically separates providing for effective response capability to our base population to include automatic and mutual aid partnerships surrounding the Installation.

There are 7,795 family housing structures, 21 family housing areas, and 25,000 billeted spaces for single personnel aboard the Installation. Additionally, the Installation contains 2,487 buildings totaling approximately 25,094,905 square feet requiring fire inspection. The F&ES staffs a fleet of emergency vehicles which is currently comprised of four (4) Rescue Ambulances-Advanced Life Support (ALS) units; seven (7) Class A Engines (Pumpers); two (2) Quint Aerial Devices; one (1) 100-foot (100’) platform and one (1) 75-foot (75’) aerial ladder); one (1) Heavy Rescue and one (1) Light Rescue unit; ten (10) cross-staffed Type III brush engines; nine (9) cross-staffed quick attack patrol units; two (2) cross-staffed Water Tenders; and one (1) cross-staffed hazardous material (HAZMAT)/CBRNE. Changes may occur to the emergency vehicle fleet in accordance with paragraph 12. The USMC Fire and Emergency Services through policy letter requires Marine Corps fire departments to utilize the Center of Public Safety Excellence, Center of Fire Accreditation International model to assess and align our department. Category VI: Physical Resources outlines the following-A system is in place to ensure the regular inspection, testing, fueling, preventive maintenance, and emergency repair for all fire apparatus and equipment.

1. DESCRIPTION OF SERVICES. The Contractor shall provide all management, tools, supplies, equipment and labor necessary to inspect, test, clean, certify, calibrate, repair and maintain Fire Fighting Equipment and Personal Protective Equipment. The Contractor shall provide services in support of CPEN F&ES, (hereafter referred to as the GOVERNMENT) and shall include all items listed below. All work shall be performed on-site, either at the station or collected and returned to the stations, by certified/qualified technicians. The Contractor shall ensure all employees doing business with the GOVERNMENT have properly cleared the vetting process prior to arrival at MCB Camp Pendleton; this includes access to the Naval Weapons Station Fallbrook (Fire Station 9), and ACU-5 (Assault Craft Unit (Fire Station 2). This process can take up to 30 days. Work to be performed can be within any or all of the 11 Fire Stations aboard the installation. Coordination of locations of work performed shall be determined by the fire department program management representatives. When required by the GOVERNMENT, DoD, local or federal regulations, Contractor personnel shall wear any required safety equipment, including but not limited to safety glasses, safety shoes, hard hats and earplugs. The GOVERNMENT will not be responsible for furnishing or paying for the cost of this safety equipment.

1. PLACE OF PERFORMANCE. All work shall be completed on-site and shall take place as approved through scheduling that is mutually agreeable to both the GOVERNMENT and the contractor. Scheduling and work shall commence after a signed contract has been approved and provided to both parties. The Contractor shall provide a proposed schedule of dates that services will be performed throughout the year. Services shall be completed through the months of January through December. Should extensive repairs be required and/or additions to the Performance Work Statement become necessary, the Contractor may request an extension of time to complete the work, which may be granted or denied in the sole discretion of the Contracting Officer.

1. APPLICABLE PUBLICATIONS. All work performed on F&ES Firefighting equipment and Personal Protective Equipment (PPE) shall be done in accordance with the current version of all applicable publications and standards (current edition) including, but not limited to the following:

0. National Fire Protection Association (NFPA) 1911: Standard for the Inspection, Maintenance, Testing, and Retirement of In-Service Automotive Fire Apparatus

0. Apparatus Generator Manufacturers Suggested Inspection, Testing, Servicing, Cleaning, and Certification

0. NFPA 1932: Standard on Use, Maintenance, and Service Testing of In-Service Fire Department Ground Ladders Ladder

0. NFPA 1852: Standard on Selection, Care, and Maintenance of Open-Circuit Self-Contained Breathing Apparatus (SCBA)

0. Powered Air Purifying Respirator ( PAPR ) Manufacturers Suggested Inspection, Testing, Servicing, Cleaning, and Certification (as applicable)

0. NFPA 1989: Standard on Breathing Air Quality for Emergency Services Respiratory Protection Air Compressors and quarterly air testing

0. Portable Air Cascade Manufacturers Suggested Inspection, Testing, Servicing, Cleaning, and Certification (as applicable)

0. NFPA 1962: Standard for the Care, Use, Inspection, Service Testing, and Replacement of Fire Hose, Couplings, Nozzles, and Fire Hose Appliances Hose, nozzles and couplings

0. NFPA 1851: Standard on Selection, Care, and Maintenance of Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting PPE

0. NFPA 1500 Fire Department Occupational Health and Safety Program

0. Rope Manufacturers Suggested Inspection, Testing, Servicing, Cleaning, and Certification (as applicable)

0. Specialized Firefighting Equipment Manufacturers Suggested Inspection, Testing, Servicing, Cleaning, and Certification (as applicable)

0. Hydraulic Power Unit and Extrication Equipment Manufacturers Suggested Inspection, Testing, Servicing, Cleaning, and Certification (as applicable)

0. Internal Combustion Powered Equipment Manufacturers Suggested Inspection, Testing, Servicing, Cleaning, and Certification (as applicable)

0. Pneumatic Lifting Equipment Manufacturers Suggested Inspection, Testing, Servicing, Cleaning, and Certification (as applicable)

0. Thermal Imager Manufacturers Suggested Inspection, Testing, Servicing, Cleaning, and Certification (as applicable)

0. Occupational Safety and Health Administration (OSHA) 1910 Occupational Safety and Health Services Personal Protective Equipment

0. OSHA 1910.134 Respiratory Protection

0. OSHA

Various Standards

0. Department of Transportation (DOT) and Structural Composite Industries (SCI) Standards

0. National Institution for Occupational Safety and Health (NIOSH)

0. Underwriters Laboratories (UL) Standards

0. Manufacturer’s Suggested Standards

1. GOVERNMENT RESPONSIBILITIES.

4. All work shall be performed on location. Utilities necessary to perform all inspections, tests, certifications, cleaning, calibrations, repairs, and maintenance will be provided by the GOVERNMENT.

4. Fire Fighting Equipment and Personal Protective Equipment to be serviced and certified, list to be provided as well as updates as equipment is replaced to due unserviceable or out of life cycle.

4. When required by the GOVERNMENT, DoD, local or federal regulations, Contractor personnel shall wear any required safety equipment, including but not limited to safety glasses, safety shoes, hard hats and earplugs. The GOVERNMENT will not be responsible for furnishing or paying for the cost of this safety equipment.

1. EQUIPMENT: The following equipment list may be modified by changes, additions, or deletions during the life of the contract in accordance with paragraph 12.

Annual Flow Test

Flow Test SCBA Harness (Standard and CBRNE) and SCBA Mask (Standard and Modified for CBRNE)

Flow Test additional SCBA Masks (Standard and Modified for CBRNE)

Flow Test Confined Space Escape Pack

Flow Test RIC Drag Bag

Annual Fit Testing

Fit Test SCBA Masks

Fit Test N-95 Masks

Annual Visual Inspections

Visual Inspect HM 60 Min Carbon Cylinders

Visual Inspect 30 Min Carbon Cylinders

Visual Inspect 10 Min Confined Space Escape Pack

Visual Inspect RIC Drag Bag

Hydrostatic Testing Cylinders

Hydrostatic Test HM 60 Min Carbon Cylinders

Hydrostatic Test 30 Min Carbon Cylinders

Hydrostatic Test 10 Min Escape pack cylinders

Valve Rebuild (SCBA Cylinders)

HP Valve Kit for Carbon Cylinders

HM 60 Min Carbon Cylinders Valve Rebuild

30 Min Carbon Cylinders Valve Rebuild

Inspection/Testing/Maintenance/Repairs/Recertification

Annual Visual Inspection and Testing

Equipment Calibration

Structural Turnout Inspection/Testing

Advanced Inspection of structural turnout coat and pant each IAW NFPA 1851 (Set)

Complete Structural Coat and Pant liner inspection and testing (Set)

Annual Ladder Testing/Inspection/Certification/NDT

Ground Ladder Testing

Structure Hose Testing (feet)

45000

Test Fire Hose Nozzles

Test Fire Hose Appliances

Annual Pump Testing

Annual Maintenance Ambulance Gurneys

Annual Maintenance Lucas Devices

Annual Maintenance of Hydraulic Rescue Tools

1. THE CONTRACTOR SHALL PROVIDE THE FOLLOWING SERVICES:

7.1 Annual Flow Test/Service: On-site inspection, testing, maintenance, repair and recertification of Self Contained Breathing Apparatus (SCBA) will be completed by a certified technician. Proof of certification of each technician shall be provided to the Government prior to any work being started. Service shall be conducted on-site, be in accordance with all manufacturer’s recommendations and include an inventory of all systems, location and applicable dates recorded.

A breathing apparatus is a fully assembled breathing device that can be immediately used in a contaminated air environment and/or in firefighting by the operator. The components can include: backpack, regulator, air hoses, gauges and valves. This includes the SCBA Panther, Supplied Air Respirator (SAR)/Hip Pack and Rapid Intervention Crew (RIC) Bag

Each Breathing Apparatus will be thoroughly inspected visually and any necessary cleaning / repairs completed. The breathing device will be placed on a test bench with the following test completed: automatic positive pressure, opening pressure, positive pressure, relief valve pressure, by-pass function, leakage test. Results will be recorded and necessary repairs made to ensure device passes test. Servicing of the breathing device includes: the positive pressure attachment, valve housing assembly, valve insert with breathing hose and adjustment of breathing valve.

The regulator unit is placed on the test bench with the following test completed: secondary pressure, sealing pressure, relief valve, warning pressure, function and sealing tightness. Results will be recorded and necessary repairs made to ensure the regulator passes test. Additional servicing of the regulator unit includes: the cylinder valve connection, pressure regulator mechanism, supply hose, high-pressure hose, pressure gauge, quick-coupling connection and warning whistle.

Servicing of the harness and backpack includes: adjusting the cylinder strap assembly and the cylinder bracket assembly.

Servicing of the cylinder assembly includes: the hand-wheel mechanism and pressure gauge safety device.

The Contractor shall use all manufacturer-recommended tools and equipment, including Breathing Apparatus service kits and the Posi Check III.

7.2 Annual Fit Testing: Certified/Qualified technicians will perform fit testing on all personnel’s assigned equipment to include: SCBA Face Piece. Proof of certifications / qualifications of technicians shall be provided to the Government prior to any work being started. All testing and test procedures will be carried out in accordance with all applicable guidance and regulation, including OSHA 1910.134, the current editions of NFPA Standards 1404 AND 1500, NIOSH, 42 CFR 84, and the manufacture’s fit testing procedures. The current requirement mandates that fit testing shall be performed at least once annually or when major repairs have been performed to the face masks or respirator, or if there has been a major increase or decrease in body weight of the user (20%) or at any time personnel change. All fit testing will be carried out using the T.S.I. PORTACOUNT or OHD Quantifit.

7.3 Annual Visual Inspection of Cylinders: A complete external visual inspection shall be carried out by a technician certified to perform Visual Inspections by the Department of Transportation (DOT). Proof of certification of the technicians shall be provided to the Government prior to any work being started. A detailed external visual inspection will be carried out on an annual basis for all cylinders are in use. The inspection shall ensure that all defects, tears, unraveling, valve and thread damage and any damage to exterior components is recorded and make repair recommendations. During this inspection all cylinders are required to be leak tested and if leaks are found (usually from contents gauge area) they will be repaired and tested by a qualified technician.

7.4 Annual Hydrostatic Testing of Cylinders: Service for hydrostatic testing shall be conducted onsite with a DOT approved hydrostatic testing unit. Hydrostatic testing will be performed by a qualified/certified technician in accordance with the Department of Transportation (DOT) and Structural Composite Industries (SCI) recommendations for the hydrostatic testing of cylinders manufactured under DOT exemption. Proof of certification/qualification of technicians shall be provided to the Government prior to any work being started. All hydrostatic testing procedures shall complete in accordance with the current applicable DOT & NFPA Standards. At the time of Hydrostatic testing an internal visual inspection of the cylinder will be completed. This will be carried out utilizing a borroscope in order to detect minor defects not visible to the naked eye.

7.5 Annual Valve Rebuild (SCBA Cylinders): The contractor shall provide Rebuild Valve Kits for Cylinders, labor to remove, re-build, re-install and torque the valves onto the tanks within Manufacturer’s requirements. Comment by Hubmer CIV Christopher H: Per our discussion, this is no longer a requirement? Correct?

7.6 Annual Inspection/Testing/Maintenance/ /Recertification of Supplied Air Breathing Apparatus (SABA) Cart & Air: Inspection, testing, maintenance, repairs and recertification of SABA Confined Space Air Carts to include air hoses will be performed by a qualified/certified technician. Proof of certification/qualification of technicians shall be provided to the Government prior to any work being started. Service & Repairs shall be conducted on-site. Tools & equipment required for successful annual inspection, repairs and servicing must be provided by the Contractor. A representative of the Government shall witness a functional operational test after each service or repair.

Services shall include batteries, full electronic testing of pressure sensitive alarm system, pressure gauges are tested and refilled (glycol) or replaced if necessary, all valves are operationally tested and serviced, hoses HP 6000 psi are checked for damage and replaced / repaired if necessary and regulators are performance tested per manufacturer’s specifications. The wheeled frame, pneumatic HP/LP system, mainframe structure and electrical unit will be inspected and repaired per manufacturer’s specifications.

Performance tests will be performed and documented. The following tests will be completed: leak, static HP/LP manifold pressure, flow rate, and relief valve set point. A representative of the Government shall witness a functional operational test after each service or repair.

Inspection, testing, maintenance, repair and recertification of air hoses will be tested by a qualified/certified technician. All air hose tests will be completed according to the applicable mandated testing procedures.

7.7 Annual PM of Breathing Air Compressor and Servicing: A total of 4 Bauer breathing air compressors shall be inspected, serviced, and tested by a Bauer certified technician, in accordance with the manufacturer’s requirements and specifications. Proof of Bauer technician certification shall be provided to the Government prior to any work being started. The inspection, servicing, repair and testing shall be done on–site.

The service includes: the recording of fill station preliminary data, pre-test data, check list, test check list, labels, instructions and appearance as well as the compressor preliminary data, pre-test data, check list tests, check list normal operational readings, accessories, monitors, compressor CO2 monitors, air test, labels and instructions and appearance. All servicing, repairs, calibrations and testing of compressors, refill stations, storage trailers and gas boosters or decanting systems shall be performed and carried out by a Bauer certified high pressure and ultra-high pressure breathing air compressor technician. A representative of the Government shall witness a functional operational test after each service or repair.

7.8 Quarterly Air Sampling/Testing and Analysis: It will be the responsibility of the Contractor to collect and process all air samples and provide the test result records to the Government.

7.10 Annual Equipment Calibration: Technicians will calibrate equipment to a standard that meets or exceeds all published specifications or manufacture requirements. Contractor’s calibration equipment shall be in compliance with ISO 10012-1 and ANSI/NCSL Z540-1 standards. Equipment to be calibrated / tested includes: Magnahelic level A suit tester, Draft Commander Pump Test Trailer, Set Portable Pump Test Gauges, Haz Mat ID, Thermal Imager Cameras (TICs), Air Bag Controls, Hose Testing Units moisture analyzers; each type of equipment requiring varying degrees (complexity) of calibration. A representative of the Government shall witness a functional operational test of all equipment that is calibrated.

7.11 Annual Structural Turnout Inspection/Testing: The Contractor on an annual basis will inspect, clean, and disinfect up to three hundred sets of firefighter personal protective clothing in accordance with NFPA 1851, Selection, Care, and Maintenance of Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting, Current edition. Contractor shall be third party verified to NFPA 1851 Standard on Selection, Care, and Maintenance of Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting. The Contractor shall provide a data base accessible to Camp Pendleton Fire Department for monitoring the status of cleaning and inspection.

7.12 Annual Ladder Testing/Inspection/Certification: Inspection, testing, maintenance, repair and recertification of ladders will be tested by a qualified/certified technician. Proof of technician certification/qualification shall be provided to the Government prior to any work being started. All applicable NFPA regulations and manufacturer requirements will be utilized during ground ladder / aerial apparatus testing and repair. Prior to service testing, all ground ladders shall be visually inspected in accordance with the current edition NFPA Standard 1932 and in the case of aerial apparatus, the current edition of NFPA Standard 1911. 14’, 24’, 28’, and 35’ Extension Ladders will be inspected, tested, and all manufacturer’s recommended preventive maintenance shall be completed. 12’, 14’, and 16’ Roof Ladders will be inspected, tested, and all manufacture’s recommended preventive maintenance shall be completed. 10’ Folding Ladders will be inspected, tested, all manufacture’s recommended preventive maintenance completed and repairs as needed. 10’ Attic Ladders will be inspected, tested, all manufacture’s recommended preventive maintenance shall be completed 105’and 75’ Aerial Apparatus, apparatus will be inspected and tested, on an annual basis by a certified aerial apparatus technician in accordance with NFPA 1911. In the case of the 105’ and 75’ Aerial Apparatus a representative of the Government shall witness a functional operational test of aerial apparatus after all testing or servicing.

7.13 Annual Structure Hose Testing: Inspection, testing, maintenance, and recertification of a minimum of 45,000 feet of structure fire hose. Contractor shall inspect, test, service in accordance with the current edition of NFPA Standard 1962 and certify the condition of the hoses. In-service hose shall be unloaded, unracked, unreeled or unrolled and physically inspected. Hoses shall be reloaded, re-racked, re-reeled, or re-rolled so that any folds do not occur at the same position on the hose. Physical inspection shall determine that the hose and couplings are free of physical damage and debris, do not exhibit evidence of mildew or rot, any signs of chemical damage, burns, cuts, abrasion, and vermin. Accurate hose records shall be established and maintained in accordance with the Standard. All hose identification numbers shall be re-stenciled on to the jacket or cover using ink or paint if necessary. The Contractor will utilize a computer generated reporting system for recording all hose data. This information shall cover the following (where applicable): assigned identification number, manufacturer, part number, vendor, size i.e. internal diameter of water way, length, type of hose, construction, date received, date put in service, the date of each service test, the serviced test pressure, repairs and new length if shortened, actual damage, exposure to possible damage, reason removed from service, indication that the hose has been removed from service or condemned within the warranty. Pressure tests shall be performed utilizing calibrated digital gauges and documented for accountability.

7.14 Annual Testing of Fire Service Nozzles: Inspection, testing, maintenance, and recertification of department fire service nozzles.

7.15 Annual Testing of Fire Hose Appliances: Inspection, testing, maintenance, and recertification of department fire hose adapters.

7.16 Annual Pump Testing: Testing of fire pump systems on vehicles and apparatus will be conducted to the standards and procedures as outlined in the current edition of NFPA Standard 1911. These tests are to be conducted on an annual basis or when repairs or modifications to the pumps have been carried out. Technicians shall ensure that the test site is as outlined in the Standard. Should this not be the case and a testing pit is not available for use, then use of the Government’s Draft Commander Trailer is an acceptable alternate option. All environmental conditions shall be within required parameters. Contractor shall provide all required intake hoses, strainers, and suction hoses and a determination must be made that the intake gauge pressure is a minimum 20 psi. Discharge hose can be provided if required. This hose is to allow the correct flow to the measuring devices. Contractor will ensure that this does not exceed 35 ft. per second (approximately 500 gallons per minute for 2.5 in. hose) as a safety precaution. Technicians will ensure that hoses are marked to prevent coupling-hose separation going unnoticed. All flow measuring devices shall meet NFPA requirements and all gauges shall be grade A as defined in ASME B 40.1, or calibrated digital gauges shall be utilized. All test results shall be recorded along with ambient air temperatures, water temperatures, vertical lift, the elevation of test site and the atmospheric pressure at test site (converted to sea level). These readings shall also be recorded in increments of two hours to ensure uniformity and accuracy in test results. Vacuum tests shall also be conducted on all pumping units. Pressure control tests on all pumps shall also be conducted. Pressure gauges, vacuum gauges and flow meters on board pumping units, vehicles and fire apparatus shall be checked for accuracy and can be calibrated on site utilizing the dead weight testing system. Gauges which require repairs will be handled under the over and above CLIN. If apparatus is equipped with a water tank, then the tank to pump flow rate shall be checked as per the current Standard. Contractor will also ensure that the engines, pumps and transmissions on all vehicles and all pumping apparatus do not over heat or perform poorly, in any way during the period of time required to conduct these tests. The Contractor shall conduct testing of the pump at draft using the Draft Commander trailer unless the Contracting Officer, in his sole discretion, approves in advance the use of a hydrant or alternate sources. Due to the variables and parameters required for this kind of testing, the Contractor’s technicians shall establish communications with the Government prior to the commencement of testing. A representative of the Government shall witness a functional operational test of all apparatus after testing or servicing.

7.17 Contract Data Requirements: Contractor shall provide a final report in a binder, (3) binders and an electronic version to the Government containing : Annual Visual Inspection Certificate, Hydrostatic Test Certificate and results, Scott Test Results, SCBA Mask History and Maintenance Report, Backpack History and Maintenance Report, Air Bottle History Maintenance Report, Cylinder Failure Form, Cylinder Spec Sheet, Cylinder Visual Defects Report, SCBA Compressor and Refill Station Operational Inspection and Test Certificates, Fit Test Results, Air Test Results, Ladder Test Results, Pump Test Results, Suit Test Results, Hose Test Results, Nozzle and Appliance Test Results, Air Cart Certificates and Results, Calibration Certificates and a complete report of all repairs that were accomplished during the contract year.

7.18 Contractor will provide data-entry support to enter service/maintenance and testing information into the USMC Fire and Emergency Services Records Management data base (First Due). Testing data will be uploaded into the appropriate areas/modules of First Due. The department First Due system administrator will provide log on and password credentials via the Common Access Card (CAC) to the system once the Contractors are on the installation and keep those credentials active throughout the contract.

7.19 Annual Maintenance of Lucas Devices: Inspection, testing, maintenance, and recertification of department Lucas Devices.

7.20 Annual Maintenance of Ambulance Gurneys; Inspection, testing, maintenance, and recertification of department ambulance gurneys.

7.21 Annual Maintenance of Hydraulic Rescue Tools Inspection, testing, maintenance, and recertification of department hydraulic power rescue tools.

8.0 REPORTS: The Contractor shall, at the time of completion of work prior to departure, ensure that a representative of the Government has been provided a copy of a complete, individualized and accurate report of all test / inspections records. The report shall include all test / inspection results for all services provided under this contract. The Government’s representative shall have 10 working days to review and accept the report as complete and accurate. This requirement does not relieve the Contractor of the requirements contained in the Contract Data Requirements (CDR). The reports shall be uploaded in the WAWF invoice submission for approval and acceptance.

9.0 QUALITY ASSURANCE: A Contracting Officer Representative (COR) will be assigned to this contract. The Contractor is responsible for Quality Control. The Government will conduct Quality Assurance in accordance with a Quality Assurance Surveillance Plan (QASP), which describes how Government personnel will evaluate and assess Contractor performance. The QASP will be revised or modified as circumstances warrant. An informational copy of the QASP will be furnished to the Contractor after award.

10. OVER AND ABOVE WORK.

10.1 The Contractor shall provide all items necessary such as labor, transportation, equipment, tools, supervision, management, quality control, testing equipment, materials and parts required to perform over and above work repair, modification or replacement of equipment, parts, etc. in a timely manner. The Contractor shall substantiate the need for over and above work by describing the conditions that warrant the repair, and why minor repair measures accomplished as part of regular maintenance will not suffice. The Contractor shall report the need for over and above work repairs to the Contracting Officer Representative (COR). Comment by Hubmer CIV Christopher H: Is there a way to have a pre-approved NTE for Over and Above Work?

10.2 General Requirements and Procedures for Over and Above work. As described in paragraph 252.217-7028 of the contract, Over and Above Work authorizes the Contractor to perform repairs to identified equipment that is outside of the standard inspection requirements to insure equipment is sustained in good working order in accordance with manufacturer’s instructions. Work performed under this requirement will be billed under the Over and Above Work line item identified for each year’s period of performance.

10.3 Response Time. The Contractor shall notify the COR within one (1) hour for emergency work or by 8:00 A.M. the following work day if other than emergency work, and provide a description of the work with an estimate showing labor hours and material/parts. Each estimate shall be prepared by the Contractor and forwarded within five (5) calendar days of receipt of the request under routine conditions, and within two (2) hours under emergency conditions.

10.4 Authority to Performance Over and Above Work. The Contracting Officer is the only person(s) with authority to authorize the Contractor to proceed with the work in accordance with the over and above work portion of the contract and work will be negotiated and approved in advance for each work request. All work requests will be ordered in writing. In the sole discretion of the Contracting Officer, the Government may elect not to make repairs or may replace items. Replacement items may be acquired either from the Contractor, or from any other source determined to be advantageous by the Government, in its sole discretion.

10.5 Estimate, Preparation and Evaluation

a. The preparation of estimates is included in the price of the firm fixed-price portion of the contract.

b. Following equipment inspection, or if requested by the COR, the Contractor shall provide a written work estimate that will include the following minimum information:

(1) Contractor name and address.

(2) Contract number

(3) Date inspection was performed/call placed.

(4) Itemized list of parts required to perform repair, including quantity and price for each item.

(5) Estimated number of labor hours required to complete repair.

(6) Number of hours charged for travel if the repair is not part of the scheduled maintenance inspection.

c. Labor. Labor will be billed at the hourly rate quoted in the CLINs. The number of labor hours required will be approved by the Contracting Officer prior to issuance of modification.

d. Materials and Parts.

(1) Material price and parts shall be the lowest price available considering the availability of materials and the time constraints of the job. It shall include any discounts and/or rebates accrued to or for the Contractor. Parts shall be provided to the Government at the Contractor’s cost without mark up.

(2) The Contractor shall provide quotations from three suppliers of the required materials exceeding $2,500.00 per parts/material.

e. Estimate Evaluation. The Contractor’s estimate will be evaluated to determine if:

a. The scope has been clearly and accurately identified.

b. The number of hours has been accurately estimated.

c. The cost of materials and parts are reasonable and properly documented. The material and parts shall include a detailed estimate of materials including such items as the name of the part, manufacturer of the part, the part number, the size, quality, quantity (number of units) and the unit prices.

d. The estimated lead-time for the delivery of the part to the Contractor is included.

e. The Contractor shall state the actual time it will take to perform the work from commencement to completion.

f. The detailed estimate will be used to negotiate over and above work repairs and award of a firm fixed price modification to the contract. The Contractor shall not assume that a modification will be issued, and shall not order materials or proceed with any work until receipt of the modification.

11. WARRANTY. The Contractor guarantees that all items will be serviced or repaired in accordance with manufacturers’ specifications and applicable certification requirements as set forth by OSHA, NIOSH, MSHA, and NFPA.

The Contractor guarantees all service and repairs for a period of one year, or until the next service period if shorter than a year, unless damage is due to misusing, tampering, fire damage, or normal wear-and-tear. Determination of application of one of the exceptions to warranty is in the sole discretion of the contracting officer.

Units which require calibration will be marked so that tampering is evident to the Contractor; if certified units require re-calibration for any reason, the units will be shipped to the Contractor and returned to the Government at Contractor expense. Recalibration which is not the result of one of the exceptions to warranty will be done at no cost to the Government. Recalibration required due to an exception to warranty will be accomplished under the over and above repair CLINs.

12. INCREASE OR DECREASE IN REQUIREMENTS: The equipment to be serviced under this contract may change at the discretion of the Government during the time the contract is in effect. Replacement of equipment with similar equipment shall not constitute grounds for request for equitable adjustment or claim by the Contractor. In addition, due to reorganization, restructuring, or to enhance efficiency, the Government reserves the right to add or delete requirements in this contract to include or exclude all or part of facilities in California and Arizona. Such increased or decreased requirements may include Marine Corps installations or other Department of the Navy organizations not included herein. This clause constitutes notice of the possibility of contract modifications for partial or complete termination or increase in requirements. Furthermore, this clause constitutes notice that partial or full termination as a result of this clause will not constitute grounds for request for equitable adjustment or claim by the Contractor. Pricing for additional requirements shall be negotiated and will require bilateral agreement to be binding.

13. WORKING HOURS: Required inspections and repairs will be coordinated by the COR .On-site service will be provided during normal working hours, 7:30 am through 4:30 pm, Monday through Friday, weekends and holidays excluded. The Contractor shall obtain prior approval of the COR for work that is to be done on evenings, weekends and holidays.

14. SECURITY REQUIREMENTS

Contractor and subcontractor employees must comply with installation rules and regulations. The Contractor is responsible for ensuring that each of its subcontractors fully complies with the following provisions, and shall flow down to subcontracts a clause to satisfy this contractual obligation.

The Contractor is responsible for providing information required to obtain clearances, permits, passes, or security badges that are required for Contractor personnel or equipment access. This includes information required for police or background checks or investigations.

The Contractor is responsible for ensuring such clearances, permits, passes, or security badges are promptly returned to the issuing activity upon termination of an employee, completion of a project, or termination of a contract or subcontract.

All Contractor personnel performing work under this contract who require access to military installations shall obtain personal entry and vehicle passes from the Provost Marshall’s Office (PMO) of each base. (For Camp Pendleton, this process currently includes the requirement that employees under a contract of one year or longer obtain a Business Pass, which requires completion of an application used to conduct background checks.)

The Commanding Officer of each base has broad authority to remove or exclude any person from the military installation to protect personnel and property, to maintain good order and discipline, and to ensure the successful and uninterrupted performance of the Marine Corps mission. In the exercise of this authority, the Commanding Officer may refuse to grant personal entry passes or may bar Contractor employees, including employees who have been granted a personal entry pass. Refusal to grant an employee a personal entry pass or barment of an employee does not relieve the Contractor of the responsibility to continue performance under this contract.

The Contractor’s employees shall observe and comply with all base rules and regulations applicable to contract personnel, including those applicable to the safe operation of vehicles, and shall not be present in locations not required for the proper performance of this contract.

Contractor personnel performing work under this contract shall be readily identifiable as an employee of the Contractor through the use of uniforms with nametags. The contracting officer may approve alternate methods of ensuring Contractor personnel are readily identifiable.

Contractor personnel and equipment entering a military installation are subject to security checks. Contractor personnel shall follow any direction given by Military Police or other security or safety personnel.

The Immigration Reform and Control Act of 1986 (IRCA), Public Law 99-603 (8 U.S.C. 1324a) requires employers verify the eligibility of individuals for employment to preclude the unlawful hiring, or recruiting or referring for a fee, of aliens who are not authorized to work in the United States. By signing this proposal/contract or by beginning work under this contract, the Offeror/Contractor certifies it has and will comply with IRCA, to include that it has verified the identity and employment eligibility of any individual employed who is or may be employed by the offeror and works under this contract.

Application for Vendor/Contractor Business Passes: The procedures below are the requirements for Camp Pendleton. Other installations will have similar requirements for obtaining business passes.

1. The Contractor will obtain a letter of support from the customer that their contract ultimately supports. The letter of support will identify the Company Name, Contract Number, period of performance of the Contract, location of performance, the Drivers license and expiration date of each of the Contractor’s employees, and the point of contact information for the customer that signed the request. The Contractor’s personnel will take the letter of support to request either a business pass or RapidGate access to Support Services Police Administrative Services Branch (Bldg. 1523) for processing.

1. Business Passes issued by Support Services Division’s Police Admin Services Branch to vendors or Contractors are effective from the date of issuance, for a period of 60 days or the end of the contract whichever date occurs first. Personnel denied a business pass might appeal in writing to the Commanding Officer, Marine Corps Base, Camp Pendleton (Attn: CMD Inspector). Denial or revocation of a business pass may be made if the applicant:

0. Is listed on the National Terrorist Watch List.

0. Is not a U.S. Citizen and is illegally present in the U.S. or whose U.S. citizenship, immigration status, or Social Security Number (SSN) cannot be verified.

0. Is subject to an outstanding criminal warrant.

0. Whose business pass application contains false or fraudulent information.

0. Has obtained a felony conviction within the last 10 years.

0. Has obtained a total of three criminal misdemeanor convictions within the last 10 years.

0. Who is a registered sex offender regardless of the date of the criminal offense.

0. Has obtained a criminal misdemeanor or felony conviction for the following types of criminal offenses:

0. Offenses of a sexual nature;

0. Offenses of violence;

0. Offenses related to gang related activity, supremacist, or extremist behavior; i.e., hate crimes;

0. Crimes resulting from the possession, use, manufacturer, introduction, or distribution of any illegal drug listed in the Comprehensive Drug Abuse Prevention & Control Act of 1970, Schedules I through IV;

0. Offenses in which weapon instrumentality (e.g., firearm, knife, or other bladed instrument, club, brass knuckles) was used either as a means of violence, or threat of violence

0. Whose military active duty was terminated by the receipt of a dishonorable discharge or bad conduct discharge.

0. Has been issued a debarment order and is currently banned from any military installation.

0. Who has exhibited characteristics, traits, or other indications that cause concern for the safety or welfare of personnel and/or residents aboard the base; or that causes concern for the physical security of the base.

1. Camp Pendleton has implemented a Contractor-managed security service, RAPIDGate ™. RAPIDGate is consistent with and complementary to Homeland Security Presidential Directive 12 (HSPD-12) and the Federal Information Processing Standard 201 (FIPS 201).

Participation in RAPIDGate is optional, but Contractor personnel who are not enrolled in RAPIDGate will be limited to gates which can safely accommodate traffic backups. Those gates are San Luis Rey, Las Pulgas, and San Onofre. All gates will be open to RAPIDGate registered Contractor personnel.

Under the RAPIDGate program, Contractor personnel are vetted through a series of national and local record checks to determine whether they meet Camp Pendleton’s criteria for access. The determination of whether to authorize a pass (badge) is made by the Government. The badges have Radio Frequency Identification (RFID) capability, and will be scanned upon entry onto the installation. Contractor personnel departure from the installation will be recorded by passive RFID receivers. Contactor personnel who have been screened and are determined to be eligible for access will be required to self register at kiosks located at the Main Gate, San Onofre Gate, as well as two additional kiosks located in Bldg. 1523 (PMO).

The cost of the RAPIDGate program is $99.00 per year for the Contractor’s firm, and $129.00 per Contractor employee for a one-year pass. The fee for lost or stolen passes is $30.00.

Contractors who choose not to participate in the RAPIDGate program will be required to obtain a 30-day business pass from PMO. These personnel will be required to access Camp Pendleton at the following gates: San Luis Rey, Las Pulgas and San Onofre.

Contractor personnel who are issued a Common Access Card (CAC) as a requirement for their positions (specifically access to the Navy Marine Corps Intranet), do not need to participate in RapidGate.

1. Application for Common Access Card (CAC): For personnel that require access to any Government computers, the following procedures are required.

a. The Contractor will be required to provide proof that a National Agency Check (NAC) or National Agency Check with Inquiries (NACI) has been submitted to the Office of Personnel Management (OPM) for each employee that has a requirement for a CAC Card. During the period between the time that the request is submitted and the time that the investigation is returned, the Government may grant temporary access to the Contractor’s employee. Whether to grant temporary access is within the sole discretion of the Government, and a decision not to grant access shall not be grounds for a request for an equitable adjustment or other contract modification, and shall not constitute an excuse for Contractor failure to perform. Such temporary access will not exceed 90 days.

b. Upon the return of the Investigation Schedule Notice and Certificate of Investigation from OPM, the Contractor shall provide a copy to the security manager that has overall responsibility for the customer supported by the Contractor’s employees.

c. "Report of Agency Adjudication Action" (form 79A) is sent when there are potential actionable issue (s) at the minor, moderate, or substantial level which may be disqualifying under suitability/security considerations. If the Contractor receives an Agency Adjudication Action from OPM, the security manager shall be consulted before such adjudicative action is determined and returned to OPM.

d. The Government will use the Adjudicative Guidelines (CNO ltr 5520 Ser 09N2/6U871220 of Sept 06) to guide determinations on whether access shall be granted.

e. The Contractor shall be notified in writing if there is a disqualifying event that prevents the Contractor’s employee from obtaining a CAC. If temporary access was granted it shall be immediately revoked.

f. The information required to initiate a background investigation through OPM, as well as a listing of the forms that are required, is contained at the following website: http://www.opm.gov/extra/investigate/IS-15.pdf

Base access requirements and procedures may change during the term of a contract. The Contractor shall comply with all changes, and such compliance shall not be grounds for a request for an equitable adjustment or other contract modification.

ADDITIONAL REQUIREMENTS

1. Photography is restricted on the Base. Clearance for photography will be obtained from appropriate Base personnel. When requested by the Base, all films must be turned over to the appropriate personnel for processing and security inspection.

1. All Contractor personnel are to be familiar with the Camp Pendleton Fire Danger Rating System (FDRS). Personnel are required to observe all restrictions applicable under the FDRS pertaining to permit activities while on the Base. In particular, vehicles shall be parked only on bar soli/rock. Smoking is restricted to areas of bare soil. Fires of any nature are prohibited.

1. Do not pickup, remove, or disturb any ordnance (spent or live ammunition, brass, pyrotechnics, etc) found while on Camp Pendleton.

1. Some areas of the Base may be inaccessible due to road conditions following heavy and/or prolonged rainfall. Adjustments to work schedules due to road/weather conditions shall be coordinated with the POC. If your vehicles gets stuck or breaks down, military personnel cannot pull or tow your vehicle. Call Mainside service station (725-5828) who will refer you to a civilian wrecker service or information (411) for assistance.