A1. PWS - Poster Photography - Draft V2.docx

DRAFT Performance Work Statement (PWS) Photography of Posters and Archival Artifacts National Museum of the Marine Corps (NMMC)

1. Background The National Museum of the Marine Corps (NMMC) acquires, stores, preserves and exhibits the material history of the Marine Corps from 1775 to the present. In addition, the NMMC educates Marines on their traditions, supports the efforts of the Marine Corps command museums, as well as serves as a source of information for Marines, veterans, the academic community, and the public. As part of its mission, the NMMC is tasked with collections stewardship responsibilities to provide professional expertise for all museum artifacts and works of art within the collection located throughout all Marine Corps facilities.

The NMMC collection includes artifacts made of paper like movie posters, lobby cards, recruiting posters, recruiting advertisements and materials, posters documenting the American home front during war, propaganda, and archival wartime service-related souvenirs, Marine Corps themed signs, wall décor and other archival materials that document Marine Corps culture.

2. Scope This requirement is for professional fine art photography, scanning, and the creation of reproductions of original posters, signs, and or other two-dimensional archival and printed artifacts that document Marine Corps history and culture. The collections range from the late 19th century to the present day and were produced and/or created by the U.S. Marine Corps Recruiting Command, the U.S. Government, movie production companies (MGM, Warner Bros., Republic, Mascot, Columbia, Pathe, 20th Century Fox, Paramount, etc.), personal donors, among others. Most of the artifacts are archival materials and are made of paper. Others are painted on cardboard, metal, wood and other substrates. Some posters are laminated, and a few are mounted and affixed to other types of backings. The condition of the artifacts ranges from pristine to very fragile. The scope of this requirement is to professionally photograph and/or or scan posters and other archival materials and artifacts for use as a master digital archival record and to have images to support research requirements and requests for reproductions, and to create professional fine art reproductions on stretched canvas and/or on fine art paper(s).

The Government intends to award an Indefinite Delivery Indefinite Quantity (IDIQ) contract for this requirement with a 5-year ordering period during which individual Task Orders may be issued/awarded under the master IDIQ contract. The Contractor shall perform services as identified in each Task Order.

3. Performance Requirements

3.1. Tasks

3.1.1. Intake Meeting and Site Visit to NMMC Museum Support Facility (MSF) The contractor shall be available for an intake meeting with twenty-five (25) days of contract award to review a sampling of posters and artifacts requiring photography and review workspace for photographing the collection. The intake meeting and review of collection and workspace may be completed in a single visit. Meeting and site visit will be coordinated directly with the TPOC and take place at the NMMC Museum Support Facility (MSF).

3.1.2. Photography, Scanning and Reproduction of Posters and Artifacts Photographic and scanning task orders under this contract may range from a single item to three hundred (300) items, and task orders may be spread out across several days of physical photographing/scanning sessions to be coordinated between the Contractor and TPOC. Printed reproduction projects are usually limited to 1-20 prints on either fine art paper(s) or archival quality canvas. To minimize handling and reduce the risk of damaging fragile artifacts, most photographic tasks will be performed at the MSF, and the Contractor must provide any equipment required to perform requirements.

No photographic or scanning efforts shall modify or harm Museum posters or archival artifacts. The Contractor shall be able to identify the amount of space and time needed to complete task orders under this contract and provide the TPOC with potential options, as applicable, for completion of large photography projects for review by the TPOC.

3.1.3. Digital Images

a) Unless otherwise specified by the Technical Point of Contact (TPOC), all digital images will be captured at 300dpi for output at 60” along the long dimension at a minimum size of 75 mb TIF file. Unless otherwise specified by the TPOC, the contractor will be required to provide a 4 x 5” Proof Print and digital files for each artifact photographed to include the following:

· High Resolution TIF file – 20” at 300 DPI

· JPG – 20” @ 300 DPI

· Med Resolution JPG – 10” @ 300 DPI

· Low Resolution JPG – 5” A 72 DPI

· At the end of each task order jpegs and TIF file of each poster or archival artifact will be provided to the TPOC via Dropbox within ten (10) days after session. An external hard drive containing a high resolution .TIF and .jpeg file for each item scanned and/or photographed will provided at the end of the performance year.

b) Contractor must provide digital images of posters and archival artifacts photographed in their original form as well as any identified posters or archival artifacts requiring retouching, as identified in task orders.

3.1.4. Retouching photography Images

Contractor must also be able to digitally retouch images produced of items photographed at the following levels:

3.1.5. Reproductions, Printing and Digital Materials

All print and digital materials shall be archival quality and museum grade, unless otherwise specified on any task order under this contract. The contractor shall provide a color Proof Print for each reproduction print, which shall be approved by the TPOC before the final reproductions/prints are produced unless the TPOC specifically advises the Contractor that proofs are not required. The type of print materials that shall be used are generally determined by the original poster or archival artifact. Original works on paper shall be reproduced on fine art paper.

3.1.6. Printing and Framing Tasks

Printing tasks may range in quantity from a single piece to more than a dozen. Printing tasks may require matting and framing of individual pieces. Any printing task under this contract shall have an identified period of performance for the task to be completed.

Contractor must be able to produce prints on stretched archival canvas and or on fine art paper(s) in the following sizes (unframed):

The Contractor must have the ability to provide framing and matting for reproduction prints.

3.1.7. Scheduling Photography

Scheduling Photography tasks (“tasks” refers to a scheduled photography session as specified by an applicable task order under this contract to photograph posters and archival artifacts) will involve a five (5) to ten (10) calendar day lead time before work begins. Specific lead times will generally be defined at the task order level.

3.1.8. Recommendations

The Contractor shall be required to make recommendations to the TPOC on imaging methodologies, project scheduling, and printing options. All work involves creative problem solving to professionally document rare, unique, and valuable collections of the NMMC.

3.1.9. Contractor Coordination with TPOC: The Contractor shall maintain contact by phone, mail, email or in person (whichever is most efficient) with the TPOC in order to resolve difficulties or make decisions regarding any task order under this contract.

4. Applicable Information and/or Documents

4.1. Government Technical Point of Contact (TPOC): TPOC contact information to be provided to the Contractor at time of award.

4.1.1. The TPOC shall provide background material and information on posters and archival artifacts to the Contractor, as applicable, for the materials requiring photography. In some cases, there is limited historical data available and shall be provided upon request of the Contractor.

4.1.2. The TPOC may be assisted by multiple subject matter experts. The subject matter experts shall provide technical guidance and clarification in the absence of the TPOC.

4.1.3. The TPOC and/or subject matter experts shall review and approve all work. All work that does not meet the TPOC’s approval shall be rejected and reworked according to the TPOC and/or subject matter expert direction.

4.1.4. The TPOC shall have ten (10) working days to respond to the Contractor requests for information, proposals, or queries by either phone or email.

4.1.5. The TPOC shall host initial progress meetings, generally in person or via telephone/teleconference call. Schedule, frequency, and duration are to be determined.

4.1.6. The final inspection and acceptance of prints, reproductions, images, photo proof prints and any other materials shall take place upon completion of photography projects and will be accepted by the TPOC.

4.2. Period of Performance: The Government intends to award an Indefinite Delivery Indefinite Quantity contract (IDIQ) for this requirement with a 5-year ordering period during which individual task orders may be issued/awarded under the master IDIQ contract. The ordering period for the base year shall begin upon the date of contract award.

4.3. Place of Performance: The Contractor shall examine the workspace at the NMMC Museum Support Facility (MSF). The majority of photography will be accomplished at the MSF in either the artifact processing room or high-density artifact storage area.

4.3.1. The Contractor shall be responsible for their transportation to and from any NMMC facility unless otherwise agreed upon with the TPOC.

4.3.2. The Contractor may be required to visit other Marine Corps facilities, as directed by the TPOC, to photograph posters or archival artifacts.

4.3.3. Many of the posters and archival materials intended for photography and scanning are extremely fragile. Due to the fragility, the physical photography and scanning shall be completed on site at NMMC and USMC facilities in the Northern Virginia and Washington DC areas. Place of performance shall be specified at the task order level.

4.4. List of Deliverables: The contractor shall provide the NMMC/TPOC with all finished 4” x 5” proof prints, digital images, scans, thumb drives, reproductions and any other digital media.

4.5. Government Property: The Government shall provide the posters and archival artifacts to be photographed or scanned. Some artifacts or their images may be under public domain, and others may not. The Contractor may produce reproductions of images under public domain but will not be permitted to reproduce any images that are not under public domain. Further details to be established at the task order level.

4.6. Delivery Address: Any/all deliverables shall be delivered to one of the following locations in coordination with the TPOC:

4.6.1. National Museum of the Marine Corps (NMMC)

1775 Semper Fidelis Way Triangle, VA 22172

4.6.2. NMMC Museum Support Facility (MSF)

17001 Interstate Dr. Ste. 130 Dumfries, VA 22026

4.7. Hours of Operation: The Contractor must be available to work during normal work hours in coordination with the TPOC, from 8:00 a.m. - 4:30 p.m., Monday through Friday, except on U.S. Federal Holidays. Visit Federal Holidays (opm.gov) to view the applicable listing of U.S. Federal Holidays.

4.8. Contractor Personnel / Qualifications:

4.8.1. The Contractor shall provide all materials, equipment, and supplies as needed, to fully carry out the requirements herein.

4.8.2. The Contractor shall provide the names and contact information for any professional staff under their employ who may work on any photography project required under this PWS.

4.9. Travel:

4.9.1. The Government intends to award a Firm-Fixed Price (FFP) contract type. The Contractor is responsible for all travel/per diem related expenses required to perform this contract. Any anticipated travel costs in the performance of this contract shall be included as part of the quoted rate(s). Any travel matters associated with the performance of this contract are the sole responsibility of the Contractor. The Government shall not have any financial responsibility other than paying for the FFP on each line item.

4.10. Government Facility Access: The Contractor must possess a current valid sate driver’s license and/or form of government approved official identification containing a personal photograph. The identification is required for security purposes to access Government facilities.

4.11. List of Attachments:

· Attachment 1 – Pricing Table: Each quoter must complete and submit Attachment 1 with their quote package.

(End of PWS)