A07a.RMRI_LowerGladePWS&SOI.docx

Lower Glade RMRI Service Project Contract Number: TBD upon award Dolores Ranger District San Juan National Forest

DESCRIPTION: The purpose of the Lower Glade service contract is to implement a cutting (thinning), skidding and decking treatment along with various slash treatments. Project can be implemented with both hand and/or mechanical means. The project area covers a total of 465.75 acres with bids all-inclusive of solicitation specifications. Award of acreage/unit will be decided on an individual basis. All acres/units should be bid as if a standalone task. Units are located on USFS (Public) Land West of the town of Dolores, CO. The Mancos-Dolores Ranger District is responsible for the project. The locations and boundary of the treatment unit is shown on the Contract Area Map in the solicitation. Contractors are to provide all labor, supplies and equipment to implement both the mandatory items as well as optional items.

Legal description: Sections 16-21; T41N R16W; Sections 13-15 & 22-24; T41N R17W; Dolores County, CO. New Mexico Principal Meridian

Location: The Project Area is located on the Mancos-Dolores Ranger District, San Juan National Forest. A Vicinity Map showing the general location of the project area is attached to this solicitation. The project area is located in Dolores County, in the Glade Area road near NFSR 504.

1. Directions: Project area is located roughly 12 miles east of the town of Dove Creek, CO and approximately 24 miles north of the town of Dolores, CO. From Dolores, CO take Hwy 184 west 8 miles toward the town of Lewis, CO to Hwy 491. Turn right on Hwy 491 and head north 8.3 miles to County Rd 16. Turn right on County Rd 16. Refer to vicinity and contract are map for further directions to specific units.

2. Scope - Contractors are to provide all labor, supplies and equipment to implement both the mandatory items as well as optional items

Mandatory

Optional

3. Treatment Units: The locations and boundary of the treatment unit is as shown on the Project Area Map, attached. All acres should be bid as a standalone task as award will be made on an individual acre basis. The treatment unit is summarized in the following table:

4. Boundaries: The boundary of the units are marked with orange tracer paint and orange flagging.

5. Access to Project Area and all treatment units Project area is located roughly 12 miles east of the town of Dove Creek, CO and 24 miles north of Dolores, CO. From Dolores, CO take Hwy 184 west 8 miles toward the town of Lewis, CO to Hwy 491. Turn right on Hwy 491 and head north 8.3 miles to County Rd 16. Turn right on County Rd 16. Refer to vicinity and contract are map for further directions to specific units.

DATES: The period of performance is from the date of Notice to Proceed and Not to Exceed 730 Days . Estimated period of performance: estimated start date: 07/30/2020 as field conditions permit. Project is to be complete and project area clean and vacated by contractor and equipment no later than 07/30/2022.

EVALUATION: The Government intends to award a single firm fixed price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the best value to the Government in accordance with FAR 52.212-2.

QUOTE RESPONSE DATE:

May 22, 2019, 5:00pm MT

QUOTE SUBMISSION METHODS:

**Email: randal.sadler@usda.gov

**Email (PDF or Microsoft Office documents) is the required method for submission of quotes.

SUBMIT THE FOLLOWING AS YOUR QUOTE:

The following documents shall be submitted by the offeror for evaluation to be considered responsive:

1. Schedule of Items with complete pricing and contractor information

2. Experience & Past Performance Information

3. Key Personnel

For Solicitation questions please contact Randal Sadler, Contracting Officer, randal.sadler@usda.gov.

For Technical questions please contact David Casey (970) 882-6830.

Lower Glade RMRI Service Contract Dolores Ranger District San Juan National Forest

SERVICES AND PRICES/COSTS SCHEDULE OF ITEMS

ITEM AND

UNIT NO.

PRICE

Mandatory Bid Items

Optional Bid Items

Note: All acres and units are optional. Contractor should bid each item and associated acres (acre) as an individual and standalone bid item. The intent of the optional items in the schedule is to fund as many of the optional units at time of award as current funding permits. Remaining optional units shall be included in the contract as optional items to be exercised at a later date should funding become available. See clause 52.217-7 for conditions of optional items that may be exercised after award.

NOTES TO QUOTERS: Award will be made by Item. Quoters must submit prices on entire item, including all Subitems, to be considered for award for any individual Items or Option Items. The Government intends to make a single contract award under this solicitation. In the event that quoted prices exceed funding availability, award may be offered for quantities less than those shown in an Item.

Stand descriptions in the Summary Information Chart are estimates only and do not relieve the Contractor from the responsibility of inspecting the sites and assessing the costs and risks associated with performance of the work. Please see FAR 52.237-1 Site Visit in solicitation provisions.

Some unit acreages are estimated quantities; payment will be made for actual acres treated and accepted.

CONTRACTOR INFORMATION

DEFINITIONS

Definitions:

Deck: Centrally locating skidded logs in an orderly manner to meet specifications

Fell (cut tree): To cut a tree and place flat on the ground from a standing position

Skid: Moving logs/boles by mechanical means to designated areas

Bole – The trunk or stem of a tree.

Cut Tree – All trees designated to be cut with blue paint.

Retention tree- Tree marked with a specific color indicating tree should be felled, limbed and left in place.

Lop and Scatter of slash: Cutting slash into smaller pieces and distributing broadly to a specific depth and may include a distance to be dragged from a specific object or location.

DBH – Diameter at Breast Height (4.5 feet above the ground)

Treatment Unit – Area where contract work will be completed that is delineated on the Project Area Map.

PROJECT LAYOUT AND CULTURAL SURVEYS

The Project Area has been surveyed for all cultural sites and none are present, however, should any heritage or cultural sites be discovered during operations, the Contractor should immediately stop treatment in that area and contact the COR who will notify the District Archaeologist.

SPECIFIC TASKS – REQUIREMENTS/STANDARDS

Commercial Thin Units Fell all trees with blue slash mark (cut tree mark) Trees marked with a green slash mark shall be felled, post felled processed and left in place Fell all dead trees 20” dbh and less Post cut stump height shall be less than 8” Do not cut any tree with a W painted on it Post Felling Processing All felled trees 6.0”dbh and bigger shall have the top severed from the stem at 3” upper diameter All felled trees 6.0” dbh and bigger shall be limbed of both live and dead branches as close to the bole edge as possible.

Trees designated for cutting not meeting the 6” diameter requirement for post processing shall be slashed according to the contract slash specifications.

Limbing shall not leave any protruding edges of branch collars or any other edges that would limit later mechanical processing. Logs may need to be rolled over to facilitate complete limbing.

Slash Processing All Contractor Created Slash Shall be lopped and scattered to a depth no greater than 18” Slash treatments shall be concurrent and progress with the cutting.

Slash is to be pulled at least 5’ out from the dripline of residual trees

Skid/Deck

Applies to all contractor felled trees 6” diameter or larger that is 8’ or larger in length.

Skid logs to designated decking areas indicated on the contract area map and deck. On the ground the COR will designate the actual footprint of the decking area.

· No decking in road prisms

· No skidding of logs across Forest System Road without COR approval

· Decks need to be compact, neat and orderly with minimal air space

· All butt ends of the log shall be facing one direction

· The minimum height of a deck is 6’

· Larger and fewer decks are preferred

· COR will designate exact deck location on the ground with flagging

· Contractor’s operations shall not unnecessarily damage young growth or other trees to be reserved.

· The Contractor’s operations shall be conducted reasonably to minimize soil erosion. Equipment shall not be operated when ground conditions are such that excessive damage will occur. Contractor shall adjust the kinds and intensity of erosion control work done to ground and weather conditions and the need for controlling runoff. Operation may be suspended verbally by agency representative, followed by written direction at any time due to resource damage.

· Dispersed skidding practices should be used

· Additional trees may need to be cut in order to accommodate decking of logs depending upon contractor’s plan of operation, equipment and space needs. Cut trees are required to be processed to specification above. Review of project area is encouraged, as accurate descriptions of above logistics should be worked into the contractor’s bid and plan of operations. Final approval of plan of operation including, layout and designated tree felling and slash processing; will occur at pre-work meeting upon award.

Plantation Units

Units are majority planted trees (est) 4-8” dbh but the occasional natural tree may be marked for forest health

No skidding or decking is required in the plantation units.

Fell all trees with blue slash mark (cut tree mark) Fell all dead trees 20” dbh and less Post cut stump height shall be less than 8” Trees marked with a green slash shall be felled, remove all limbs, scatter limbs and leave log and slash in place.

Do not cut any tree with a W painted on it

Slash All contractor cut trees with the exception of the retention trees are considered slash and to be cut into lengths no bigger than 3’ prior to lop and scatter Slash is to be lopped to a depth no deeper than 12” and pulled at least 15’ out from the dripline of any residual trees Dragging slash into the openings, oak or aspen that are adjacent is desired and may help more easily to facilitate the low slashing depth required in these units. The goal is to get the slash to dry as soon as possible in order to avoid insect infestations.

Slash treatments shall be concurrent and progress with the cutting.

RESOURCE PROTECTION STANDARDS

Water Quality- The following measures shall be observed to protect stream courses:

1. The Contractor’s operations shall be conducted to prevent debris from entering stream courses. In the event the Contractor causes debris to enter stream courses in amounts which may adversely affect the natural flow of the stream, water quality or fishery resource, the Contractor shall remove such debris as soon as practicable, but not to exceed 48 hours, and in an agreed manner that will cause the least disturbance to stream courses.

2. Equipment shall not be operated in stream courses or riparian areas as indicated by an aquatic management zone on CAM, felling may occur in this area but no skidding will be required. COR designated crossings are negotiated. Contractor should cross perpendicular to direction of flow.

3. Equipment must not be operated in riparian areas, which is defined as permanent or intermittent wet spots or drainages with willows, cottonwood trees or other riparian vegetation. These areas are protected by description and may or may not be delineated on the ground.

Wet Period Restrictions

Forest Service “all-weather” roads with a gravel or paved surface can be operated on during most weather conditions except extremely wet periods. All other roads are native surface. Travel on native surface roads and off-road with equipment is restricted when the soil is saturated. Soils are too wet when the moisture content exceeds the plastic limit. If soils within 6 inches of the surface can be rolled into threads 3 millimeters in diameter without breaking or crumbling the soils are too wet for operations. If the soils are saturated such that ruts 4 inches or deeper and 10 feet long are created by heavy vehicles, the Contractor shall cease operations in that area. If conditions persist, the COR may suspend the Contract until the soils dry out or freeze. If the Contract is suspended due to wet conditions, the Government is not responsible for additional mobilization costs.

Other Resource Protection

All the activities associated with this project shall be conducted in such a manner that there shall not be any adverse impact to the following resources listed.

1. Wildlife: There is a no activity mitigation on this contract for large game production: No activities from May 15 – June 30th. Also if birds of prey or other protected species are discovered within or adjacent to unit(s) delays in access to unit(s) may occur.

2. Surface Conditions - Wheeled motorized equipment shall not be operated when conditions are muddy or the soil moisture is high enough for the vehicles to leave ruts over 4.0 inches in height for 10 ft or more. When/If such conditions are encountered, the Contractor shall stop work and immediately notify the COR/PI.

3. Litter- Contractor shall clean-up all generated litter and dispose of it at an approved sanitary landfill or other location and in a manner approved by the CO/COR.

4. Protection of Improvements and Survey Monuments- The Contractor(s) shall avoid any damage to improvements such as, but not limited to, fences, gates, utility poles, survey markers or monuments, claim stakes, survey witness trees and cultural sites. The Contractor will be required to repair or pay fair market value to replace any damaged improvements.

a. Hazardous Materials and Spills- Use of hazardous materials and/or petroleum products requires that all appropriate State and Federal Regulations be complied with including, but not limited to, Material Safety Data Sheets (MSDS) on hand and use of necessary Personal Protective Clothing (PPE). On-site contamination of the worksite with hazardous materials or waste including hydrocarbons is not authorized. On-site contamination will subject the contractor to at least the cost of reclamation and the appropriate disposal of contaminated material, soil or water.

CONTRACTOR QUALITY CONTROL

The Contractor shall provide quality control for all thinning operations. The Contractor is expected to conduct their own prompt inspections to ensure that all thinning and slash treatment requirements are being met. Government inspections are for payment determination only and are not intended to be used as a quality control by the Contractor. Any delay in Government inspections will not cause the Government to be responsible for the Contractors thinning quality.

Quality Control Plan. The Contractor shall provide a Quality Control Plan (QCP) within 7 calendar days after contract award.

The general Quality Control Plan must demonstrate how the Contractor will assure quality meets the requirements and specifications of the contract. It shall specify how quality will be monitored to assure the performance standards are met; the supervision of crew and work; and the personnel that will be performing the quality control. Quality control includes the monitoring of quality while work is in progress and an unbiased sample of thinning and other work to determine actual quality percentage.

GOVERNMENT QUALITY ASSURANCE SURVEILLANCE PLAN

1. Inspection. The Government’s quality assurance inspections will determine compliance with specifications and provide the basis for computing the rate of payment. Inspections will consist of visual observations and sample plots to determine compliance with the specifications.

Determination of the acceptability of the work performed will be based on these inspections, which will be considered conclusive, except as otherwise provided in the contract. The Contractor or his representative may observe inspections while they are underway.

Acceptance will be determined based on compliance with the contract specifications. Noncompliance will result in non-acceptance of the work. If the Contractor’s work is determined to be unacceptable, the Government may initiate any remedies described in FAR 52.212-4(a) Contract Terms and Conditions - Commercial Items, Inspection/Acceptance. The Contract Officer Representative (COR) and/or designated inspector(s) will make periodic inspections. The Contractor’s representative is encouraged to observe the inspection process.

2. Rework and Re-inspection after Rework. Inspections after rework will be made in the same manner as the first inspection but on different areas.

3. Inspection of Slash Treatment and Other Contract Requirements. Acceptance will be determined by inspection of areas requiring treatment and will be based on adherence to the specifications. Noncompliance with any of the specifications will classify the treatment as unsatisfactory and rework will be required to bring the treatment up to specification standards.

PERFORMANCE SUMMARY

The following describes the major items in the contract with the incentives and deductions for the work described.

deduction skidding specifications

decking specifications

Acceptable Quality Levels (AQL)

Acceptable Quality Level – Skidding Treatment AQL 90% acceptable level of performance MONITIORING METHOD – Visual inspections and sampling of Contracts work

Acceptable Quality Level – Decking Treatment AQL 90% acceptable level of performance MONITIORING METHOD – Visual inspections and sampling of Contracts work

Payment

After inspections of completed tasks, the COR will calculate the pay rate subject to approval by the Contracting Officer.

The pay rate will be calculated by multiply the inspection percentage times the contract unit price per unit (acre or feet). When the inspection percentage is 90% or greater, payment will be made at the full contract price. If the inspection percentage is below 90%, no payment will be made.

Invoices will be submitted for payment through the Invoice Processing Platform (IPP) www.ipp.gov. Rejected invoices must be corrected and resubmitted. IPP will advance the approved invoice to the Contracting Officer for payment processing.

PERFORMANCE BASED SERVICE CONTRACT

This work is being solicited as a performance based, commercial item contract. Performance based means the Contractor is responsible for an end product. If an end product is not provided, an adjustment to the payment will be made. A commercial item contract streamlines the terms and conditions to resemble those already used in the everyday marketplace.

A post award pre-work meeting may be scheduled with the successful offeror/contractor to review contract requirements. This meeting will be scheduled at the earliest available time of the Contracting Officer and the Contracting Officer’s Representative.

SERVICE CONTRACT ACT

This contract is subject to the Service Contract Act of 1965.

Please see attached Wage Determination:

Wage Determination No.: Wage Determination No.: 1976-1351 Revision No.: 59 Date Of Revision: 02/19/2020

See atached Wage Determination.

LIST OF ATTACHMENTS

Performance Work Statement / Schedule of Items Vicinity Map Contract Area Aerial Map SCA Wage Determination