A07a.Junction_Service _ContractSOW_Casey_08062020.docx

Solicitation #: 1282CS20Q0049 Junction Service Contract Page 11 of 15 Contract #: Assigned at time of award

Junction Service Contract Solicitation Number: 1282CS20Q0049 Contract Number: TBD Dolores Ranger District San Juan National Forest

DESCRIPTION: The purpose of the Junction service contract is to implement a cutting (thinning), skidding and decking treatment along with various slash treatments. Project can be implemented with both hand and/or mechanical means. The project area covers a total of 355 acres with bids all-inclusive of solicitation specifications. Award of acreage/unit will be decided on an individual basis. All acres/units in the schedule of items should be quoted. Units are located on USFS (Public) Land West of the town of Dolores, CO. The Mancos-Dolores Ranger District is responsible for the project. The locations and boundary of the treatment unit is shown on the Contract Area Map in the solicitation. Contractors are to provide all labor, supplies and equipment to implement both the mandatory items as well as optional items.

Legal description: 33,34, 06, 18; T40N R16W; Section 4, 3 T39N R16W; Dolores and Montezuma Counties, CO New Mexico Principal Meridian

Location: The Project Area is located on the Mancos-Dolores Ranger District, San Juan National. A Vicinity Map showing the general location of the project area is attached to this solicitation. The project area is located in Dolores County, in the Glade Area road near NFSR 504 and NFSR521.

1. Directions: Project area is located roughly 12 miles east of the town of Dove Creek, CO and approximately 24 miles north of the town of Dolores, CO. From Dolores, CO take Hwy 184 west 8 miles toward the town of Lewis, CO to Hwy 491. Turn right on Hwy 491 and head north 8.3 miles to County Rd 16. Turn right on County Rd 16. Refer to vicinity and contract are map for further directions to specific units.

2. Scope: Contractors are to provide all labor, supplies and equipment to implement both the mandatory items as well as optional

Mandatory

Optional

3. Treatment Units: The locations and boundary of the treatment unit is as shown on the Project Area Map, attached. All acres in the schedule of items should be quoted as award will be made on an individual acre basis based on funds available at the time of award. The treatment unit is summarized in the table.

4. Boundaries: The boundary of the units are marked with orange tracer paint and orange flagging.

5. Access to Project Area and all treatment units: Project area is located roughly 12 miles east of the town of Dove Creek, CO and 24 miles north of Dolores, CO. From Dolores, CO take Hwy 184 west 8 miles toward the town of Lewis, CO to Hwy 491. Turn right on Hwy 491 and head north 8.3 miles to County Rd 16. Turn right on County Rd 16. Refer to vicinity and contract are map for further directions to specific units.

DATES: The period of performance is from the date of Notice to Proceed and Not to Exceed 730 Days . Estimated period of performance: estimated start date: 10/30/2020 as field conditions permit. Project is to be complete and project area clean and vacated by contractor and equipment no later than 10/30/2022. The period of performance is negotiable, and offerors should include a proposed timeline with their technical approach narrative. See Federal Acquisition Regulation (FAR) Clause 52.212-2.

QUOTE RESPONSE DATE:

August 24, 2020, 5:00pm MT

QUOTE SUBMISSION METHODS:

**Email: randal.sadler@usda.gov

**Email (PDF or Microsoft Office documents) is the required method for submission of quotes.

SUBMIT THE FOLLOWING AS YOUR QUOTE:

The following documents shall be submitted by the offeror for evaluation to be considered responsive (See FAR Clause 52.212-2 for required information to be provided for each element:

1. Past Performance & Experience Information

a. Past performance information and references

b. Key personnel

2. Technical Approach And Capability

a. Equipment proposed for use in the performance of this contract

b. Technical Approach Narrative

c. Subcontractor information

d. Proposed schedule

3. Schedule of Items with complete pricing and contractor information

a. Return either the Schedule of items contained in this document.

For Solicitation questions please contact Randal Sadler, Contracting Officer, 970-385-1266, randal.sadler@usda.gov.

For Technical questions please contact David Casey (970) 882-6830.

Junction RMRI Service Contract Dolores Ranger District San Juan National Forest

CONTRACTOR INFORMATION

Address:

Email:

SERVICES AND PRICES/COSTS SCHEDULE OF ITEMS

MANDATORY BID ITEMS

OPTIONAL BID ITEMS

Note: All acres and units are optional. Contractor should bid each item and associated acres.

NOTES TO QUOTERS: Award will be made by Item. Quoters must submit prices on entire item, including all Subitems, to be considered for award for any individual Items or Option Items. The Government intends to make a single contract award under this solicitation. In the event that quoted prices exceed funding availability, award may be offered for quantities less than those shown in an Item. Optional items may need cultural clearance prior to Notice To Proceed.

Funds may not presently be available for all options for this effort. No options will be exercised until funds are available. The Government reserves the right to cancel this solicitation or portions thereof, either before or after the solicitation's closing date. In the event the Government cancels this solicitation in whole or in part, the Government has no obligation to reimburse an offeror for any costs incurred.

Stand descriptions in the Summary Information Chart are estimates only and do not relieve the Contractor from the responsibility of inspecting the sites and assessing the costs and risks associated with performance of the work. Please see FAR 52.237-1 Site Visit in solicitation provisions.

Some unit acreages are estimated quantities; payment will be made for actual acres treated and accepted.

Definitions:

Deck: Centrally locating skidded logs in an orderly manner to meet specifications

Fell (cut tree): To cut a tree and place flat on the ground from a standing position

Skid: Moving logs/boles by mechanical means to designated areas

Bole/Log: The trunk or stem of a tree.

Cut Tree: All trees designated to be cut with blue paint.

Lop and Scatter of slash: Cutting slash into smaller pieces and distributing broadly to a specific depth and may include a distance to be dragged from a specific object or location.

DBH: Diameter at Breast Height (4.5 feet above the ground)

Treatment Unit: Area where contract work will be completed that is delineated on the Project Area Map.

PROJECT LAYOUT AND CULTURAL SURVEYS

The Project Area has been surveyed for all cultural sites and none are present, however, should any heritage or cultural sites be discovered during operations, the Contractor should immediately stop treatment in that area and contact the COR who will notify the District Archaeologist.

SPECIFIC TASKS – REQUIREMENTS/STANDARDS

Thinning Fell all Ponderosa Pine trees without orange slash mark (leave tree mark) that are equal to and greater than 5” DBH Fell all dead trees 20” DBH and less and are equal to and greater than 5” DBH Post cut stump height shall be less than 12” Do not cut any tree with a W painted on it Post Felling Processing All felled trees 6.0” dbh and bigger (Live/Dead) shall have the top severed from the stem at 4” upper diameter All felled trees 6.0” dbh and bigger (Live/Dead) shall be limbed of both live and dead branches as close to the bole edge as possible.

Trees designated for cutting (Live/Dead) not meeting the 6” diameter requirement for post processing shall be slashed according to the contract slash specifications.

Limbing shall not leave any protruding edges of branch collars or any other edges that would limit later mechanical processing. Logs may need to be rolled over to facilitate complete limbing. (Live/Dead)

Skid/Deck Applies to all contractor felled trees 6” Diameter or larger (dead/alive) that is 8’ or longer in length (post processing). (All trees felled that do not meet this requirement are considered slash and shall be slashed according to contract specifications) {In this determination diameter will be measured from the butt end of the downed log 4.5’ up}

Skid logs to designated decking areas indicated on the contract area map and deck. COR will designate the actual footprint of the decking area based on the CAM identified locations.

· No decking in road prisms

· No skidding of logs across Forest System Road without COR approval

· Decks need to be compact, neat and orderly with minimal air space

· All butt ends of the log shall be facing one direction

· The minimum height of a deck is 6’

· Larger and fewer decks are preferred

· Contractor’s operations shall not unnecessarily damage young growth or other trees to be reserved.

· The Contractor’s operations shall be conducted reasonably to minimize soil erosion. Equipment shall not be operated when ground conditions are such that excessive damage will occur. Contractor shall adjust the kinds and intensity of erosion control work done to ground and weather conditions and the need for controlling runoff. Operation may be suspended verbally by agency representative, followed by written direction at any time due to resource damage.

· Dispersed skidding practices should be used

· Additional trees may need to be cut in order to accommodate access of equipment, decking of logs depending upon contractor’s plan of operation, equipment and space needs. Cut trees are required to be processed to specification above. Review of project area is encouraged, as accurate descriptions of above logistics should be worked into the contractor’s bid and plan of operations. Final approval of plan of operation including, layout and designated tree felling and slash processing; will occur at pre-work meeting upon award. All trees to be cut under this provision will be required to be designated by the COR for cut with paint mark and processed to meet contract specifications and not interfere with USFS mission. All cost associated with tree cutting, specifications or potential moving or removal are on the contractor.

Slash Processing 80% of all Contractor Created Slash Shall be Piled (Live/Dead) Piles shall be constructed to facilitate full consumption when they are burned. Piles shall be compact with most small diameter slash on the bottom and larger diameter on top.

Air pockets (empty space-void of slash) within piles should be kept to a minimum. Proper cutting of slash prior to piling facilitates minimal air spaces.

Piles shall not be less than 10 feet in diameter and no bigger than 25’ in diameter, piles shall be taller than wider Piles shall not be placed in roads, trails or adjacent to or on fences. Slash treatment along roads shall be done without affecting the proper functioning of channels leading to and from drainage structures.

Slash treatments shall be concurrent and progress with the cutting.

RESOURCE PROTECTION STANDARDS

Water Quality- The following measures shall be observed to protect stream courses:

1. The Contractor’s operations shall be conducted to prevent debris from entering stream courses. In the event the Contractor causes debris to enter stream courses in amounts which may adversely affect the natural flow of the stream, water quality or fishery resource, the Contractor shall remove such debris as soon as practicable, but not to exceed 48 hours, and in an agreed manner that will cause the least disturbance to stream courses.

2. Equipment shall not be operated in stream courses or riparian areas as indicated by an aquatic management zone on CAM, felling may occur in this area, but no skidding will be required. COR designated crossings are negotiated. Contractor should cross perpendicular to direction of flow.

3. Equipment must not be operated in riparian areas, which is defined as permanent or intermittent wet spots or drainages with willows, cottonwood trees or other riparian vegetation. These areas are protected by description and may or may not be delineated on the ground.

Wet Period Restrictions Forest Service “all-weather” roads with a gravel or paved surface can be operated on during most weather conditions except extremely wet periods. All other roads are native surface. Travel on native surface roads and off-road with equipment is restricted when the soil is saturated. Soils are too wet when the moisture content exceeds the plastic limit. If soils within 6 inches of the surface can be rolled into threads 3 millimeters in diameter without breaking or crumbling the soils are too wet for operations. If the soils are saturated such that ruts 4 inches or deeper and 10 feet long are created by heavy vehicles, the Contractor shall cease operations in that area. If conditions persist, the COR may suspend the Contract until the soils dry out or freeze. If the Contract is suspended due to wet conditions, the Government is not responsible for additional mobilization costs.

Other Resource Protection All of the activities associated with this project shall be conducted in such a manner that there shall not be any adverse impact to the following resources listed.

1. Wildlife: There is a no activity mitigation on this contract for large game production: No activities from May 15 – June 30th. Also, if birds of prey or other protected species are discovered within or adjacent to unit(s) delays in access to unit(s) may occur.

2. Surface Conditions: Wheeled motorized equipment shall not be operated when conditions are muddy, or the soil moisture is high enough for the vehicles to leave ruts over 4.0 inches in height for 10 ft or more. When/If such conditions are encountered, the Contractor shall stop work and immediately notify the COR/PI.

3. Litter: Contractor shall clean-up all generated litter and dispose of it at an approved sanitary landfill or other location and in a manner approved by the CO/COR.

4. Protection of Improvements and Survey Monuments: The Contractor(s) shall avoid any damage to improvements such as, but not limited to, fences, gates, utility poles, survey markers or monuments, claim stakes, survey witness trees and cultural sites. The Contractor will be required to repair or pay fair market value to replace any damaged improvements.

a. Hazardous Materials and Spills- Use of hazardous materials and/or petroleum products requires that all appropriate State and Federal Regulations be complied with including, but not limited to, Material Safety Data Sheets (MSDS) on hand and use of necessary Personal Protective Clothing (PPE). On-site contamination of the worksite with hazardous materials or waste including hydrocarbons is not authorized. On-site contamination will subject the contractor to at least the cost of reclamation and the appropriate disposal of contaminated material, soil or water.

CONTRACTOR QUALITY CONTROL

The Contractor shall provide quality control for all thinning operations. The Contractor is expected to conduct their own prompt inspections to ensure that all thinning and slash treatment requirements are being met. Government inspections are for payment determination only and are not intended to be used as a quality control by the Contractor. Any delay in Government inspections will not cause the Government to be responsible for the Contractors thinning quality.

Quality Control Plan. The Contractor shall provide a Quality Control Plan (QCP) within 10 calendar days after contract award.

The general Quality Control Plan must demonstrate how the Contractor will assure quality meets the requirements and specifications of the contract. It shall specify how quality will be monitored to assure the performance standards are met; the supervision of crew and work; and the personnel that will be performing the quality control. Quality control includes the monitoring of quality while work is in progress and an unbiased sample of thinning and other work to determine actual quality percentage.

Safety Plan - The Contractor shall provide a Safety Plan within 10 calendar days after award of contract.

The Safety Plan should addresses the specific hazards of the work site. The Contractor shall identify the specific conditions that s/he considers is a hazard. The Safety Plan shall also address the personal protective equipment and mitigating measures the Contractor will do to increase safety on the worksite.

Pertinent information may include location of local emergency care facilities, contact information for employees should an accident occur at the worksite, etc.

A copy of the Safety Plan shall be submitted to the Contracting Officer for the contract file. The Contractor’s Safety Plan is neither approved nor disapproved by the government but will be provided to OSHA when requested.

Pandemic COVID-19 Response Plan: Due to the current COVID-19 pandemic, the plan shall be updated to include plan for complying and implementing COVID-19 local (city and county), state and federal laws/restrictions/guidance.

GOVERNMENT QUALITY ASSURANCE SURVEILLANCE PLAN

1. Inspection. The Government’s quality assurance inspections will determine compliance with specifications and provide the basis for computing the rate of payment. Inspections will consist of visual observations and sample plots to determine compliance with the specifications.

Determination of the acceptability of the work performed will be based on these inspections, which will be considered conclusive, except as otherwise provided in the contract. The Contractor or his representative may observe inspections while they are underway.

Acceptance will be determined based on compliance with the contract specifications. Noncompliance will result in non-acceptance of the work. If the Contractor’s work is determined to be unacceptable, the Government may initiate any remedies described in FAR 52.212-4(a) Contract Terms and Conditions-Commercial Items, Inspection/Acceptance. The Contract Officer Representative (COR) and/or designated inspector(s) will make periodic inspections. The Contractor’s representative is encouraged to observe the inspection process.

2. Rework and Re-inspection after Rework. Inspections after rework will be made in the same manner as the first inspection but on different areas.

3. Inspection of Slash Treatment and Other Contract Requirements. Acceptance will be determined by inspection of areas requiring treatment and will be based on adherence to the specifications. Noncompliance with any of the specifications will classify the treatment as unsatisfactory and rework will be required to bring the treatment up to specification standards.

PERFORMANCE SUMMARY

The following describes the major items in the contract with the incentives and deductions for the work described.

deduction skidding specifications

decking specifications

Acceptable Quality Levels (AQL)

Acceptable Quality Level – Skidding Treatment AQL 90% acceptable level of performance MONITIORING METHOD – Visual inspections and sampling of Contractor’s work

Acceptable Quality Level – Decking Treatment AQL 90% acceptable level of performance MONITIORING METHOD – Visual inspections and sampling of Contractor’s work

Payment After inspections of completed tasks, the COR will calculate the pay rate subject to approval by the Contracting Officer.

The pay rate will be calculated by multiplying the inspection percentage times the contract unit price per unit (acre or feet). When the inspection percentage is 90% or greater, payment will be made at the full contract price. If the inspection percentage is below 90%, no payment will be made.

Invoices will be submitted for payment through the Invoice Processing Platform (IPP) www.ipp.gov. Rejected invoices must be corrected and resubmitted. IPP will advance the approved invoice to the Contracting Officer for payment processing.

PERFORMANCE BASED SERVICE CONTRACT

This work is being solicited as a performance based, commercial item contract. Performance based means the Contractor is responsible for an end product. If an end product is not provided, an adjustment to the payment will be made. A commercial item contract streamlines the terms and conditions to resemble those already used in the everyday marketplace.

A post award pre-work meeting may be scheduled with the successful offeror/contractor to review contract requirements. This meeting will be scheduled at the earliest available time of the Contracting Officer and the Contracting Officer’s Representative.

SERVICE CONTRACT ACT

This contract is subject to the Service Contract Act of 1965.

Please see attached Wage Determination: 1976-1351 Revision No.: 59 Date of Revision: 02/19/2020.

LIST OF ATTACHMENTS

Vicinity Map Contract Area Aerial Map Contract Area Map Boundary SCA Wage Determination