A06-W912PF20Q0056_MAL_ATTCH-1_05132022_PWS.pdf

Attachment 1, Performance Work Statement Page 1 of 10

US Department of Agriculture (USDA)

Performance Work Statement

Vault Toilet Pumping and Disposal Service, Malheur National Forest

John Day, Oregon

Solicitation / Contract Number 1240BE22Q0056 / Contract Number (TBA)

Attachment 1, Performance Work Statement Page 2 of 10

Contents

Project Title

General Information

1.0 Background and Purpose .............................................................................. Error! Bookmark not defined.

2.0 Definitions

3.0 Specific Tasks and Quality Performance Standards

4.0 Key Deliverables .......................................................................................... Error! Bookmark not defined.

5.0 Property

6.0 Performance Requirement Measures

7.0 Attachments

Attachment 1, Performance Work Statement Page 3 of 10

Project Title:

Vault Toilet Pumping and Disposal Service, Malheur National Forest John Day, Oregon.

1.0 GENERAL INFORMATION

1.1 Purpose: This is a non-personal services contract. Providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government. The Contractor shall provide all transportation, labor, equipment, supervision, materials, and supplies except those listed as Government Furnished Property, for the performance of this contract. As such the Government shall not exercise any supervision or control over the Contractor’s employees.

1.1.1 Background: This is a services contract for vault toilet pumping and disposal service located within the Blue

Mountain, Prairie City and Emigrant Creek Ranger Districts of the Malheur National Forest at located at 431 Patterson Bridge Road, John Day, OR 97845.

1.1.2 Purpose: The scope of the work includes vault toilet pumping and disposal services for vault toilets located within the confines of the Malheur National Forest, John Day, Oregon. All work performed by the Contractor shall be is accordance with paragraph 3 of this performance work statement and in accordance with applicable state and local laws.

1.1.3 Description of Services: The Contractor shall provide all transportation, labor, equipment, supervision, materials, and supplies except those listed as Government Furnished Property, for the performance of this contract.

Toilet vaults will be pumped throughout the Malheur National Forest. The contractor shall be responsible for refuse transportation and dumping in accordance with paragraph 3 of the PWS.

Estimated workload for the initial 12 months is 42 vault dumps throughout the Malheur National Forest.

1.1.4 Place of Performance: Blue Mountain Ranger District: 431 Patterson Bridge Rd, John Day, OR 97845. Emigrant

Creek Ranger District, 265 Highway 20 South, Hines, OR 97738. Prairie City Ranger District, 327 SW Front St, Prairie City, OR 97869. See Vaulted toilet locations at Attachment 4, Diagrams and Maps.

1.1.5 Government Regular Working Hours: The Government’s regular working hours are Monday through Friday from 0800-1700 except federal observed holidays.

1.1.6 Contractor Hours of Performance: Contractor may perform vault pumping services at hours based on work requirements.

1.1.7 Federal Observed Holidays:

New Year’s Day Martin Luther King Jr.’s Birthday President’s Day Memorial Day

Independence Day Juneteenth Labor Day Columbus Day

Veteran’s Day Thanksgiving Day Christmas Day

1.1.8 Service Interruptions: If any services must be interrupted (even temporarily) due to maintenance of contract work, the Contractor shall notify the CO, and COR at least three working days in advance. If the service is due to an emergency the Contractor shall notify the CO and COR as soon as practicable.

1.1.9 Bio-based Materials: Contractor shall use products made from bio-based materials (e.g., bio-based cleaners, degreasers and toilet bowl cleaners) to the maximum extent practical without jeopardizing the intended use or detracting from the overall quality delivered to the end user or potential harm to surfaces. The Contractor shall submit a list to the COR Within ten (10) calendar days after contract award and any changes indicating the name of the manufacturer, brand name, Safety Data Sheets (SDS), and intended use of each product used in the performance of this contract in accordance with 29 CFR 1910.1200. Deliverable 01

Attachment 1, Performance Work Statement Page 4 of 10

1.1.10 Conservation of Utilities: Not Used

1.1.11 Quality Control Program (QCP): The Contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with this PWS. The QCP document or plan must be forwarded to and accepted by the CO. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies. The Contractor’s QCP is the means by which the Contractor ensures that work complies with the requirements of the contract. The QCP shall be delivered to the CO within ten (10) days from the date of award. After acceptance of the QCP the Contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to the QCP. Deliverable 02

1.1.12 Contractor Work Plan:

a. Waste disposal locations. Within 10 calendar days of award the contractor shall provide to the COR a list of waste disposal facilities where the Contractor has dumping privileges. This list will be updated annually. .

b. Compliance with state and local codes and ordinances. Within 10 calendar days of award the contractor shall provide to the COR a list all codes and ordinances applicable to this service and will certify compliance.

This list will be updated annually.

c. Individual certification of employees. Within 10 calendar days of award the contractor shall provide to the COR a list of employees who because of their duties require special training or certification and will certify compliance. This list will be updated annually.

Contractor Work Plan Deliverable 03

1.1.13 Quality Assurance: The Contractor shall comply with the quality assurance program as defined in the Quality Assurance Surveillance Plan (QASP). It defines how the performance standards will be applied, the frequency of surveillance, and the minimum Acceptable Quality Level(s) (AQL). Government surveillance of Contractor performance is not limited to the Performance Objectives as outlined in this PWS. The Government reserves the right to conduct compliance surveillance of any contractual requirement of this acquisition.

1.2 Type of Contract: The Government will award a Indefinite Delivery Indefinite Quantity, (IDIQ).

Period of Performance: The period of performance shall be from 01 July 2022 to 30 June 2027

1.3 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The CO and/or COR shall meet periodically with the Contractor to review the Contractor's performance.

1.4 Contracting Officer’s Representative (COR): A COR may be assigned to this contract to monitor all technical aspects and assist in contract administration. The COR may be authorized to perform the following functions: ensure that the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communication with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements (without increasing or decreasing contract scope), including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the CO and Contractor of deficiencies; and provide site entry of Contractor personnel. The COR is not authorized to change any of the terms and conditions of the contract.

1.5 Contractor Personnel:

Attachment 1, Performance Work Statement Page 5 of 10

1.5.1 Contract Manager: The Contractor shall provide a Contract Manager and designated alternate, as applicable, who has full authority to act for the Contractor on all contract matters relating to this contract. The Contract Manager or alternate shall be available during the Government's regular working hours and shall be available on site within one hour after the Government's regular working hours. The Contractor shall submit the name and contact information of the contract manager in writing to the COR within 10 calendar days of award.

Deliverable 04.

1.5.2 Quality Control Representative: Not used.

1.5.3 Special Qualifications: The Contractor shall ensure bio-hazard cleaning and disposal of bio-hazard materials is performed by qualified and certified personnel, as per OSHA Code of Federal Regulations, 29 CFR 1910.1030 (a thru i and Appendix A).

1.5.4 Conduct of Personnel: The Contracting Officer may require the Contractor to remove from the job site any employee working under this contract for reasons of misconduct, security, or if they are found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agents.

1.5.5 Contractor Personnel Identification: Contractor personnel shall be easily identifiable through the display of badges or uniform. Contractor employees shall identify themselves by name and company affiliation when answering the telephone and attending meetings. All Contractor correspondence (written, facsimile, and email display) shall include their company name.

1.6 Security Requirements: Contractor personnel or any representative of the Contractor entering the Government facilities shall abide by all security regulations. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.1 Background Checks: Background checks are required to comply with Presidential Directive HSPD-12 that requires “for unescorted entry into a Federal facility, the individual will have a background investigation on file.”

Within ten calendar days of contract award and a new employee being selected for work on this contract, provide a complete list of the name, address, social security number, date of birth, and work phone of each employee engaged in the performance of this contract. Deliverable 05

1.7 Key Control: Not Used.

1.8 Safety: The Contractor shall instruct employees in appropriate measures as specified by applicable provisions of the Occupational Safety and Health Act, 1970, PL 91-596 (84 Stat 1590). The Contractor shall provide a copy of the Safety Data Sheet (SDS) for each of the products used to perform services to the CO and COR within ten (10) days from the date of award, to be approved by the CO. Once products are approved for use on site, the Contractor shall furnish a copy of the SDS at each location where products are stored. Within ten days of contract award and any changes thereafter. Deliverable 06

1.9.1 Accidents: Report any accident within 24 hours from occurrence to the COR. Deliverable 07

1.9 Fire Protection and Prevention: Not Used.

2.0 DEFINITIONS

2.1 Acceptable Quality Level (AQL). The allowable leeway or variance from a standard before the Government will reject the specific service. An AQL does not say that the Contractor may knowingly offer defective service. It implies that the Government recognizes that defective performance sometimes happens unintentionally. As long as the percent of defective performance does not exceed the AQL, the service will not be rejected by the Government. The Contractor, however, must re-perform the defective service when possible.

2.2 Clean. Not Used

Attachment 1, Performance Work Statement Page 6 of 10

2.3 Contracting Officer (CO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer. "Administrative Contracting Officer (ACO)" refers to a Contracting Officer who is administering contracts. A single Contracting Officer may be responsible for duties in any or all of these areas. In accordance with 48 CFR chapter 1, Administrative Contracting Officer does not-Require that a duty be performed at a particular office or activity; or Restrict in any way a contracting officer in the performance of any duty properly assigned.

2.4 Contractor. The term Contractor as used herein refers to both the prime Contractor and any sub-contractors. The prime Contractor shall ensure that his/her sub-contractors comply with the provisions of the contract. The term in this contract refers to the prime.

2.5 Contracting Officer’s Representative (COR). The Government employee designated by the Contracting Officer to be responsible for monitoring of Contractor performance.

2.6 Disinfect. Cleaning in order to destroy any harmful micro-organisms by application of an approved chemical agent.

2.8 Facility. An establishment, structure, or assembly of equipment designated for a specific function.

2.9 Frequency of Service.

2.9.1 Annual. Services performed once during each 12-month period of the contract. These services are to be conducted in accordance with the specified schedule unless change is scheduled in writing.

2.9.2 Semi-Annual. Services performed twice during each 12-month period of the contract. These services are to be conducted in accordance with the specified schedule unless change is scheduled in writing.

2.9.3 Monthly. Services performed at intervals of 28 to 31 calendar days.

2.9.4 Bi-Weekly. Services performed up to 26 times during each 12-month period of the contract.

2.9.5 Daily. Services to be performed in intervals in accordance with the PWS.

2.10 Moveable Item. Items that are fifty (50) pounds or less such as chairs, trash receptacles, and any easily movable item.

2.11 Non-Personal Services. The person rendering services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.11 Performance Requirements Summary (PRS). Identifies the key performance indicators of the contract that will be evaluated by the Government to ensure the Contractor meets standards.

2.12 Quality Assurance Surveillance Plan (QASP). An organized written document used for quality assurance surveillance. The document contains specific methods to perform surveillance of the Contractor for each item of the Performance Requirements Summary.

2.13 Quality Assurance (QA). A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

2.14 Quality Control (QC). A method used by the Contractor to control the quality of goods and services provided.

2.15 Random Sampling. A method of looking at a few individual items in a lot to determine the quality of that lot against a standard.

Attachment 1, Performance Work Statement Page 7 of 10

2.16 Space. An area to receive custodial services, which may or may not be considered a room by common definition.

Examples of space are definable sections of hallways, stairwells, lobbies, offices, entrances, and elevators.

2.17 Sub-Contractor: One that enters into a contract with a prime Contractor. The Government does not have privy of contract with the sub-contractor.

Contractor Requirements

3.0 SPECIFIC TASKS AND QUALITY PERFORMANCE STANDARDS

3.1 Basic Services: The Contractor shall provide vault toilet pumping and disposal services for the US Forest

Service Ranger Office, Malheur National Forest, Oregon. The Forest Service has a requirement for Vault Toilet Pumping and Waste and Debris Dumping Service within the confines of the Malheur National Forest. The Contractor shall perform all work by qualified personnel who have obtained all necessary certifications and authorizations to perform this service. The Contractor shall provide all personnel, labor, vehicles, containers, tools, materials, equipment, waste and debris dumping, transportation, supervision and other items and services necessary to performed below required services.

3.2 North Zone toilet vault pumping service, Blue Mountain and Prairie City Ranger Districts, Malheur National Forest. Within 14 calendar days of notification the Contractor shall perform vault pumping and waste and debris dumping service within the confines of the Blue Mountain and Prairie City Ranger Districts. The pumping and disposal service shall be in accordance with the technical instructions located in Attachment D:

Toilet Vault Pumping Instructions and all applicable local and state codes and ordnances. A list of Toilets and map of locations is listed in Attachment C: Maps and Toilet locations. The Contractor will charge a flat fee for each service.

Standard: Toilet Vaults shall be pumped within 14 calendar days iaw technical instructions. Waste will be disposed of in accordance with applicable codes. Surveillance will be random.

AQL: 95% Compliance

3.3 South Zone toilet vault pumping service, Emigrant Creek Ranger District, Malheur National Forest. Within

14 calendar days of notification the Contractor shall perform vault pumping service and waist and debris dumping within the confines of the Emigrant Creek Ranger District. The pumping and disposal service shall be in accordance with the technical instructions located in Attachment D: Toilet Vault Pumping Instructions and all applicable local and state codes and ordnances. A list of Toilets and map of locations is listed in Attachment C:

Maps and Toilet locations. The Contractor will charge a flat fee for each service.

Standard: Toilet Vaults shall be pumped within 14 calendar days iaw technical instructions. Waste will be

3.4 Emergency toilet vault pumping service, Malheur National Forest. Periodically, in the judgement of the COR a toilet vault may require emergency service because of health or environmental concerns. Within 7 days of notification the Contractor shall perform vault pumping and waist and debris dumping service within the confines of the Malheur National Forest. The pumping and disposal service shall be in accordance with the technical instructions located in Technical Exhibit D: Toilet Vault Pumping Instructions and all applicable local and state codes and ordnances. The Contractor will charge a contracted per-mile fee and a flat pumping and waste and debris dumping fee.

Standard: Toilet Vaults shall be pumped within 14 calendar days iaw technical instructions. Waste will be

Attachment 1, Performance Work Statement Page 8 of 10

3.5. Reports. Within 5 working days of all toilet vault pumping missions the contractor shall submit an after-action report to the COR in accordance with Attachment D.

Standard: Contractor report shall be submitted within 5 days.

4.0 DELIVERABLES: Not Used, See Attachment B: Deliverables Schedule

5.0 PROPERTY: Not Used

6.0 PERFORMANCE REQUIREMENT MEASURES: Not used, See para 3, Specific tasks and performance standards.

7.0 LIST of ATTACHMENTS

Attachment A: Performance Requirements Summary

Attachment B: Deliverables Schedule

Attachment C: Maps and Vault Toilet Locations Malheur National Forest C1, North Zone, Blue Mountain and Prairie City Ranger Districts Map and Vault Toilet Locations C2. Blue Mountain Ranger District Map and Vault Toilet Locations

Attachment D: Technical Instructions

Attachment E: After-Action Report

Attachment A

Performance Requirements Summary (PRS)

PERFORMANCE OBJECTIVE PERFORMANCE STANDARD PERFORMANCE

THRESHOLD/ACCEPTABLE

QUALITY LEVELS (AQLs)*

1.6.1 Quality Control Plan (QCP).

The Contractor must provide the QCP to the COR

Maintain quality control program as accepted by the COR.

100% Acceptable

3.2 North Zone toilet vault pumping and

waist and debris dumping service.

Within 14 calendar days of notification the contractor shall pump toilet vaults in Blue Mountain Ranger District as depicted on Map C1 and in accordance attachment D: Technical Instructions.

95% Acceptable

3.3 South Zone toilet vault pumping

and waist and debris dumping service.

Within 14 calendar days of notification the contractor shall pump toilet vaults in Prairie City Ranger District as depicted on Map C2 and in accordance attachment D: Technical Instructions.

95% Acceptable

Attachment 1, Performance Work Statement Page 9 of 10

3.4 Emergency toilet vault pumping

service toilet vault pumping and waist and debris dumping service.

Within 7 calendar days of notification the contractor shall pump toilet vaults in Malheur National Forest as depicted on Map C1 – C3 and in accordance attachment D: Technical Instructions.

95% Acceptable

3.5 Reports Within 5 working days of all toilet

vault pumping services the contractor shall submit an after action report to the COR in accordance with Technical Exhibit D.

100% Acceptable

*Calculating Acceptable Quality Level, AQL

Calculating Acceptable Quality Level, AQL: Acceptable quality levels AQL will be calculated by dividing the number of acceptable occurrences observed by the number of possible occurrences observed. For example: Paragraph 3.2 in month one the COR observed 10 Vault Pumps. Of the 10 pumps, 9 were timely. 9 satisfactory reports divided by 10 possible reports equals 0.9 or 90%.

Attachment B:

Deliverables Schedule

DELIVERABLE REFERENCE FREQUENCY SUBMIT TO

01 – Bio-based Materials In accordance with paragraph 1.1.9

Within ten (10) calendar days after contract award and any changes.

To the Contracting Officer via the

Contracting Officers’ Representative (COR)

02 - Quality Control Plan

(QCP)

In accordance with paragraph 1.1.11

Within ten (10) calendar days after contract award.

To the Contracting Officer via the

Contracting Officers’ Representative (COR)

03 – Contractor Work Plan

In accordance with paragraph 1.1.12

Within ten (10) calendar days after contract award.

To the Contracting Officer via the

Contracting Officers’ Representative (COR)

04– Contract Manager In accordance with paragraph 1.6.1

Within ten (10) calendar days after contract award.

To the Contracting Officer via the Contracting

Officers’ Representative

(COR)

05 – Background Checks In accordance with paragraph 1.7.1

Within ten (10) calendar days after contract award.

And any changes.

To the Contracting Officer via the Contracting

Officers’ Representative

(COR)

06 – Safety Data Sheet

(SDS)

In accordance with paragraph 1.9

Within ten (10) calendar days after contract award.

And any changes.

To the Contracting Officer via the Contracting

Officers’ Representative

(COR)

07 – Reporting Accidents In accordance with paragraph 1.9.1

Report any accident within 24 hours from occurrence.

To the Contracting Officer’s Representative

(COR) and/or Contracting Officer.

Attachment 1, Performance Work Statement Page 10 of 10

Attachment D:

Technical Instructions (To Be Published)

Attachment E:

After-Action Report

In accordance with PWS paragraph 3. 5 Reports: Within 5 working days of all toilet vault pumping missions the contractor shall submit an after-action report to the COR. The report may be in any format. At a minimum it shall include. a) Mission number and ranger station supported, b) Miles driven, c) Manhours expended, d) Dump station used, e) mission consolidation (if any).

7.0 LIST of ATTACHMENTS