A06_SOW_RFQ__HVAC__BPA.pdf
PDF 156 KB Posted
- Attached to
- ND-AUDOBON NWR-BPA SETUP-HVAC MAINT
- Solicitation number
- 140FS224Q0113
About this file
This document is a Statement of Work (SOW) for a Blanket Purchase Agreement (BPA) to provide HVAC system services, maintenance, and repair at the Audubon National Wildlife Refuge in Coleharbor, North Dakota. The SOW covers the requirements for the heating and cooling systems in the Refuge's office building, visitor center, and maintenance shop. The vendor is expected to assess the current mechanical issues, provide a maintenance plan, and perform all necessary repairs and scheduled maintenance. Authorized ordering officials can place individual orders up to the micro-purchase threshold of $2,500, while larger orders over $2,500 will be processed through contracting. The vendor must comply with all relevant electrical codes and regulations, and is responsible for waste disposal and employee behavior on the Refuge property. A site visit is highly encouraged for vendors to provide realistic and reasonable quotes. The related federal contract opportunity is Solicitation Number 140FS224Q0113 for the ND-Audubon NWR-BPA Setup-HVAC Maintenance.
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| File | Type | Posted |
|---|---|---|
| Sol_140FS224Q0113.pdf | ||
| B03_Wage_Determination_2015-5383_Rev_21_12262023.pdf |
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STATEMENT/SCOPE OF WORK BPA HVAC REPAIR AND MAINTENANCE
US Fish and Wildlife Service
Audubon National Wildlife Refuge 3275 11th Street NW
Coleharbor, North Dakota
1. General:
Audubon National Wildlife Refuge shall establish a five-year BPA for HVAC System services, maintenance, and repair. Those selected for the BPA shall provide all labor, equipment, supplies, parts, and materials to perform maintenance on government building HVAC System. The work shall include equipment repairs, diagnostics, and scheduled maintenance. The BPA will cover any and all heating and cooling system at the Audubon National Wildlife Refuge office building and maintenance shop. All vendors must be authorized to repair HVAC System at the office and maintenance shop. Listed below is the description of the heating system at the office, visitor center and maintenance shop.
OFFICE AND VISITOR CENTER HEATING SYSTEM
The HQ/VC heating system consist of 10 heat pumps, 32 glycol wells, 10,000-gallon glycol tank, 2 electric pumps that transfer glycol from the wells to the glycol tank and 2 electric pumps that transfer the glycol from the tank to the heat pumps. There are 6, 5-ton heat pumps and 4, 3-ton heat pumps that serve 10 separate zones, providing heat for 20,000 square feet in the HQ/VC.
MAINTENANCE SHOP
The maintenance shop floor heating system consists of 2, 5-ton heat pumps, 14 glycol wells, 2 manifolds for the main shop zone and 1 manifold for the shop’s office zone, 1, 30 gallon holding tank that serve 2 zones which consist of 4800 square feet, 5 electric transfer pumps and tubing in the concrete floor to provide heated water for the maintenance shop.
2. Scope:
The vendor is expected to go over the mechanical issues of the HVAC System and give a description of what is currently needed to maintain/service the system. Maintenance staff, as well as other staff will provide input as to the problems with the HVAC System. Management and maintenance staff will discuss these issues with the vendor and communicate a plan for what needs to be fixed right now to keep the heating and cooling system working as well as what can wait until a better idea of the total cost of the project has been accessed.
All electrical work shall be completed in compliance with National Electric Code (ANSI/NFPA 70).
Orders expected to exceed $2500 require a purchase order. In this situation, vendors will provide a written quote and will receive a purchase order from contracting prior to beginning work.
3. Dates/Times Maintenance and or Service: Callers will provide the vendor a “need by date” to allow vendor enough time to schedule within 24-hour advanced notice. Service should be made during normal business hours from 7:00 am – 3:30 pm Monday – Friday.
4. Payment Terms
Individual orders or calls placed by an ordering official who is not a Contracting Officer must not exceed the micro-purchase threshold of $2500 for services. Only authorized ordering officials are designated to make calls under the micro-purchase threshold using the government purchase card as the method of payment. All individual orders or calls that exceed the micro-purchase threshold of $2500 for services will be placed through contracting only and invoices shall be submitted via the Internet Payment Platform at https://www.ipp.gov
5. General Requirements
a. Vendor is responsible for disposal of waste associated with maintenance in compliance with local laws and regulations.
b. Vendor must obey regulations when on US Fish and Wildlife Service property.
c. Vendor is responsible for employee’s behavior around staff, volunteers, and visitors.
Due to the complexity of this project, a site visit is highly encouraged and expected for a realistic and reasonable quote. Site visits can be coordinated with the Technical POC, Brian Mautz, brian_mautz@fws.gov, (701) 460-0608 during weekday business hours.
CONTRACTING POC: Renee Babineau, Contract Specialist, (404) 679-7349, Renee_Babineau@fws.gov
Please submit for evaluation: price sheet for basic repairs and all travel fees. Lead time for response to urgent needs. A scope of work or maintenance plan with all certifications and state of North Dakota licensing.
https://www.ipp.gov/
File details come from the government source that posted it. Updated .