A06_SOW_for_Bulk_Fuel_Delivery.docx

Scope of Work for Bulk Fuel Delivery Imperial National Wildlife Refuge PO Box 72217 12812 N Wildlife Way Yuma, AZ 85365

1.0 – Background

The U.S. Fish and Wildlife Service (FWS) requests purchase and delivery of bulk fuels to a remote area in Yuma County, AZ.

2.0 – Scope

For the supply and delivery of the fuels indicated on the Contract Line Items as required during the contract period. Deliveries shall be to Imperial National Wildlife Refuge (NWR).

Delivery loads for fuel shall be a minimum of 250 gallons, with as much as three (3) different fuel types. Unloading of fuels shall be directly into the on-site storage tanks. The tanks are owned by the FWS. Contract will be for a Base year with four (4) Option years.

3.0 – Tender Assessment

The FWS shall require conformity in the evaluation of tenders to fuel manufactured in the United States and produced from United States refineries. The FWS shall give preference in the evaluation of tenders which demonstrate the service provider’s commitment to ethical environmental practices during materials procurement, manufacture, supply, and delivery of fuels.

4.0 – Product Specification

4.1 Any Diesel fuel component shall be ultra low sulfur (no more than 15ppm of sulfur) and comply with the Fuel Standard (Automotive Diesel) Determination 2001 (as amended).

4.2 Unleaded fuel products shall be provided at a minimum of 87 octane level.

5.0 -- Blending

If blended fuels are provided the Vendor must have and maintain a license to manufacture and/or supply the goods in accordance with the United States Fuel Acts.

6.0 – National Fuel Quality Standards

6.1 Current Product Standards

The Vendor must comply with the National Fuel Quality Standards and (US) ASTM fuel quality standards for products produced or manufactured and supplied under this contract.

6.2 Future Product Standards

In the event that amendments are made to the National Fuel Quality Standards or the (US) ASTM’s fuel quality standard during the contract period, then the Vendor must comply with the relevant amended Standards for the remainder of the contract period and advise FWS of any amendment or change in the Standard.

7.0 – Per Gallon Price

a. The per gallon price must be reflected in US dollar figures and include only the following components calculated to two (2) decimal places:

(1) Fuel Costs are at a per US gallon rate based on OPIS morning average Rack Price

(2) Delivery Charges to the appropriate destination are at a per US gallon rate and must be state morning average at the Phoenix, Arizona rack

(3) Mark-Up & Delivery rates must be firm and fixed and are not subject to change.

7.1 Fuel Invoicing

a. Invoiced prices for all fuel delivered shall be based on the morning average of the Oil Price Information Service (OPIS) rack gross price for Phoenix, Arizona plus the fixed mark-up and fixed delivery price.

b. Attach printed copy of the OPIS reference for the fuels purchased shall be included with the invoice and must match the OPIS rack gross price for Phoenix, Arizona, kept on file, in case of audit.

8.0 – Excise and Taxes

All prices shall be inclusive of applicable taxes during the contract period.

9.0 – Usage History/Estimates

9.1 The usage estimates for fuels

Base Year:

Option Year(s):

9.2 This usage estimate is provided as a guide only and is based on historical data. Actual quantities required throughout the contract period will be subject to the periodic requirements of the FWS. The FWS gives no guarantees as to the total quantities that it will require during the contract period.

10.0 -- Orders

The FWS shall request delivery of a line item product and the quantity of that line item product each time a delivery is required during the contract period. The ordering procedure shall be agreed upon between the FWS and the Vendor at the beginning of the contract period.

11.0 – Delivery Days and Times

All deliveries shall be to the Imperial NWR. Delivery days shall be Monday through Thursday, excluding Federal holidays. Delivery times shall be between 8:00 a.m. and 3:00 p.m. on the delivery days. All deliveries shall be within 24 hours of order placement, except for orders placed on a Thursday, where delivery shall be on the following Monday (unless a Federal holiday).

12.0 – Delivery, Unloading and Ordering

The Vendor shall be responsible for the delivery and unloading of the product.

13.0 – Contracting Officer Representative:

The FWS Contracting Officer Representative for this project is Sally Smith or David Root, Imperial NWR 928-783-3371.