A06. Sources Sought W912P922Z0020 SB Mechancial HVAC.pdf

SOURCES SOUGHT

This is a Sources Sought Notice solely for information and planning purposes only. This Sources Sought neither constitutes a Request for Quotes (RFQ), Invitation for Bids (IFB), or Request for Proposals (RFP), nor a promise to issue a future RFQ, IFB, or RFP. It does not constitute a solicitation and shall not be construed as a commitment by the Government to contract for any supply or service. The U.S. Government is not seeking quotes or bids at this time and will not accept unsolicited proposals in response to this sources sought notice. Responses in any form are not offers and the Government is under no obligation to award a contract as a result of this announcement. No funds are available to pay for preparation of responses to this announcement. Any information submitted by respondents to this technical description is strictly voluntary. Responses will not be returned to the responder.

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS) & Technical Specifications

Service Base HVAC and Mechanical System O&M, Repair, and Replacement Blanket Purchase Agreement (BPA)

Physical Support and Service Base

100 Arsenal Street, St. Louis, MO 63110

Rivers Project Office

301 Riverlands Way West Alton, MO 63386

Melvin Price Lock & Dam Conference Room #1 Lock and Dam Way, East Alton, IL

Lock & Dam 24 350 N. 1st Street Clarksville, MO 63336

Lock & Dam 25 #10 Sandy Slough Winfield, MO 63389

Lock & Dam 27

3219 W. 20th Street Granite City, IL 62040

TABLE OF CONTENTS

Part I, General Information

1.0 Introduction

1.1 Description of Services

1.2 Locations

1.3 Definitions

2.0 Objectives and Scope

2.1 Objectives

2.2 Scope

2.3 Period of Performance

3.0 General Information

3.1 Hours of Operation

3.2 Recognized Federal Holidays

3.3 Quality Control (QC)

3.4 Quality Assurance (QA)

3.5 Correction of Deficiencies

3.6 Environmental Program

3.7 Contractor Representatives

3.8 Supervision

3.9 Contractor Employees Conduct and Competency

3.10 Damages or Loss of Contractor’s Supplies and Property

3.11 Damages to Government Property

3.12 Interruption to Systems

3.13 Progress/Performance Meetings

3.14 Contracting Officer’s Representative (COR)

3.15 Payment

Part II, Security and Safety

1.0 Security Requirements

a. AT Level I Training

b. Access and General Protection/Security Policy and Procedures

c. Background Checks by Contractor

d. Identification Badges

e. Access Control List

f. Suspicious Activity Reporting Training

g. Employee Escorts

h. Pre-Screen Candidates Using E-Verify Program

2.0 Safety

3.0 Accident Reporting

Part III, Mechanical Services

1.0 General Information and Trades

2.0 Utilities

2.1 Forms

2.1.1Note: Inspection Form

2.2 Operating Manuals

2.3 Applicable Publications

2.4 Contractor Furnished Items

Part IV, HVAC Description of Work

1.0 HVAC Information

2.0 HVAC Repair/Maintenance

3.0 HVAC Replacement

4.0 Replacement Procedures

5.0 Maintenance/Servicing

a. Scheduled Maintenance

b. Examine

c. Clean

d. Lubricate

e. Adjust

f. Replace

g. Replacement Parts

h. Continuity of Service

i. Miscellaneous Materials/Parts

j. Performance of Periodic Test(s)

k. Callback Service

6.0 Non-Standard Service Calls

a. Non-Standard Service Calls – HVAC Technician

b. Non-Standard Service Calls – HVAC Technician (After Hours)

c. Rental of Miscellaneous Equipment (Non-Standard Maintenance)

d. Miscellaneous Materials/Parts (Non-Standard Maintenance)

Part V, Plumbing, Electrical, and Painting Description of Work

1.0 Plumbing Overview

2.0 Electric Systems Overview

3.0 Mechanical Overview

4.0 Painting Overview

5.0 Technical Inspections/Evaluations

6.0 Rental of Miscellaneous Equipment

7.0 Miscellaneous Materials/Parts

Part VI, Performance Standards

1.0 Performance Requirements Summary

Appendices

APP A – Quality Control Plan Checklist APP B – Accident Prevention Plan Checklist (Form A-02) APP C – Sample Mechanical Inspection Form

PERFORMANCE WORK STATEMENT (PWS)

SERVICE BASE, LOCKS AND DAMS MECHANICAL AND PAINTING BPA

PART I - GENERAL INFORMATION

1.0 Introduction: This Performance Work Statement (PWS) is for a Blanket Purchase Agreement (BPA) to include but not limited to repair, replace, renovate, design, engineer, construct, install, perform scheduled and unscheduled maintenance, technical inspections, and technical evaluations focused primarily on HVAC, along with Plumbing, Electrical, General Mechanical, and Painting requirements for equipment and systems located in/on facilities, vessels, and infrastructure throughout the Agreement Area.

1.1 Description of Services: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and services necessary to perform HVAC, Mechanical, and Painting Services so that the mechanical systems are working 24 hours a day, 7 days a week and 365 days a year as defined in this Performance Work Statement. Specific maintenance tasks performed shall be IAW the procedures outlined by the respective equipment manufacturer.

1.2 Location: The type of areas work will be performed in consist of, but are not limited to, alluvial floodplains, federal owned grounds, facilities, recreational sites, and watersheds, locks/dams, vessels, and floating plants. These areas are located at the following locations within the Rivers Project Office proper (listed below), and it’s mission dependent extended Area of Responsibility, for the US Army Corps of Engineers:

1.1.1. Physical Support and Service Base

100 Arsenal Street, St. Louis, MO 63110

1.1.2. Rivers Project Office

301 Riverlands Way West Alton, MO 63386

1.1.3. Melvin Price Lock & Dam Conference Room

#1 Lock and Dam Way, East Alton, IL

1.1.4. Lock & Dam 24

350 N. 1st Street Clarksville, MO 63336

1.1.5. Lock & Dam 25

#10 Sandy Slough Winfield, MO 63389

1.1.6. Locks 27

3219 W. 20th Street Granite City, IL 62040.

1.3 Definitions:

Contractor: The Prime Contractor and all Contractor employees and personnel. The Prime Contractor shall be responsible for ensuring all employees and subcontractors comply with the provisions of this agreement.

Contracting Officer (CO): A person duly appointed with the authority to enter into and administer contracts on behalf of the Government.

Contracting Officer’s Representative (COR): An individual designated in accordance with subsection 201.602-2 of the Defense Federal Acquisition Regulation Supplement and authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

Contractor’s Representative: A foreman or superintendent assigned to represent the interests of the Contractor with regards to all matters included in this agreement.

Customer Complaint: A Government program that is explained to every organization that receives service under this agreement which is used to evaluate a Contractor’s performance, and a means of documenting certain kinds of contract service problems.

Defect: An instance of noncompliance with a service requirement. A defect may be caused by either non-performance or unsatisfactory performance.

Defective Service: A service output that does not meet the standard of performance associated with it in the

Performance Requirements Summary (PRS).

Government Property: All property owned by or leased to the Government or acquired by the Government under the terms of the contract.

HVAC. Heating, Ventilation, and Air Conditioning

HVAC System/Component. The term “HVAC System/Component” includes, but is not limited to, Logic Control Panels, Boiler Units and Systems, Chiller Units and Systems, Supply and Return Ductwork, Vents, Returns, Grilles, Louvers, Supply and Return Water Lines, Refrigerant Lines, Pumps, Humidification Systems, Air Handler Units and Components, Condensing Units, Dampers, Mini-Split Systems and Associated Components, Thermostats, Plumbing, Electrical/Wiring Connections, Humidifiers and Dehumidifiers, Furnaces and Interior Components, Silencers, Fans, Filters, Heat Exchangers, Evaporator Coils, etc. The term “HVAC System Component” can be used to include any and all components associated with an HVAC system.

Inspection: The examination and testing of supplies or services to determine whether the supplies or services conform to contract requirements. Inspecting is the process of measuring, examining, testing, or otherwise comparing the unit or service with the requirements.

Performance Requirement: The point that divides acceptable and unacceptable performance. In the case of surveillance by random sampling, the performance requirement is the maximum number of defectives in a random sample chosen that may occur before the Government will affect the price computation system in accordance with the Performance Requirements Summary and the Inspection of Services clause. When the method of surveillance is other than random sampling, the performance requirement is the number of defectives or maximum percent defective in the lot before the Government will affect the price computation system in accordance with the Performance Requirements Summary.

Performance Standard: A desired condition, value, or measure by which a service or product is judged to meet a specification or requirement.

Performance Work Statement (PWS): The Performance Work Statement is the contract requirements document which describes the technical, functional and performance characteristics of the work to be performed, identifies essential functions to be performed, determines performance factors, including the location of the work, the units of the work, the quantity of work units, and the quality and timeliness of the work units. It serves as the scope of work and is the basis for all costs. It accurately describes the contract service requirements, including the standards to be used to determine whether the requirements have been met.

Physical Security: Actions that prevent the loss or damage of Government property.

Quality Assurance (QA): The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards. Those actions taken by the Government Quality Assurance Evaluator (QAE) to evaluate the Contractor’s Quality Control program against the contract specifications' and requirements to assure services meet the requirements of the Performance Work Statement (PWS) and ensure that the Contractor maintains control of service delivery quality.

Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

Quality Control (QC): All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Service Base: The Service Base refers to all buildings, facilities, boats, plant, etc. located at 100 Arsenal St., St.

Louis MO 63118. Note that boats include the Dredge Potter and Plant (M/V Dredge Potter, Baffle Shack, M/V Montgomery Point, M/V Prairie du Rocher, M/V Kimmswick, Derrick 6, Dunnage Barge), Pathfinder and Plant (M/V Pathfinder, Buoy Barge #3), and Misc. Plant (M/V Grand Tower, Sewell Crane, Fisher Barge).

Subcontractor: One that enters into a contract with a Prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day: The number of hours per day the Contractor provides services in accordance with the contract.

Work Week: Is defined as Monday through Friday, unless specified otherwise.

2.0 Objectives and Scope

2.1 Objectives: Perform mechanical systems repair and maintenance services at the aforementioned locations in accordance with all terms and conditions of the agreement. The services required in this agreement are in addition to the routine operation and maintenance performed by Government personnel; however, the Government reserves the right to perform any or all of the services described herein with its own personnel or alternative procurement methods.

2.2 Scope: The intent of this agreement is to include, but is not limited to, providing complete mechanical systems, components, and painting repair, replacement, renovation, design, engineer, construct, installation, and maintenance services of various mechanical systems and components at the agreement locations. The Contractor shall furnish all necessary management, supervision, inspection, tools, incidentals, testing, equipment, transportation, and vehicles necessary to assure that all services are performed in accordance with the agreement specifications, attachments and all applicable laws, regulations, codes, or directives. The Government will provide assistance in getting large materials and components from the ground to the top of the Lock and Dam with the bridge-mounted crane at the government’s discretion. The Contractor is responsible for placing the materials in position for the crane to lift.

2.3 Period of Performance: The period of performance shall be for 5 ordering periods.

3.0 General Information:

3.1 Hours of Operation: The Contractor shall be responsible for scheduling services between the normal business hours of 7:00 AM and 5:00 PM Monday thru Friday except Federal holidays or when the Government facility is closed.

Work to be performed outside normal business hours, weekends and holidays shall be considered and compensated as to the applicable line items to which they relate. Work performed outside normal working hours shall be performed only as directed by the Contracting Officer.

3.2 Recognized Federal Holidays:

New Year’s Day - January 1st Martin Luther King's Birthday - 3rd Monday in January Washington's Birthday - 3rd Monday in February Memorial Day - Last Monday in May Independence Day - July 4th Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veterans Day - November 11th Thanksgiving Day - 4th Thursday in November Christmas Day - December 25th

3.3 Quality Control (QC): The Contractor shall be responsible for maintaining an adequate quality control program to satisfactorily meet the specifications of this agreement through the development of a Quality Control Plan (QCP). The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirements of the agreement. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s designated Quality Control (QC) person is the primary point of contact with the Government Quality Assurance Representative (QAR) for the performance of services for this agreement and is responsible for communicating all delays, failures and remedies' in a timely manner to avoid a Quality Assurance Evaluation (QAE) inspection failure that could result in deductions made. The program shall include, but not be limited to the following: An inspection system covering all the services stated in the agreement specifications (this shall include inspection of work performed on weekends or non-duty hours) and it must specify areas to be inspected on both a scheduled or unscheduled basis and the individuals who will do the inspection. Three (3) copies of a comprehensive written QCP shall be submitted to the Contracting Officer and COR within 10 business days after date of award and within five (5) working days when changes are made thereafter. After acceptance of the QCP, the Contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his QC system. For a complete list of items to include in the QCP, refer to Appendix C, Quality Control Plan Checklist. As part of the inspection program and upon the government’s request, the Contractor shall provide to the COR a written inspection report for each daily service. Appendix C is an example inspection form the contractor may use where applicable. The Contractor shall submit the form to the assigned COR or Government Representative by within 3 business days following performed services. The Contractor may use another form with advance approval of the COR. Upon completion of services involving parts replacement or repair, the total system shall be tested to confirm that all portions, including the replaced or repaired parts, are functioning properly. The COR will be notified of any malfunctions created by the directed parts replacement or repair to the overall system.

3.4 Quality Assurance (QA): The Government shall monitor the Contractor’s services using various inspection methods as outlined in the Quality Assurance Surveillance Plan (QASP). The Government reserves the right to alter or change the type of inspection plan at its discretion at any time. If the Contractor fails to perform according to the performance standards, a Notification of Contract Deficiency or Contract Deficiency Report will be issued by the COR.

The Contractor shall respond in writing to the COR. If the nature and the schedule for this type of work does not afford an opportunity to re-perform the service, a deduction for work not performed shall be made. The Contractor will be annually rated as outstanding, satisfactory, marginal, or unsatisfactory in the following areas: (1) quality of work, (2) timely performance, (3) effectiveness of management and (4) compliance with safety and security standards. The Contractor will be advised of any marginal or unsatisfactory rating, either in an individual element or in the overall rating prior to completion of the evaluation, and all Contractor comments will be a part of the official record.

3.5 Correction of Deficiencies: The Contractor shall be required to correct deficiencies as directed by the CO. If the deficiency does not affect the performance of the HVAC system or component, such as aesthetic damages, etc., the response time is one (1) business day of being notified. If the deficiency affects the performance of the HVAC system or component, such as the HVAC system or component does not function, the response time is within two (2) hours of being notified. If the deficiency results in an emergency situation (extreme heat/cold, etc.), the response time is two

(2) hours of notification.

3.6 Environmental Program: The Contractor shall establish and maintain quality control for environmental protection operations to assure compliance with contract requirements and maintain detailed records of quality control for all operations. One (1) copy of these records shall be provided to the COR along with the reports for Monthly Maintenance/Inspections/Servicing as applicable.

a. The Contractor shall also comply with Federal, State, and local laws, regulations and standards regarding environmental protection. The Contractor shall dispose of, at their expense, all waste material generated in servicing the HVAC system or components covered by this agreement. Waste materials consist of lubricants, cleaning material, paints, absorbents and any other material brought on site by the Contractor that is not part of the fixed equipment. All waste materials shall be disposed of in accordance with Federal, State and local laws.

The Contractor shall indemnify Owner from and against any and all claims, losses and liabilities arising out of Contractor's breach of this provision. Prior to any material’s arrival on site, the Contractor shall provide to the COR Material Safety Data Sheet(s) for each material and shall keep a binder of all Material Safety Data Sheets on site for easy access.

b. Within 15 calendar days after date of award, the Contractor shall submit in writing an Environmental Protection Plan (EPP) and meet with the Government to develop a mutual understanding relative to compliance with this provision and administration of the EPP. Any changes to the EPP shall be submitted within 15 calendar days of receiving each task order. The EPP shall include, but not be limited to, the following items:

(1) Methods of protection against spills (hazardous and non-hazardous) in the work areas and procedures for clean-up.

(2) Work area plan showing the proposed activities in each portion of the areas and identifying them.

(3) Procedures for disposing of hazardous and non-hazardous materials brought to the site.

c. As required in clause 52.223-15 Energy Efficiency in Energy-Consuming Products, the contractor shall only provide products that earn the ENERGY STAR label and meet ENERGY STAR specifications for energy efficiency. The contractor is encouraged to visit http://www.energystar.gov for complete product specifications and updated lists of qualifying products.

3.7 Contractor Representatives: The Contractor shall personally supervise the work or provide a Contractor

Representative who is responsible for quality control whenever the work specified herein is being performed. The Contractor Representative shall conduct overall management coordination and be the central point of contact and shall deal directly with the COR, for normal day-to-day administration of the contract provisions for performance of all work under this agreement. The Contractor Representative shall have full authority to contractually commit the Contractor for prompt action on matters pertaining to administration of the entire agreement. The Contractor Representative shall deal directly with the COR for normal day-to-day administration of the contract provisions.

3.8 Supervision: Foreman/Superintendent: The Contractor shall appoint in writing to the COR a competent individual as the Contractor’s foreman/superintendent. This individual may also serve as Quality Control Manager and/or Safety Program Manager. The foreman/superintendent shall be present and available whenever work is being performed, and shall have full authority and power to act for the Contractor on items pertaining to overall work performance, management, coordination, and supervision to assure that job performance in each category meets the contract specifications and requirements. The Foreman/Superintendent and/or Quality Control Manager and/or Safety Program manager shall be familiar the contract specifications and is required to have a copy of the contract in their possession at all times for referral concerning questions of Contractor responsibility.

3.9 Contractor Employees Conduct and Competency: Any Contractor employee who persists in not following jobsite requirements shall be removed from the job at the request of the COR. Factors that may contribute to removal of a Contractor employee include not following site safety and security requirements, accessing secured areas without an escort and working while under the influence of alcohol and/or drugs. Due to the presence of the general public for daily tours of the facility, professional behavior is expected at all times.

3.10 Damages or Loss of Contractor’s Supplies and Property: The Contractor is responsible for taking the action necessary to protect their property from loss, damage or theft. The Government assumes no responsibility.

3.11 Damages to Government Property: The Contractor shall use reasonable care to avoid damaging buildings, equipment, vegetation and other Government property. If the Contractor damages or loses any of this property, the Contractor shall replace or repair the damage, at no cost to the Government, to the approval of the Contracting Officer. A written report of the incident and extent of such damage shall be submitted to the Contracting Officer within two (2) working days (less weekends and holidays) of the occurrence. If the Contractor fails or refuses to make such repairs or replacements, the Contractor shall be liable for the cost, which will be deducted from a future invoice.

3.12 Interruption to Systems: All work that would necessitate an interruption of the use of the project or to the utility systems or otherwise disrupt facility occupants and/or the visiting public shall be coordinated and approved, in advance, by the COR. Interruptions shall be kept to a minimum.

3.13 Progress/Performance Meetings: The COR and Contractor shall meet to review the Contractor's performance. At these meetings, the Government will apprise the Contractor on performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be held quarterly at the Service Base (upon request). Additional meetings may be necessary throughout the performance of the agreement as deemed to be required by the COR. When applicable, the Contractor shall submit to the COR any written recommendations related to safety and operability of the HVAC system or components.

3.14 Contracting Officer’s Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

3.15 Payment: The Contractor shall furnish all invoices to the COR at the St. Louis Service Base, 100 Arsenal St., St.

Louis MO 63118. The Contractor shall include all costs associated with contract line items required to perform the required work. The invoice will specify the line item work and quantities utilized. The Contractor shall submit receipts for all approved reimbursable materials used along with the associated invoice.

PART II – SECURITY AND SAFETY

1.0 Security Requirements: Contractor personnel performing work under this contract are responsible for applicable security requirements at time of the proposal submission and must maintain the level of security required for the life of the contract. The following requirements shall be implemented and adhered to throughout the life of the contract:

a. AT Level I Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html.

b. For Access and General Protection Policy and Procedures. All Contractors and sub-contractor employees shall comply with installation and facility access guidelines and rules as stated herein. Contractor workforce must comply with all personal identity verification requirements as directed by Department of Defense, Department of the Army, St. Louis District and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in Contractor security matters or processes.

c. In support of St. Louis District evaluation of personnel authorized for access to federal facilities, the Contractor shall submit background checks, on all employees, that have been conducted by either a bonded third party agency or state police department within the last 6 months prior to the Notice to Proceed date.

Background check results will be provided to the St. Louis District Security Office for access 15 calendar days after accessing the project site. The background check will cover, at a minimum, the last five years covering all States the employee has lived in, criminal history and arrest report, and a national sex offender registry check. Uncleared employee must be escorted while on site. This is defined as being in the line of sight of an identified prime contractor employee who has a background check on file with the St. Louis District (as noted on the ACL).

a. Disqualifying factors include, but are not limited to:

(1) Criminal conduct, in particular violent crime and sex offenders;

(2) Habitual use of intoxicating beverages to excess as evidenced by DUI or public intoxication records; or

(3) Any illegal activity or other disqualification which makes the individual unfit for service (e.g.

drug trafficking or procurement fraud).

d. Identification Badges: The Contractor shall be responsible for furnishing a photo identification badge/card to each employee prior to the employee's work on-site, and for requiring each employee engaged on the work to display identification. At a minimum, the badge shall have the following items shown, the employee’s picture, employee’s name, and company name. Any person lacking proper identification credentials or deemed a security threat may be denied access to the project. Such action in no way relieves the Contractor from performance of the contract. The St. Louis District retains the right to deny any Contractor and sub-contractor employee from working on one of its contracts based on final background investigation results. All information received as a result of a background check will be handled according to Privacy Act regulation.

e. Access Control List: The Contractor will provide the Contracting Officer an Access Control List (ACL) which lists all employees to be on site during the duration of contract. Employees not listed on the approved ACL but are on site will be required to leave. As employees are added or deleted from the submitted and approved ACL, this information must be reported immediately to the Contracting Officer.

Added employees will not be permitted on-site until requirements of this paragraph are completed, submitted, and approved. In the event that an unexpected change in personnel is required, due to sudden absence of a critical employee or unforeseen change in work site condition, the Contractor shall immediately contact the Contracting Officer to obtain written approval for new/additional personnel to be brought on site prior to background check acceptance. Contractor shall submit Personnel Change Request Letter to the Contracting Officer and will receive written authorization from the Contracting Officer prior to bringing new personnel on site, and will ensure a criminal background check mentioned above is sent to the St. Louis District Security Office no later than 15 days from written notice of approval. Contracting Officer and/or the District Security Office reserves the right to terminate access of the employee upon completion of the Government’s review of the background check and the Contractor shall be notified immediately of any such Government decision.

a. Contractor and subcontractor personnel not expected to be on the worksite for more than 15 days may be allowed on site with the following conditions:

1) Employee will be on site a total of 15 days or less, for the duration of the project.

2) Employee is added to the ACL as a short term employee.

3) Employee is escorted while on site. This is defined as being in the line of sight of an identified prime contractor employee who has a background check on file with the St. Louis District (as noted on the ACL).

4) Each prime contractor employee can sponsor only five short term employees at a time.

b. Foreign National employees: Due to a difference in background check procedures for long term foreign national employees, all such employees must provide a photocopy of their passport to the St. Louis District Security Office NLT 30 days prior to arrival on site. Additional background check requirements may be required before being allowed access. Short term foreign national employees (e.g. specialists with a two week period of performance) may work on site with the following conditions:

1) Foreign national employee will be on site a total of 15 days or less, for the duration of the project.

2) Foreign national employee will comply with E-verify requirements (see E-verify paragraph).

3) Approved and identified prime contractor employee shall escort the foreign national employee at ALL times while on site.

4) Each prime contractor employee can sponsor only one short term foreign national at a time.

f. Suspicious Activity Reporting Training. The contractor and all associated sub-contractors shall receive a brief/training (provided by the COR) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

g. Will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas. All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

h. Pre-screen employees using E-Verify Program.

a. The Contractor must pre-screen employees using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the employee has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible employee must be provided to the COR no later than 3 business days after the initial contract award.

2.0 Safety: The Contractor shall comply with the applicable provisions of the current EM 385-1-1, Safety and Health Requirements Manual, U.S. Army Corps of Engineers (current edition: Nov 2014;

https://intranet.usace.army.mil/mvd/mvs/soh/Documents/EM%20385-1-1/EM_385-1-1%20(as%20of%2011-30- 2014).pdf). If the Contractor fails or refuses to promptly comply with the safety and/or security requirements as specified herein, the Contracting Officer may issue an order stopping all or part of the work for each task order affected by the infraction until satisfactory corrective action has been taken. No part of the time lost due to any such stop shall be made subject to claim for extension of time or for excess costs or damages to the Contractor. Also, the Contractor will not be paid for work not performed as a result of the stop order. The Contractor will be furnished keys and/or access cards to those buildings and areas where access is necessary to perform the work described herein or as determined to be necessary by the COR. No duplicates of the keys are authorized to be obtained in any manner by the Contractor or by any Contractor employee. Any additional keys required by the Contractor will be furnished by the COR. Security of the keys shall be the responsibility of the Contractor. The failure of the Contractor to provide adequate key security will result in a deduction from payment due the Contractor for replacement cost per lost or damaged key and a deduction for setting new combinations for any affected facility at the rate charged by the manufacturer per lock. For security purposes, the Contractor will furnish the COR the names, addresses and telephone numbers of those employees who will be performing work under this contract, prior to the commencement of the contract. Afterwards, all new employees will be approved by the COR prior to their starting work. All Contractor employees shall be 18 years of age or older. The Contractor shall be required to submit a Safety Plan for review by the COR before performing any work. Reference is made to Appendix D, Accident Prevention Plan Checklist (Form A- 02), which details the requirements of the Safety Plan. Three (3) copies of the Safety Plan shall be submitted to the Contracting Officer and COR within 10 business days after date of award and within five (5) working days when changes are made thereafter. After acceptance of the Safety Plan, the Contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his safety program.

The Contractor shall conduct a safety meeting, at least quarterly, with Contractor's personnel to discuss potential safety hazards. All employees shall be briefed on safety procedures including such things as electrical safety, first-aid, visitor protection, and reporting accidents or injuries. Additional safety briefings regarding lock safety procedures shall be provided by the Lock Master and/or COR.

3.0 Accident Reporting: The Contractor shall maintain an accurate record and shall report to the COR all accidents within 24 hours of the occurrence. Serious accidents (those resulting in death or injury requiring medical attention) and damage to Government property exceeding $2,000 shall be reported to the COR immediately.

PART III - MECHANICAL SERVICES

1.0 General Information

1.1. Labor. The Contractor shall furnish employees that have the following minimum qualifications and technical knowledge:

2.2.1. Plumber/Pipefitter Technical Knowledge and Experience. The Contractor shall provide Plumbing/Pipefitter(s) capable of reading and reviewing designs, blueprints, and other specifications for projects and shall be fluent in reading and working from them. The Contractor Plumbing/Pipefitter(s) shall understand Local, State, and Federal Codes. The Contractor Plumbing/Pipefitter(s) shall be furnished with all equipment, tools, and logistical support to meet the agreement scheduled and unscheduled requirements.

Materials associated with the Plumbing/Pipefitter trade include, but not are limited to: common hand tools, common power tools, torch equipment, welding equipment, cutting and bending equipment, soldering equipment, levels and plumb bob, testing equipment, and pipe snakes.

2.2.1.1. Plumber/Pipefitter(s) shall have the minimum qualifications:

a) High School Diploma.

b) Completion of a Registered Apprenticeship Program or Equivalent.

c) Journeyman’s License in the State of Illinois and Missouri

d) Minimum of at least four years of Plumber/Pipefitter experience in commercial fields.

e) OSHA 10 Hr Certification

f) First Aid and CPR Certification

2.2.2. Heating, Ventilation, & Air-Conditioning (HVAC) Mechanic/Technician. The Contractor shall provide HVAC Mechanic/Technician(s) with knowledge of tasks relating to HVAC mechanical applications pertaining to industrial, commercial, residential, and municipal customers. The HVAC Mechanic Technician(s) shall be capable of reading and reviewing HVAC Designs, blueprints, and other specifications for projects and shall be fluent in reading and working from them. The HVAC Mechanic Technician(s) provided shall understand Local, State, and Federal Codes. The Contractor HVAC Mechanic/Technician(s) shall be furnished with all equipment, tools, and logistical support to meet the scheduled and unscheduled agreement requirements. Materials associated with the HVAC Mechanics/Technician trade include, but are not limited to: common hand tools, common HVAC tools, common power tools, portable metalworking tools, welding equipment, torch equipment, machine threading or hand threading equipment, cutting and bending equipment, soldering equipment, and testing equipment.

2.2.2.1. HVAC Mechanic /Technician(s) shall have the minimum qualifications:

a) High School Diploma

b) Minimum of at least four years of mechanical experience handling HVAC related components.

c) HVAC Certification from NATE or approved equal

d) EPA Section 608 Certification

e) OSHA 10 Hr Certification

f) First Aid and CPR Certification

g) Equipment Certifications: Contractors working on this agreement shall be certified in working on all Fujitsu equipment. Minimum qualification shall be Regional Airstage Installation Training (RIAT) from Fujitsu. Contractor will be required to submit documentation showing they are certified on Fujitsu equipment, contractors not certified will not be permitted to bid on this agreement. Contractor shall also be located within 50 miles of the St. Louis District Service Base, in order to respond in the event of an emergency

2.2.3. Electrician. The Contractor shall provide Electrician(s) with knowledge of tasks relating to electrical applications pertaining to industrial, commercial, residential, and municipal customers. The Electrician(s) shall be capable of reading and reviewing electrical designs, blueprints, and other specifications for projects and shall be fluent in reading and working from them. The Electrician(s) provided shall understand Local, State, and Federal NEC Building Codes. The Contractor Electrician(s) shall be furnished with all equipment, tools, and logistical support to meet scheduled and unscheduled contract requirements. The Electrician(s) shall be furnished with miscellaneous small tools associated to the Electricians trade including but not limited to common hand tools, common power tools, tubing and conduit benders, hand-and motor-operated conduit threading machines, soldering irons.

2.2.3.1. The Electrician(s) shall have the minimum qualifications:

a) Completion of a Registered Apprenticeship Program or Equivalent.

b) Journeyman’s License in the State of Illinois and Missouri

c) Minimum of at least five years of electrical experience in commercial fields. Minimum of at least four years of electrical experience handling High Voltage and down.

d) OSHA 10 Hr Certification

e) First Aid and CPR Certification

2.2.4. Mechanical Service Technician. The Mechanical Service Technician(s) shall have knowledge of tasks relating to mechanical applications pertaining to industrial, commercial, residential, and municipal customers. The Mechanical Service Technician(s) shall be capable of reading and reviewing mechanical designs, blueprints, and other specifications for projects and shall be fluent in reading and working from them. The Mechanical Service Technician(s) provided shall be capable of working in tandem following Local, State, and Federal Codes. The Mechanical Service Technician(s) shall be furnished with all equipment, tools, and logistical support to meet the contract area scheduled and unscheduled maintenance requirements. The Mechanical Service Technician(s) shall be furnished with miscellaneous small tools associated to the Mechanics Trade including but not limited to common hand tools, common power tools, hoists, micrometers and gauges, welding equipment, torch equipment, machine threading or hand threading equipment, cutting and bending equipment, soldering equipment, and testing equipment.

2.2.4.1. Mechanical Service Technician(s) shall have the minimum qualifications:

b) Minimum of at least six years of mechanical experience handling pumps.

c) Minimum of at least four years of mechanical maintenance experience.

2.2.5. Painter. The Painter(s) shall have knowledge of tasks relating to painting applications pertaining to industrial, commercial, residential, and municipal customers. The Painter(s) shall be capable of reading and reviewing directions, designs, blueprints, and other specifications for projects and shall be fluent in reading and working from them. The Painter(s) provided shall be capable of working in tandem following Local, State, and Federal Codes.

The Painter(s) shall be furnished with all equipment, tools, and logistical support to meet the contract area scheduled and unscheduled maintenance requirements. The Painter(s) shall be furnished with miscellaneous small tools associated to the Painting Trade including but not limited to common hand tools, common power tools, brushes, rollers, sprayers, drop cloths, tape, spackle/putty, ventilators, scaffolding/lifts, etc.

2.2.4.1. Painter(s) shall have the minimum qualifications:

b) Completion of a Registered Apprenticeship Program or Equivalent.

c) Minimum of at least four years of experience painting on commercial or industrial applications.

2.0 Utilities: The Contractor may use Government utilities where available. The Contractor shall make an effort to conserve utilities and shall comply with all Government regulations regarding energy conservation. Utilities shall be used only in the performance of work specified in this agreement. Where water and electricity are not provided, the Contractor must obtain them from other sources at no additional expense to the Government.

2.1 Forms: All Department of Defense forms required by the Government to be used under this agreement will be provided by the Government to the contractor.

2.1.1 Note: The Contractor shall provide an HVAC inspection form, which shall be approved by the government, to be used during services as specified by the government. The form shall include common HVAC maintenance items that are industry standard and used during routine HVAC service calls, inspections, etc. When directed by the COR, the Contractor shall also use the form listed in Appendix B for services as specified by the government in conjunction with the Contractor’s form.

2.2 Operating Manuals: Equipment or facility operating manuals and suppliers’ catalogs presently maintained by the Government will be made available to the Contractor on an as needed basis.

2.3 Applicable Publications: The Contractor shall perform technical work in accordance with applicable publications. They include but are not limited to:

Manufacturer Recommendations Operating Manuals, Repair Manuals and Maintenance Manuals Industrial standards and codes (latest editions): Underwriters Laboratories, Inc.

National Electrical Code National Fire Protection Association Sheet Metal Manufacturers Air Moving and Conditioning Association American Welding Society American National Standards Institute American Institute of Steel Construction American Society for Testing and Materials

2.4 Contractor Furnished Items: All Contractor furnished items shall meet all applicable Federal, State and local laws or regulations. When a Task Order requires the use of the equipment or vehicles, the operator must be qualified to operate the equipment. Unless otherwise specified, when the Contractor provides services under a Task Order, the Contractor shall provide all the necessary “tools of the trade” to accomplish the work. This includes the vehicles necessary to transport any materials and supplies, and/or Contractor personnel to and from the job site. All Contractor furnished supplies, parts and materials used shall be new and the same brand and model as the existing facilities or of a quality equal to or better than the items to be replaced or in accordance with the Government’s specifications. The items used shall be standard products of manufacturers regularly engaged in the production of such items. All Contractor furnished items are subject to approval by the Contracting Officer Representative prior to being used. The Contractor shall submit manufacturer’s instructions including special provisions required to install equipment components and system packages. If necessary, data composed of catalog cuts, brochures, circulars, specifications and product data, and printed information in sufficient detail and scope to verify compliance. Submittals must be made and approved prior to installation.

Part IV – HVAC DESCRIPTION OF WORK

General. The Contractor shall be capable of performing holistic HVAC services. Services consist of remove, repair, or replace of inoperable or non-functioning system components to include but not limited to the Logic Control Panels, Boiler Units and Systems, Chiller Units and Systems, Supply and Return Ductwork, Supply and Return Water Lines, Pumps, Humidification Systems, Air Handler Units and Components, Condensing Units, Mini-Split Systems, Line Sets, Thermostats, Plumbing, Electrical/Wiring Connections, etc. The contractor shall also be capable of recommending, designing, engineering, installing, and constructing partial or entire HVAC systems, including any upgrades, replacements, and/or alterations required of all aforementioned components. This includes components that are not scheduled for replacement, and are required to be revised for installations of new HVAC System components as specified to be replaced, complete, functional, and operational in accordance with the agreement specifications. The Contractor shall be responsible for delivery and installation of upgraded or replaced components and connection to the existing system, plumbing, drainage, and electrical feeds. The Contractor shall remove and dispose of the existing HVAC components scheduled for removal and replacement offsite. The Contractor shall furnish all necessary plant, equipment, materials, supplies, and labor required to perform the scope of work described herein and shall also furnish all supervision necessary to plan, administer, and perform the specified services. All work shall be performed to the satisfaction of the Contracting Officer or authorized representative thereof.

1.0 HVAC Information: The existing HVAC (heating, ventilation and air conditioning) systems will be available to be viewed prior to…