A05 - SOW DRAFT 75H70926Q00010.pdf
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- Solicitation number
- 75H70926Q00010
About this file
This is a Statement of Work (SOW) for Water Utility Services, Sewage Utility Services, and Solid Waste Collection & Disposal Services. The contract is with the Indian Health Service and covers utility services for Government-owned facilities located in Harlem and Hays, Montana, specifically Fort Belknap Hospital, Eagle Child Health Station, and Government Housing Quarters.
The Contractor is responsible for providing continuous domestic water utility service through existing public water distribution systems in compliance with all applicable federal, state, tribal, and local drinking water regulations. Water utility services include advance notification of planned service interruptions and prompt notification of emergency interruptions. For sewage services, the Contractor must provide continuous sewage utility service through existing public sewage collection and treatment systems, including collection, conveyance, treatment, and disposal in accordance with applicable regulations. The Contractor must also provide scheduled collection, transportation, and disposal of municipal solid waste from 15 designated pickup locations across multiple housing addresses in Harlem and one location in Hays. All services must comply with accepted utility industry standards and applicable regulations. The Contractor is responsible for furnishing all personnel, equipment, vehicles, tools, materials, transportation, permits, and other necessary resources. The contract period consists of one Base Year (October 1, 2026 – September 30, 2027) and four Option Years extending through September 30, 2031. Invoices must be submitted through IPP (Integrated Procurement Portal) with a courtesy copy sent to Frank Doney at Frank.Doney@ihs.gov, and payment is made in arrears by the Billings Area Financial Management Branch.
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STATEMENT OF WORK (SOW)
A. PROJECT TITLE: Water Utility Services, Sewage Utility Services, and Solid Waste Collection & Disposal Services
B. BACKGROUND: The Government requires utility services to support the daily operation of Government-owned facilities. These services are necessary to maintain safe, sanitary, and uninterrupted operations for patients, staff, visitors, and Government personnel.
The Contractor shall provide water utility services, sewage utility services, and solid waste collection and disposal services in accordance with the requirements of this Statement of Work (SOW).
C. PLACE OF PERFORMANCE:
Services shall be provided at the following Locations:
Location Facility Address City, State, ZIP
Fort Belknap Hospital 669 Agency Main Street Harlem, MT 59526
Eagle Child Health Station 456 Pine Grove Road Hays, MT 59526
Government Housing Quarters Multiple Locations Harlem, MT 59526
D. SCOPE OF WORK
The Contractor shall provide all labor, equipment, materials, transportation, supervision, permits, and management necessary to perform the services described herein.
D.1 Water Utility Services
The Contractor shall provide continuous domestic water utility service through the existing public water distribution system serving the Government facilities.
Water utility services shall include:
Continuous domestic water utility service.
Water supplied in compliance with all applicable federal, state, tribal, and local drinking water regulations.
Advance notification of planned service interruptions whenever practical.
Prompt notification of emergency service interruptions affecting Government facilities.
DRAFT
D.2 Sewage Utility Services
The Contractor shall provide continuous sewage utility service through the existing public sewage collection and treatment system serving the Government facilities.
Sewage utility services shall include:
Continuous sewage utility service.
Collection, conveyance, treatment, and disposal of sewage in accordance with applicable federal, state, tribal, and local regulations.
Advance notification of planned service interruptions whenever practical.
Prompt notification of emergency service interruptions affecting Government facilities.
D.3 Solid Waste Collection and Disposal Services
The Contractor shall provide scheduled collection, transportation, and disposal of municipal solid waste generated by Government facilities.
Services shall include:
Collection of solid waste from designated pickup locations.
Transportation and disposal at an authorized disposal facility.
Returning containers to their designated locations after servicing.
Removal of debris resulting from collection activities.
Compliance with all applicable federal, state, tribal, and local environmental regulations.
Solid Waste Pickup Locations
Location Facility Address City, State, ZIP
Fort Belknap Hospital
669 Agency Main Street
Harlem, MT 59526
Eagle Child Health Station
456 Pine Grove Road Hays, MT 59526
Government Housing Quarters
155 Gros Ventre Ave Harlem, MT 59526
181 Gros Ventre Ave Harlem, MT 59527
203 Gros Ventre Ave Harlem, MT 59528
225 Gros Ventre Ave Harlem, MT 59529
114 Indian Health Way
Harlem, MT 59530
126 Indian Health Way
Harlem, MT 59531
134 Indian Health
59532
144 Indian Health
59533
150 Indian Health
59534
192 Hopi Ave
59535
194 Hopi Ave
59536
196 Hopi Ave
59537
198 Hopi Ave
59538
120 Hopi Ave
59539
134 Hopi Ave
59540
160 Hopi Ave Harlem, MT 59541
125 Hopi Ave
59542
137 Hopi Ave
59543
E. CONTRACTOR RESPONSIBILITIES
The Contractor shall:
Maintain all licenses, permits, and certifications required to perform the services under this contract.
Provide qualified personnel and equipment necessary to perform the required services.
Notify the Contracting Officer (CO) or Contracting Officer's Representative (COR) of planned or unplanned service interruptions affecting Government facilities.
Perform all work in accordance with applicable federal, state, tribal, and local laws and regulations.
Conduct operations in a manner that minimizes disruption to Government activities.
F. GOVERNMENT RESPONSIBILITIES
The Government shall:
Provide access to facilities as necessary for performance of the contract.
Designate a Contracting Officer (CO) and Contracting Officer's Representative (COR).
Notify the Contractor of changes affecting service locations or schedules.
GENERAL REQUIREMENTS
All services shall be performed in accordance with accepted utility industry standards and all applicable federal, state, tribal, and local regulations.
This contract provides utility services only and does not include maintenance or repair of Government-owned water distribution systems, sewage collection systems, plumbing systems, or other Government-owned utility infrastructure unless specifically identified elsewhere in the contract.
G. CONTRACTOR-FURNISHED ITEMS
The Contractor shall furnish all personnel, equipment, vehicles, tools, materials, transportation, permits, and other resources necessary to perform the services required under this contract.
H. PERIOD OF PERFORMANCE
The contract shall consist of one (1) Base Year and four (4) Option Years.
Base Year: October 1, 2026 – September 30, 2027
Option Year 1: October 1, 2027 – September 30, 2028
Option Year 2: October 1, 2028 – September 30, 2029
Option Year 3: October 1, 2029 – September 30, 2030
Option Year 4: October 1, 2030 – September 30, 2031
I. INVOICE SUBMISSION AND PAYMENT
Invoices shall be submitted through IPP, a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis. The use of IPP shall take precedence over previously established invoicing procedures in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests”.
The IPP website address is:
https://www.ipp.gov. If you require assistance registering or require IPP account access, please contact the IPP Helpdesk at (866) 973-3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov.
Please send a courtesy copy of the invoice by email to Frank Doney at Frank.Doney@ihs.gov.
Failure to include the required information may delay payment.
Payment shall be made by the Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107. Payments are made in arrears.
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