A05_-_PWS_Audio_TranscriptionServices.pdf

PERFORMANCE WORK STATEMENT (PWS)

SCOPE OF WORK (SOW)

Audio and Transcription Services

1. BACKGROUND: The National Park System Advisory Board, which is run by the National Park

Service Office of Policy, requires the following service for its upcoming meeting in Washington, D.C., taking place May1-2, 2024. At the Stewart L. Udall- DOI, 1849 C Street, NW., Room 5160.

2. PURPOSE: Primarily responsibility is to create a high-quality verbatim transcript

3. SCOPE OF WORK: Duties include the following Tasks.

1. From 9:30am – 5:30pm EST on Wednesday, May 1 and from 9:30am – 11:30am Thursday, May 2, the vendor will provide an onsite reporter who will take detailed notes and capture a verbatim audio record of the proceedings.

2. 2. Vendor will create a high-quality verbatim transcript of the one-and-a-half days of the meeting.

The official transcript will be ready for delivery within 7-10 business days of the meeting and the vendor will be provided to the Designated Federal Officer (DFO) an advance copy of the transcript via email in Word365 format for review to ensure names are spelled correctly and for accuracy.

3. 3. The final transcript will be provided to the DFO in PDF and MS Word formats via FedEx to Roegener Kirk, National Park Service, 1849 C Street, NW, Room 2660, Washington, DC, 20240.

Vendor will forward two bonded hard copies with a USB flash drive in Word format. Transcripts will be line numbered.

4. TASK The contractor will work onsite Wednesday, May 1 through Thursday, May 2, 2024, and deliver the final transcript is due to the Committee Manager no later than 11:59 pm ET on Monday, May 13, 2024.

5. PLACE OF PERFORMANCE Stewart L. Udall- DOI, 1849 C Street, NW., Room 5160

6. PERIOD OF PERFORMANCE May 1, 2024 through May 13, 2024

7. CONTRACT TYPE: The NPS anticipates awarding a Firm Fixed Price Purchase Order

8. GOVERNMENT FURNISHED PROPERTY AND SERVICES: No Government furnished property.

9. SECURITY Vendor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. Vendor / contractor personnel shall observe all internal and Privacy Act regulations which apply to this requirement, the agency, and the government.

Privacy Act of 1974 Uniform Security Regulation, dated September 1985

The vendor or contractor shall identify key personnel that shall need access to the facility for this contract. The vendor must provide a security policy statement for the company. The security statement must clearly state how employees needing access to the secure room, where the equipment is located, are trained and monitored. The company shall submit to NPS, at a minimum, the name, social security number, date of birth, (& driver’s license information, where applicable) of each individual they wish to have at the government sites, at least 48 hours in advance of the site visit. (This information is not used for any other purpose than to identify who entered the facility at any given time.) Vendors will sign in and out at the site security stations.

10. HOURS OF OPERATION: Applications should be available to users 24/7. However, required operating hours are defined to permit scheduled periods of system maintenance and security updates which may impact user access.

PERFORMANCE WORK STATEMENT (PWS)

The required operating hours for production applications is 6:00 AM to 9:00 PM Eastern Standard Time (EST).

Total System Uptime will be determined for all production applications during required application operating hours, excluding approved scheduled outages and system outages caused by components outside of the control of WASO Budget.

11. FEDERALLY RECOGNIZED HOLIDAYS / OFFICE CLOSURE:

New Years Day Labor Day MLK Birthday Columbus Day

President's Day Veterans Day Memorial Day Thanksgiving Day

Juneteenth Day Christmas Day Independence Day

12. Travel: The Contractor will be expected to attend site visits associated with Tasks in the PWS. Travel will not be reimbursed under this contract.

13. INVOICE AND PAYMENT: Invoices shall be submitted after each shipment is completed, and ensure the invoice fully details the service rendered. A draft invoice may be sent to the COR for concurrence before creating your invoice in the U.S. Treasury’s Invoice Processing Platform (IPP).

Then, upload the approved invoice as an external attachment when creating the electronic invoice in the IPP. A completed Release of Claims form shall be submitted with the final invoice for the unpaid balance of the purchase order, and a copy of the Release of Claims shall be emailed to the Contracting Officer.

Invoices will be paid upon receipt of final deliverables.