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Madison River Area Vault Toilet Pumping Statement of Work
The contractor shall supply all labor, equipment, supervision, transportation, operating supplies, and incidentals necessary to pump, wash down, clean up, disinfect, and dispose of all waste products removed from vault toilets in accordance with the following contract specifications and all local, state and federal regulations.
Definition of terms:
Clean: Free of dirt, debris, effluent matter, urine, stains, refuse, contaminants, Sanitary.
Service: one restroom cleaning : or one vault emptying.
Schedule of Services Vault Pumping:
The Contractor shall pump the toilets in accordance with the dates specified in attached table.
Each Service location will have a specified number of vaults that the contractor will empty to the specifications stated in this document. All vaults within the service location will be emptied for each visit.
Each vault/service location with the exception of Canaday, Red Mountain Host and Ruby Creek Host will be visited once per season in the Month of June and emptied to the specifications stated in this document. In 2023 all vaults scheduled for June will be pumped shortly after award.
Exceptions:
Exception #1 (Canaday 500 gal), Canaday will be visited 6 times per season May, June, July, August, September, and October during the first week of the month and then emptied to the specifications stated in this document.
Exception #2 Red Mountain Campground Host Vault Will be visited two times per season during the first week of June and once again in August and emptied to the specifications stated in this document.
Exception #3 Ruby Creek Campground Host Vault will be visited two times per season during the first week of June and once again in August and emptied to the specifications stated in this document.
Schedule of Service Janitorial Services The contractor shall clean the toilets in accordance with the dates specified in the attached table.
The Contractor shall clean the toilets and facilities on a weekly basis from the first week in May to the last week in October with a total of 26 weeks each year the first year will be less then 26 weeks based on the actual start of the contract.
Each service location has a specified number of toilets/cleanings in the service location. All toilets within the service location shall be cleaned per each visit. (For example Red Mountain Campground has 3 toilets and will be cleaned each week for a total of 26 weeks with a total number of services assigned to Red Mountain Campground totaling 78 services).
If it is determined that any of the toilets do not require pumping/cleaning at the scheduled time, an authorized Government Representative will contact the contractor at least one week (7 days) prior to the scheduled pumping date to cancel the scheduled service. No charge may be made unless services are performed. There may be a need for unscheduled pumping/ cleaning at any restroom or at any vault. Any additional pumping/cleaning that is required will be requested by an authorized Government Representative directly to the service provider. Pumping/cleaning should be completed within 48 hours of the request.
Scope of Work:
Vaults are located on recreation sites managed by the Bureau of Land Management as indicated on the map All vaults are 1,000-gallon capacity except for the Canaday vault (500 gallons) and the Bear Trap Wilderness Boat Launch toilet (750 gallons).
· Vaults must be pumped dry or nearly so, with less than one inch of sewage remaining in the vault.
· Vaults may contain trash such as beverage containers, plastic bags, etc. Removal of these items is a requirement of the contract. Contractor shall be responsible for the removal, transport and proper disposal of trash and refuse found within the vault.
· Upon completion of vault evacuation, the contractor will clean up any spill or contamination of the walls or floors of the toilet room and any spillage on the surrounding soil. Any contamination in the toilet room will require a thorough cleaning with a disinfecting solution approved by the BLM Recreation Lead. Cleaning may include walls, floors, ceiling, and fixtures at the contractor’s expense.
After pumping, the contractor is required to fill the toilets with 12” of water (measured under the riser) on all toilets. If the contractor is using a pump truck and filling out of a river, creek, or other local water source, the contractor must change out hoses before filling the tank. See Section C. 2-4 in Recreation Tech Tips Contractor may draft fresh water (to be used for washing down the vault walls, emulsification of the waste and for final cleanup) from lakes, ponds and streams under the following conditions:
a) Drafting shall be accomplished where it least interferes with the public use of the facility and at areas least viewed by the public.
b) No waste shall be introduced into any body of water.
c) The COR shall approve all sites used for drafting water.
The Contractor at his expense shall repair damages to Government facilities caused by the Contractor.
The Contractor is responsible for obtaining all necessary permits and licenses for pumping, hauling, and disposing of the effluent. Effluent hauled from the site shall be disposed of in approved sites only. Contractor shall comply with all elements Montana Code Annotated 2021, Title 75 Chapter 10
TITLE 75. ENVIRONMENTAL PROTECTION
CHAPTER 10. WASTE AND LITTER CONTROL
Janitorial Services The Contractor shall provide all manpower, labor, equipment, materials/supplies, transportation, fuel, tools, supervision and other items and services necessary to provide janitorial service for the recreation areas designated for public use at BLM managed recreation sites.
RESTROOMS All fixtures, floors, inside walls, partitions, benches, and toilet stalls shall be cleaned, using appropriate soaps, detergents, disinfectants, and cleaning solutions.
GENERAL These units are constructed of either concrete or composite material concrete or composite material interior walls. A "typical unit" consists of a men's and women's restroom, walkways and specific ground cleaning areas surrounding each of these facilities.
CLEANING - All fixtures, floors, inside walls, benches, and toilet stalls shall be cleaned, using appropriate soaps, detergents, disinfectants, and cleaning solutions. The following fixtures shall be thoroughly cleaned: commodes (lids and risers) by scrubbing, wiping and rinsing, or any other methods necessary, using appropriate soaps, detergents, disinfectants and cleaning solutions.
STAINS AND MARKINGS - All stains, markings, and graffiti (including those on, toilets, walls, hand sanitizer dispensers, doors, changing rooms, benches (interior or exterior), floors, ceilings).
SWEEPING/MOPPING- BUILDING STRUCTURE FLOORS - All floors shall be swept and the resulting debris picked up and properly disposed of. All floors shall be cleaned/mopped with water containing the proper amount of disinfectant.
POLICING LITTER PICK-UP – Change rooms, restroom interior and exteriors within 20’ of the building and /or sidewalk shall have all litter, including soaps picked up and appropriately disposed of. And removed from all BLM lands.
SUPPLYING - An adequate supply of rolls of toilet tissue shall be maintained in each facility to assure that the supply will not become depleted between cleanings. An adequate supply of hand sanitizer shall be maintained in each facility to assure that the supply will not become depleted between cleanings. The contractor will supply toilet tissue, hand sanitizer refills, hand sanitizer dispensers.
Quality Assurance Plan:
Inspection will be done by the Government on a random schedule. The Government will consider the work acceptable when the contracted services meet the standards set forth in the scope of work. If the work does not meet these standards the contractor will be notified to take corrective action within 24 hours. Any deficiencies may result in a deduction from payment to reflect the reduced value to the Government. Cleaning and washing deficiencies per each incident may reduce payment up to twenty-five percent of the average cost per vault.
Payment of Services:
The Government will make partial payment based on actual services performed during the period of performance, upon receipt of approved invoice.
Table below indicates the schedule of vault pumping only. Inspections of work will occur on a random schedule.
| Recreation Site |
| # of Vaults pumped for each service visit |
| March |
| Apr |
| May |
| June |
| July |
| Aug |
| Sept |
| Oct |
| Total # of services |
Service dates should occur within the 1st week of each month unless otherwise specified
Lower Madison
| Red Mountain Campground |
| 3 |
| Trapper Springs campground |
| 3 |
| Ennis Lake |
| Kobayashi Beach |
| 2 |
| Bear Trap Wilderness Boat Launch 750 Gal |
| 1 |
| Upper Madison |
| Storey Ditch Boat Launch |
| 1 |
| Palisades Camp Host (every other year) |
| 1 |
0-1
| Windy Point Boat launch |
| 1 |
| General Area |
| Axolotl Cabin (every other year) |
| 1 |
0-1
| Twin Lakes (every other year |
| 1 |
0-1
The below table is for Janitorial services only. Services should be completed each week for the indicated service locations. Inspections for services will occur on a random schedule. Please note this table reflects starting in
| Recreation Site |
| # of cleanings for each service |
| March |
| Apr |
| May |
| June |
| July |
| Aug |
| Sept |
| Oct |
| Total # of services |
Service dates should occur on the first half of the week unless specified by the COR
Lower Madison
| Red Mountain Campground |
| 3 |
| Trapper Springs campground |
| 3 |
| Ennis Lake |
| Kobayashi Beach |
| 2 |
| Bear Trap Wilderness Boat Launch 750 Gal |
| 1 |
| Upper Madison |
| Storey Ditch Boat Launch |
| 1 |
| Windy Point Boat launch |
| 1 |