A05_Performance_Work_Statement_AED_Management.pdf

PERFORMANCE WORK STATEMENT

SECTION C:

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 SCOPE OF WORK

In accordance with the requirements of Section C.6, the Contractor shall provide access to an electronic program in order to perform AED management and medical oversight as described in this Performance Work Statement (PWS). The contract shall provide all personnel, equipment, tools, materials, supervision, and other items and incidental services necessary to meet the requirement, except for those designated as Government-Furnished Property.

The contracted service shall support BLM WY facilities which include locations in Cheyenne, Cody, Worland, Lander, Casper, Buffalo, Newcastle, Rock Springs, Kemmerer, Pinedale, Wheatland, and Rawlins.

C.2 DEFINITIONS

C.2.1 General Definitions

ACCEPTABLE QUALITY LEVEL (AQL). Maximum deviation from the performance standard.

PERFORMANCE BASED ACQUISITION. A contracting method intended to ensure that required performance quality levels are achieved and that the Contractor’s total payment is related to the degree services meet contract performance standards.

PERFROMANCE REQUIREMENTS SUMMARY (PRS). An abridged version (summary) of the Performance Work Statement showing contract requirements, tasks/subtasks, standards and acceptable quality levels. The PRS may also contain an abridged version of Quality Assurance Surveillance Plan showing the Government’s method of surveillance, incentives, and fee reductions for not meeting standards.

PERFORMANCE STANDARD. Standard of performance required by the Government.

PERFORMANCE WORK STATEMENT (PWS). Specific requirements the Contractor must meet in performance of the contract. The PWS contains required services (tasks/critical subtasks), performance standards, acceptable quality levels, and incentives/disincentives.

QUALITY ASSURANCE. Actions taken by the Government to assure services meet contract requirements.

QUALITY CONTROL. Those actions taken by a Contractor to control the performance of services to ensure services meet the requirements of the PWS.

C.3 GOVERNMENT-FURNISHED PROPERTY

All automated external defibrillators (AED’s) in the BLMs inventory. See attached list of current AED units and locations.

C.4 CONTRACTOR FURNISHED ITEMS

C.4.1 The contractor shall have the capability to provide the electronic tracking system for AED and consumables. This includes replacement consumables (pads/batteries) if used or expired. This shall include the ability to provide replacement AED if circumstances require.

C.4.4 Quality Control Plan. The Contractor shall establish and maintain a Quality Control Program to ensure the requirements of the contract are achieved. One copy of the Contractor’s Quality Control Plan shall:

Be provided to the Contracting Officer prior to the start of contract work.

Be provided with the Offeror’s initial proposal (see Section L & M)

C.5 TASKS/CRITICAL SUBTASKS AND STANDARDS

C.5.1 Task 1: Provide Medical oversight for all AED’s at BLM Wyoming locations: Cheyenne, Cody, Worland, Lander, Casper, Buffalo, Newcastle, Rock Springs, Kemmerer, Pinedale, Wheatland, and Rawlins. See BLM WY State Office AED Inventory for number and locations.

Task 1 Standard/AQL: 100% of total AED’s (current stock of 69 AEDs) have medical oversight and if additional AED’s were added in the future to the program could be included.

C.5.2 Task 2: Electronic program accessible registered users at each location to track AED’s in service which shall include consumables (Pads, Batteries) expiration/replacement dates.

Task 2 Standard/AQL: All AEDs shall be accounted for in the program including all consumables and accessible electronically for multiple persons. This would include the option of purchasing replacement consumables for any expired or recalled items and if any additional devices are added or replaced.

C.5.3 Task 3: Vendor shall support multiple brands of AED manufactures with replacement consumables. Vendor shall notify via email when items are expiring 30 days prior.

Task 3 Standard/AQL: 100% of all AEDs from different manufactures (Stryker, Lifepack, Heartsine, Defibtech, Phillips, & Zoll) would need supported by the vendor.

With communication 30 days prior to when consumables are expiring.

C.5.4 Task 4: Electronic program shall have option to provide list of AED qualified individuals at each location listed.

Task 4 Standard/AQL: 100% of locations can assign individuals at those locations with ability to log in and do AED reports and check AED status.

C.5.5 Task 5: Contractor shall provide a primary and alternate point of contact available to assist BLM WY system users.

Task 5 Standard/AQL: The contractor points of contact shall have 1 year experience with the AED Management system and respond to inquiries from BLM registered users within 72 hours.

C.6 REQUIREMENTS

OHSA 1910.151(a):

The employer shall ensure the ready availability of medical personnel for advice and consultation on matters of plant health.

BLM 1112-1 Handbook:

Medical Oversight.

Federal regulations promulgated by the Food and Drug Administration indicate AEDs are classified as Class III medical devices and can only be sold to or on the order of a physician. Use of an AED, therefore, requires medical oversight by a licensed physician.

Additionally, medical oversight must be provided to help get the program started and for ongoing guidance and support. The program’s medical professional may also approve the initial AED training. They may have direct involvement with training and written protocol, or they simply may provide guidance to the program coordinator.

Maintenance of Hardware and Support Equipment.

a. Maintenance checks must be regularly scheduled and conducted according to manufacturer recommendations. The program coordinator or another designated person can perform the maintenance checks. A written checklist should be developed to assess the readiness of AEDs and their supplies.

This checklist supplement regularly scheduled; more detailed maintenance checks recommended by the manufacturer. At a minimum, the checklist should include the following:

1) Verify location/placement of AEDs.

2) Verify battery installation and expiration.

3) Check the status/service indicator light.

4) Inspect exterior components and sockets for cracks or other damage.

5) Check supplies (e.g., razor, towel, barrier device, scissors, extra battery, disposable gloves, and an extra set of electrode pads).

b. AEDs are not building equipment and, as such, are not inventoried or maintained by the General Services Administration or property management personnel.

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 TECHNICAL PROPOSAL CONTENTS

QUALIFICATIONS AND EXPERIENCE OF KEY PERSONNEL: Offerors shall submit a summary of key personnel proposed for this contract which outlines their experience and duties. For this contract, the following positions have been determined as key:

Two (2) representatives from the company, who will act as a primary and alternate point of contact, with experience to aid in use of the AED program, who will assist BLM WY system users.

PAST PERFORMANCE: Offerors shall submit a list of clients for past and present similar projects covering the past three (3) years.

QUALITY CONTROL PLAN: Offeror’s shall submit their Quality Control Plan showing how they intend to meet Government performance standards for each task and subtask associated with this contract.

1. Medical Oversight of AED Devices

2. Follow Guidance form BLM 1112-1.

3. How electronic system works/tracks devices and consumables.

4. Brands of AED devices company can provide service to.