A05 - Equipment Repair SOW 8 5 22.pdf

Statement of Work (SOW)

1. PROJECT TITLE: Preventive maintenance and repair of Dietary Department foodservice equipment for the Crow Service Unit (CSU), Crow/Northern Cheyenne Hospital (CNCH), Crow Agency, Montana.

2. BACKGROUND/PURPOSE: CSU is an Indian Health Center that is a 24-bed hospital which provides healthcare for the service population on the Crow Indian Reservation, located in southeast Montana. CSU provides meals for patient care and the employee lunch program, therefore there is a need to maintain the Dietary Department commercial cooking equipment in good running order. The primary purpose for this contract is to provide routine preventive maintenance and repair of Dietary Department foodservice equipment as needed.

3. SCOPE: Routine preventive maintenance, technical assistance and repair are required in order to provide the CSU Dietary Program with well functioning foodservice equipment in order to provide meals for the employee lunch program and physician ordered meals for hospital patients.

4. APPLICABLE DOCUMENTS: Includes established industry standards, manuals, instructions for the installation, use and care of food service equipment, established guidelines, regulations, policies, and agency practices from OSHA, CMS, TJC, warranty work documents, manufacturer specifications.

5. TASKS:

Major duties for this requirement include the following:

A. Provide parts, services, equipment, tools, chemicals or other items needed to provide preventive maintenance or repair of foodservice equipment

B. Obtain approval by manufacturer for warranty work/recall procedures.

C. Provide routine preventive maintenance (per manufacturer recommendations/attached excel spreadsheet or as needed), repair, or technical assistance for items listed, but not limited to, the attached Excel spreadsheet in a timely manner.

D. Provide timely preventive maintenance and repairs to maintain functioning foodservice equipment in order to minimize unusable equipment and the need for menu substitutions.

E. Install, remove or move equipment as needed to a location specified by the Dietary Department supervisor for possible storage or disposal by CNCH.

F. If the equipment needs to be taken to the contractor’s site for repair a loaner piece of equipment will be provided if needed.

G. Provide an Preventative maintenance plan to the program manager within 1 month of award and annually for the duration of the contract.

6. DELIVERABLES AND DELIVERY SCHEDULE:

The purpose of the personal contacts is primarily to maintain fully functioning foodservice equipment for the CSU. Factual information is exchanged as well as planning and coordinating issues such as preventive maintenance, inventory or quality issues, recall procedures, etc. Problems and possible solutions are discussed to clarify information wanted to resolve problems. Coordinates the maintenance and repair schedule needed with the Dietary supervisory or designee in order to meet the department requirements.

Dietary Supervisor: Linda Smith, Dietary Supervisor.

Crow Service Unit Phone (406) 638-3553 Email: linda.smith4@ihs.gov

7. GOVERNMENT-FURNISHED EQUIPMENT AND INFORMATION: The

Contractor shall provide equipment, tools, and services to perform the requirements of this contract. See attached list of equipment. Government-furnished equipment end of life is approximately 7-12 years.

8. PLACE OF PERFORMANCE: The work will be performed at Crow/Northern Cheyenne Hospital, 10110 South, 7650 East, Crow Agency, MT.

9. PERIOD OF PERFORMANCE:

May 1, 2023 through April 30, 2023, base plus 4.

10. SECURITY: Vendor will not require access to patient information nor will security need to be present. The contractor will be required to follow all facility requirements for screening and entry into the facility.