A05_Draft_PWS_Vehicle_Barrier_Maintenance_1.pdf

PERFORMANCE WORK STATEMENT

VEHICLE BARRIER MAINTENANCE SERVICES

SINGLE-AWARD INDEFINITE DELIVERY/ INDEFINITE

QUANTITY (ID/IQ) CONTRACT

11 April 2023

PERFORMANCE WORK STATEMENT

NATIONAL MALL AND MEMORIAL PARKS

VEHICLE BARRIER MAINTENANCE SERVICES

1. BACKGROUND

The National Park Service, National Capital Region, National Mall and Memorial Parks requires a contract for preventative maintenance and repair services of hydraulic bollards and a portable barrier. Two (2) sets of two (2) hydraulic bollards and one (1) set of two (2) manually operated bollards were installed at the Washington Monument (WAMO) grounds in 2004 for security protection of the Monument. In addition, there are two (2) sets of three (3) and two (2) sets of two (2) hydraulic bollards located at the Lincoln Memorial (LIME) and one (1) set of two (2) at the Martin Luther King Memorial (MLK). These are operated by hydraulic pumps located under the bollards. These bollards provide access to vehicles in case of emergencies and maintenance vehicles needing access to the Monument. There is also one NMSB XV Mobile Barrier M30 (K4) portable barrier plate located at the Jefferson Memorial. The hydraulic bollards and the NMSB XV portable barrier were manufactured and installed by Nasatka Barrier, Inc. This contract will be a Single-Award Indefinite Delivery/ Indefinite Quantity contract with an ordering period of five (5) years.

2. PURPOSE

The purpose of this contract is to provide preventative maintenance and repair services of hydraulic bollards and a portable barrier system for the National Park Service, National Mall and Memorial Parks, Washington D.C. The preventative maintenance will be issued as the first Task Order off the ID/IQ contract. The repair services will be issued as separate Task Orders using the hourly labor rates on Contractor’s approved Price Schedule (Attachment 2).

3. SCOPE OF WORK

Independently, and not as an agent of the Government, the Contractor shall provide the National Park Service, with all labor, supplies, materials, equipment and travel, necessary to provide monthly preventative maintenance and on-call repair services to the hydraulic barrier systems at the Washington Monument, Lincoln Memorial, and Martin Luther King Memorial to ensure the operation of these barrier systems 24 hours a day. The work shall include but is not limited to the following:

A. Provide monthly preventative maintenance to the below locations:

a. Preventative maintenance includes but is not limited to:

i. Inspection of equipment operations,

ii. Hydraulic system, hoses,

iii. Replace traffic/indicator lights as needed,

iv. Provide hydraulic fluid as needed,

v. Clean up around barrier and channel drains,

vi. Clean any other required items in accordance with the operation and maintenance manual(s) (O&M).

vii. Clean pits and drainage pipes

viii. Provide monthly report with invoice on work performed.

b. The preventative maintenance will be issued as the first Task with a period of performance consisting of a 12-month base year and four (4) 12-month option years.

B. Provide on-call emergency repair services to the locations below which includes hydraulic pumps, electrical connections, fiber optics (Washington Monument is designed to have communication with US Park Police D1 and the screening facility, Lincoln with US Park Police D1), and mechanical systems.

a. Contractor to respond to phone calls or emails within 1 hour. Able to be on site within 2 hours.

b. Contractor shall provide a per hour labor rate for making repairs to the vehicle barrier system equipment that are beyond the day-to-day adjustments needed to keep them in operational condition. Material costs will be reimbursed at cost when receipts are submitted to the COR.

c. On-call emergency repair services will be issued as separate Task Orders using the hourly labor rates on Contractor’s approved Price Schedule (Attachment 2).

C. Provide non-emergency services to the locations below which includes hydraulic pumps, electrical connections, fiber optics (Washington Monument is designed to have communication with US Park Police D1 and the screening facility, Lincoln with US Park Police D1), mechanical systems, and other components of the systems.

a. Contractor to respond to phone calls or emails within 6 hours to schedule site visits within 7 days.

b. The COR and the Contractor will review the identified issue and discuss repair/replacement options and other relevant information and provide a quote for the work.

c. Non-emergency services will be issued as separate Task Orders using the hourly labor rates on Contractor’s approved Price Schedule (Attachment 2).

4. LOCATIONS

All work is located in the National Mall and Memorial Parks in Washington, DC:

1. Washington Monument Grounds - Between 15th St & Independence Ave, 17th St & Constitution, N. W. Washington, D.C. 20001

a. Two (2) sets of two (2) hydraulic bollards

i. NE and SW quadrants of the Monument

b. Manually operated set

i. NW quadrant

2. Lincoln Memorial Grounds –

a. two (2) sets of three (3) and two (2) sets of two (2) hydraulic bollards

i. Located at Lincoln Circle

3. Martin Luther King Memorial –

a. one (1) set of two (2)

i. Located at intersection of West Basin Drive & Independence Avenue, S.W.

4. Jefferson Memorial Grounds –

a. one NMSB XV Mobile Barrier M30 (K4) portable barrier plate

i. Ohio Drive & East Basin Drive, S.W. Washington, D.C. 20024

The barriers are in high visitation areas and before work is performed, safety barriers and employee identification shall be in place.

5. PERSONNEL QUALIFICATIONS

Personnel qualifications include, but are not limited to, being knowledgeable/capable of repairing and maintaining hydraulic systems, electrical systems, and fiber optics.

Contractor shall, without expense to the Government, be responsible for obtaining any necessary licenses and permits, and complying with all applicable Federal, State and Municipal laws, codes and regulations.

Contractor shall have a minimum of 5 years of experience performing preventative maintenance and repairs to security bollard and barrier systems.

5.1 SECURITY CLEARANCE

All Contractor employees that perform work associated with this contract must pass a background check performed by the United States Park Police (USPP) or and remain in good standing through the duration of this contract. It is the Contractor’s responsibility to notify the NPS and USPP of any employee that has situation that may impact the good standing of their background check.

6. DELIVERABLES

Contractor shall submit a technical description and schedule of maintenance services to be performed within 30 days of contract award.

7. CONTRACTING OFFICER'S REPRESENTATIVE (COR)

For the purpose of this contract, the COR will be announced at the time of award. The COR is responsible for: (1) monitoring the contractor's technical progress including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) interpreting the Scope of Work; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting the Contracting Officer in the resolution of technical problems encountered during performance.

THE CONTRACTING OFFICER IS RESPONSIBLE AND HAS THE SOLE AUTHORITY

FOR DIRECTING AND/OR NEGOTIATING ANY CHANGES IN THE TERMS,

CONDITIONS, OR AMOUNTS CITED IN THE CONTRACT. INCREASES IN THE SCOPE

OF WORK SHALL BE APPROVED ONLY BY THE CONTRACTING OFFICER

For guidance from the COR to the contractor to be valid, it must: (1) be consistent with the description of work set forth in this contract; (2) not constitute new assignment of work or change to the expressed terms, conditions, or specifications. incorporated into this contract; (3) not constitute a basis for an extension to the period of performance or contract delivery schedule;

and (4) not constitute a basis for any increase in the total contract value.

8. CONTRACTOR'S REPRESENTATIVE

Upon contract award, the Contractor shall provide to the CO and COR, the name, phone number and cellular phone number of the Contractor's representative and an alternate contact who is responsible for overseeing the performance of this contract. This person must be able to make decisions for the company. The Contractor's representative will report to the COR.

9. PERIOD OF PERFORMANCE

The ordering period for this ID/IQ contract will be five years.

10. COORDINATION AND SCHEDULING OF WORK

All work is to be scheduled and coordinated through the Contracting Officers Representative.

Work shall be scheduled in advance so that proper access to the area can be provided and shall be performed Monday through Friday, between the hours of 7:00 a.m. and 3:30 p.m. for preventative maintenance. Contractor shall be available to provide regular on-call repair service between the hours of 7:00 a.m. and 3:30 p.m., Monday through Friday and emergency repair service outside of the business hours and weekdays mentioned above.

11. TRAVEL

The contractor shall be responsible for all travel necessary to complete the work described in the Scope of Work.

12. LOSS OR DAMAGE

If due to fault, neglect, dishonesty of the contractor, his agency or employees, loss or damage to government property is incurred during the performance of this Task Order, the contractor shall be responsible for the same. The government, at its option, in lieu of repayment, may require the contractor to replace at his own expense, all property as directed by the Contracting Officer.

13. SAFETY

The work area shall be maintained in a clean and safe condition at all times. All personnel providing service on-site shall have pictured identification and uniform displaying the name of the company. All on-site vehicles will also be marked with the company name. The contractor shall, with the use of barricades, ropes, signs, or audible signals, take all necessary precautions for the protection of the work and safety of the public. Any accident or incident, in regard to the work under this Task Order, shall be reported immediately, in writing, to the Contracting Officer.

Working in a Federal building or Federally controlled indoor workspaces:

In order to take steps to prevent the spread of COVID-19 and to protect the health and safety of all Federal employees, onsite contractors, visitors to Federal buildings or Federally controlled indoor workspaces, and other individuals interacting with the Federal workforce, employees under the subject contract who are required to work on site in Federal buildings or Federally controlled indoor worksites must comply with requirements located at https://www.saferfederalworkforce.gov/overview/.

14. GOVERNMENT FURNISHED PEROPERTY

The National Park Service will provide keys to the locks for the bollards and wrenches to open the bollard plates.

15. INVOICE REQUIREMENTS

Acceptance will be given by the COR after an inspection and verification of the work performed as defined in the contract specifications.

The Contractor shall submit all invoices through www.ipp.gov as well as upload a copy of the invoice as an attachment through IP. Invoices must be submitted on a monthly basis and have the location of work and the work breakdown. Failure of the contractor to attach invoice through the ipp.gov will result in invoice been rejected.

16. ID/IQ ORDERING PROCEDURES

Description of Agreement

The contractor shall furnish the products/services as required in the PWS, when requested by the Contracting Officer (CO) as specified in the individual Task Orders.

ID/IQ Period of Performance

The ID/IQ will have a five-year ordering period. Individual Task Orders will have independent Period of Performance and Delivery Dates as determined at time of request for quote and award.

https://www.saferfederalworkforce.gov/overview/ http://www.ipp.gov/

The preventative maintenance will be issued as the first Task with a period of performance consisting of a 12-month base year and four (4) 12-month option years.

Pricing

The pricing shall be determined on Task Order basis. The Contractor’s approved Price Schedule (Attachment 2) shall be used to price all Task Orders under this ID/IQ.

Extent of Obligation

The ID/IQ Contract does not obligate any funds. Funds will be obligated on individual Task Orders.

Purchase Limitation

Each individual Task Order shall not exceed $700,000.00, unless otherwise modified. The minimum purchase limit shall be $2,500.00.

Individuals Authorized to Purchase Under the ID/IQ

Only a DOI – NPS - NCA warranted CO is authorized to issue Task Orders under this ID/IQ.

Other individuals from and/or associated with the NPS may be authorized, only after written request to CO.

Delivery

Delivery/Completion shall be in accordance with the individual Task Order.

Administration

The DOI – NPS - NCA is responsible for all administration and overall concerns. Only the specified organizational elements listed may be authorized to place Task Orders under this ID/IQ Contract after written approval from the CO of the ID/IQ.

Ordering Procedures

1. Task Orders will be placed against this ID/IQ via email only.

2. Task Orders may only be placed by a warranted CO in the DOI – NPS - NCA, or other locations as designated. All Task Orders under this ID/IQ shall be made via a written Task Order (OF-347, SF-1449, or equivalent). A specific, sequential order number shall be included on the Task Order as generated by the acquisition system used by the DOI - NPS and shall specify the ID/IQ Contract number, as will a specific Period of Performance and/or Delivery Date.

3. A warranted CO and/or non-warranted Contract Specialist (CS), may send a requirement to the Contractor via email, telephone, or other method that will convey the necessary information.

Use of electronic commerce is encouraged. Under emergency requests, this request may also come from COR/POC, as needed.

4. The Contractor must respond by submitting technical specifications and pricing for the proposed requirement via e-mail to the requesting CO or CS and/or COR/POC and CO.

5. Based on a review of the Contractor's response and any necessary clarifications, the CO will issue a written Task Order award (OF-347, SF-1449 or equivalent) to the Contractor via email.

6. Ordering Thresholds - Task Orders will be placed against this ID/IQ by the organizational elements in accordance with the following: Competition was completed at the time of the initial solicitation, and only a single ID/IQ award was made as stated in solicitation; therefore, competition is not available at the Task Order Level. Only a single ID/IQ was awarded, therefore additional fair opportunity is not required nor will be provided.

7. Ordering Exceptions – N/A

8. Award of Task Orders:

Task Orders issued under the ID/IQ will include the following information as applicable:

(1) ID/IQ Contract Number and Delivery/Task Order number;

(2) Date of the order;

(3) Description of the products/services to be performed;

(4) The work schedule, period of performance, or required completion date;

(5) Place of delivery or performance;

(6) Deliverables;

(7) CLIN number and description, quantity, unit price and extended total;

(8) Accounting and appropriations data.

Order of Precedence

All the terms and conditions of the base ID/IQ shall be incorporated and apply to all resulting Task Orders. In the event of an inconsistency between the provisions of a specific Task Order, the provisions of the contractor ID/IQ will take precedence unless otherwise determined by the CO. All disputes regarding the individual Task Orders are to be referred to the ID/IQ CO.