A05.0 PERFORMANCE WORK STATEMENT_Final_Redacted.pdf

PERFORMANCE WORK STATEMENT (PWS) for

ISO 17025 ACCREDITED and OEM CALIBRATION AND REPAIR SERVICES FOR NINE (9)

ROTALIGN TOUCH ALI40.000 and ROTALIGN ULTRA ALI50.000 laser alignment tools.

For Puget Sound Naval Shipyard and Intermediate Maintenance Facility (N4523A)

MARINE MECHINERY MECHANICS (SHOP 38)

Part 1

General Information

1. GENERAL:

This is a non-personnel services contract to provide repair and calibration for Puget Sound Naval Shipyard and

Intermediate Maintenance Facility (N4523A) Marine Machinery Mechanics (Shop 38) Owned Equipment.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction:

The contractor shall provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items and non-personal services necessary, to perform repair and accredited ISO 17025 calibration services to bring the Government Furnished Equipment (GFE) equipment up to Original Equipment Manufacturer (OEM) specifications.

This is for Puget Sound Naval Shipyard and Intermediate Maintenance Facility (PSNS & IMF) (N4523A) Marine

Machinery Mechanics (Shop 38) Owned Equipment as listed in the GFE Attachment. If any unexpected PSNS &

IMF equipment not listed in the GFE Attachment needs repair and/or calibration, the Government shall contact the

Contractor and request a price quote for the additional equipment. If the Contractor’s price quote for the additional equipment is acceptable, the Government will modify the GFE Attachment to add additional equipment pricing and provide such contract modification to Contractor. The Government will not send the additional equipment in for service until such equipment is listed in the GFE Attachment.

The contractor shall not sub-contract the calibrations of PSNS & IMF Marine Machinery Mechanics (Shop 38)

Owned Equipment to third party entities unless approved by the Puget Sound Naval Shipyard COR listed in paragraph 3.1 or their designated representative. If necessary, the contractor can sub-contract the repair of submitted

PSNS & IMF Equipment to third party entities. However, calibrations must be ISO 17025 accredited, and the

Contractor’s scope of accreditation to ISO 17025 must cover the service facility and applicable measurements to be performed. Subsequently, the repair and calibration must be performed at a Vendor designated facility as listed in paragraph 3.4 or be approved by the Puget Sound Naval Shipyard COR listed in paragraph 3.1 or their designated representative.

When calibrations/repairs are completed, the contractor will provide return shipment of items with calibration certificates to Puget Sound Naval Shipyard & Intermediate Maintenance Facility

The contractor shall meet performance standards in this contract.

1.2 Background:

Puget Sound Naval Shipyard and Intermediate Maintenance Facility (N4523A) Marine Machinery Mechanics (Shop

38) Owned Equipment will require repair and ISO 17025 calibration for nine (9) ROTALIGN laser alignment tools.

1.3 Objectives:

Perform ISO 17025 accredited calibration and repair services for Puget Sound Naval Shipyard and Intermediate

Maintenance Facility (N4523A) Marine Machinery Mechanics (Shop 38) Owned Equipment at the Contractor’s facility to bring the Government Furnished Equipment (GFE) back to Original Equipment Manufacturers (OEM) specifications.

1.4 Scope:

The contractor shall provide repair and ISO 17025 calibration services for Puget Sound Naval Shipyard and

Intermediate Maintenance Facility (N4523A) Marine Machinery Mechanics (Shop 38) Owned Equipment.

If the Contractor deems a piece of Puget Sound Naval Shipyard and Intermediate Maintenance Facility (N4523A)

Marine Machinery Mechanics (Shop 38) Owned Equipment unrepairable (or unable to calibrate) due to product life support issues or repair costs vs. replacement, the Contractor will contact the Contract Officer's Representative and the Technical Subject Matter Expert , and inform them of the issue via email and then and they will determine the proper disposition of the equipment. When calibration service is performed, the

Contractor will provide details of the repair information and associated ISO 17025 calibration certificate(s) on an item to Puget Sound Naval Shipyard & Intermediate Maintenance Facility

If Contractor upgrades the firmware on the equipment as part of the repair service, Contractor retains all intellectual property rights to the firmware upgrade including but limited to source codes, trade secrets rights, copyrights and patent rights.

1.4.1 Type of Contract:

The government will award an individual firm-fixed price one-time service contract

1.5 Period of Performance:

The period of performance for Puget Sound Naval Shipyard and Intermediate Maintenance Facility (N4523A) Marine

Machinery Mechanics (Shop 38) Owned Equipment shall be 08/18/25 – 11/17/25 or 90 days from date of award.

1.6. Quality Control:

The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is how the Contractor provides assurance the program complies with the requirement of the contract. The associated certificates will be returned with each piece of Puget Sound Naval Shipyard and Intermediate Maintenance Facility (N4523A) Marine Machinery

Mechanics (Shop 38) Owned Equipment after completed repair and/or calibration services. The Government can make copies and distribute the calibration certificate(s), as needed. After acceptance of the quality control plan, the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.1 Quality Assurance:

The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality

Assurance Surveillance Plan. This plan is primarily focused on what the government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.7 Location:

1.7.1 Place of Performance:

The work to be performed under this contract will be performed at the appropriate Vendor designated facility

1.7.2 Hours of Operation:

The contractor is responsible for conducting business, between the hours of 0720 – 1602 Monday thru Friday except

Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the

Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.7.3 Recognized Holidays: [Contractor is not required to perform service on recognized holidays]

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day

Juneteenth Thanksgiving Day

Independence Day Christmas Day

1.8 Security Requirements:

1.8.1 Physical Security Requirements: Material will be shipped to the Contractor’s facility for repair and calibration.

No on-site work, all references and deliverable items associated with this work are unclassified. The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

1.9 Special Qualifications: N/A

1.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal

Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other

Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will appraise the contractor of how the government views the contractor's performance and the contractor will appraise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.11 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the

Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the

Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

Contracting Officer Representative (COR):

1.12 Key Personnel:

The following personnel are considered key personnel by the government:

Technical Subject Matter Expert (SME):

The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract. The contract manager or alternate shall be available between 8 am to 3 pm, Monday through Friday except Federal holidays or when the government facility is closed for administrative reasons

1.13 Contractor Travel: N/A

1.14 Other Direct Costs: N/A

1.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be

Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other

Government rights.

1.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information

(e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the

Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.17 Phase In /Phase Out Period: N/A

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS

ISO/IEC 17025 is for use by laboratories in developing their management system for quality, administrative and technical operations. Laboratory customers, regulatory authorities and accreditation bodies may also use it in confirming or recognizing the competence of laboratories

2.1.1. CONTRACTOR.

A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER.

A person with authority to enter, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR).

An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointments shall be in writing and shall state the scope of authority and limitations. This individual has the authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have the authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE.

A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE.

Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL.

Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the people that are listed in the proposal.

2.1.7. PHYSICAL SECURITY.

Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE.

The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP).

An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL.

All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR.

One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY.

The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK.

Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

ISO common short name for the International Organization for Standardization; also see

ISO International Standards Organization

ISO/IEC International Organization for Standardization/International Electrotechnical

Commission

KO Contracting Officer

NIST National Institute of Standards and Technology

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services:

Note: GOVERNMENT SUBJECT MATTER EXPERT:

Technical Subject Matter Expert (SME):

Contracting Officer Representative (COR):

3.2 Facilities: N/A

3.3 Utilities: N/A

3.4 Equipment: N/A

3.5 Material:

Listed on GFP Module Attachment

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General:

The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: NA

4.3. Materials:

The Contractor shall furnish their own tools, test equipment, and ancillary equipment needed to complete the work described in Part 5, Specific Tasks.

4.4. Equipment:

The Contractor shall furnish their own tools, test equipment, and ancillary equipment needed to complete the work described in Part 5, Specific Tasks

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services.

The contractor shall provide services to perform accredited ISO 17025 calibration services and repairs of nine (9)

ROTALIGN Touch ALI40.00 and ROTALIGN Ultra/IS ALI50.000 SERIAL #’s: 50208258, 43128872, 43218586, 43218587, 43218626, 43217421, 50208268, 43218018, 43218628 for Puget Sound Naval Shipyard and Intermediate

Maintenance Facility (N4523A) Marine Machinery Mechanics (Shop 38).

The calibrations shall be valid for at least 12 months from the completion date of the calibration service. The

Contractor is solely responsible for the quality of services provided. The Contractor shall provide assessment report to COR. Contractor will provide SME with written report of discrepancies.

The Contractor shall return all government owned equipment to Puget Sound Naval Shipyard through a shipping company (with package tracking means available) of their choice to the following address:

PUGET SOUND NAVAL SHIPYARD & IMF

Note: The Contractor shall provide tracking information for the package/packages to the following email addresses:

5.2. Task Heading: N/A

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1.

The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

As well as local, state and federal laws and their local calibration and repair procedures as well as ISO/IEC

17025:2017 “General requirements for the competence of testing and calibration laboratories “

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. ATTACHMENT/TECHNICAL EXHIBIT LIST:

7.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary: See below)

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule:

Deliverable Frequency # of

Copies

Medium/Format Submit

To

Field Service Report At the completion of every preventative maintenance visit or service/repair visit.

One (1) Electronic PDF on company letterhead listing:

• Serial number

• Service engineer contact information

• Work performed

• Service recommendations

• Final instrument status

(functional vs non-functional).

COR &

SME

ISO 17025

Calibration

Certificate

At the completion of every calibration preventative maintenance or service/repair

One (1) Electronic PDF COR &

SME

Quote for additional repairs After calibration and/or repairs identified in section 5.1.

As often as needed to meet the overall objectives identified in section 1.3.

One (1) Electronic PDF on company letterhead listing:

• Quotation number

• Part number(s)

• Part description(s)

• Labor

• Total price

COR &

SME