A04_VICK_SOW_PMIS322252_Remediate_Mold_in_VICK_Collections_Final.docx

STATEMENT OF WORK

Remediate Mold in Museum Collection Vicksburg National Military Park

This project will address efforts by Vicksburg National Military Park (VICK) to provide professional conservation assistance to remediate mold from its museum collection.

SCOPE

In accordance with the terms and conditions of the Contract, the Contractor shall perform the work as described below for the National Park Service (NPS).

The contractor shall provide all services and materials necessary to evaluate, clean, and conserve the objects affected by the mold. The contactor shall also provide the park with written treatment reports and photographic documentation regarding all steps taken and materials used.

CONFIDENTIALITY

The information developed under this Contract is the property of the U. S. government and shall be kept in strict confidence.

BACKGROUND

Vicksburg National Military Park (VICK) is located in Vicksburg, MS, an hour west of Jackson, MS, and ninety minutes north of Natchez, MS.

Sometime during the fall/winter of 2022, mold was first noticed in Bally Building 1 after a power outage. This is often an overlooked storage facility, and it is likely that the HVAC was not working for several weeks/months resulting in the mold infestation. This Bally Building holds 635 wooden museum objects. 609 objects are from the USS Cairo and 26 are from the battlefield.

All conservation treatment must be carried out in accordance with the principles and practices specified in the Code of Ethics and Standards of Practice of the American Institute for Conservation (AIC). Ethical considerations as well as NPS Management Policies call for restoration treatment to be the minimum necessary, fully documented, and without fraudulent intent.

NPS policy calls for a “minimal intervention” treatment strategy of doing the least possible to the object that in any way alters its significant characteristics. The Park and the contractor will take “minimal intervention” into account when discussing treatment. It is understood that more intervention may be necessary.

JOB CONDITIONS:

Conditions in Bally Building 1 are suspect due to the level of mold activity. Due to fluxuations in temperature and humidity the wooden objects have oozed a brown-colored preservative that was used in the 1960s. The preservative has run all over the shelving units, the walls, and the floors. It is highly recommended that full Personal Protective Equipment (PPE) is used in the building. The Contractor takes full responsibility for their health and safety.

Food, drink, and tobacco products are not allowed inside the Bally Building. All work on-site must be done in accordance with NPS safety policies.

WORK LOCATION

The contractor will be responsible for packing and moving the affected objects from Bally Building 1 and perform conservation at an off-site location.

PROJECT DESCRIPTION

a. Four photos are included in this scope of work (SOW). The park will provide more photos for interested contractors.

b. Bally Building 1 holds 635 museum objects -mostly wooden. 609 are from the Cairo, and 26 are from the battlefield.

c. The contractor will first conduct a collection condition survey to determine the extent of the mold outbreak and make recommendations for the treatment of the museum objects.

d. The contractor will provide treatment recommendations for all affected museum objects. This may also include recommended storage improvements.

e. Objects requiring treatment will be transported to an off-site facility and begin treatment as proposed. This will be decided through discussion with park staff and the COR.

f. The contractor will provide insurance coverage. Total value to be insured is $100,000.00.

DELIVERABLES

a. Collection Condition Survey (CCS) for museum objects in Bally Building 1.

b. Estimate for conservation treatment, cleaning, stabilization of the museum objects (a list of objects including catalog #, object name, and material type will be provided to interested contractors).

d. Immediate treatment of objects.

f. Transportation to/from treatment location.

g. Treatment reports.

Schedule

CONTRACT PERFORMANCE PERIOD

The work shall begin upon award of contract, with a kick-off meeting following the contract award.

MEETINGS AND CONFERENCES

A. The Contractor or his/her representative(s) shall participate in all conferences pertinent to the work under this SOW.

B. The Contractor shall consult with the park representative(s) as deemed necessary by either party or designated representatives detailed below.

SCHEDULE OF PARTIAL PAYMENTS

Partial payments will be made upon successful completion of each successive phase of the work, as outlined below:

A. Payment 1: 33.33% of the total to be paid at the end of the on-site visit and completion of the CCS.

B. Payment 2: 33.33% of the total to be paid after completion of conservation treatment on the museum objects.

C. Payment 3: 33.33% of the total to be paid after the return of all museum objects and submittal of final treatment reports.

The Contracting Officer’s Representative (COR) is empowered to inspect and evaluate all work of this Contract for compliance with terms of this Scope of Work.

Acceptance of the work of this contract and any changes to the terms of this contract shall be made in writing only by the Contracting Officer.

PROPOSALS

The contractor should include the following information in the proposal:

A. A current resume that indicates education and experience in conservation treatment provides at least three references with email information.

B. A detailed description of approach, including commonly used methods, techniques, materials, and expected results.

C. A statement indicating technical capacity to accomplish the work required (e.g., facilities, equipment, insurance requirements) and of ability to meet required dates of completion.

D. Evidence of past experience in comparable projects. All parties understand that this is a severe mold outbreak, and there will be leeway with comparable projects.

E. A sample treatment report.

F. List of PPE.

WORK COORDINATION

The contractor shall coordinate the site packing, pick up and drop off materials through this contact:

Carly Plesic Museum Curator Vicksburg National Military Park 3201 Clay Street Vicksburg, MS 39183 carly_plesic@nps.gov

PROTECTION OF INFORMATION

All information and documentation gathered or produced by the Contractor during the course of this work shall be held in strictest confidence and shall be fully protected from access by unauthorized persons. Any documentation furnished by the site and retained by the Contractor during the course of the work or thereafter shall be secured in a locked filing cabinet or safe at a minimum. The Contractor shall indicate to the park staff the manner in which he/she intends to secure any documentation the site may furnish; the park staff will have the prerogative to specify when more stringent security must be provided for any particular documentation furnished to the Contractor. Documentation that cannot be secured to the park staff’s satisfaction still will be furnished to the Contractor, but only for on-site use.

Notes and other information produced by the Contractor, including all versions and copies of his/her report and any drawings that may be produced, shall be secured in a locked filing cabinet or safe, at a minimum. Word processor and other computer files shall be secured in an equivalent manner, such as by retaining files only on CDs or flash drives kept in a safe, rather than on a hard drive, and by the use of passwords or encryption. During the initial visit to the site, or by conference call, the Contractor shall indicate to the COR the manner in which he/she intends to secure computer data generated during the course of the work; COR will have the prerogative of specifying that additional security measures be taken whenever circumstances so dictate.

All documents and other work developed in the performance of this contract, shall be and remain the sole property of the Government and may be used on any other work without additional compensation to the Contractor, with respect, thereto, the Contractor agrees not to assert any rights and not to establish any claim under the patent or copyright laws. The Contractor, for a period of 3 years after final payment under this contract, agrees to furnish and provide access to all retained materials on the request of the Contracting Officer. Unless otherwise provided in this contract, the Contractor shall have the right to retain copies of all such materials beyond such period.

In the event that the Government uses any of the above-mentioned materials for purposes other than those covered under this contract or other than for which it was provided, the Contractor shall not be held liable for any personal or property damage arising from such use.

RIGHTS IN DATA - SPECIAL WORKS

(FAR 52.227-17) (DEC 2007)

A. Definitions. As used in this clause— “Data” means recorded information, regardless of form or the media on which it may be recorded. The term includes technical data and computer software. The term does not include information incidental to contract administration, such as financial, administrative, cost or pricing, or management information.

“Unlimited rights” means the rights of the Government to use, disclose, reproduce, prepare derivative works, distribute copies to the public, and perform publicly and display publicly, in any manner and for any purpose, and to have or permit others to do so.

B. Allocation of Rights.

(1) The Government shall have—

(i) Unlimited rights in all data delivered under this contract, and in all data first produced in the performance of this contract, except as provided in paragraph (c) of this clause.

(ii) The right to limit assertion of copyright in data first produced in the performance of this contract, and to obtain assignment of copyright in that data, in accordance with paragraph (c)(1) of this clause.

(iii) The right to limit the release and use of certain data in accordance with paragraph (d) of this clause.

(2) The Contractor shall have, to the extent permission is granted in accordance with paragraph (c)(1) of this clause, the right to assert claim to copyright subsisting in data first produced in the performance of this contract.

C. Copyright.

(1) Data first produced in the performance of this contract.

(i) The Contractor shall not assert or authorize others to assert any claim to copyright subsisting in any data first produced in the performance of this contract without prior written permission of the Contracting Officer. When copyright is asserted, the Contractor shall affix the appropriate copyright notice of 17 U.S.C. 401 or 402 and acknowledgment of Government sponsorship (including contract number) to the data when delivered to the Government, as well as when the data are published or deposited for registration as a published work in the U.S. Copyright Office. The Contractor grants to the Government, and others acting on its behalf, a paid-up, nonexclusive, irrevocable, worldwide license for all delivered data to reproduce, prepare derivative works, distribute copies to the public, and perform publicly and display publicly, by or on behalf of the Government.

(ii) If the Government desires to obtain copyright in data first produced in the performance of this contract and permission has not been granted as set forth in paragraph (c)(1)(i) of this clause, the Contracting Officer shall direct the Contractor to assign (with or without registration), or obtain the assignment of, the copyright to the Government or its designated assignee.

(2) Data not first produced in the performance of this contract. The Contractor shall not, without prior written permission of the Contracting Officer, incorporate in data delivered under this contract any data not first produced in the performance of this contract and that contain the copyright notice of 17 U.S.C. 401 or 402, unless the Contractor identifies such data and grants to the Government, or acquires on its behalf, a license of the same scope as set forth in paragraph(c)(1) of this clause.

D. Release and use restrictions. Except as otherwise specifically provided for in this contract, the Contractor shall not use, release, reproduce, distribute, or publish any data first produced in the performance of this contract, nor authorize others to do so, without written permission of the Contracting Officer.

E. Indemnity. The Contractor shall indemnify the Government and its officers, agents, and employees acting for the Government against any liability, including costs and expenses, incurred as the result of the violation of trade secrets, copyrights, or right of privacy or publicity, arising out of the creation, delivery, publication, or use of any data furnished under this contract; or any libelous or other unlawful matter contained in such data.

The provisions of this paragraph do not apply unless the Government provides notice to the Contractor as soon as practicable of any claim or suit, affords the Contractor an opportunity under applicable laws, rules, or regulations to participate in the defense of the claim or suit, and obtains the Contractor’s consent to the settlement of any claim or suit other than as required by final decree of a court of competent jurisdiction; and these provisions do not apply to material furnished to the Contractor by the Government and incorporated in data to which this clause applies.

POINTS OF CONTACT

Contracting Officer’s Representative (COR)

Christopher Downey, Chief of Resources and Project Manager Vicksburg National Military Park christopher_downey@nps.gov

Subject Matter Expert (SME)

Curtis Sullivan, Senior Wood Conservator Harpers Ferry Center Curtis_sullivan@nps.gov

VICK Point of Contact

Carly Plesic, Museum Curator Vicksburg National Military Park carly_plesic@nps.gov

PHOTOS:

Interior of Bally Building 1 – green mold spores on objects.

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