A04-Statement_of_Work(SOW)4_sesons_monitoring_2022_1.pdf

Assabet River NWR, Massachusetts HVAC Repair At Visitor Center Performance Work Statement

1.0 Introduction and Overview

Assabet River National Wildlife Refuge (NWR) requires regular and routine monitoring of the Geothermal Heating Ventilating and Air Conditioning (HVAC) System at the Refuge VC. Vendor will provide regular monitoring of the Geothermal HVAC System Controls at Assabet River NWR Visitor center.

First year pricing includes the installation of proprietary monitoring hardware and setup.

Following 2 years in attached quote are lower cost due to no set up cost. We would like for this contract to be set up for the One base year plus 4 additional option years. This is a sole source contract. CTI, the only vendor in the New England Area that troubleshoots and conducts in person services on these monitoring systems.

The work is located at 680 Hudson Road, Sudbury MA. For a site visit to tour the areas of work, contact Chad Roderick, Refuge Representative at telephone 978-580-0183.

1.1 Scope of Work

Vendor will utilize a "Four Seasons Diagnostics" to maintain the controls of the HVAC system as part of a larger preventive maintenance service contract. Every quarter, a service tech will come on-site, to go through the report and verify the working conditions, deficiencies, etc. As the tech will have the report on-hand when he comes on-site, he will know exactly where the issues are.

This means he won’t be looking around hoping to find something. He will also be able to prioritize the key items, the ones that would be more detrimental to your system. This will give you peace of mind that when on-site my tech won’t be looking at the nuisance level issues, or constant alarm triggers, but starting with the biggest issue and/or the most critical piece of equipment.

1.2 Period of Performance

The work shall be completed periodically and quarterly for 5 years.

1.3 Project Safety

The Contractor shall be responsible for strict compliance with all provisions of Occupational Safety and Health Administration (OSHA) requirements 29 CFR 1910 and 29CFR 1926 during the performance of the work.

2.0 Project Requirements

A. All work and materials shall be in compliance with all applicable building codes, and the following applicable performance standards:

1. American Society of Mechanical Engineers (ASME)

2. American Society for Testing Materials (ASTM)

3. National Electric Code (NEC)

4. Air-Conditioning, Heating, and Refrigeration Institute (AHRI)

5. American Society of Heating, Refrigerating and Air Conditioning Engineers (ASHRAE)

6. National Fuel Gas Code (NFPA 54)

Field Measurements:

With this type of monitoring in place the VC should experience lass down time and be able to detect needed service and repairs before they become large issues..

B. HVAC Equipment and appurtenant work:

1. See attached Quote

The HVAC equipment shall meet the following performance requirements:

Accompanying monitoring software will also need to be evaluated by the contractor and synched to the new equipment so that refuge staff and offsite monitoring company can monitor and troubleshoot the system.

2. Material Submittals

A. Material submittals consisting of manufacturer's product information shall be provided for Government approval before any materials is installed on this project.

3. End Results/Deliverables

A. Provide and install all monitoring equipment required to regularly remotely monitor the HVAC system. Upon completion of the installation, the HVAC system will be monitored and adjusted remotely to ensure efficient operation as well as to detect any issues and required service or repair.

B. Provide all Operations and Maintenance Manuals to the Refuge, including warranty information on the parts.

C. Upon completion of the project, all work areas shall be free from rubbish and debris.

*** End of PWS***