A04 Statement of Work - Setup of NCMD LE Vehicles.pdf

Bureau of Land Management North Central Montana District Office

Statement of Work Law Enforcement Vehicle Equipment Install

I. BACKGROUND

The Bureau of Land Management (BLM), North Central Montana District Office requires installation of equipment in two new patrol vehicles and decommission of one law enforcement vehicle. Proper and professional installation of integrated equipment is necessary for the safe and legal use of these patrol vehicles by federal law enforcement officers. The work shall meet Montana and California state specifications in order for the vehicles to qualify as an emergency vehicle. The vehicles must have a steady red light to the front to meet California state specifications.

II. OBJECTIVES

The vendor shall complete installation for the following law enforcement related equipment in:

• one 2020 stock Chevrolet Tahoe patrol vehicle (Vehicle 3). Exact placement of some components, switch locations and assignments, flash patterns etc. will be determined at time of install and shall be approved in advance by the BLM. The vendor will provide equipment listed below as well as the needed wiring accessories (connectors, shrink wrap, fuses, wire protectors, zip ties etc.) used in the installation of the equipment.

• one 2020 stock Dodge Ram 2500 patrol vehicle (Vehicle 1). Exact placement of some components, switch locations and assignments, flash patterns etc. will be determined at time of install and shall be approved in advance by the BLM. The vendor will provide equipment listed below as well as the needed wiring accessories (connectors, shrink wrap, fuses, wire protectors, zip ties etc.) used in the installation of the equipment.

Additionally, the vendor will decommission one 2018 Dodge Ram 2500 patrol vehicle (Vehicle 2).

Transportation of vehicles to vendor facility must be provided by the vendor via transport vehicle. The 2020 Chevrolet Tahoe is located at the BLM, Lewistown Field Office, 920 NE Main, Lewistown MT.

Both Dodge Ram 2500 vehicles are located at the BLM, Upper Missouri River Breaks National Monument, 701 7th St, Fort Benton MT.

Because of transportation costs, quotes will be limited to vendors within 325 miles from Lewistown MT.

If transport of the vehicles cannot be provided, please indicate on quote page.

See Required Work attachment and Photo for both LE vehicles.

Questions should be directed to:

Chris Johnson, 406.622.4017 for the MRBNM BML LE vehicle (Dodge Ram)** and

Ryan Rath, 406.538.1939 for the LFO LE vehicle (Chevrolet Tahoe)**

**Work Requirements will only be adjusted/changed by Contracting Officer, Gina Merwin, 406.538.1911.

III. QUOTE INSTRUCTIONS

Vendors quoting on this project shall submit a quote on their company letterhead outlining pricing for each listed item, distinguishing service fees from supply costs. If a listed item cannot be performed, list a “no bid” for that item.

Vendors quoting on all items will be prioritized above those having no bid items listed.

All offerors are required to have an active registration in System for Acquisition Management, (www.sam.gov) by the solicitation close date. If registration assistance is needed, please go to http://www.aptac-us.org/new/ to find a Procurement Technical Assistance Center (PTAC) near you.

SAM REGISTRATION IS FREE!

PTAC ASSISTANCE IS FREE!

Vendor Quote shall include:

Company Name

Company Point of Contact Name

Phone Number

Email Address

Company DUNS and/or Cage Code

IV. ACCEPTANCE

All work will be inspected at vendor facility by a BLM representative before accepted.

V. INVOICING AND PAYMENT

Payment requests must be submitted electronically through the U.S. Department of the Treasury Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the clause 52.212-4 Contract Terms and Conditions – Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instruction via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3 -5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Office with its proposal or quotation.

Under this contract, a proper invoice is required to be submitted as an attachment to the IPP invoice. To prevent delays and other complications, deliverables are to be received and accepted prior to invoicing.

Email a detailed invoice to gmerwin@blm.gov for approval prior to invoicing via IPP.

A proper invoice must include the following items:

(i) Name and address of the contractor.

(ii) Invoice date and invoice number.

(iii) Contract number or other authorization for supplies delivered or services performed (including order number and line item number).

(iv) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.

(v) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms).

Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading.

mailto:gmerwin@blm.gov

(vi) Name and address of contractor official to whom payment is to be sent (must be the same as that in the contract or in a proper notice of assignment).

(vii) Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice.

(x) Any other information or documentation required by the contract (e.g., evidence of shipment)