A04_Statement_of_Work_Revised_1_13_26.pdf

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PERFORMANCE WORK STATEMENT (PWS)

PROCUREMENT OF TRAILER SERVICES

Part 1 General Information

1. GENERAL:

Green Bay Fish and Wildlife Conservation Office needs approval for trailer services. Due to the nature of our work and the growth of the fish we tag, we need approval to hire trailer services to move our tagging trailers to designated hatcheries beginning February 23 through December 31, 2026. This PPR will be modified as needed to accommodate changes to schedule that may occur during the period of performance.

This is a non-personnel services contract to provide Intra-hatchery fish tagging trailer moves. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction:

• The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Intra-hatchery fish tagging trailer moves as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background:

• U.S. Fish and Wildlife Service’s (FWS), Green Bay Fish and Wildlife Conservation Office, New Franken, WI (Green Bay FWCO) operates five automated fish tagging trailers at state and federal fish hatcheries in Wisconsin, Michigan, Illinois, Indiana, and Pennsylvania. We are seeking a contractor to provide our trailer moves in CY2026, Table 1, to and from state and federal fish hatchery locations.

• The triple axel fifth-wheel trailers are 48’ long by 8’6” wide by 11’5” tall with a gross weight of approx. 13,500 lbs. and about 3,500 lbs. on the hitch (Figure 1). The trailers house automated fish tagging equipment and have a replacement cost of $1.5 million, hence there is a need for additional insurance coverage during transportation. Our tagging operations begin in early March and end in November, with all trailers returning to New Franken, WI for overwinter storage and maintenance.

1.3 Objectives:

• Timely and safe pickup and delivery of tagging trailers using dates, hatchery locations and delivery contact numbers specified on Table 1 (attached). Dates and location may be subject to change due to unforeseen conditions of hatchery fish or federal equipment issues.

1.4 Scope:

• In addition to the above objective the following expectations are required:

• Contractor will provide a single point of contact that is consistently available, including nights and weekends, to be used by

FWS staff to notify of any anticipated changes to schedules or locations. Every effort will be made by FWS staff to notify them in advance.

• All pickup and deliveries by the contractor will occur during normal business hours 7 am to 4:30 pm regardless of time zone.

• All trailers will be dropped off by the contractor at specified locations on the hatchery property without exception as specified by FWS.

• Truck drivers making deliveries will contact hatchery staff specified to indicate estimated time of arrivals or any other issues that arise that could change anticipated time of delivery.

• Truck drivers will immediately notify FWS point of contact with any mechanical issues/failures (i.e., lights, hydraulic jacks, brakes, tires etc.) or accidents/damage that arise during transport and delivery.

• Truck drivers will notify FWS point of contact (mobile text or call) of successful trailer delivery.

• Contractor is expected to use heavy duty dual axle pick up trucks (or stronger) capable of towing an overall grows weight of approximately 13,500 lbs with about 2,500 lb on the hitch (5th wheel hitch) and be able to accommodate the electrical braking system on the trailers. Some larger truck styles will also work, but full sized semi-truck trailers will be too large to navigate tight spaces within some of the hatcheries.

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1.5 Period of Performance:

• The period of performance shall be for one (1) Base Year of 10 months. The Period of Performance reads as follows:

Option Year 1 – February 23, 2026, to December 31, 2026

1.6 General Information

1.6.1 Quality Control:

• The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which they assure themselves that their work complies with the requirement of the contract.

1.6.2 Quality Assurance:

• The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays:

• Depending on the calendar year and anticipated hatchery schedules the contractor may be required to perform services on following holidays:

Labor Day Columbus Day President’s Day Juneteenth

Memorial Day Independence Day Veteran’s Day

1.6.4 Hours of Operation:

• The contractor is responsible for conducting business, between the hours of 7:00 am and 4:30 pm, regardless of time zone on any day of the week including Federal holidays listed above, except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance:

• The work to be performed under this contract will be performed at the government facilities: Green Bay Fish and Wildlife Conservation Office, New Franken, WI and at the federal government hatcheries and all state fish hatcheries indicated on Table 1.

1.6.6 Type of Contract:

• A work order/task order for a one year contract will be awarded by the Government.

1.6.7 Security Requirements:

• No security clearance necessary

1.6.7.1 PHYSICAL Security:

• The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, federal government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control. Not applicable

1.6.7.3 Lock Combinations (If applicable).

• The Contractor shall establish and implement methods of ensuring that all lock combinations (New Franken office secure fence area keypad code) are not revealed to unauthorized persons. .

1.6.8 Special Qualifications:

• The contractor is responsible for ensuring all employees possess and maintain current appropriate drivers’ licenses required for transport of the trailers. The contractor must show proof of appropriate insurance coverage to cover partial damage or

P a g e 3 | 8 the complete replacement cost ($1,500,000.00) of the trailers in the event of an accident occurs while in transit to/from locations.

1.6.9 Post Award Conference/Periodic Progress Meetings:

• The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR):

• The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel:

• The follow personnel are considered key personnel by the government: Matthew Kornis, Mass Marking Program Director;

Susan Wells, Green Bay FWCO Project Leader; Allen Lane, Fish Tagging Biologist; Kevin Pankow, Fish Tagging Biologist. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:00 AM and 4:30 PM Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: Not applicable

1.6.13 Contractor Travel: Not applicable

1.6.14 Other Direct Costs: Not applicable

1.6.15 Data Rights:

• The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Organizational Conflict of Interest:

• Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as they deem necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

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1.6.17 PHASE IN /PHASE OUT PERIOD: Not applicable

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS: FWS. Fish and Wildlife Service

BPA Blanket Purchase Agreement COR Contracting Officer Representative FAR Federal Acquisition Regulation POC Point of Contact PWS Performance Work Statement QASP Quality Assurance Surveillance Plan

PART 3

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GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services: Not applicable. No services, facilities, utilities, equipment, or material with be provided to the contractor.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities:

4.1 General: The Contractor shall furnish all personnel, supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: Not applicable

4.3. Materials: Not applicable.

4.4. Equipment. The Contractor shall provide all trucks of the capacity required to move the marking trailers and all fuel and other fluids to maintain the trucks.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services for moving the automated tagging trailers to and from hatchery locations on the dates indicated and according to the schedule attached at Table 1.

5.2. Task Heading. Not applicable

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): Not applicable

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. Not applicable.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Table 1 – Proposed automated tagging trailer moves and anticipated dates for the CY2025 field season.

Move

Trailer Approximate Date of Move

From To

1 GL2 02/23/2026 GBFWCO, 2661 Scott Tower Drive, New Franken, WI 54229 (Matt Kornis, primary cell, 920-412-4226; Allen Lane, secondary cell, 920-655-7398; Susan Wells, supervisory cell, 703-268-3999)

Jake Wolf State Hatchery, 25410 N. Fish Hatchery Road, Topeka, IL 61567 (Hatchery landline 309-968-7531; Aaron Ohrn (asst mgr cell) 309-968-7538)

2 GL1 03/09/2026 GBFWCO, 2661 Scott Tower Drive, New Franken, WI 54229 (Matt Kornis, primary cell, 920-412-4226; Allen Lane, secondary cell, 920-655-7398; Susan Wells, supervisory cell, 703-268-3999)

Wolf Lake State Hatchery, 34270 Cty Rd. 652, Mattawan, MI 49071 (Hatchery landline 269-668-2696; Matt Hughes (biologist cell) 269-491-6207)

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Trailer Approximate Date of Move

From To

3 GL2 3/20/2026 Jake Wolf State Hatchery, 25410 N. Fish Hatchery Road, Topeka, IL 61567 (Hatchery landline 309-968-7531; Aaron Ohrn (asst mgr cell) 309-968-7538)

Wild Rose State Hatchery, N5871 State Rd. 22, Wild Rose, WI 54984 (Hatchery landline 920-622-3527; Jesse Landwehr (manager cell) 715-508-1500; Sam Stafslien (biologist cell) 715-270-0402)

4 GL1 3/31/2026 Wolf Lake State Hatchery, 34270 Cty Rd.

652, Mattawan, MI 49071 (Hatchery landline 269-668-2696; Matt Hughes (biologist cell) 269-491-6207)

Mixsawbah State Hatchery, 5500 South 675 East, Walkerton, IN 46574 (Hatchery Landline 219-369-9591; Ken Wetzel (resident on location cell) 317- 369-9329; Rob Ackerson (manager cell) 574-876-9135)

5 GL3 4/03/2026 GBFWCO, 2661 Scott Tower Drive, New Franken, WI 54229 (Jim Webster (primary cell) 920-655-7468; Allen Lane (secondary cell) 920-655-7398; Chuck Bronte (supervisory cell) 920-412-8079)

Thompson State Hatchery, 944 S. Hwy M149, Manistique, MI 49854 (Hatchery landline 906-341-5587 x201; Randy Espinoza (biologist cell) 906-330-7374;

Dan Sampson (area manager cell) 231- 330-7374)

6 GL1 4/27/2026 Mixsawbah State Hatchery, 5500 South 675 East, Walkerton, IN 46574 (Hatchery Landline 219-369-9591; Ken Wetzel (resident on location cell) 317-369-9329;

Rob Ackerson (manager cell) 574-876- 9135)

Bodine State Fish Hatchery, 13200 Jefferson Blvd., Mishawaka, IN 46545 (Hatchery landline 574-255-4199;

Alexander Ingersoll (manager cell) 616- 644-4073)

7 GL3 5/11/2026 Thompson State Hatchery, 944 S. Hwy M149, Manistique, MI 49854 (Hatchery landline 906-341-5587 x201; Randy Espinoza (biologist cell) 906-330-7374;

Dan Sampson (area manager cell) 231- 330-7374)

Pendills Creek National Hatchery, 21990 W. Trout Ln., Brimley, MI 49715 (Hatchery landline 906-437-5231;

Crystal Legault-Anderson(asst mgr cell) 906-322-9733)

8 GL6

5/18/2026

GBFWCO, 2661 Scott Tower Drive, New Franken, WI 54229 (Jim Webster (primary cell) 920-655-7468; Allen Lane (secondary cell) 920-655-7398; Chuck Bronte (supervisory cell) 920-412-8079)

Platte River State Hatchery, 15210 US Hwy 31, Beulah, MI 49617 (Hatchery landline 231-325-4611; Paul Stowe (manager cell) 231-383-0119)

9 GL4 6/8/2026 Wild Rose State Hatchery, N5871 State Rd. 22, Wild Rose, WI 54984 (Hatchery landline 920-622-3527; Jesse Landwehr (manager cell) 715-508-1500; Sam Stafslien (biologist cell) 715-270-0402)

Iron River National Hatchery, 10325 Fairview Rd., Iron River, WI 54847 (Hatchery landline 715-372-8510;

Brandon Keesler (manager cell) 608- 632-3692)

10 GL2 6/10/2026 Wild Rose State Hatchery, N5871 State Rd. 22, Wild Rose, WI 54984 (Hatchery landline 920-622-3527; Jesse Landwehr (manager cell) 715-508-1500; Sam Stafslien (biologist cell) 715-270-0402)

Pendills Creek National Hatchery, 21990 W. Trout Ln., Brimley, MI 49715 (Hatchery landline 906-437-5231;

Crystal Legault-Anderson(asst mgr cell) 906-322-9733)

11 GL1 6/11/2026 Bodine State Fish Hatchery, 13200 Jefferson Blvd., Mishawaka, IN 46545 (Hatchery landline 574-255-4199;

Alexander Ingersoll (manager cell) 616- 644-4073)

Allegheny NFH, 6616 Hemlock Road, Warren, PA 16365 (Hatchery landline 814-726-0890; Doris Mason (asst mngr cell) 814-233-4366; Autumn Wiese (second cell) 231-887-1801)

12 GL6 6/25/2026 Platte River State Hatchery, 15210 US Hwy 31, Beulah, MI 49617 (Hatchery landline 231-325-4611; Paul Stowe (manager cell) 231-383-0119)

Jordan River National Hatchery, 6623 Turner Rd., Elmira, MI 49730 (Roger Gordon 231-584-2461); Brock Everts cell 760-730-2303.

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Trailer Approximate Date of Move

From To

13 GL1 10/26/2026 Allegheny NFH, 6616 Hemlock Road, Warren, PA 16365 (Hatchery landline 814-726-0890; Doris Mason (asst mgr cell) 814-233-4366; Autumn Wiese (second cell) 231-887-1801)

GBFWCO, 2661 Scott Tower Drive, New Franken, WI 54229 (Jim Webster (primary cell) 920-655-7468; Allen Lane (secondary cell) 920-655-7398; Chuck Bronte (supervisory cell) 920-412-8079)

14 GL4 10/27/2026 Iron River National Hatchery, 10325 Fairview Rd., Iron River, WI 54847 (Hatchery landline 715-372-8510;

Brandon Keesler (manager cell) 608-632- 3692)

GBFWCO, 2661 Scott Tower Drive, New Franken, WI 54229 (Jim Webster (primary cell) 920-655-7468; Allen Lane (secondary cell) 920-655-7398; Chuck Bronte (supervisory cell) 920-412-8079)

15 GL6 10/28/2026 Jordan River National Hatchery, 6623 Turner Rd., Elmira, MI 49730 (Hatchery landline 231-584-2461; Roger Gordon (manager cell) 989-619-2511)

GBFWCO, 2661 Scott Tower Drive, New Franken, WI 54229 (Jim Webster (primary cell) 920-655-7468; Allen Lane (secondary cell) 920-655-7398; Chuck Bronte (supervisory cell) 920-412-8079)

16 GL3 10/29/2026 Pendills Creek National Hatchery, 21990 W. Trout Ln., Brimley, MI 49715 (Hatchery landline 906-437-5231; Crystal Legault-Anderson(asst mgr cell) 906-322- 9733)

GBFWCO, 2661 Scott Tower Drive, New Franken, WI 54229 (Jim Webster (primary cell) 920-655-7468; Allen Lane (secondary cell) 920-655-7398; Chuck Bronte (supervisory cell) 920-412-8079)

17 GL2 10/30/2026 Pendills Creek National Hatchery, 21990 W. Trout Ln., Brimley, MI 49715 (Hatchery landline 906-437-5231; Crystal Legault-Anderson(asst mngr cell) 906- 322-9733)

GBFWCO, 2661 Scott Tower Drive, New Franken, WI 54229 (Jim Webster (primary cell) 920-655-7468; Allen Lane (secondary cell) 920-655-7398; Chuck Bronte (supervisory cell) 920-412-8079)

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

A04 Statement of Work Revised 1.13.26.pdf