A04 Statement of Work PR 40499904.doc

Duck Creek Basin, 2020 Lop and Scatter Performance Work Statement

A. Project Area Description and Location The contractor is responsible for furnishing all labor, equipment, supervision, transportation, supplies and materials to lop and scatter 3,349 acres (Units 1-4) of pinyon and/or juniper trees. There may be up to an additional 793 acres (Unit 5-7) indicated as an option items that would be awarded subject to available funding (see attached maps). A maximum of 4,142 acres would be treated under this contract. Trees to be cut are pinyon and juniper. Leave areas and boundaries may be altered prior to implementation of the project to mitigate sensitive resource concerns that may reduce the acreage.

The project area is located in White Pine County, State of Nevada. The project area is located in Duck Creek Basin along the west side of the Schell Creek Range (refer to attached Map). The area is typical Great Basin sagebrush communities with pinyon, juniper and mountain mahogany. Access to the treatment area is along the Duck Creek Basin Road State Highway 486 accessed from Highway 93 north of Ely, Nevada. The project area is approximately 15 miles north east from Ely, NV. From the Duck Creek Basin Road there are a few unimproved roads that intersect the treatment units. It is advised that potential bidders become familiar with the access within the units.

Although the roads are in good condition, four-wheel drive vehicles and ATVs/UTVs are recommended due to the potential for unexpected inclement weather conditions.

Overland travel may be authorized by the BLM to access the units with ATV’s/UTV’s. This will be determined on a unit by unit basis, by the BLM. There are private lands adjacent to the treatment units. It is the contractor’s responsibility to secure permission to cross these lands if they wish to do so.

The following legal land descriptions apply:

· Township 19 North; Range 65 East; Sections 28-30, 32 and 33; MDM

· Township 18 North; Range 65 East; Sections 4-9, 16-21, and 29-32; MDM

· Township 18 North; Range 64 East; Sections 24 and 25; MDM

· Township 17 North; Range 65 East; Sections 6, 7, 18 and 19; MDM The treatment area boundaries will be outlined on a map provided by the Government. The Contractor will be responsible for ensuring that they are within treatment boundaries by utilizing a Global Positioning System (GPS) unit. The contractor may flag the boundaries of the unit at their discretion however, the contractor would be responsible for the removal of all flagging. Leave areas and boundaries may be altered prior to implementation of the project to mitigate sensitive resource concerns.

It is recommended that potential bidders become familiar with access to and within the sites, the density of the trees to be cut and the trees to be left by unit, and the timing restrictions by unit (see Section C).

B.

Specifications

a. Lop and Scatter Lop and scatter treatments will be conducted within the treatment units specified within the shapefile and the attached map (Units 1-7). Boles shall be cut as close to the ground as possible with a target stump height of less than 6 inches (90% or more of stumps cut) and a maximum height of 12 inches (not to exceed 10% of the stumps cut). Slash shall be scattered with a maximum height of 24 inches above ground level or the height of the surrounding shrubs (whichever is higher). Stumps will be cut where there are no living branches, bark or other parts of the tree left attached. All Pinyon and Juniper within the units will be cut regardless of the height of the tree. Some units are very sparse and have young trees (less than 2 feet in height) growing. All of these trees must be removed.

In certain units there may be leave trees designated. These will be trees exhibiting old growth characteristics that are not within GRSG Habitat. These trees will be marked with flagging and the contractor will be informed about them prior to beginning the treatment unit.

A requirement of no more than one live stem per acre remaining after treatment will be adhered to. If inspections indicate the quality of the work does not meet this standard the unit will be reworked. The worksite will be randomly sampled during inspections by the government representative via a transect and communicated to the contractor point of contact. The sampled areas may involve portions of a unit and not the entire unit and will be at the discretion of the government representative. A minimum sample size of 3% will be adhered to however a sample size of 5% or more will be the goal.

Contractors are to submit a single bid for each line item on a per acre basis using the table in Attachment 1.

Table 1 – Table of treatment units by line item, treatment and size.

C.

Environmental Considerations The project site shall be cleaned up, and all refuse removed to an approved landfill at the Contractor’s expense. The Contractor shall not disturb lands adjacent to the project site. Existing access roads and trails within the project area that are damaged by the Contractor shall be restored at the Contractor’s expense to the same condition they were in at the commencement of work. Stream channels, springs and other wet areas will be avoided by vehicles and heavy equipment.

Vehicles and other equipment used for implementation of the project shall be washed to remove any vegetation and potential noxious weed and invasive species parts prior to beginning the work and following completion of the work.

Due to timing restrictions for sensitive resources, treatments will not occur between November 1st and September 15th. These timing restrictions shall be built into the proposal. No extensions to the performance period will be granted due to these timing restrictions. Waivers may be granted from July 16th to September 15th as well as November 1st through February 28th pending further agency consultation, but the contractor shall not include these dates when submitting a bid.

D. Work Camp

Camping will be allowed during project implementation only at sites approved by BLM in advance. All fire regulations and permits shall be followed. All garbage and refuse shall be removed from the camp site by the contractor within fifteen days of camp abandonment. Final payment will be reserved subject to inspection of these sites by BLM and approval of site cleanup.

E.

Pre-Work Conference

A pre-work conference will be held prior to the start of work, and within seven days of Contract award. The Contractor will be notified in advance of the meeting location, date and time. The purpose of the meeting will be to review the required work, the project location, project specifications, the work schedule, payroll and payments and administrative provisions of the Contract. The Contractor and the persons responsible for coordination of the work shall be present at the meeting. The Contractor shall be prepared to summarize and explain procedures planned for the project.

F.

Progress Meetings Meetings may be called by either the Contracting Officer or the Contractor. Meetings shall be held at the project site, or as determined by the Contracting Officer.

G.

Final Inspection

Final inspection for the project area shall be held at the project site or as otherwise mutually agreed by the Government and the Contractor. The Contractor shall notify the Government representative at least two (2) working days before the completion date, so the Government can schedule a final inspection. Final payment of the contract will be held pending the completion of a satisfactory final inspection of all associated areas.

H.

Measurement of Payment

Work will be measured and paid for by the number of acres within each treatment unit as that unit is completed. The total will be rounded up to the nearest whole acre. Once a treatment unit is complete the acreage completed may be billed for. Area measurements required under this Contract will be measured on a horizontal plane.

Prices and payment will be full compensation for the work described in this section. Payment will be made under the following:

The Contracting Officer or representative will make periodic inspections as a basis for progress payments and recommendations for adjustments in work quality. The Contractor or representative is encouraged to observe inspections at the time they are being made. Work performed according to the specifications will be considered acceptable for payment purposes.

I. Equipment Maintenance and Repairs

The Contractor is responsible for all maintenance and repairs of Contractor furnished equipment. The Contractor shall complete sufficient maintenance of the equipment to prevent down-time on the project sites. The Contractor is responsible for all maintenance measures to ensure proper functionality and for safety precautions.

Any fuels or oils stored on site must be stored in an approved container with an approved spill guard with berms.

J. Salvageable Items

Unsalvageable materials shall be removed from the work site by the Contractor.

K.

Performance Schedule Period of performance for this work shall begin as soon as possible following the award of the contract, not to exceed 30 days. The end of the performance period would be 1 calendar year from the award of the contract. The Contractor shall be required to start and complete the treatment area within the performance time identified above or as otherwise negotiated during the pre-work conference, provided weather conditions permit. If inclement weather conditions should occur prior to the Contractor completing the project, the Contractor shall be issued a stop work order and the project shall be completed as soon as weather conditions permit.

Due to wildlife restrictions, work may only occur between September 16th and October 31st. If a waiver is granted work will be allowed from July 16th and September 15th as well as November 1st through February 28th.

L. Evaluation Criteria

Offerors will be rated and selected based on the following criteria:

a. Technical Proposal

Vendors are requested to submit a Technical Proposal. Technical proposals should include, at a minimum:

· The suggested technical approach to accomplish the tasks in the Performance Work Statement.

· Type of equipment to be utilized.

· Describe equipment to be used to accomplish the tasks in the Performance Work Statement.

· Quality control plan

· Describe methods to be utilized to ensure work is being completed as required in the Performance Work Statement (e.g., self-monitoring techniques)

· Describe methods to minimize disturbance and reduce Government oversight

· Key personnel for the project and their relevant experience

· A proposed timeline for project (to be completed no later than dates indicated in Performance Work Statement)

Include only information relevant to this project and the contractor's proposal. Address each item described above.

b. Past Performance

Sufficient information must be presented to enable the Government to evaluate the Contractor's past performance and determine relevancy to this project. It is the quoter’s responsibility to ensure contact references are provided with current and accurate contact information.

Provide a list of at least three projects similar in type and magnitude completed within the last five years. Include a brief narrative of the projects to show relevancy to the work as described in the Performance Work Statement. It is desirable, but not required, that references be other Federal Agencies.

Provide past performance references including, at a minimum, the following information:

1. Name of Project

2. Location of Project

3. Contract Number

4. Total cost for Project

5. Name of Agency/Entity

6. Point of Contact (including Phone & Fax Numbers)

7. Description of services performed (to show relevancy to this project)

Offerors WITHOUT RECENT OR RELEVANT REFERENCES shall submit a statement to such effect in order to be considered as having "Neutral" Past Performance history. All others will be rated deficient in the past performance category.

i. Past Performance Evaluation: The following factors shall be used in the evaluation of past performance:

· Relevancy of past performance provided (unless a neutral rating is requested per instructions). Relevancy should include projects similar in size and complexity.

· References and past performance of the company to show quality of work necessary to successfully provide these services.

· How quality control was monitored to ensure compliance with specifications.

· Timely completion of projects.

· Ability to manage employees and/or subcontractors to complete the project within schedule.

· Ability to manage project and complete within budget.

c. Price

Offeror are to provide bids on a per acre basis for the treatments on the attached table format, including the per acre cost for base area and all option areas. The price should include all costs associated with the completion of the project. The base year line items (Unit 1-4) will be funded and funding option areas will be funding dependent.

Technical and Past performance, when combined, are significantly more important than price.

Attachment 1

Standard Bid Table

Duck Creek Basin, 2020 Lop and Scatter Performance Work Statement