A04_Statement_of_Work.pdf

SCOPE OF SERVICES

FOR

DETERMINATION OF ELIGIBILITY FOR FIVE PROPERTIES

AT FIVE FORKS UNIT AND EASTERN FRONT UNIT,

PETERSBURG NATIONAL BATTLEFIELD, DINWIDDIE

COUNTY AND PETERSBURG, VIRGINIA

SCOPE: The service provider shall perform the work of this task order for the National Park

Service (NPS) as described below.

CONFIDENTIALITY: The information developed under this task agreement is the property of the U.S. government and shall be kept in strict confidence.

PERFORMANCE PERIOD: The work of this task agreement shall be provided during an approximately 6-month period.

PROJECT IDENTIFICATION: The work of this task agreement shall consist of the services described below for the referenced project. In all related documents, the project shall be referred to as the “Determination of Eligibility for Five Properties at Five Forks Unit and Eastern Unit, Petersburg National Battlefield, City of Petersburg and Dinwiddie County, Virginia”.

Reference numbers to be used on all documents:

PEPC Number: N/A

PMIS Number: N/A

I. INTRODUCTION:

Petersburg National Battlefield (PETE), a unit of the National Park Service, requires an Level I

Reconnaissance architectural survey of (5) properties in the Eastern Front and Five Forks Units of the Park. Sections 106 and 110 of the National Historic Preservation Act (NHPA) provide to all Federal agencies a legal mandate to maintain a preservation program for the identification, evaluation, and nomination of properties owned or controlled by them that may qualify for the

National Register of Historic Places, and to consider in planning processes the preservation of historic properties that may be affected by federal actions.

The NPS proposes to demolish and remove excess structures in accordance with Park’s Strategic

Facility Plan and to restore the cultural landscape of the Second Petersburg Battlefield. All remnant man-made materials will be removed, and the lands restored to natural condition by re-vegetating with native species to encourage an open maintained landscape. Prior to removing the structures, they must be evaluated for their eligibility to be listed in the National Register of

Historic Places.

II. PURPOSE AND SCOPE OF REQUIRED ARCHEOLOGICAL

INVESTIGATION:

Pre-Fieldwork Administration and Research

Before commencing fieldwork, the contractor shall:

• Attend a start-up meeting at the project site to discuss project logistics, site safety, schedule, and any other issues relevant to the successful execution of this scope of work.

The architectural field survey plan shall be developed by the Contractor and shall be agreed upon with PETE.

• Perform a program of background research adequate to interpret the results of the architectural investigation based on the requirements stipulated in the Commonwealth of

Virginia guidelines for the conduct of such investigations. It is anticipated that this research will be conducted through analysis and summary of secondary sources.

• The Contractor shall perform physical investigations as necessary, to prepare a Virginia

Department of Historic Resources- Historic Preservation Office Preliminary Information

Form (PIF) form for the five properties. Note that the Stewart House has outbuildings and all the quarters structures have associated garages.

o The survey form and the instructions and guidance for completion of the form can be accessed at Survey Program - DHR (virginia.gov). The Contractor shall adhere to all Virginia Department of Resources-Historic Preservation Office standards and guidelines for completion of the survey form.

General Fieldwork Documentation and Procedures

Prepare Architectural Survey Form

The Contractor shall conduct resource-specific archival research to create a historical narrative of the building and placing it in the context of the battlefield park itself, but also in the larger context of regional, state, and/or national architectural trends during that period. In addition to obtaining existing research, notes, photographs, and other materials from the client, research will include an examination of records at repositories in Petersburg National Battlefield, the City of

Petersburg, Prince George County, Dinwiddie County, and on the world wide web.

Agencies and repositories to be visited during the work could include area circuit courts, records repositories, and local libraries, such as the Library of Virginia. Online resources may include the Library of Congress in Washington, D.C., and several other historical research web pages.

Documents gathered during all phases of this work could include deeds, tax records, building permits, plats, maps, photographs, and narratives.

https://www.dhr.virginia.gov/programs/survey-program/

The architectural history tasks will be completed by professionals who meet the Secretary of the

Interior’s Professional Qualification Standards for cultural resource personnel and will be completed in accordance with the procedures and standards of the DHR.

Consultant shall review as-built plans, previous inventories or assessments, historic photos, and other pertinent documents available in the park archives (e.g., Tract Files) or in ETIC from the period, the structures were originally constructed. These documents will be used to determine if significant alterations have occurred since that time that diminishes the integrity of these structures from their original design intent.

Prepare Determination of Eligibility (DOE) Documentation:

The NPS will employ the standard NRHP nomination format to serve as documentation for consultation with the Virginia State Historic Preservation Office (SHPO) under Section 106 of the NHPA.

Contractor shall use all readily available primary and secondary source material, including NPS reports, and perform physical investigations as necessary, to complete documentation.

• The documentation shall be based on National Register criteria for significance and the integrity of resources, and it shall consider the historic context and any associated multiple property documentation.

• The determination of NRHP eligibility or Non-Eligibility must be fully supported and clearly stated.

• Follow the guidelines in the National Register Bulletin: Guidelines for Completing

National Register of Historic Places Forms.

• Specifically account for all buildings, structures, sites, and objects, historic and non-historic, on the subject property(s) in both National Register Form 10-900 Section 7

(description) and on the district data sheet (inventory). Specifically, reference all contributing elements described in both National Register Form 10-900 Section 7 and

Section 8.

• Consultant must include photographic views representing each resource. Views must include the buildings and structures and important landscape features and patterns. The consultant must adhere to the National Register Photo Policy Fact Sheet.

http://www.nps.gov/nr/publications/guidance/Photo_Policy_final.pdf

• Consultant shall create and notate a scaled map identifying all contributing and non-contributing resources by name and number. The mapping shall be compatible with NPS

GIS standards and must align with SHPO standards and expectations (See

STIPULATIONS, no. 10, and the Appendix – GIS Standards)

4) Prepare Structure Photographs

The contractor shall include a minimum of four representative photographic views of each resource. Images will be provided to NPS for use in entering the structures into the Cultural

Resources Inventory System (CRIS).

Views shall include:

• Front, rear, and side elevations of all contributing and non-contributing elements, including one view that places the elements in their context.

• Views of primary interior spaces (where possible)

• Views of additions, alterations, intrusions, and dependencies.

• In no case may a graphic file have a lower resolution than specified on the National

Register photography standards. Therefore, the use of screen grab imagery is not acceptable. Where digital images exist only in low-resolution format, the subject shall be reacquired to achieve an acceptable resolution.

• Modern photographs included in the report shall render the subject, shall not exhibit muddiness, excessive light or deep shadow that obscures detail, and shall be framed with vertical constructed or landscape elements parallel to the frame of the image consistent with best practices for documentary photography.

• Photo composition: Level the camera to avoid distortion when shooting basic centered views such as the primary view of a setting or landscape.

• Photo composition: Make appropriate use of panorama and wide-angle lens views to document context and spatial relationships.

• Then/Now Photos: The contractor shall re-photograph historic and current views as paired images in the DOEs to demonstrate continuity or change over time.

• Image files should be named as follows: PARK ALPHA CODE_Structure

Name_Year taken_ description phrase.

II. GENERAL STIPULATIONS

• The Contractor shall coordinate with the designated Park staff contact as necessary to complete the work as and when required. This may include participating in conference calls and product review meetings.

• The contractor and key team members will meet the requirements specified in 36 CFR

Appendix A, Professional Qualification Standards, and the intent of Section 112 (a)(1)(of the National Historic Preservation Act of 1966, as Amended through1992.

https://www.nps.gov/subjects/heritagedocumentation/soi-standards-guidelines.htm)

• Up to five architectural resources will be recorded as a Level I Reconnaissance survey.

• No archaeological studies are included in this proposal.

• The contractor shall provide all personnel, equipment, and services to perform all tasks necessary to perform reporting/documentation tasks described in this scope of work.

• The Contractor will have free and clear access to the properties for the duration of the architectural survey.

• The architectural history tasks will be completed by professionals who meet the Secretary of the Interior’s Professional Qualification Standards for cultural resource personnel and will be completed in accordance with the procedures and standards of the DHR.

• All work shall be technically and legally defensible. The Contractor shall apply the guidelines pertaining to National Register of Historic Places Bulletin 15, How to Apply the National Register Criteria for Evaluation.

• All applicable OSHA safety standards shall be followed. The service provider shall confirm location and phone numbers of emergency services prior to initiation of fieldwork. Field hazards such as poison ivy and biting insects may be present.

Appropriate clothing and footwear must be worn.

• The Contractor's quality control efforts shall ensure that all draft and final deliverables are complete documents that have been reviewed for academic excellence, professional and copy quality, and technical accuracy. Documents not displaying such efforts will not be accepted.

• The National Park Service has royalty-free, irrevocable, and non-exclusive license to field notes, raw data, images, manuscripts, and reports for non-profit NPS uses, including educational, archival, and research uses. These materials may be used, reproduced, and displayed for these purposes in all mediums including, but not limited to, the World Wide

Web.

Project Deliverables

Expected deliverables identified as follows:

• Submittal of draft/revised DOE’s: one (1) hard copy of each, one (1) electronic copy of each (in MS Word or compatible format) on external drive.

• Final submittal of DOE’s: one (1) hard copy, one (1) electronic copy of each in MS Word or compatible format on an external drive, and one (1) electronic copy of each in Adobe

Acrobat (pdf) format on an external drive.

• All photographs shall also be submitted as uncompressed .TIF (tagged image file format) files on an external drive, in accordance with the National Register of Historic Places photo policy factsheet http://www.nps.gov/nr/publications/guidance/Photo_Policy_final.pdf.

Review of Documents

• Draft copies of the PIF will be submitted to the client for review and comment. Once this has been accomplished, all edits and comments will be addressed. If the DHR requires any revisions prior to the State Review Board meeting, the Contractor can address those.

• Final comments, or approval to produce all copies of the final report, will be transmitted to the service provider by the NPS within 30 days of receipt of the final review copy of the document.

http://www.nps.gov/nr/publications/guidance/Photo_Policy_final.pdf

• Contractor shall access the Virginia Department of Historic Resources Cultural Resource

Information System (VCRIS), https://www.dhr.virginia.gov/v-cris/, and record all site and structure information.

III. PROJECT ORIENTATION

The Contractor will closely coordinate with the client regarding the project. This coordination includes scheduling the research and disseminating the results of the survey and archival research upon completion through telephone calls and emails. This task also includes one on-site meeting at the Petersburg National Battlefield.

Alexis Morris, Park Archeologist is the Contracting Officer’s Representative for this project.

Ms. Morris will serve as the primary point of contact for technical questions regarding the scope and will review all project submittals. She will also coordinate project start-up and consultations and will provide oversight on issues relating to project schedule and scope. Further, all fieldwork planning, scheduling, and project logistics must be planned in consultation with Alexis Morris, and/or with other NPS personnel designated by the Superintendent of the park.

Petersburg National Battlefield Contacts

Alexa Viets, Superintendent

(804) 732-0171, x 105

Alexa_Viets@nps.gov

Alexis Morris, Archeologist

(804) 732-0171 x 304

Alexis_Morris@nps.gov

Emmanuel Dabney, Chief of Resource Management

(804) 732-0171 x 306

Emmanuel_Dabney@nps.gov https://www.dhr.virginia.gov/v-cris/

Mailing Address for Project Submittals:

Alexis Morris

Petersburg National Battlefield

1539 Hickory Hill Road

Petersburg, VA 23803-4721

IV. Project Schedule and Submission of Deliverables

The period of performance for the project is six months. This provides adequate time for the project to be completed pending the possibility of unforeseen delays. The NPS will provide any comments to the contractor on all submittals within 2 weeks of receipt of the submission.

DELIVERY ITEM DATE

1. Start-up Meeting Video Call

Due within 2 weeks post-award. The

Contractor shall provide a draft project schedule before the start-up video call.

2. Field survey, collection of background materials, meeting with park staff, and use of park archives.

Within a month of the Start-up meeting, working with the park on any restrictions.

3. Initial Draft DOE documentation including photographs and GIS Maps for NPS review.

Due within 4-6 weeks after surveys are completed.

[NPS review period: 2 weeks]

4. Final Determination of Eligibility documentation including photographs and GIS Maps for NPS review for SHPO review.

Due within 2 weeks after NPS comments are delivered.

5. Project Close-out, including delivery of external drive with all digital files, delivery of hard copy version of research in non-NPS repositories (if any), and final invoice.

Due within 2 weeks after Final

Determination of Eligibility.

X. FEE AND PAYMENT

Payments to the service provider shall be made on the basis of proper and acceptable invoices submitted for services completed by the service provider.

• 50% following the completion of fieldwork.

• 50% when the NPS has approved the final submission including all final report, all spatial data and artifact and archival material collections.

Travel costs and all other direct costs shall be included in the firm fixed price for the work.

The Government obligation for performance of this task order beyond this phase is contingent upon the availability of funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond the amount that has been authorized through the issuance of written task orders.

XII. BIDDING INFORMATION

The Consultant will provide a project proposal and cost proposal that includes all items listed in the scope of work in sufficient detail (cost and hours) to understand the level of effort for each task and the professionals assigned to accomplish each task. This proposal will be broken down into categories including fieldwork, background research, filling out PIF form and VCRIS entry, and all direct costs. Any assumptions should be clearly listed, and the estimate should be reasonable, realistic, and demonstrate the potential service provider understands the level of effort needed to complete the tasks outlined in this scope of work successfully.

Required Contents of the Proposal

1. Title Page

2. Table of Contents

3. Statement of the proposal / Project approach

a. Contractor must indicate how they will manage any public health or travel restrictions.

b. Contractor must confirm their capacity to meet the project schedule.

4. Project team: identify assigned key personnel, with brief resumes confirming that relevant disciplines are part of the team and that key personnel meets the Secretary of the Interior’s Professional Qualification Standards.

a. Professional experience of key personnel in undertaking the evaluation of architecturally and historically significant districts of similar magnitude, significance, and complexity. Resumes of project team members, examples of similar projects, and references should be provided for purposes of evaluation.

b. Provide contact information (owner’s name, contact, and telephone number) and description for 3-5 similar projects completed within the last five years.

5. Cost Proposal: Project fees must include the entire scope of work and final deliverables, in a matrix format with hourly rates for assigned staff, noting tasks and subtasks.

a. Fees shown shall include all costs and expenses (copying, mileage, photographs, etc.) to complete the scope of work and resulting report.

b. Organize the cost proposal spreadsheet as follows:

i.Roles organized across columns and grouped by discipline.

ii.Cost/hour for each role, the row below.

iii. Tasks/subtasks listed in rows.

iv.Do not insert staff names instead of roles.

The Technical Proposal will be evaluated on a low price technically acceptable basis. The

Consultant shall include in their proposal the following:

Appendix A: Information on Survey Buildings

Building Name Type of Survey Address Year

Built

Square Feet

1 Quarters 77 Phase I Hickory Hill Rd, Petersburg

VA

unknown unknown

2 Quarters 29

House/Garage

Phase I 1429 Hickory Hill Rd, Petersburg VA

1952 446

3 Quarters 34

House/Garage

Phase I 1445 Hickory Hill Rd, Petersburg VA

1952 280

4 Pump House/Tack

Room

Phase I 1429 Hickory Hill Rd, Petersburg VA

1960 303

5 Stewart House Phase I 15314 White Oak Road, Dinwiddie VA

1905 1316

Appendix B: Photos of Buildings

Quarters 29 Garage

Quarters 34 Garage

Pump House/Tack Room

Stewart House

Quarters 77