A04_Statement_of_Work.pdf

Interior Region One

NATIONAL PARK SERVICE

DEPARTMENT OF THE INTERIOR

UNITED STATES OF AMERICA

George Washington Birthplace

National Monument

1732 Popes Creek Road

Colonial Beach, Virginia 22443

Repair and Paint the Exterior of Five Historic Core Structures

PMIS No.: 293911

April 2023

PROJECT MANUAL

FRONT COVER:

Colonial Kitchen

Park Mailing Address:

George Washington Birthplace

National Monument

1732 Popes Creek Road

Colonial Beach, VA 22443

To review more general information about George Washington Birthplace

National Monument please visit:

www.nps.gov/gewa/index.htm

PROJECT MANUAL COVER

http://www.nps.gov/gewa/index.htm

TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 11 00 Summary of Work 01 31 00 Project Management and Coordination……………………………………………………………...13

01 32 16 Construction Schedule

01 32 33 Photographic Documentation

01 33 23 Submittal Procedures

01 35 13 Archeological Protection

01 35 23 Safety Requirements

01 40 00 Quality Requirements

01 50 00 Temporary Facilities and Controls

01 57 23 Temporary Storm Water Pollution Prevention

01 67 00 Product Requirements

01 73 40 Execution

01 74 19 Construction Waste Management and Disposal

01 77 00 Closeout Procedures

DIVISION 2 – EXISTING CONDITIONS

02 41 19 Selective Demolition

02 83 00 Lead Remediation

SECTION 01 11 00 - SUMMARY OF WORK

PART 1 GENERAL

A. DESCRIPTION

The Work of this Contract consists of the removal of lead paint, the repair and consolidation of rotten wood and rodent damaged wood surfaces, and cleaning and repainting exterior wood surfaces of five, non-dwelling historic buildings, located at George Washington Birthplace National

Monument. The successful bidder will be required to protect the public, park workers, and workers under this contract, from any lead exposure; all Work shall be performed using lead-safe work practices; and all abatement activities shall be conducted according to the requirements of all federal, state, and local regulations. Work will be performed under a single contract.

Due to paint build-up over the years, the effect of layering and alligatoring is evident. Deteriorated paint surfaces are present at the Colonial Kitchen, Memorial House, and Blacksmith Shop. Presently most of the paint surface is sound with peeling and cracking in isolated spots at the at the Pump House and

Gazebo. Due to the age of the buildings (circa 1932), most of the painted surfaces are Lead Based Paint

(LBP) coatings or presumed LBP coatings in varying concentrations.

B. QUALIFICATIONS

All prospective bidders must show past evidence of historic preservation. All prospective bidders must show evidence of active accreditation, licensing, and certification, to disturb and perform lead-based paint work activity as required by the Environmental Protection Agency (EPA) and the State of Virginia. In addition, the contractor shall adhere to all applicable Federal, State, local, regulations and is responsible for obtaining all permitting and making all required written notifications of the project, as required.

C. COMPLETION OF WORK

The Contractor shall commence this contract within fourteen (14) calendar days, from the receipt of notification to proceed and complete all Work within 90 calendar business days after receipt of Notice to Proceed.

D. PRE-BID SITE EXAMINATION

All prospective Bidders, and their Subs, as appropriate are strongly encouraged to visit and examine the existing conditions of the Project prior to submission of Bid in order to better understand the Work, and aid in forming any questions prior to the submission of Bid.

Any and all discrepancies shall be forwarded to the Contracting Officer in writing for clarification prior to the commencement of Work. Any Work performed prior to said clarification, particularly and including that which may require correction shall be corrected by the Contractor with no additional costs to the Contract and Government and no time extension shall be made to the Contract Schedule. Lack of knowledge of the existing conditions will not be allowed as a basis for extra compensation.

SUMMARY OF WORK

A. BASE BID: Colonial Kitchen and Craft Shop

The Contractor is responsible for furnishing all labor, supervision, supplies, equipment, tools and materials, all supplementary or miscellaneous items, appurtenances and devices incidental to or necessary for performing all operations required to include, but are not limited to, the following to complete the scope of work.

1. Colonial Kitchen - Frame with wood siding, 1-1/2 stories with basement, 42' x 20', 1761 SF

a. Preparation, lead paint stabilization, rehabilitation and repair rotten or deteriorated exterior wood surfaces, and repainting exterior surfaces to include the following: three (3) single doors and jambs; one (1) double door and jamb; fascia; lap siding; trim; soffits, molding;

two (2) double-hung window frames to include headers, jambs, sills, and casings; five (5) double hung windows to include dormers, jambs, headers, sills, casings and any other exterior wood components not mentioned, unless stated otherwise. Double-hung sash and associated sash system components are not included in this scope of work.

b. All surfaces are to have one prime coat of Lead Lock primer/sealer/neutralizer, Latex Wood

Primer, or equal, and two finish coats of 20-year Exterior Latex Paint, or equal. The COR will determine the color to match existing surfaces.

c. Non-painted hardware shall be removed or protected from paint application. Any removed hardware shall be re-installed following final paint coat. All hardware will be salvaged and reused to the fullest extent possible.

2. Craft Shop - Frame with wood siding, 1-1/2 stories, 7488 SF

a. Preparation, lead paint stabilization, rehabilitation and repair rotten or deteriorated wood, and repainting exterior surfaces to include the following: three (3) single doors and two

(2) double doors and jambs; fascia; lap siding; trim; soffits, molding; four (4) double-hung window frames to include headers, jambs, sills, and casings; nine (9) louvered windows to include, headers, jambs, sills, casings, horizontal cross pieces and any other exterior wood components not mentioned, unless stated otherwise. Double-hung sash and associated sash system components are not included in this scope of work.

Primer, or equal, and two finish coats of 20-year Exterior Latex Paint, or equal. The COR will determine the color to match existing surfaces.

c. Non-painted hardware shall be removed or protected from paint application. Any removed reused to the fullest extent possible.

3. OPTION 1: Gazebo - Frame structure with lattice, 1 story, 9' x 9',726 SF

a. Preparation, lead paint stabilization, rehabilitation and repair rotten or deteriorated wood, and repainting exterior surfaces to include the following: all exterior wooden surfaces and to include, posts, fascia, trim, lattice, and any other exterior wood components not mentioned, unless stated otherwise.

Primer, or equal, and two finish coats of 20-year Exterior Latex Paint, or equal and applied as per the specifications. The COR will determine the color to match existing surfaces.

4. OPTION 2: Pump House - Frame with wood siding, 1-1/2 stories,10' x 10',100 SF

a. Preparation, lead paint stabilization, rehabilitation and repair rotten or deteriorated wood, and repainting exterior surfaces to include the following: one (1) door, lap siding, trim and fascia and any other exterior wood components not mentioned, unless stated otherwise.

b. All surfaces are to have one prime coat of Lead Lock primer/sealer/neutralizer, Latex Wood

Primer, or equal, and two finish coats of 20-year Exterior Latex Paint, or equal and applied as per the specifications. The COR will determine the color to match existing surfaces.

c. Non-painted hardware shall be removed or protected from paint application. Any removed hardware shall be re-installed following final paint coat. All hardware will be salvaged and reused to the fullest extent possible.

5. OPTION 3: Memorial House Museum - Brick with wood trim, 2 story, 61' x 34', 5194 SF

a. Preparation, lead paint stabilization, rehabilitation and repair rotten or deteriorated wood, and repainting exterior surfaces to include the following: one (1) set of double doors and jambs; nine ( 9) double-hung window frames including dormers, jambs, headers, sills, and casings; e i g h t ( 8) double-hung window frames including double shutters, jambs, headers, sills, and casings; two (2) double-hung window frames including single shutters, headers, jambs, sills, and casings; six (6) double-hung window frames including headers, jambs, sills, and casing; fascia; trim; soffit, ornamental dentil moulding and any other exterior wood components not specifically mentioned, unless stated otherwise. The basement windows are not included in this scope of work. Double-hung sash and associated sash system components are not included in this scope of work.

b. All wood surfaces are to have one prime coat of Lead Lock primer/sealer/neutralizer, Latex

Wood Primer, or equal, and two finish coats of 20-year Exterior Latex Paint, or equal and applied as per the specifications. The COR will determine the color to match existing surfaces.

c. Non-painted hardware shall be removed or protected from paint application. Any removed reused to the fullest extent possible.

and wood species, or an approved equal. Dutchman joints will be made at 45-degree angles by either sawing or chiseling. These joints are to be connected using approved exterior glue or adhesive with the addition of appropriate finish nails. All replacement work is to be performed after the paint is removed so that the exact lines of the molding profiles is clearly defined of the molding profiles and the adhesive connection of the joints is not hindered. Once consolidated and without exception, all profiles shall be reconfigured to the exact profile, matching the existing line and curves straight and true.

2. Where removals leave holes and damaged surfaces exposed in the finished Work, patch and repair holes and damaged surfaces to match adjacent finished surfaces, using on-site materials when available. Where new Work is to be applied to existing surfaces, perform removals and patching in a manner to produce surfaces suitable for receiving new Work.

Finished surfaces of patched area shall be flush with the adjacent existing surface and shall match the existing adjacent surface as closely as possible as to texture and finish.

3. Seal all knots or resinous areas with knot sealer and allow drying time as per the manufacturer’s recommendations.

D. PAINTING

1. Following repairs to damaged wood, all surfaces shall be primed with one coat of lead lock primer and followed by two coats of latex-finish paint. Paint shall be a highest quality standard brand produced by a nationally known manufacturer. Provide primers and other undercoat paint produced by the same manufacturer as finish coats. Materials shall be compatible with one another and substrates indicated.

2. Paint products shall be fresh and well ground; shall not settle readily, cake, or thicken in the container; shall be broken up readily with a paddle to a smooth consistency; and shall have easy application properties. Mix and prepare painting materials in accordance with the manufacturer’s recommendations.

3. Other materials such as linseed oil, turpentine, mineral spirits, miscellaneous thinners, varnish, and shellac shall be the highest quality of an approved manufacturer.

4. Cover and protect work and surfaces not to be painted.

5. Apply finish material when temperature is 50 degrees F or above. Do not apply exterior materials in damp, rainy weather. Do not apply paint on surfaces in direct sunlight.

Apply finishes only when air is free of dust that would speck the finish.

6. Prior to painting, remove dirt, rust, scale, sap, grease, oil, moisture, or other conditions detrimental to formation of a durable paint film.

7. No painting may begin until the wood has had sufficient time to dry following cleaning and consolidation and the new paint can be applied according to the manufacturer’s recommendations. Secure approval by the COR of each coat before proceeding to the next.

8. Apply material evenly without runs, sags, or other defects. Leave moldings, trim, ornaments, door rails, door panels, and door stiles, edges, and millwork clean and true to details without excess paint in corners or depressions. Make edges of paint adjoining other materials sharp and clean, without overlaps.

SPECIFICATIONS

A. PREPARATIONS FOR PAINT REMOVAL

1. Before beginning any or deconstruction work, survey and examine the Site to determine the extent of the Work. Take necessary precautions to avoid damage to existing items to remain in place, to be reused, or to remain property of Government.

2. Interior Sealing of Windows and Doors and Cracks: Contractor is to completely seal all openings against entry of lead dust from paint stripping by sealing all windows, doors, and cracks on interior wall face with two layers of polyethylene (min 6 mil.) plastic sheeting. Fasteners shall not cause damage to interior millwork and shall be approved by the COR prior to usage. Forced air heating and air conditioning systems shall be turned off prior to work by the COR.

3. Prior to the start of Work, plastic sheeting shall be laid at base of exterior face of walls to intercept and contain debris and particles generated by the stripping of exterior millwork.

This plastic sheeting is to consist at a minimum, of two layers of 6 mil polytheylene, overlapped six inches, taped together with duct tape, and weighted down on all sides. At the face of the wall, plastic sheet is to be secured to the wall with industrial grade waterproof duct tape, or equal, or other means that will not leave marks on the walls.

Fasteners shall be approved by the COR prior to usage.

4. Prior to the start of Work, shrubbery and plants adjacent to buildings shall be covered with 6 mil polyethlene supported on scaffolding or framing to intercept and contain debris and particles generated by the stripping of exterior millwork.

5. Prior to the start of Work, all exterior brick surfaces will be covered to protect them from the stripping and painting process.

6. Remove hardware, hardware accessories, plates, and similar items for re-installation when final coat is thoroughly dry.

B. PAINT REMOVAL AND CLEANING

1. The Contractor shall use manual methods to strip and remove paint to minimize dust generation.

Approved manual methods include scraping and or hand sanding in conjunction with dampening painted surfaces with a fine water mist. The usage of power tools, sandblasting, and heat guns is not permitted. In applicable conditions, Peel-Away or an approved equal, may be utilized as per the manufacturer.

2. Upon completion of preparatory work, all surfaces shall be brush washed to remove any dust or dirt, providing a clean and smooth surface for painting.

C. WOOD CONSOLIDATION AND REPAIRS

1. Consolidate all exterior wood surfaces due to rodent damage or rotten wood. Any damage shall be sanded to a smooth and even surface and then consolidated using an approved wood consolidate such as Abatron two-part epoxy, or an approved equal, as per manufacturer’s recommendations. In places where consolidation is not possible, the contractor shall remove the damaged wood and replace it with an exact molding profile

9. Apply materials at not less than manufacturer’s recommended spreading rate, to establish a total dry film thickness as recommended by the manufacturer.

10. Adhere to minimum drying time of each coat as recommended by the manufacturer. Do not apply succeeding coats until the undercoat is thoroughly dry.

11. Apply additional coats when undercoats, stains, or other conditions show through final coat of paint. Final finish shall be without flaw and have uniform finish, color, and appearance.

E. DISPOSAL OF LEAD PAINT PARTICLES AND DEBRIS

1. Remove dust and debris daily that has fallen on plastic sheets

2. Contractor will pay for disposal of all bagged toxic materials and debris and dispose in accordance with applicable Federal and State regulations in a licensed land fill and submit receipts for each load to

Contracting Officer's Representative. After completion of paint removal and re-painting, collect and double bag all remaining debris in 6 mil, polyethylene plastic bags.

3. Clean all surfaces using high-efficiency particulate air filter vacuums (HEPA vacs), followed by wet washing with high phosphate cleaning mixture (Tri Sodium Phosphate TSP).

4. Removal of plastic coverings by Contractor may be done only after final inspection by the COR.

5. Conduct a clearance examination. Perform TCLP test on windows and doors that contained lead prior to removal.

1.1 CONTRACTOR USE OF PREMISES

A. General: The contractor’s use of the site is limited to the areas defined as “Limits of Work” and

“Staging Area” as identified by the Contracting Officer.

B. Preservation of Natural Features:

1. Prevent damage to natural surroundings. All care will be given to reduce any rutting or earth disturbance using mats, plywood, or other approved means. Restore damaged areas, repairing or replacing damaged trees, plants, and grass, at no additional expense to the Government.

2. Provide temporary barriers to protect existing trees and plants to remain and their root zones where heavy machinery is used.

3. Do not remove, injure, or destroy trees or other plants which are not identified to be removed or pruned in documents

4. Do not fasten ropes, cables, or guys to existing trees which are to remain.

5. Carefully supervise excavating, grading, filling, and other construction operations near trees to prevent damage.

C. Driveways and Entrances: Keep driveways and entrances serving premises clear and available to

Government, Government’s Employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

1. Schedule deliveries to minimize use of driveways and entrances.

2. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on site.

D. Construction Camp: Establishment of a camp within the park will not be permitted.

E. Hauling Restrictions: Comply with all legal load restrictions in the hauling of materials.

Load restrictions on park and neighborhood roads are identical to the state load restrictions with such additional regulations as may be imposed by the Park Superintendent. Information regarding rules and regulations for vehicular traffic on park and neighborhood roads may be obtained from the Office of the Park Superintendent. A special permit will not relieve

Contractor of liability for damage which may result from moving of equipment.

1.2 PUBLIC USE OF SITE

A. Contractor shall at all times conduct his operations to ensure the least inconvenience to the public.

B. Any flagging operations which occur on roads affiliated with this project must be coordinated by the contractor with the Virginia Department of Transportation or Park Superintendent. Inform the

Contracting Officer not less than one week prior to any anticipated flagging operations.

1.3 WORK RESTRICTIONS

A. On-Site Work Hours: Work shall be generally performed during normal business working hours of

8:00 a.m. to 5:00 p.m., Monday through Friday, except when otherwise indicated.

1. Weekend Hours: By written approval of Contracting Officer on a case by case basis.

2. Early Morning Hours: By written approval of Contracting Officer on a case by case basis.

3. Holiday Hours: By written approval of Contracting Officer on a case by case basis.

B. Existing Utilities

1. Existing Utilities: Notify Contracting Officer and utility companies of proposed locations and times for excavation.

2. Contractor shall be responsible for locating and preventing damage to known utilities. If damage occurs, repair utility at no additional expense to the Government.

3. If damage occurs to an unknown utility, repair utility. An equitable adjustment will be made in accordance with the Changes clause of the contract.

C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Government or others unless permitted under the following conditions and then only after arranging to provide temporary utility services according to requirements indicated:

1. Notify Contracting Officer not less than two weeks in advance of proposed utility interruptions.

2. Do not proceed with utility interruptions without Contracting Officer’s written permission.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 01 11 00

SOLICITATION NUMBER:

PARK – PMIS:

DEVELOPED AREA:

CONTRACT PRICE SCHEDULE

GEWA 293911

Repair and Repaint Historic

Structures George Washington

Birthplace

Repair and Repaint Historic Structures, George Washington Birthplace, Colonial Beach, VA

Notice: Refer to FAR Clause 52.217-5, Evaluation of Options, as prescribed in FAR 17. Offerors are required to submit, a minimum, an offer that conforms to the solicitation documents with pricing for Base line items and all option line items. Failure to do so may render the proposal unacceptable. On lump-sum line items, provide total price only. For all unit priced line items, provide the unit price and the extended total price. If no specific line item exists for a portion of the work, include the costs in a related item. In case of error in the calculation of extended prices, the unit price governs. In case of error in summation, the total of the corrected amounts govern. Round totals and extended prices to whole dollars. The Government reserves the right to award any or no options at or after the time of award. At the option of the Government, the period for exercise of options at the proposed prices shall extend 180 calendar days from the date of award. Pricing will be evaluated based on what is determined to be the best value to the Government. Options may be exercised in any combination, order, or grouping deemed in the judgment of the Contracting Officer to offer the best value to the Government.

CONTRACT

LINE ITEM

NUMBER

(CLIN)

CONTRACT LINE ITEM (CLI) TITLE

BASE BID (The Colonial Kitchen and the

Craft Shop). Total price for providing all work for re-painting, rehabilitation and lead stabilization compete in accordance with the solicitation requirements but NOT including the work indicated or specified to be provided under any other bid or Option.

QUANTITY UNIT OF

MEASURE

UNIT PRICE TOTAL PRICE

1 1 Lump Sum

TOTAL BASE PRICE

2 OPTION ONE – (Gazebo) Total price for providing all work for re-painting, rehabilitation and lead stabilization compete in accordance with the solicitation requirements but NOT including the work indicated or specified to be provided under any other bid or Option.

1 Each

3 OPTION TWO – (Pump House) Total price for providing all work for re-painting, rehabilitation and lead stabilization compete in accordance with the solicitation requirements but NOT including the work indicated or specified to be provided under any other bid or Option.

1 Each

OPTION THREE – (Memorial House) Total price for providing all work for re-painting, rehabilitation and lead stabilization compete in accordance with the solicitation requirements but NOT including the work indicated or specified to be provided under any other bid or Option.

1 Each

All measurement and payment information is included in the project specifications.

PROJECT MANAGEMENT AND COORDINATION

SECTION 01 31 00 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes administrative provisions for coordinating construction operations on

Project including, but not limited to, the following:

1. Construction Coordination.

2. Submittals.

3. Requests for Information (RFIs).

4. Project meetings.

5. Environmental Coordination.

B. Related Requirements:

1. Section 01 32 16 “Construction Schedule” for preparing and submitting Contractor’s construction schedule.

2. Section 01 73 40 “Execution” for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

3. Section 01 77 00 “Closeout Procedures” for coordinating closeout of the Contract.

1.2 CONSTRUCTION COORDINATION

A. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

B. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's Construction Schedule.

2. Preparation of the Schedule of Values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preconstruction conferences.

7. Project closeout activities.

C. Coordination: Coordinate construction operations included in different Sections of the

Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, which depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other Contractors to ensure maximum accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

4. Where availability of space is limited, coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair of all components, including mechanical and electrical.

1.3 SUBMITTALS

A. Division 01 documents: The following items shall be submitted a minimum of one week prior to the Preconstruction Conference. Contracting Officer will notify Contractor of tentative date for the Pre-Construction Conference.

1. Letter designating Project Superintendent.

2. Construction Schedule.

3. A comprehensive breakdown of the Schedule of Values.

4. Accident Prevention Plan.

5. A list of Subcontractors for this project subcontractor licensing to perform to perform lead abatement prior to Notice to Proceed.

6. Written statements from subcontractors certifying compliance with applicable labor standard clauses.

7. Satisfactory evidence of liability insurance coverage and workman’s compensation for the Contactor and all subcontractors.

8. Waste Management Plan.

9. Storm Water Pollution Prevention Plan.

B. All items listed must be provided to the Contracting Officer before the Pre-Construction

Conference is held. If all of these documents have not been received one week prior to the scheduled Pre-Construction Conference date, the conference will be cancelled, Notice to

Proceed will not be issued, and the Contracting Officer will consider other contractual remedies.

Work shall not commence until written Notice to Proceed has been issued.

1.4 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI utilizing the blank form provided following this section and available in a digital format from COR.

1. COR will not respond to RFIs submitted by other entities controlled by Contractor.

2. Coordinate and submit RFIs in a prompt manner to avoid delays in the work.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. RFI number, numbered sequentially

2. Date.

3. RFI subject.

4. Specification Section number and title and related paragraphs, as appropriate.

5. Drawing number and detail references, as appropriate.

6. Field dimensions and conditions, as appropriate.

7. Contractor's suggested resolution. If Contractor's suggested resolution impacts the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

8. Contractor's signature.

9. Requested date for response.

10. Attachments: Include sketches, descriptions, measurements, photos, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: Utilize the RFI form that can be downloaded from the Workflows website at http://www.nps.gov/dscw/con_rfi217.htm or Software-generated form with substantially the same content as indicated above, approved by the CO.

1. Attachments shall be electronic files in Adobe Acrobat PDF format.

D. Contracting Officer’s Action: CO will review each RFI, determine action required, and respond. CO will determine the critical nature of each RFI and issue a response accordingly.

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract

Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Architect's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. CO's action may include a request for additional information, in which case time for response will date from time of receipt of additional information.

3. CO's action on RFIs may result in the need for a change to the Contract Time or the

Contract Sum. All contract changes will be processed following the terms and conditions of the contract.

1.5 PROJECT MEETINGS

A. Preconstruction Conference: Before start of construction, Contracting Officer will arrange an on-site meeting with Contractor. The meeting agenda will include the following as a minimum:

1. Roles & Responsibilities/Lines of Authority.

2. Park rules and regulations.

http://www.nps.gov/dscw/con_rfi217.htm

3. Jobsite Safety.

4. Resolution of comments on required Division 01 documents.

5. Coordination of Subcontractors.

6. Labor law application.

7. Modifications.

8. Payments to Contractor.

9. Payroll reports.

10. Contract time.

11. Liquidated damages

12. Contractor Performance Evaluation.

13. Display of Hotline posters.

14. Notice to proceed.

15. Correspondence procedures.

16. Acceptance/rejection of work.

17. Progress meetings.

18. Submittal procedures.

19. Environmental requirements.

20. Saturday, Sunday, holiday and night work.

B. Progress Meetings: The Contracting Officer will schedule weekly meetings with the

Contractor.

1. Attendees: In addition to Government Representatives, each Contractor, Subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings.

All participants at the meeting shall be familiar with the Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. The meeting agenda will include the following:

a. Approval of minutes of previous meetings.

b. Submittal status.

c. Review of off-site delivery schedules.

d. Requests for information (RFI) and other issues.

e. Modifications.

f. Work in progress and projected.

1) Status of required inspections if any.

g. Inspections of work in progress and projected.

h. Construction Schedule update (provide updated CPM).

i. Other business relating to work.

1.6 ENVIRONMENTAL COORDINATION

A. Contractor’s Environmental Manager: Designate an on-site party responsible for overseeing the

Contractor’s conformance to environmental goals for the project and implementing procedures for environmental protection.

1. Qualifications:

Minimum 3 years Construction experience on projects of similar size and scope; with environmental procedures similar to those of this project; must be familiar with environmental regulations applicable to construction operations.

2. Responsibilities shall include:

a. Compliance with applicable Federal, State, and local environmental regulations, including maintaining required documentation.

b. Implementation of the Waste Management Plan(WMP).

c. Implementation of the Indoor Air Quality (IAQ) Management Plan.

d. Implementation of the Storm Water Pollution Prevention Plan(SWPPP).

e. Present an overview of environmental issues and summarize site specific procedures relating to management plans at the Preconstruction conference.

f. Training for Contractor personnel in accordance with their position requirements.

g. Monitoring and documentation of environmental procedures.

B. Perform project quality control in accordance with requirements specified in Related Sections, including:

1. Quality Requirements.

2. Regulatory Requirements.

3. Temporary Storm Water Pollution Prevention Environmental Management.

4. Construction Waste Management.

C. Contractor’s Environmental Training Program: Contractor shall provide environmental training for workers performing work on the project site. Training shall include the following:

1. Overview of environmental issues related to the Project.

2. Review of site-specific procedures and management plans:

a. Construction Waste Management.

b. Temporary Storm Water Pollution Prevention.

3. Provide documentation for environmental procedures as specified herein and in accordance with approved Storm Water Pollution Prevention Plan.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 01 31 00

Project:

Contract Number: Date:

To:

cc:

From:

Subject:

Please provide the following information or clarification:

Response required by \ \

Date:

To:

From:

Subject: Response to RFI No

REQUEST FOR INFORMATION #

SECTION 01 32 16 – CONSTRUCTION SCHEDULE

A. This Section consists of Construction Schedule requirements including but not limited to the following:

1. Schedule of Values

2. Construction Schedule Requirements.

3. Construction Schedule Updates.

4. Time Impact Analysis.

B. Purpose: The purpose of the Construction Schedule is to ensure adequate planning, coordination, scheduling, and reporting during execution of the work by the Contractor. The

Construction Schedule will assist the Contractor and Contracting Officer in monitoring the progress of the work, evaluating proposed changes, and processing the Contractor's monthly progress payment.

1.2 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction project. Activities included in a construction schedule consume time and resources.

B. Cost Loading: The allocation of the Schedule of Values for the completion of an activity as scheduled. The sum of costs for all activities must equal the total Contract Sum, unless otherwise approved by the Contracting Officer.

A. Schedule of Values: After contract award and before the Pre-Construction conference submit a schedule of dollar values based on the Contract Price Schedule.

B. Construction Baseline Schedule: After contract award and before the Pre-Construction conference, submit two paper copies of baseline schedule, large enough to show entire schedule for entire construction period.

C. Construction Schedule Updates: On or before the 7th day preceding the progress payment request date, submit estimates of the percent completion of each schedule activity and necessary supporting data. Provide two paper copies.

D. Construction Schedule Revisions and Time Impact Analysis: For each Construction Schedule revision submit two paper copies of a Time Impact Analysis. Each Time Impact Analysis shall demonstrate how the Contractor proposes to incorporate a modification, change, delay, or

Contractor request.

1.4 QUALITY ASSURANCE

A. The Contractor shall meet with the Contracting Officer on the day of the preconstruction conference to go over the following:

1. Review time required for review of submittals and re-submittals.

2. Review requirements for tests and inspections by independent testing and inspecting agencies.

3. Review time required for completion and startup procedures.

4. Review and finalize list of construction activities to be included in schedule.

5. Review baseline schedule comments, resolve issues and progress on incorporating them

6. Review procedures for updating schedule.

1.5 COORDINATION

A. Coordinate preparation and processing of schedules and reports with performance of construction activities and with scheduling and reporting of separate Contractors.

B. Coordinate Construction Baseline Schedule with the Schedule of Values, list of subcontracts, Submittals Schedule, progress reports, payment requests, and other required schedules and reports.

PART 2 - PRODUCTS

2.1 SCHEDULE OF VALUES

A. Breakdown each lump-sum item into component work activities used in the schedule, for which progress payments may be requested. The work activities broken out within the schedule of values shall be integrated into and made a logical part of the construction baseline schedule submitted under this specification. The total costs for the component work activities shall equal the contract price for that lump-sum item. The Contracting Officer may request data to verify accuracy of dollar values. Include mobilization, general condition costs, overhead and profit in the total dollar value of unit price items and in the component work activities for each lump-sum item. Do not include mobilization, general condition costs, overhead or profit as a separate item.

B. Do not break down unit price items. Use only the contract price for unit price items.

C. The total cost of all items shall equal the contract price. The Schedule of Values will form the basis for progress payments.

D. An acceptable Schedule of Values shall be agreed upon by the Contractor and Contracting

Officer before the first progress payment is processed.

2.2 CONSTRUCTION SCHEDULE REQUIREMENTS

A. Construction Baseline Schedule: Prepare Construction Baseline Schedule.

1. Develop and finalize Construction Baseline Schedule so it can be accepted for use no later than 30 days after date established for the Notice of Award.

a. Failure to include any work item required for performance of this Contract shall not excuse Contractor from completing all work within applicable completion dates, regardless of Governments acceptance of the schedule.

2. Establish procedures for monitoring and updating Construction Baseline Schedule and for reporting progress. Coordinate procedures with progress meeting and payment request dates.

B. Construction Baseline Schedule Preparation: Prepare a list of all activities required to complete the Work. Using the preliminary CPM network diagram, prepare a skeleton network to identify probable critical paths.

1. Activities: Indicate the estimated duration, sequence requirements, and relationship of each activity in relation to other activities.

2. The Construction Baseline Schedule as developed shall show the sequence and interdependence of activities required for complete performance of the work. Ensure all work sequences are logical and the Construction Baseline Schedule shows a coordinated plan of the work.

3. Consider seasonal weather conditions in planning and scheduling all work influenced by high and low ambient temperatures, wind, or precipitation to ensure completion of all work within the contract time.

4. Time Frame: Proposed duration assigned to each activity shall be the Contractor's best estimate of time required to complete the activity considering the scope and resources planned for the activity.

a. Contract completion date shall not be changed by submission of a schedule that shows an early completion date.

b. Substantial Completion: Allow time for Government administrative procedures necessary for certification of Substantial Completion. (For more information, refer to Division 01 Specification 01 77 00 Closeout Procedures.)

5. Constraints: Include constraints and work restrictions indicated in the Contract

Documents and as follows in schedule and show how the sequence of the Work is affected.

a. Phasing: Arrange list of activities on schedule by phase.

b. Work under More Than One Contract: Include a separate activity for each contract.

c. Work Restrictions: Show the effect of the following items on the schedule:

1) Coordination with existing construction.

2) Seasonal variations.

3) Environmental control.

d. Work Stages: Indicate important stages of construction for each major portion of the Work.

1) Subcontract awards.

2) Submittals.

3) Purchases.

4) Deliveries.

5) Installation.

6) Tests and inspections.

6. Milestones: Include milestones indicated in the Contract Documents in schedule, including, but not limited to, the Notice to Proceed, Mobilization, Substantial

Completion, and Project Closeout.

C. Joint Review, Revision, and Acceptance:

1. Within seven calendar days of receipt of the Contractor's proposed Construction Baseline

Schedule, the Contracting Officer and Contractor shall meet for joint review, correction, or adjustment of the initial Construction Baseline Schedule. Any areas which, in the opinion of the Contracting Officer, conflict with timely completion of the project shall be subject to revision by the Contractor.

2. Within seven calendar days after the joint review between the Contractor and Contracting

Officer, the Contractor shall revise and resubmit the Construction Baseline Schedule in accordance with agreements reached during the joint review.

3. In the event the Contractor fails to define any element of work, activity, or logic, and the

Contracting Officer review does not detect this omission or error, such omission or error, when discovered by the Contractor or Contracting Officer, shall be corrected by the

Contractor within seven calendar days and shall not affect the contract period.

4. Upon acceptance of the Construction Baseline Schedule by the Contracting Officer, save the schedule as a baseline and update on a monthly basis. The construction schedule update will be used to evaluate the Contractor's monthly applications for payment based upon information developed at the monthly Construction Schedule update meeting.

D. Recovery Schedule: When periodic schedule update indicates the Work is 14 or more calendar days behind the current accepted schedule, a separate recovery schedule indicating means by which Contractor intends to regain compliance with the schedule must also be submitted.

Indicate changes to working hours, working days, crew sizes, and equipment required to achieve compliance, and date by which recovery will be accomplished.

PART 3 - EXECUTION

3.1 CONSTRUCTION SCHEDULE UPDATES

A. Progress Meeting Updates: Provide updated schedule information before each weekly progress meeting.

CONSTRUCTION SCHEDULE

1. Issue updated schedule concurrently with the report of each such meeting. Incorporate construction progress into the currently accepted schedule in a timely manner.

B. Monthly Schedule Updates:

1. General: Update the Construction Schedule on a monthly basis to reflect actual construction progress and activities throughout the entire contract period and until project substantial completion. The status date of each schedule update shall be the 7th day preceding the progress payment request date.

2. Procedure: The Contractor shall meet with the Contracting Officer each month at a

Construction Schedule update meeting to review actual progress made through the status date of the Construction Schedule update, including dates activities were started and/or completed and the percentage of work completed on each activity started and/or completed.

3. Reports: Concurrent with making revisions to schedule, prepare tabulated reports showing the following:

a. Identification of activities that have changed.

b. Changes in early and late start dates.

c. Changes in early and late finish dates.

d. Changes in activity durations in workdays.

e. Changes in the Contract Time.

4. Narrative: The report shall include a brief description of the actual progress made during the update period; actual and potential delaying activities; any impediments to progress;

issues related to inclement weather; progress toward established milestones and project float. The report shall include a brief description of the work anticipated to be performed in the next month. Any minor revisions to the schedule should be identified so they can be evaluated and accepted or rejected.

5. As the Work progresses, indicate Actual Completion percentage for each activity.

6. If the schedule update shows a late finish date after the contract completion date, at a minimum, include the following in the narrative with your submission:

a. Any known delays.

b. Actions that will be taken to get back on schedule.

c. Pending modifications.

d. Impediments or constraints affecting progress.

7. Progress Payments: The monthly updating of the currently accepted Construction

Schedule shall be an integral part of the process upon which progress payments will be made under this contract. If the Contractor fails to provide schedule updates or revisions, then a portion of the monthly payment may be retained until such corrections have been made.

C. Distribution: Distribute copies of accepted schedule to Contracting Officer or Contracting

Officers Representative.

1. Post copies in Project meeting rooms and temporary field offices.

2. When revisions are made, distribute updated schedules to the same parties and post in the same locations. Delete parties from distribution when they have completed their assigned portion of the Work and are no longer involved in performance of construction activities.

D. Construction Schedule Revisions:

1. Required Revisions: If, as a result of the monthly schedule update, it appears the currently accepted Construction Schedule no longer represents the actual prosecution and progress of the work, the Contracting Officer will request, and the Contractor shall submit, a revision to the Construction Schedule. The Contractor may also request reasonable revisions to the currently accepted Construction Schedule in the event the

Contractor's planning for the work is revised. If the Contractor desires to make changes, the Contractor shall notify the Contracting Officer in writing, stating the reason for the proposed revision. Accepted revisions will be incorporated into the currently accepted

Construction Schedule for the next monthly schedule update.

2. Procedure: If revision to the currently accepted Construction Schedule is contemplated, the Contractor or Contracting Officer shall so advise the other in writing at least seven calendar days prior to the next monthly schedule update meeting, describing the revision and reasons for the revision. Government-requested revisions will be presented in writing to the Contractor, who shall respond in writing within seven calendar days.

3. Reports: Concurrent with making revisions to schedule, prepare tabulated reports showing the following:

a. Identification of activities that have changed.

b. Changes in early and late start dates.

c. Changes in early and late finish dates.

d. Changes in activity durations in workdays.

3.2 TIME IMPACT ANALYSIS FOR CONTRACT MODIFICATIONS CHANGES DELAYS

AND CONTRACTOR REQUESTS:

1. Requirements: When contract modifications or changes are initiated, delays are experienced, or the Contractor desires to revise the currently accepted Construction

Schedule, the Contractor shall submit to the Contracting Officer a written time impact analysis illustrating the influence of each modification, change, delay, or Contractor request on the contract time.

2. Time Extensions: Activity delays, which result in projecting a late completion date, shall not automatically mean that an extension of the contract time is warranted or due the

Contractor. It is possible that a modification, change, or delay will not affect existing critical path activities or cause non-critical activities to become critical. A modification, change, or delay may result in only absorbing a part of the available total float that may exist within an activity chain of the Schedule, thereby not causing any effect on the contract time. Time extensions will be granted in accordance with the terms of the contract.

3. Procedure: Each time impact analysis shall be submitted within the time period stated in a request for proposal, or the time period designated under the clauses entitled Changes or Default. In cases where the Contractor does not submit a written request for extension of time and a time impact analysis within the designated time, it is mutually agreed that the particular modification, change, delay, or Contractor request does not require an extension of the contract time. Upon acceptance, the time impact analysis shall be incorporated into the currently accepted Construction Schedule at the next monthly schedule update.

4. Contract Modifications: For each proposed contract modification and concurrent with its submission, prepare a time-impact analysis to demonstrate the effect of the proposed change on the overall Construction Schedule.

END OF SECTION 01 32 16

PHOTO DOCUMENTATION

SECTION 01 32 33 – PHOTO DOCUMENTATION FOR HISTORIC PRESERVATION

PROJECTS

A. This Section includes administrative and procedural requirements for the following:

1. Existing Condition images.

2. Periodic construction images.

1.2 SUBMITTALS

A. Construction Images: Submit three sets of construction progress images on Compact Disc weekly.

1. CDs should be labeled with submission date and identification marker PETE 175984.

2.1 FORMAT REQUIREMENTS

A. Media: CD-R

B. Images: Provide color images in JPEG or PDF format.

3.1 CONSTRUCTION IMAGES

A. General: Take digital images using the maximum range of depth of field, and that are in focus, to clearly show the Work. Images with blurry or out-of-focus areas will not be accepted.

B.…