A04_Statement_of_Work.pdf

Statement of Work Bureau of Land Management

Alaska Fire Service

1. INTRODUCTION

1.1. General

This statement of work (SOW) issued by the Bureau of Land Management (BLM) is for physically inspecting steel communications towers within the state of Alaska. Inspections will be performed using the current revision of The American National Standards Institute / Telecommunications Industry Association: Structural Standard for Antenna Supporting Structures and Antennas (ANSI/TIA-222). Physical climbing of the communication towers is required; however, inspections will not be performed if the structures are deemed unsafe to climb. This scope of work describes the minimum level of performance required by the government. Alternate locations are not accepted.

1.2. Location

Five (5) Radio Infrastructure (RI) sites within the state of Alaska. See section 2 for specific locations.

1.3. Background

The Department of Interior Office of Chief Information Officer (DOI OCIO) policy requires that all DOI Telecommunications Towers must meet ANSI/TIA-222 standards. Per ANSI/TIA-222 Revision G, structural inspections are required for self-supported towers every 5 years, and guyed towers every three years. As these inspections have not taken place at the required intervals, it is necessary to establish a new baseline by conducting a full structural evaluation of each tower.

1.4. Description of Work

The vendor will contact BLM point of contact (POC) for the 5 Radio Infrastructure (RI) sites to coordinate scheduling and access to each RI site. The current revision of ANSI/TIA-222 will be used to assess the tower and all Annex-J information will be provided to BLM. Each finding will include formatted digital photos. Vendor will provide As-Built drawings for each site. In addition, vendor will inspect fixed Ladder Safety Systems on each tower, performing adjustments and tensioning as required.

1.5. Government Furnished Items

No additional items will be furnished by the BLM under this contract. The Contractor shall furnish all items associated with this work.

1.6. Government Furnished Transportation

BLM will provide fixed-wing air transportation from Fort Wainwright AK to Galena AK and Fort Yukon AK, ground transportation within Galena AK, and helicopter transportation from Galena AK to Totson Mt. site for all Contractor personnel and equipment. Contractor must coordinate with POC in advance for approval of personnel numbers and equipment weight for Totson Mt. site due to Helicopter weight/space limitations.

Contractor will provide own transportation to Fairbanks Alaska and ground transportation within the Fairbanks area to the Fort Wainwright and Ester Dome sites.

Fort Wainwright site is located on a US Army Installation. Contractor is responsible for obtaining base access passes for all personnel.

2. PROJECT OVERVIEW

The work under this project includes the following sites:

Site Name Elevation

(Feet) Latitude Longitude Primary Access

(Type and Period) Tower Height

Fort Wainwright 382 ft N 64° 50.5250' W 147° 35.2369' 2WD, Year- Round

80 ft

Ester Dome 2360 ft N 64° 52.5643' W 148° 4.0566' 2WD, Year- Round

100 ft

Fort Yukon 474 ft N 66° 34.2898' W 145° 14.6273' Fixed Wing, May-Sept

30 ft

Galena Station 128 ft N 64° 44.311' W 156° 56.273' Fixed Wing, May-Sept

30 ft

Totson Mt. 2600 ft N 64° 26.8738' W 157° 17.9159' Helicopter from Galena AK, May- Sept

20 ft

The vendor will use the current revision of ANSI/TIA-222 to determine structural reliability of steel communication tower and perform the [Annex J] checklist for Maintenance and Condition Assessment, and Field Mapping of Structures and Appurtenances. In addition, the vendor will inspect all fixed ladder safety systems and adjust if necessary.

The vendor tasks will consist of:

1- Coordination with POC.

2- Perform ANSI/TIA 222 site visit/audit/inspection of each site listed above.

3- Inspect and adjust (as required) Fixed Ladder Safety Systems on each tower.

4- Prepare digital reports with findings and formatted digital photos for each site above.

5- Present findings summary on virtual meeting (Teams, Zoom, etc.); provide digital file to BLM.

6- Files and all information associated with the performance of this task will be provided to BLM.

The work under this project includes all items listed on the checklists from Annex J of

ANSI/TIA-222.

3. GENERAL REQUIREMENTS

3.1. Scope of Work Requirements

The project will include the following:

1. Review site data.

2. Provide project submittals.

3. Provide schedule of work.

4. Provide project safety plan.

5. Plan site inspections.

6. Secure work area and provide for continued access to the facility and BLM operations.

7. Inspection of sites.

8. Adjustment of fixed ladder safety systems (as required).

9. Verify safety and operability of all project sites. Provide results and reports as required.

10. Provide as-built drawings.

11. Provide list of required repairs and cost estimate to correct all findings.

3.2. Project Submittals

The following deliverables shall be submitted a minimum of one week prior to the first inspection:

A. Letter designating your Project Supervisor (individual must always be present during performance in the Government facilities).

B. Project Schedule C. Accident Prevention Program D. List of subcontractors (must be same as in the offeror’s response package). Prime contractor is responsible for making sure all subcontractors follow applicable labor standards.

E. Evidence of liability insurance coverage and workmen’s compensation for the contractor.

3.3. Accident Prevention

Accident Prevention Program: Prior to the first inspection, submit an accident prevention program. The program must be accepted by the BLM before any on site work can begin. The program shall comply with OSHA and project requirements. Include the following:

Name of responsible supervisor to carry out the program; periodic safety meetings; first aid procedures; outline of each phase of work, hazards associated with each phase and methods proposed to ensure property protection and safety of the public, Bureau of Land Management staff and contractor employees; training; and planning for possible emergency situations.

Note: Work is to be performed at unprotected structures high above ground level. Work requires the submittal of Site-Specific Job Safety Analysis (JSA) and Site-Specific Fall Protection Plan.

Accident Prevention Products:

Provide the following:

A. First aid facilities.

B. Fall Protection Equipment: meet requirements of American National Standards Institute /

American Society of Safety Professionals (ANSI/ASSE) Z359 Fall Protection and Fall Restraint Standards.

C. Fall protection plan.

D. Hard hats for all employees.

E. Designate and post signs in all hardhat areas.

Accident Reporting:

Reportable accidents, defined as death, occupational disease, traumatic injury to contractor’s personnel, BLM employees or the public, property damage of any accident in excess of $100, and fires, must be reported within seven days. Complete the Accident/Property Damage Report, and forward to the Contracting Officer.

4. Deliverables The vendor will provide all intellectual property to BLM via electronic delivery.

4.1. Schedule of Deliverables

Physical inspections will be completed by August 15th, 2023.

Description Action

Required Quantity Required

Delivery Date

Delivery Contact

Format

Ft. Wainwright ANSI/TIA 222 Annex J Inspection Report

Deliver to BLM

1 09/15/2023 POC Electronic

Ester Dome ANSI/TIA 222 Annex J Inspection Report

Deliver to BLM

1 09/15/2023 POC Electronic

Ft. Yukon ANSI/TIA 222 Annex J Inspection Report

Deliver to BLM

1 09/15/2023 POC Electronic

Galena ANSI/TIA 222 Annex J Inspection Report

Deliver to BLM

1 09/15/2023 POC Electronic

Totson Mt. ANSI/TIA 222 Annex J Inspection Report

Deliver to BLM

1 09/15/2023 POC Electronic

Ft. Wainwright Site Photos Deliver to BLM

1 09/15/2023 POC Electronic

Ester Dome Site Photos Deliver to BLM

1 09/15/2023 POC Electronic

Ft. Yukon Site Photos Deliver to BLM

1 09/15/2023 POC Electronic

Galena Site Photos Deliver to BLM

1 09/15/2023 POC Electronic

Totson Mt. Site Photos Deliver to BLM

1 09/15/2023 POC Electronic

Ft. Wainwright As-Built Drawings Deliver to BLM

1 09/15/2023 POC Electronic

Ester Dome As-Built Drawings Deliver to BLM

1 09/15/2023 POC Electronic

Ft. Yukon As-Built Drawings Deliver to BLM

1 09/15/2023 POC Electronic

Galena As-Built Drawings Deliver to BLM

1 09/15/2023 POC Electronic

Totson Mt. As-Built Drawings Deliver to BLM

1 09/15/2023 POC Electronic

List of required repairs, broken down by site, and cost estimate to correct all findings

Deliver to BLM

1 09/15/2023 POC Electronic

4.2. Project Close-out

Cleaning: Before departing site after each inspection, remove all tools, equipment, surplus materials, and rubbish.

Inspection Reports: Provide ANSI/TIA 222 Annex-J.1: Maintenance and Condition Assessment inspection reports for each site.

Site Photos: Provide detailed, high-resolution photographs of each tower, including foundations, appurtenances, ice bridges, antenna lines, grounding hardware and connections, and any physical defects or points of interest mentioned in the reports.

As-Built Drawings: Provide as-built drawings in accordance with ANSI/TIA 222 Annex-J.2:

Field Mapping.