DEPARTMENT OF THE INTERIOR

BUREAU OF INDIAN EDUCATION

1011 Indian School Road, NW, Suite 332

Albuquerque, New Mexico 87104

IE056 – HAVASUPAI ELEMENTARY SCHOOL

PLAYGROUND SAFETY AND FLOOD PREVENTION

IMPROVEMENTS PHASE-I

April 20, 2026 Version 11.0

TABLE OF CONTENTS

1. PROJECT INTRODUCTION

1.1. SCOPE

1.2. DISCLOSURE OF MAGNITUDE

1.3. LOCATION

1.4. BACKGROUND

1.5. DESCRIPTION

1.6. SCHEDULE

1.7. INFORMATION

1.8. DATA AND MATERIALS TO BE PROVIDED BY THE BIE

1.9. DEFINITIONS

1.10. REFERENCES

2. PROJECT REQUIREMENTS

2.1. GENERAL REQUIREMENTS

2.1.1. SCOPE OF WORK AND PROJECT SUMMARY/REQUIREMENTS

2.1.2. DEFINITION OF CONTRACT LINE ITEMS

2.1.3. PROJECT MEETINGS

2.1.3.1. KICKOFF / PRECONSTRUCTION MEETING

2.1.3.2. PROGRESS MEETINGS

2.1.4. PROJECT SCHEDULE

2.1.5. HOURS OF OPERATION

2.1.6. TRAVEL AUTHORIZATION

2.2. SUBMITTALS AND CONTRACTOR DOCUMENTATION

2.2.1. REQUIRED SUBMITTALS

2.2.2. ENVIRONMENTAL AND SUSTAINABILITY REQUIREMENTS

2.3. CONSTRUCTION REQUIREMENTS

2.3.1. ENVIRONMENTAL AND SUSTAINABILITY REQUIREMENTS

2.3.2. SCHEDULE OF VALUES

2.3.3. CONSTRUCTION SUPPORT

2.3.4. SUBMITTALS DURING CONSTRUCTION

2.3.5. CONSTRUCTION COORDINATION

2.3.6. DIGITAL IMAGES

2.3.7. QUALITY CONTROL

2.3.8. TEMPORARY SERVICES

2.3.9. ACCESS

2.3.10. PRESERVATION OF ADJACENT FEATURES

2.3.11. EXISTING UTILITIES

2.3.12. HAULING RESTRICTIONS

2.3.13. ACCIDENT PREVENTION

2.3.14. TEMPORARY CONTROLS

2.3.15. FIELD ENGINEERING

2.3.16. PROJECT CLOSE-OUT

2.3.17. SUBSTANTIAL COMPLETION AND FINAL INSPECTION

2.3.18. CONSTRUCTION DELIVERABLES AND REPORTING

2.4 FORMS

3. PERFORMANCE REQUIREMENTS

3.1. GENERAL PERFORMANCE REQUIREMENTS

3.2. CONSTRUCTION QUALITY AND WORKMANSHIP

3.3. PRODUCTS AND MATERIALS

3.4. SITE AND INSTALLATION PERFORMANCE

3.5. SUBMITTALS, RECORD DOCUMENTS, AND CLOSEOUT DATA

3.6. TIME FRAMES AND DELIVERABLES

STATEMENT OF WORK

1. PROJECT INTRODUCTION

Project Name: Havasupai Elementary School Playground Safety and Flood Prevention

Improvements Phase-I.

1.1. SCOPE

Per the terms and conditions of this Statement of Work (SOW), the Contractor shall provide all labor, supervision, materials, equipment, tools, transportation, permits, temporary protection, disposal, and incidentals required to complete Phase I playground safety and flood prevention improvements at Havasupai Elementary School.

Phase I work includes, but is not limited to, the following:

• Demolition and removal of the existing playground and playground equipment.

• Saw cutting and removal of portions of the existing basketball court slab that are damaged or beyond repair, as indicated on the contract drawings.

• Demolition and removal of designated stair sections associated with the existing stairs and ramps within the limits of work.

• Salvage, handling, transport, and relocation of saw‑cut concrete slabs for use in flood control, drainage control, and erosion mitigation improvements.

• Preparation and resurfacing of the remaining existing concrete basketball court slab for continued use.

• Installation of new basketball court striping and game markings.

• Furnishing and installing one new adjustable in‑ground basketball hoop system at the location shown on the drawings.

• Installation of temporary wood chip/wood mulch ground cover in areas where concrete has been removed and within the former playground footprint.

• Installation, maintenance, and removal of temporary construction fencing and site protection measures.

All work shall be performed in accordance with the contract documents, approved submittals, and the Phase‑I Layout Drawings, Rev‑3 dated April 20, 2026. The Contractor shall coordinate work to maintain safe access and egress for students, staff, and visitors at all times.

Site Measurable Quantities

• Approx; Total Limit of Construction = 17,567 SF

• Approx; Existing Playground = 1,494 SF

• Approx; Basketball Court Slab to be Removed / Saw Cut = 2,265 SF

• Approx; Half Court to be Refurbished = 2,745 SF

• Approx; Wood Chip Coverage = 4,272 SF

• Approx; Flood/Erosion Control = 249 LF

Site Preparation & Demolition

• The Contractor shall provide all labor, supervision, materials, tools, equipment, temporary protection, haul‑off, disposal, and incidentals required to prepare the site and complete Phase I site preparation and demolition work for the Havasupai

Elementary School basketball court and playground areas.

• Prior to beginning demolition, the Contractor shall field verify existing conditions, dimensions, access points, adjacent improvements, grades, drainage patterns, and visible utilities within the limits of work. The Contractor shall coordinate activities to maintain safe access to adjacent buildings, ramps, walks, and other occupied site areas during construction. Temporary barriers, warning devices, and protection measures shall be provided as necessary to protect students, staff, visitors, and existing facilities.

• The Contractor shall furnish, install, maintain, and remove 6‑foot‑high temporary chain‑link construction fencing, including posts, bases, clamps, bracing, gates, and all accessories required for a complete and secure installation. Temporary fencing shall be relocated, modified, or reset as necessary to support construction phasing, site access, and safety requirements. Upon completion of the work, all temporary fencing shall be removed and disturbed areas restored to original condition or better.

• Demolition work shall include removal and legal off‑site disposal of existing playground equipment, playground surfacing, existing basketball hoop(s), designated stair sections associated with existing stairs and ramps, unsalvageable concrete, debris, and ancillary materials not designated to remain or be reused.

• Portions of the existing basketball court slab identified as damaged or beyond repair shall be saw‑cut and removed in controlled sections sized for safe handling and reuse.

Salvaged concrete sections shall be handled, stockpiled, transported, and relocated for use in flood control, drainage control, and erosion mitigation improvements, as indicated on the contract drawings and directed by the Owner. Salvage operations shall be performed in a manner that prevents unnecessary breakage or damage.

• The Contractor shall establish and maintain the limits of construction and shall provide temporary erosion and sediment control measures as necessary to prevent migration of soils, debris, and materials during demolition, slab removal, salvage placement, and related site activities. Disturbance to adjacent undisturbed areas shall be minimized.

• The Contractor shall protect all existing features to remain, including but not limited to buildings, ramps, walks, fencing, utilities, poles, ADA routes, and adjacent site improvements. Any damage caused by construction operations shall be repaired or replaced by the Contractor at no additional cost to the Government. The site shall be maintained free of excessive dust, debris, and unsafe conditions throughout demolition and site preparation operations.

• Upon completion of demolition and site preparation activities, the Contractor shall leave all affected areas clean, safe, and properly prepared for subsequent Phase‑I work, including installation of temporary wood chip / wood mulch ground cover, basketball court resurfacing and striping, basketball hoop installation, and associated flood‑control improvements.

Site Installation

• The Contractor shall provide all labor, supervision, materials, equipment, tools, transportation, temporary protection, layout, excavation, installation, testing, cleanup, and incidentals required to complete Phase I site installation work at Havasupai

Elementary School.

• Prior to beginning installation activities, the Contractor shall field verify all existing conditions, dimensions, grades, drainage patterns, utilities, clearances, access points, adjacent ramps, walks, fencing, buildings, and site features within the limits of work.

The Contractor shall coordinate all work to maintain safe access to school facilities, adjacent buildings, walks, ramps, and required emergency egress routes throughout construction. Any discrepancies between field conditions and the contract documents shall be reported to the Contracting Officer or Contracting Officer’s Representative before proceeding with the affected work.

• Temporary ground cover shall consist of clean, non‑toxic wood chip/wood mulch material suitable for exterior use and intended for interim site use in areas where concrete has been removed and within the former playground footprint. The

Contractor shall prepare the subgrade by removing debris, vegetation, sharp objects, and unsuitable materials; grading to provide positive drainage; and installing separator fabric, edging, curbing, or other containment, as required, to limit migration of the material. The material shall be placed to a uniform depth and finished to provide a stable, well‑drained, and safe temporary surface free of depressions, tripping hazards, and thin spots. Temporary wood chips/wood mulch shall not be represented as compliant playground safety surfacing.

• The remaining portions of the existing basketball court slab designated to remain shall be prepared and resurfaced in accordance with the contract documents. Work shall include cleaning, surface preparation, localized repairs as required, and installation of a resurfacing system suitable for application over existing concrete.

Upon completion of resurfacing, the Contractor shall install new basketball court striping and game markings as indicated on the Phase‑I drawings.

• The Contractor shall furnish and install one new adjustable in‑ground basketball hoop system complete with pole, backboard, rim, anchor kit, hardware, and all accessories required for a complete installation. The hoop system shall include a 72‑inch by

42‑inch backboard, an 8‑inch by 6‑inch pole, and an adjustable goal height range from 5 feet to 10 feet. Installation shall be in new excavation only and shall not be anchored through existing concrete. The Contractor shall excavate and place the footing in accordance with the manufacturer's requirements and the contract documents, verify the final layout and clearances prior to installation, and allow the required concrete cure time prior to setting the pole and goal assembly.

• Salvaged concrete slabs designated for flood control and erosion mitigation shall be placed at the locations shown on the drawings and in a manner that results in a stable, functional installation suitable for the intended purpose.

• All new work shall be installed in accordance with the contract documents, approved submittals, manufacturer instructions, and applicable codes and standards. The

Contractor shall protect all adjacent features to remain and shall repair any damage caused by construction activities at no additional cost to the Government. Upon completion of Phase‑I installation work, the Contractor shall leave the site clean, safe, and ready for use.

DSRM Review & Coordination

• Because this project includes playground-related work and associated site improvements, the Contractor shall support all required coordination, documentation, and submittals necessary for review by the Division of Safety and Risk Management

(DSRM), as applicable to the final approved project scope. DSRM submittal documents shall clearly describe the scope of Phase I work, including demolition of the existing playground area improvements, temporary ground cover, site accessibility considerations, drainage, and flood/erosion prevention measures.

• The Contractor shall provide all information required for DSRM review of the playground and related site work, including completed transmittal and review forms, site drawings, accessible route information, surfacing information, drainage information, and manufacturer data for any playground‑related products or site features included in the approved Phase‑I scope. Where required by DSRM, the

Contractor shall provide the Letter of Transmittal, the Design Documents Review

Submittal Requirements Form, and supporting site drawings and product data necessary to clearly define the work.

• Where playground surfacing is subject to DSRM review, the Contractor shall provide documentation demonstrating compliance with applicable safety and accessibility requirements, including ASTM F1292 and ASTM F1951, as applicable to the installed system. The Contractor shall recognize the distinction between engineered wood fiber and ordinary wood mulch/wood chips under ASTM F2075. Accordingly, temporary wood chips / wood mulch proposed for this Phase I work shall not be represented as compliant playground safety surfacing unless the product and supporting documentation specifically satisfy those requirements.

• The Contractor shall not begin any portion of the work requiring DSRM review until the required submittal package has been provided and all required comments, conditions, or approvals have been addressed to the satisfaction of the Government.

The Contractor shall incorporate all DSRM review comments affecting the work and shall provide revised documents, product information, or clarifications as required to obtain acceptance of the applicable playground and site-related work.

• The Contractor shall coordinate the work so that all playground, court, site accessibility, and drainage-related improvements are consistent with applicable

Indian Affairs and BIE requirements for student safety, accessibility, and site design.

1.2. DISCLOSURE OF MAGNITUDE

In accordance with Federal Acquisition Regulation (FAR) 36.204, the magnitude of construction is estimated to be between $250,000 and $500,000. The estimated construction cost is as follows:

1.3. LOCATION

This project is located at Havasupai Elementary School, 40 Main Street, Supai, AZ 86435, within Supai Village on the Havasupai Reservation (access via helicopter or 8‑mile trail from Hualapai Hilltop).

1.4. BACKGROUND

Havasupai Elementary School is a Bureau of Indian Education (BIE) K–8 day school serving the Havasupai community in Supai Village, Arizona. The campus is located in a remote area at the bottom of the Grand Canyon and is accessible only by helicopter or by an approximately eight‑mile trail from Hualapai Hilltop. This remoteness creates significant logistical challenges related to transportation of materials, access for construction personnel, scheduling, and continuity of school operations.

This project supports Phase I playground safety, basketball court rehabilitation, and flood / erosion prevention improvements intended to reduce safety risks, stabilize site conditions, and improve the functionality of existing outdoor recreation areas. Phase I work focuses on demolition of the existing playground and damaged site features, selective removal and reuse of existing concrete for flood control, rehabilitation and resurfacing of the existing basketball court, installation of new court striping and a new basketball hoop, and installation of temporary ground cover in former playground and concrete removal areas. Permanent playground replacement and long‑term surfacing improvements are anticipated as future phase work and are not included in Phase I.

Unanticipated discoveries: If cultural materials, human remains, artifacts, or other culturally sensitive items are encountered during the work, the Contractor shall immediately stop work in the affected area, secure and protect the area from further disturbance, and notify the

Contracting Officer’s Representative (COR) for further direction. Work shall not resume in the affected area until authorized by the Government.

1.5. DESCRIPTION

Havasupai Elementary School is a compact K–8 campus located in Supai Village. The campus consists of single-story buildings and associated outdoor areas, including classrooms, administrative space, student support space, cafeteria facilities, portable buildings, a playground, and a basketball court.

Existing site features include a cafeteria, a kindergarten building with an adjacent playground, a classroom building containing four general education classrooms, an administration office, a special education modular, two additional portable buildings, and an outdoor recreation area serving older grade levels. The outdoor recreation area includes an existing basketball court and playground that are part of the work area for this project.

1.6. SCHEDULE

The work under this SOW shall be completed in accordance with the following schedule.

This project shall be executed as a construction / demolition / installation project and not as a design-build project. The Contractor shall perform all field verification, required submittals, procurement, demolition, installation, and closeout activities necessary to complete Phase I of the project. The Contractor’s schedule shall support completion of Phase I no later than

August 2026.

Notice to Proceed (NTP)

The Contractor shall commence work no later than ten (10) calendar days after receipt of the

Notice to Proceed.

Field Verification / Initial Project Planning

Within ten (10) calendar days after NTP, the Contractor shall complete field verification of existing site conditions, dimensions, access, visible utilities, drainage conditions, staging constraints, and work area limits. Within the same ten (10) calendar day period, the

Contractor shall submit a baseline project schedule, submittal register, and list of anticipated long-lead procurement items to the Contracting Officer or Contracting Officer’s

Representative.

Required Submittals / DSRM Coordination Within fifteen (15) calendar days after NTP, the Contractor shall submit all required product data, shop drawings, layout information, and other required submittals for Government review. Where DSRM review is required, the Contractor shall also submit the required

DSRM transmittal documents, site drawings, surfacing information, drainage information, accessible route information, and manufacturer data necessary to clearly define the applicable playground and site-related work.

The Government will complete its review of required submittals within twenty-one (21) calendar days after receipt. The Contractor shall submit responses, corrections, and any required revised submittals no later than ten (10) calendar days after receipt of Government comments. No demolition, installation, or other physical construction activity requiring

Government review or DSRM review shall begin until the required comments have been addressed and written authorization to proceed has been provided by the Government, as applicable.

Construction / Installation Construction, demolition, and installation activities shall be completed no later than sixty

(60) calendar days after receipt of written notice to proceed with physical construction activities.

Project Closeout / Record Documents Record documents, as-built information, warranties, product data, and other required closeout submittals shall be completed and submitted no later than twenty-one (21) calendar days after project completion.

1.7. INFORMATION

The following Bureau of Indian Education (BIE) personnel are identified as points of contact for this project.

Contractual:

Contracting Officer (CO): Yui Hoptowit

Contract Specialist (CS): Yui Hoptowit

Technical:

Project Manager (PM) and Contracting Officer’s Representative (COR): Marvin Charley

Project Specialist (PS) and Alternate Contracting Officer’s Representative (A-COR): TBD

1.8. DATA AND MATERIALS TO BE PROVIDED BY THE BIE

The following data and materials will be provided to the Contractor by the Bureau of Indian

Education (BIE), as available, and are included in or referenced by this solicitation:

• Statement of Work (SOW) and associated solicitation documents.

• Available existing drawings, site information, and reference documents relevant to the project work area.

• Available existing site layout information and known utility information within the project limits, if available.

• Project layout drawings and reference plans depicting the Phase I work area, including demolition limits, site improvements, court improvements, temporary ground cover areas, and related site features.

• Applicable BIE / Indian Affairs design and safety guidance documents relevant to the project scope, as applicable.

• Available DSRM guidance documents and required forms applicable to playground and site-related review, when required by the project scope.

• Government comments on required submittals, when applicable.

The Contractor shall review all information provided by the Government and shall field verify existing conditions prior to commencing work. Information made available by the

Government is provided for reference and convenience only. The Contractor shall remain responsible for verifying dimensions, quantities, existing conditions, access constraints, visible utilities, and all other field conditions affecting the work.

1.9. DEFINITIONS

Definitions, as used in this Statement of Work, are as follows:

“A-E” Architectural-Engineering firm.

“BIA” Bureau of Indian Affairs.

“BIE” Bureau of Indian Education.

“CA” Construction Administration Services.

“CI” Construction Inspection Services.

“Contractor” Construction Contractor.

“CO” Contracting Officer.

“COR” Contracting Officer’s Representative.

“DFMC” Division of Facilities Management and Construction.

“DSRM” Division of Safety and Risk Management.

“NEPA” National Environmental Policy Act.

“NHPA” National Historic Preservation Act.

“PCO” Potential Change Order.

“User” School Administration at the project location.

1.10. REFERENCES

The publications and standards listed below, as applicable to the work, are incorporated by reference and shall govern the performance of this contract. Where dates are shown, the listed edition shall apply. Where no date is shown, the most current adopted edition in effect at the time of construction shall apply. When discrepancies occur between referenced codes, standards, or requirements, the more stringent requirement shall govern.

Federal and Departmental References

• Indian Affairs Manual (IAM), Part 25 – Safety and Risk Management Program, Chapter 2: Design Review, Final Inspection, and Certificate of Occupancy Program, dated June 16, 2020.

• Indian Affairs Safety, Health and Accessibility Guidelines for Architects, Engineers, and Design Firms, dated May 2020.

• IA Design Handbook for BIE School Facilities, issued September 18, 2025.

• Division of Environmental and Cultural Resources Management (DECRM) requirements, as applicable to environmental and cultural compliance, including

NEPA, NHPA, and Section 106 coordination.

• DSRM guidance documents and required forms applicable to playground and site-related review, including the Letter of Transmittal and Design Documents Review

Submittal Requirements Form, when required by the project scope.

Playground Safety and Accessibility References

• U.S. Consumer Product Safety Commission (CPSC) Public Playground Safety

Handbook. The IA Design Handbook directs playground design to follow the CPSC handbook and ASTM playground standards.

• ASTM F1292-22 – Standard Test Method for Impact Attenuation of Surfacing

Materials Within the Use Zone of Playground Equipment, as applicable.

• ASTM F1951-21 – Standard Specification for Determination of Accessibility of

Surface Systems Under and Around Playground Equipment, as applicable.

• ASTM F2075-20 – Standard Specification for Engineered Wood Fiber for Use as a

Playground Safety Surface Under and Around Playground Equipment, as applicable.

This reference is particularly important in distinguishing engineered wood fiber from ordinary wood mulch or wood chips.

• Americans with Disabilities Act (ADA) Standards for Accessible Design and

Architectural Barriers Act (ABA) Accessibility Standards, as applicable. The IA

Design Handbook specifically requires ADA and ABA accessibility compliance for

BIE school facilities.

Environmental, Erosion, and Construction Safety References

• National Environmental Policy Act (NEPA), as applicable.

• National Historic Preservation Act (NHPA), including Section 106 requirements, as applicable.

• Occupational Safety and Health Act of 1970 and applicable OSHA regulations under

29 CFR 1910 and 29 CFR 1926. The IA Design Handbook identifies OSHA compliance as an applicable requirement.

• Clean Water Act, Section 402, National Pollutant Discharge Elimination System

(NPDES), and General Permit for Stormwater Discharges from Construction

Activities, as applicable. The IA Design Handbook identifies these stormwater requirements as applicable federal references.

• U.S. Environmental Protection Agency (EPA) federal, tribal, and state environmental regulations, as applicable. The IA Design Handbook lists EPA among the applicable national references.

General Code and Utility References

• Applicable ASTM, ANSI, ASCE, and other nationally recognized standards relevant to the materials and work provided under this contract. The IA Design Handbook identifies ASTM, ANSI, ASCE, UL, and related nationally recognized standards as applicable references.

• Local utility provider requirements, as applicable to utility location, protection, coordination, and safe construction practices.

• All other applicable federal, tribal, state, and local codes, regulations, ordinances, and standards in effect at the time of construction.

Additional Codes and References

• All applicable federal, tribal, state, and local codes, standards, regulations, and ordinances in effect at the time of construction shall apply, as required by the Authority

Having Jurisdiction (AHJ).

• Where conflicts or discrepancies occur between referenced codes, standards, or requirements, the more stringent or safety-protective requirement shall govern.

2. PROJECT REQUIREMENTS

2.1.GENERAL REQUIREMENTS

2.1.1. SCOPE OF WORK AND PROJECT SUMMARY/REQUIREMENTS

This project consists of providing all labor, supervision, materials, equipment, tools, transportation, temporary protection, permits, disposal, and incidentals required to complete Phase I playground safety, basketball court rehabilitation, and related site improvements at Havasupai Elementary School.

The Phase I work includes, but is not limited to, the following:

• Installation, maintenance, and removal of temporary construction fencing and site protection measures.

• Demolition and removal of the existing playground and playground equipment.

• Saw cutting and removal of portions of the existing basketball court slab that are damaged or beyond repair, as indicated on the contract drawings.

• Demolition and removal of designated stair sections associated with existing stairs and ramps within the limits of work.

• Salvage, handling, transport, and relocation of saw‑cut concrete slabs for use in flood control, drainage control, and erosion mitigation improvements.

• Preparation and resurfacing of the remaining existing concrete basketball court slab for continued use.

• Installation of new basketball court striping and game markings.

• Furnishing and installing one new adjustable in‑ground basketball hoop system, complete and ready for use.

• Installation of temporary wood chip/wood mulch ground cover in areas where concrete has been removed and within the former playground footprint.

This project is not a design‑build procurement. The Contractor shall provide only those submittals, product data, shop drawings, layout information, and coordination documents required by the contract documents and by the Government. Where Division of Safety and Risk Management (DSRM) review is required, the Contractor shall provide the required DSRM transmittal documents, site drawings, accessibility information, drainage information, and manufacturer data applicable to the approved Phase I scope.

The Contractor shall field verify all existing conditions, dimensions, grades, drainage patterns, access points, utilities, clearances, staging limitations, and adjacent improvements prior to beginning work. The Contractor shall protect all buildings, ramps, walks, utilities, fencing, and site features to remain and shall maintain safe access for school personnel, students, and authorized visitors at all times during construction.

The Contractor shall establish and maintain the limits of construction and shall provide temporary erosion and sediment control measures necessary to prevent migration of soil, debris, and materials during demolition, slab removal, salvage placement, resurfacing, and installation activities. Disturbance to adjacent undisturbed areas shall be minimized.

All demolition debris, unsuitable materials, and non‑salvageable items shall be removed from the site and legally disposed of by the Contractor. Any item damaged by the

Contractor’s operations shall be repaired or replaced at no additional cost to the

Government. Upon completion of the work, the Contractor shall leave the site clean, safe, and ready for use.

2.1.2. DEFINITION OF CONTRACT LINE ITEMS

CONTRACT LINE ITEM NO. 1 – CONSTRUCTION / DEMOLITION /

INSTALLATION

This item consists of all work necessary to complete Phase I of the Havasupai Elementary

School basketball court, playground area, and related site improvements in accordance with the contract documents.

This item includes the following:

Performance of Work. Provide all labor, supervision, materials, equipment, tools, transportation, and accessories necessary to perform the work indicated by the contract documents and required for a complete and usable installation. Perform all work in strict accordance with the contract, drawings, specifications, approved submittals, manufacturer instructions, and all applicable tribal, federal, state, and local laws, regulations, codes, and directives.

Project Schedule and Phasing. Submit a detailed project schedule for Government review and approval prior to commencement of physical construction activities. The schedule shall account for school operations, site access limitations, remote site logistics, procurement, demolition, installation, and closeout. Provide a baseline schedule within fourteen (14) calendar days after Notice to Proceed and maintain an updated progress schedule throughout the contract. Within seven (7) calendar days of identifying a schedule deviation, provide written notice to the Government describing the cause of delay, the impact to the project, and proposed recovery actions.

Field Verification. Field verify all existing conditions, dimensions, grades, drainage patterns, utilities, access points, clearances, and adjacent improvements affected by the work. Notify the Contracting Officer or Contracting Officer’s Representative in writing of any discrepancies, conflicts, or conditions that may affect the work before proceeding with the affected portion.

Submittals. Submit required product data, shop drawings, layout information, samples, and other submittals necessary to demonstrate compliance with the contract documents.

Submittals shall clearly identify the products, materials, dimensions, installation requirements, and performance characteristics of the proposed work.

DSRM Coordination and Submittals. Where DSRM review is required, provide all documentation necessary for DSRM review of the applicable playground and site-related work, including required forms, site drawings, surfacing information, accessible route information, drainage information, and manufacturer data. The Contractor shall not begin any work requiring DSRM review until all required comments, conditions, or approvals have been addressed to the satisfaction of the Government.

Demolition, Disposal, and Salvage. Remove and properly dispose of all existing playground equipment, basketball goals, surfacing materials, debris, and ancillary materials designated for removal. Saw cut and remove the portion of the existing basketball court identified for salvage and reuse in controlled sections suitable for relocation and installation for flood and erosion prevention purposes. Handle all salvage materials in a manner that prevents unnecessary damage.

Protection of Existing Improvements and Repairs. Protect all existing features to remain, including buildings, ramps, walks, utilities, fencing, poles, and adjacent site improvements. The Contractor is responsible for all damage caused by demolition, deliveries, installation, or related activities. All repair, replacement, patching, finishing, and restoration required as a result of the Contractor’s operations shall be performed at no additional cost to the Government.

Quality Control and Safety. Provide project management, supervision, quality control, and safety oversight necessary to ensure that all work complies with the contract documents. The Contractor shall keep the site free of excessive dust, debris, and unsafe conditions and shall provide temporary barriers, warning devices, and protection measures necessary to secure the work area.

As-Built and Closeout Documentation. Provide complete as-built and closeout documentation for the work performed under this contract. Closeout documentation shall include record drawings or marked-up as-builts, warranties, product data, operation and maintenance information, and other documents required by the contract.

Training and Turnover. Provide orientation or training to the Owner’s designated personnel on installed systems and features requiring operation or maintenance, including the adjustable basketball hoop system and any other equipment requiring routine adjustment or care. Provide all required warranty documentation and deliver the completed work ready for Government inspection and turnover.

Warranty. Provide a minimum one (1) year warranty on installed materials, equipment, workmanship, and systems from the date of final acceptance, unless a longer warranty is required by the contract documents or manufacturer.

PROGRESS PAYMENTS

Progress payments during construction shall be based on the percentage of work completed on items listed in the approved Schedule of Values. Actual work completed and in place shall form the basis for payment. Verification of percentage complete shall be performed under the direction of the Contracting Officer or authorized representative.

The Contractor shall furnish all records necessary to support payment requests. The

Contractor shall retain copies of all payment support documentation submitted to the

Government.

2.1.3. PROJECT MEETINGS

2.1.3.1. KICKOFF / PRECONSTRUCTION MEETING

After award of the contract and acceptance of required bonds, if applicable, the

Contract Specialist, in coordination with the Contracting Officer (CO) and

Contracting Officer’s Representative (COR), will schedule a kickoff / preconstruction meeting with the Contractor prior to the start of physical construction activities.

At least seven (7) calendar days prior to the preconstruction meeting, the Contractor shall submit the following for Government review:

• Key Personnel Letter identifying the Contractor’s onsite and offsite project staff, including the Project Manager, Superintendent, Site Safety Representative, and other key personnel.

• Baseline Project Schedule.

• Submittal Register.

• Job Hazard Analysis (JHA) / Job Safety Analysis (JSA), as applicable.

• Subcontractor List, including contact information for key personnel.

• Site Safety Plan.

• Quality Control Plan.

• Waste Management / Disposal Plan.

• Proposed site logistics information, including temporary fencing, staging, material storage, access, and protection of adjacent occupied areas.

The agenda for the kickoff / preconstruction meeting shall include, at a minimum, the following:

• Review of project scope and contract requirements.

• Roles and responsibilities of project personnel.

• Lines of communication and correspondence procedures.

• Project schedule, sequencing, and phasing.

• Submittal procedures and required Government reviews.

• DSRM coordination and required documentation, as applicable.

• Site access, staging, delivery logistics, and temporary fencing.

• Safety requirements, emergency contacts, reporting procedures, and school protection measures.

• Protection of existing facilities, utilities, pedestrian routes, and adjacent site features.

• Waste handling, housekeeping, and disposal requirements.

• Procedures for changes, requests for information, and unforeseen conditions.

• Progress payment procedures.

• Closeout requirements.

No physical construction activities shall begin until the Contractor has received written authorization to proceed from the Government.

2.1.3.2. PROGRESS MEETINGS

The Contractor shall participate in regular progress meetings with the Government throughout the duration of the project. Progress meetings may be held in person, by telephone, or by virtual conference, as directed by the Government. During periods of active onsite construction, meetings shall be held weekly unless otherwise approved by the Government.

The agenda for progress meetings shall include, at a minimum, the following:

• Review of open items from previous meeting minutes.

• Submittal status.

• Requests for Information (RFIs), issues, and pending decisions.

• Schedule status, progress of work, and upcoming activities.

• Material procurement, delivery status, and long-lead items.

• Safety issues, incidents, and corrective actions.

• DSRM coordination items, as applicable.

• School concerns, access constraints, and protection of occupied areas.

• Proposed changes, modifications, or unforeseen conditions.

• Status of record documents, closeout items, and punch list items, as applicable.

• Progress payment status.

• Other business relating to the work.

The Contractor shall prepare and distribute meeting minutes for all official project meetings unless otherwise directed by the Government. Meeting minutes shall be submitted to the Government within three (3) calendar days after each meeting.

2.1.4. PROJECT SCHEDULE

The Contractor shall complete the work in accordance with the contract schedule and all requirements of this Statement of Work. This project shall be executed as a construction / demolition / installation project and not as a design-build project.

The Contractor shall commence work within ten (10) calendar days after receipt of the

Notice to Proceed (NTP).

Within ten (10) calendar days after NTP, the Contractor shall complete field verification of existing conditions, dimensions, grades, drainage patterns, site access, staging constraints, visible utilities, and work area limits. Within the same ten (10) calendar day period, the

Contractor shall submit a baseline project schedule, submittal register, and list of anticipated long-lead procurement items to the Government.

Within fifteen (15) calendar days after NTP, the Contractor shall submit all required product data, shop drawings, layout information, and other required submittals for Government review. Where DSRM review is required, the Contractor shall also submit the required

DSRM transmittal documents, site drawings, surfacing information, accessible route information, drainage information, and manufacturer data necessary to clearly define the applicable playground and site-related work.

The Government will complete its review of required submittals within twenty-one (21) calendar days after receipt. The Contractor shall submit responses, corrections, and any required revised submittals no later than ten (10) calendar days after receipt of Government comments. No demolition, installation, or other physical construction activity requiring

Government review or DSRM review shall begin until the required comments have been addressed and written authorization to proceed has been provided by the Government, as applicable.

Construction, demolition, and installation activities shall be completed no later than sixty

(60) calendar days after receipt of written authorization to proceed with physical construction activities.

Record documents, as-built information, warranties, product data, and other required closeout submittals shall be completed and submitted no later than twenty-one (21) calendar days after project completion.

All work shall be scheduled and performed in a manner that supports completion of Phase I no later than August 2026.

Government Holidays.

Federal Holidays.

New Year’s Day - Thursday, January 1

Martin Luther King Jr. Day - Monday, January 19

Presidents’ Day - Monday, February 16

Memorial Day - Monday, May 25

Juneteenth National Independence Day - Friday, June 19

Independence Day - Saturday, July 4 (Observed Friday, July 3)

Labor Day - Monday, September 7

Indigenous Peoples’ (Columbus) Day - Monday, October 12

Veterans Day - Wednesday, November 11

Thanksgiving Day - Thursday, November 26

Christmas Day - Friday, December 25

2.1.5. HOURS OF OPERATION

Contractor work hours at the Owner’s facility shall begin no earlier than 7:00 a.m. and end no later than 4:00 p.m. Mountain Standard Time (MST), Monday through Friday.

With prior approval from the COR and the Principal, the Contractor may work until 6:00 p.m. Mountain Standard Time (MST).

Requests for extended work hours shall be identified in the Three-Week Look-Ahead discussed during Progress Meetings.

2.1.6. TRAVEL AUTHORIZATION

The Contractor shall include all travel, transportation, lodging, per diem, freight, delivery, mobilization, and other logistical costs necessary to perform the work in its proposal price. No separate travel reimbursement will be made by the Government unless specifically authorized by the contract.

Havasupai Elementary School is located in Supai Village on the Havasupai Reservation and is typically accessed by helicopter or by an approximately eight-mile trail from

Hualapai Hilltop. The Contractor shall plan and coordinate all labor, material delivery, equipment transport, staging, and related logistics accordingly.

2.2. SUBMITTALS AND CONTRACTOR DOCUMENTATION

2.2.1. REQUIRED SUBMITTALS

This project is not a design-build project. DB Development Documents and DB

Construction Documents are not required under this contract unless specifically directed otherwise by the Government. The Contractor shall provide only those submittals, product data, shop drawings, layout information, samples, and coordination documents required by the contract documents and necessary to demonstrate compliance with the project requirements.

All dimensions and measurements shown in Contractor-prepared submittals shall use the

Imperial system of weights and measures. All submittals shall be clear, complete, and coordinated with the contract documents, existing site conditions, and field-verified dimensions.

The Contractor shall submit, at a minimum, the following, as applicable to the work:

a. Product Data. Manufacturer’s product data, installation instructions, technical literature, and performance information for materials and equipment proposed for use on the project.

b. Shop Drawings / Layout Information. Shop drawings, layout drawings, and installation details necessary to demonstrate compliance with the contract documents, including, as applicable, temporary fencing, basketball hoop installation, pour-in-place recreational surfacing, striping and court markings, edging or containment, and other site-installed improvements.

c. Samples. Samples, color selections, and finish information for materials requiring

Government review, when requested by the COR.

d. DSRM Documentation. Where DSRM review is required, the Contractor shall provide all required forms, site drawings, surfacing information, accessible route information, drainage information, and manufacturer data necessary for Government review and DSRM coordination.

e. Schedule and Planning Documents. Baseline project schedule, submittal register, and other planning documents required by the contract.

f. Closeout Submittals. Record documents, warranties, operation and maintenance information, and other closeout documentation required by the contract.

Unless otherwise directed by the Government, submittals shall be provided electronically in

PDF format. Where editable native files are specifically required by the contract or requested by the Government, the Contractor shall also provide those files in the software format used to prepare them.

Record documents and closeout materials shall be submitted electronically in PDF format. If drawings are prepared or revised by the Contractor in CAD format, editable native files shall also be provided upon Government request.

The Contractor shall review, coordinate, and approve all submittals prior to submission to the Government. Submittals that are incomplete, inaccurate, or not properly coordinated may be rejected and returned without review.

2.2.2. ENVIRONMENTAL AND SUSTAINABILITY REQUIREMENTS

The Contractor shall comply with all applicable environmental, safety, erosion-control, waste-handling, and sustainability requirements identified in the contract documents and by the Government. If the Contractor identifies any conflict between the contract requirements and proposed means or methods of construction, the Contractor shall immediately notify the Contracting Officer (CO) or Contracting Officer’s Representative

(COR) and shall not proceed with the affected work until directed by the Government.

The Government does not intend to restrict the Contractor from proposing equivalent or superior materials, products, or methods, provided they meet the contract requirements and are accepted by the Government.

2.3. CONSTRUCTION REQUIREMENTS

2.3.1. ENVIRONMENTAL AND SUSTAINABILITY REQUIREMENTS

The Contractor shall comply with all applicable federal, tribal, state, and local environmental requirements and shall perform the work in a manner that minimizes adverse impacts to the school, the surrounding site, and adjacent occupied areas.

The Contractor shall employ practices that minimize dust, emissions, combustion byproducts, noise, waste generation, and disturbance to surrounding areas. Equipment idling shall be minimized except as necessary for safety, equipment protection, or operational requirements. The Contractor shall keep volatile, hazardous, or nuisance-generating materials properly contained and shall protect adjacent areas, drainage paths, and site features from contamination, runoff, and debris.

The Contractor shall plan and execute the work to minimize waste generation and landfill disposal. Non-recyclable and non-reusable materials shall be removed from the site and legally disposed of at approved public or private disposal facilities. Materials identified for salvage or reuse shall be handled, transported, and stored in a manner that prevents unnecessary damage.

The Contractor shall designate an on-site responsible party to oversee compliance with environmental protection requirements and shall distribute these requirements to the

Jobsite Foreman and all Subcontractors.

At least seven (7) calendar days prior to the Preconstruction Meeting, the Contractor shall submit a Waste Management Plan (WMP) for Government review. At a minimum, the

WMP shall identify proposed disposal facilities, materials to be reused or recycled, materials that cannot be reused or recycled, storage and handling procedures, and proposed transportation methods. Approval of the WMP shall not relieve the Contractor of responsibility for compliance with all applicable environmental requirements.

Before beginning physical construction activities, the Contractor shall meet with the

Government to review the WMP, environmental protection measures, erosion and sediment control measures, housekeeping requirements, and limits of disturbance.

The Contractor shall confine equipment, materials, and activities to approved work and staging areas, maintain clear signage and safe access routes, provide dust control as necessary, and protect drainage features and adjacent improvements throughout the work.

2.3.2. SCHEDULE OF VALUES

After contract award and prior to the first progress payment, the Contractor shall submit a

Schedule of Values for Government review and acceptance. The Schedule of Values shall break down each lump-sum contract item into logical components of work suitable for progress payment purposes. The total value of all components shall equal the total contract amount.

Mobilization, general conditions, overhead, and profit shall be included within the applicable contract line items and shall not be listed as separate items unless specifically required by the contract.

The Schedule of Values shall be submitted in AIA G703 format unless otherwise directed by the Government. An acceptable Schedule of Values shall be agreed upon by the

Contractor and the Contracting Officer before the first progress payment is processed.

2.3.3. CONSTRUCTION SUPPORT

Construction support activities, including staging, material storage, temporary facilities, and equipment placement, shall be limited to the minimum area necessary to safely and efficiently perform the work. Ground disturbance shall be minimized and controlled to prevent unnecessary damage to vegetation, soils, drainage patterns, archeological resources, and adjacent site features.

Staging areas, trailers, storage containers, field offices, sheds, material storage areas, and equipment laydown areas shall be located only in areas approved by the Contracting

Officer or Contracting Officer’s Representative. Construction offices, trailers, and storage facilities, if used, shall be structurally sound, weather-tight, and maintained in a safe and orderly condition.

Temporary utility connections, sanitary facilities, and related support services, if used, shall be provided, maintained, and removed by the Contractor. Upon completion of the work, all staging and support areas shall be restored to pre-construction condition or better.

Construction zones shall be clearly defined and secured with approved temporary construction fencing or barriers prior to commencement of physical work. The Contractor shall confine operations to the approved construction zone and shall provide barricades, warning devices, lights, and signs as necessary to protect the public, school personnel, students, visitors, and property.

Vehicles and construction equipment shall be limited to existing roads, legally designated access routes, approved staging areas, and approved work zones.