A04 Statement of Work dental handpieces 04.29.2025.pdf

Attachment No. 1 Statement of Work 4/29/2025

I. Contract Title

Procurement of Dental Handpieces – Kavo Brand

II. Background

The Yakama Indian Health Center (YIHC) Dental Department requires the replacement of existing dental handpieces that have reached the end of their service life due to significant wear, corrosion, and material degradation. Maintaining fully functional, standardized dental equipment is essential to delivering safe, efficient patient care. Kavo handpieces are the established standard across Portland Area IHS facilities, as documented in the Portland Area Medical Equipment Management Plan.

III. Objective

The objective of this procurement is to acquire new Kavo dental handpieces to replace worn-out equipment, ensuring standardization, operational efficiency, and continuity of patient care at the Yakama Indian Health Center.

IV. Score of Work

A. Equipment Procurement and Delivery

1. The contractor shall furnish and deliver the following brand-specific dental handpieces:

• Kavo ExpertTorque Mini Lux E675 L High-Speed Handpiece– Quantity: 15

• Kavo Intraflex Lux 2 Shank 2325 LN Low-Speed Handpiece– Quantity: 15

• Kavo Prophy WIZ Three-Pack 3181P– Quantity: 6

2. Delivery Location

Yakama Indian Health Center Attn: Joe Nieto, DDS 401 Buster Road Toppenish, WA 98948

3. Delivery Requirements

• Deliveries must occur between 0800-1600 Pacific Time, Monday through Friday, excluding federal holidays.

• The site does not have a loading dock; therefore, delivery arrangements and pricing should accommodate this limitation.

B. Installation Services

• No installation services are required

C. Training and Documentation

• Manufacturer Operation and Maintenance Manuals for all equipment and accessories shall be provided upon delivery.

D. Warranty

• The contractor shall provide the manufacturer’s standard warranty for all equipment and accessories.

• Warranty terms and duration shall be supplied in writing with the delivery.

V. Period of Performance

All equipment shall be delivered and installed within 30 calendar days from the date of procurement award.

VI. Government-Furnished Property and Services

No Government-furnished materials or services will be provided.

VII. Contractor Furnished Items and Responsibilities

The contractor shall furnish all labor, materials, equipment, tools and shipping required to perform the delivery, as specified in this scope of work.

VIII. Payment Schedule

A. The payment schedule for this award will be made upon successful delivery and installation of all equipment and completion of staff training, following submission and approval of a valid invoice.

B. Payment shall be made in accordance with the Prompt Payment Final Rule (5 CFR 1315, September 29, 1999), which states that disbursement will be made within 15 days of an accepted and approved Invoice by a Contracting Officer when presented to the Finance Office.

C. Vendor shall maintain an “Active” status with the System Award Management (SAM) as prescribed by the Electronic Funds Transfer (EFT) procedures.

D. The Government is obligated only to the extent of authorized purchases actually made and received under this procurement award.

IX. Invoicing

A. Invoicing

IPP invoicing is exercised with Invoices submitted upon completion of work as specified within this scope of work.

For payment status, please e-mail the contracting officer representative (COR) on file.

Note: Invoice must match the purchase order in description. Improper invoices will be rejected.

Upon receipt of the invoice, the COR shall review the invoice(s) for accuracy. Payments will be made after submission of a proper invoice and after the Government accepts the services.

Payment shall be made only for services actually completed at the time of invoice submission.

B. Administration

The Contract Officer’s Representative (COR) and site contact under this contract shall be provided a copy of the procurement award upon execution. The COR’s responsibilities will be to coordinate with the provider the technical aspects of this service and review of performance hereunder. The Contract Officer’s Representative does not have the authority to change or alter the order amount, terms or conditions of this procurement award.

X. Additional Terms and Conditions

A. Indemnification and Liability

The contractor shall indemnify and hold harmless the Government from any claims, liabilities, or damages arising from the performance of this procurement award, to the extent permitted by law.

B. Governing Law

This contract shall be governed by and interpreted in accordance with the laws of the United States.

(End of SOW)