A04_-_Statement_of_Work_-_5-Year_BPA_-_Road_Grading_and_Snow_Removal.pdf

Statement of Work Rice Lake National Wildlife Refuge

5-Year Blanket Purchase Agreement for Road Grading and Snow Removal

1. GENERAL

1.1 Scope: The U.S. Fish and Wildlife Service (Service) requires routine road grading and snow-removal services at Rice Lake National Wildlife Refuge (Refuge), located at 36289 State Highway 65, McGregor, Minnesota 55760.

The Contractor shall furnish all labor, supervision, equipment, vehicles, transportation, fuel, materials, supplies, permits, and other resources necessary to perform the services described in this statement of work (SOW) and each authorized Blanket Purchase Agreement (BPA) call.

Services may include:

- Routine grading of existing gravel roads

- Snow plowing of Refuge roads, access roads, and parking lots;

- Wing plowing to move accumulated snow away from roadways and shoulders; and

- Application of salt and/or sand at the headquarters parking lot and maintenance shop area.

The work is limited to the locations and service items identified in Section 7 and on the attached maps.

1.2 Nature of the Requirement

Road grading under this BPA is limited to routine maintenance of existing gravel roads. It includes smoothing and reshaping the existing road surface, restoring the existing crown, and redistributing existing surface material.

Road grading does not include:

- Furnishing or placing new gravel, aggregate, or fill;

- Road construction, reconstruction, or resurfacing;

- Road widening;

- Excavation or significant earthmoving;

- Culvert installation or replacement;

- Drainage-system construction or improvement; or

- Structural repair of failed road sections.

Snow removal service does not include:

- Loading, hauling, or off-site disposal of snow

1.3 Government Personnel and Direction

The Contracting Officer (CO) is the only individual authorized to modify the terms and conditions of the BPA.

The Government will identify the personnel authorized to place BPA calls. The Refuge Manager or authorized Refuge representative may coordinate scheduling, identify the work areas included in an authorized call, inspect performance, and provide routine technical direction that does not change the scope, price, or terms of the BPA or call.

1.4 Place of Performance

Work will be performed on designated Refuge roads, access roads, parking lots, and related areas at Rice Lake National Wildlife Refuge, 36289 State Highway 65, McGregor, Minnesota 55760.

The specific service areas are identified in Section 7 and on the attached maps.

Approximate distances are provided for quotation purposes. Contractors are responsible for reviewing the maps and becoming familiar with the service areas before submitting a quotation.

1.5 Accident and Property-Damage Reporting

The Contractor shall immediately report any accident involving personal injury, damage to Government property, damage to private property, or a hazardous material release to the Refuge Manager or designated Refuge representative.

All other accidents or incidents associated with performance shall be reported no later than 24 hours after occurrence.

The Contractor shall be responsible for damage caused by its personnel or equipment. Damage to roads, signs, gates, culverts, buildings, vehicles, utilities, vegetation, or other property shall be reported immediately.

2 CONTRACTOR FURNISHED EQUIPMENT, MATERIALS, AND SUPPLIES

2.1 General

The Contractor shall furnish equipment of the type, size, and condition necessary to perform the ordered services safely and effectively without causing unnecessary damage to Refuge roads, shoulders, parking lots, structures, vegetation, or other property.

All equipment shall be properly maintained and operated in accordance with applicable laws, manufacturer requirements, and accepted industry practices.

2.2 Road-Grading Equipment

The Contractor shall furnish grading equipment capable of smoothing the existing gravel surface, eliminating minor surface irregularities, restoring the existing road crown, and redistributing existing gravel without unnecessarily removing surface material from the roadway.

2.3 Snow-Removal Equipment

The Contractor shall furnish snowplowing and wing-plowing equipment capable of safely clearing the designated roads, access areas, and parking lots while maintaining adequate travel width.

The Contractor shall use equipment appropriate for gravel roads and shall operate it in a manner that minimizes displacement of gravel, damage to road surfaces, and damage to shoulders, signs, gates, curbs, buildings, and other improvements.

2.4 Vehicles

Vehicles used in performing the work shall be legally registered, insured, and clearly marked with the Contractor’s business name.

2.5 Salt and Sand

The Contractor shall furnish all salt and/or sand required under an authorized BPA call.

Materials shall be suitable for the intended use and shall comply with applicable Federal, State, and local requirements.

Salt and/or sand shall be applied only when authorized under an issued BPA call or when directed by the designated Refuge representative in connection with an existing call.

Application will be limited to the following designated areas:

• Headquarters parking lot: approximately 700 square feet.

• Maintenance shop area: approximately 1,150 square feet, consisting of the steeply sloped section approaching the building and the area immediately in front of the building.

The Government anticipates approximately two salt and/or sand applications annually;

however, this quantity is an estimate only and does not represent a minimum or guaranteed quantity. Aerial photographs identifying the designated application areas are included as attachments.

3. PERFORMANCE REQUIREMENTS

3.1 Road Grading:

The Contractor shall grade the service area identified in the BPA call to provide maintain smooth, crowned, and properly drained surfaces on an as-needed basis. Care shall be taken to minimize gravel loss, maintain road width, and facilitate shoulder drainage.

Scheduling and Notifications: Contractor shall notify the station manager 48 hours before grading unless otherwise directed.

The Contractor shall:

- Smooth minor ruts, washboarding, and other surface irregularities;

- Restore and maintain the existing road crown;

- Redistribute existing loose gravel across the traveled surface;

- Maintain the existing road width;

- Avoid creating berms or windrows that prevent water from draining from the traveled surface;

- Avoid depositing gravel into ditches, culverts, intersections, gates, parking areas, or adjacent vegetation; and

- Minimize unnecessary loss or displacement of existing gravel.

The Contractor is not responsible for correcting conditions that cannot reasonably be addressed through routine grading of the existing surface. The Contractor shall notify the Refuge representative if it encounters washouts, failed road sections, blocked culverts, downed trees, or other conditions requiring work outside the authorized scope.

3.2 Snow Plowing

The Contractor shall plow snow from the service area identified in the BPA call to provide safe and reasonably passable access for Government vehicles and normal Refuge operations. Snow services do not include loading, hauling, or off-site disposal of snow.

The Contractor shall:

- Clear the normal traveled width of designated roads and access routes;

- Clear designated parking lots, entrances, gates, and operational access areas;

- Place snow where it does not unnecessarily obstruct travel lanes, entrances, gates, buildings, equipment access, drainage paths, or visibility;

- Avoid blocking intersections, emergency-access routes, or access to Refuge facilities;

- Minimize displacement of gravel from unpaved roads and parking areas; and

- Avoid damage to road surfaces, shoulders, signs, gates, buildings, curbs, utilities, vegetation, and other property.

3.3 Wing Plowing

When ordered, the Contractor shall wing plow designated roadways and access areas to move accumulated snowbanks away from the traveled surface and shoulders.

Wing plowing is a separate service from routine snow plowing and shall be performed only when identified in an authorized BPA call.

The Contractor shall move snow sufficiently away from the roadway to support continued snow storage, maintain adequate roadway width, preserve sight distance, and reduce drifting, while avoiding damage to roadside structures and vegetation.

3.4 Salt and Sand Application

When ordered, the Contractor shall apply salt and/or sand to the areas identified by the Government.

The Contractor shall apply only the amount reasonably necessary to address the identified condition and shall take precautions to prevent unnecessary application to vegetation, wetlands, waterways, and other environmentally sensitive areas.

3.5 Scheduling and Response Times

Road grading shall be scheduled with the Refuge representative. Unless otherwise stated in the BPA call, the Contractor shall provide at least 48 hours’ notice before beginning grading work.

Snow plowing and wing plowing will be ordered based on weather, drifting, road conditions, operational requirements, and available funding. The Government is not establishing an automatic snowfall-depth trigger under this BPA.

Unless a different response time is specified in the BPA call, snow plowing or wing plowing shall be completed within 24 hours after the Contractor receives the authorized call.

The Contractor shall promptly notify the Refuge representative of any condition that may delay performance, including equipment failure, unsafe weather, blocked access, downed trees, washouts, or other road hazards.

3.6 Environmental Protection

The Contractor shall comply with all applicable Federal, State, and local environmental laws and requirements.

The Contractor shall:

- Prevent releases of fuel, oil, hydraulic fluid, salt, or other materials;

- Immediately report spills or releases to the Refuge representative

- Avoid unnecessary disturbance of vegetation, wetlands, waterways, and wildlife habitat;

- Remain within established roads, parking lots, shoulders, and designated work areas;

and

- Remove all Contractor-generated waste and debris from Refuge property.

4. ESTIMATED ANNUAL QUANTITES

The following quantities are estimates based on the Refuge’s anticipated needs. They are not guaranteed minimums or maximums and do not obligate the Government to issue any BPA calls.

Service Item Estimated Annual Quantity

A B C D E F G H

Description

Grade primary road route Grade secondary road route Plow primary snow-removal route Plow secondary snow-removal route Wing plow primary snow-removal route Wing plow secondary snow-removal route Salt and/or sand application at HQ Salt and/or sand application at shop

6 occurrences 2 occurrences 12 occurrences 1 occurrence 2 occurrences 1 occurrence

Actual usage may vary due to snowfall, drifting, road conditions, operational requirements, staffing, available funding, and other Government needs.

5. INSPECTION AND ACCEPTANCE

2 occurrences 2 occurrences

5.1 Inspection

Services are subject to inspection by a designated Government representative. Inspection may occur during or after performance.

5.2 Deficient Performance

If the Government determines that the services do not comply with the BPA call or this SOW, the Contractor shall, when directed, correct or reperform the deficient work within the timeframe established by the Government and at no additional cost.

5.3 Acceptance

Acceptance will occur after the Government verifies that the ordered service has been satisfactorily completed. Inspection, technical direction, or acknowledgment by Refuge personnel does not constitute acceptance of work outside the scope of an authorized BPA call.

6. PAYMENT

Payment will be made only for services authorized under a BPA call and satisfactorily performed and accepted by the Government.

The established unit price for each service item shall include all labor, supervision, equipment, vehicles, transportation, mobilization, fuel, permits, overhead, profit, and other costs necessary to complete the service.

Unit prices for snow-plowing items shall also include the salt and/or sand required when application is directed in connection with that service item

7. BLANKET PURCHASE AGREEMENT (BPA) SERVICE ITEMS

Grade the following areas, as identified on Map A:

A. Grade the Wildlife Drive from Hwy 65 to the seasonal road closure gate located southwest of Mandy Lake, Mandy Lake access road loop, and Rice Lake Dam access road, as marked on the attached map

• Approximate total distance: 19,700 ft / 3.7 miles

Grade the following areas, as identified on Map B:

B. Grade the Wildlife Drive west of the seasonal road closure gate and the section of North Bog Rd between the Wildlife Drive and Rice River Dam, as marked on the attached map

• Approximate total distance: 46,800 ft / 8.9 miles

Plow the following areas, as identified on Map C:

C. Snow plow the Refuge Headquarters parking lot, Maintenance Shop parking lot, maintenance site access road between the Sign Shop and the Pole Shed, Wildlife Drive from Hwy 65 to the seasonal road closure gate located southwest of Mandy Lake, Mandy Lake access road loop, and Rice Lake Dam access road as marked on the attached map

• Approximate total distance: 24,050 ft / 4.6 miles

Plow the following areas, as identified on Map D:

D. Snow plow the Wildlife Drive west of the seasonal road closure gate and the North

Bog Rd between the Wildlife Drive and Rice River Dam, as marked on the attached map

• Approximate total distance: 46,800 ft / 8.9 miles

Wing plow the following areas, as identified on Map E:

E. Wing plow snow from the Refuge HQ parking lot, Maintenance Shop access road, Maintenance Shop parking lot, maintenance site access road between the Sign Shop and the Pole Shed, Wildlife Drive from Hwy 65 to the seasonal road closure gate located southwest of Mandy Lake, Mandy Lake access road loop, and the Rice Lake Dam access road, as marked on the attached map

• Approximate total distance: 24,500 ft / 4.64 miles

Wing plow the following areas, as identified on Map F:

F. Wing plow snow from the Wildlife Drive west of the seasonal road closure gate and

North Bog Rd between the Wildlife Drive and Rice River Dam, as marked on the attached map

• Approximate total distance: 46,800 ft / 8.9 miles

Salt and/or sand the following areas, as identified on Map G:

G: Salt and/or sand the headquarters parking lot as marked on the attached map Approximately 700 square feet

Salt and/or sand the following areas, as identified on Map H:

H: Salt and/or sand the maintenance shop area as marked on the attached map Approximately 1,150 square feet

BPA Call “A” Map

Distance estimate: 19,700 ft or 3.7 miles

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BPA Call “B” Map

Distance Estimate:

46,800 ft or

8.9 miles

BPA Call “C” Map

Distance Estimate: 24,050 ft or 4.6 miles

T-.sk IClmtJerty orsh Wildlife

Monogemenc Area, Main

Unit

BPA Call “D” Map

Distance Estimate: 46,800 ft or 8.9 miles

74sk OrA K1moer1y arsh Wildlife

Management Area, Main

Unit

BPA Call “E” Map

Distance Estimate: 24,500 ft or 4.6 miles

Tuk CH K1m1Jer1y orsh 'ildlife

Managemen· Area, Main

Unit

BPA Call “F” Map

Distance Estimate: 46,800 ft or 8.9 miles

BPA Call "G" Map:

Salt and/or sand application at Headquarters parking lot: approximately 700 square feet

BPA Call "H" Map: Salt and/or and sand application at Maintenance shop area: approximately 1,150 square feet