A04_SOW_v5_Lookingglass_FH_Egg_Incubation_Room_11_8_2024_1.pdf

U.S. Fish & Wildlife Service

Lookingglass FH – Egg Incubation Room Page 1 of 9

STATEMENT OF WORK

Egg Incubation Room Expansion Lookingglass FH, OR September 20, 2024

1. GENERAL

The U.S. Fish & Wildlife Service is soliciting a design-build contract to design and construct an additional room to the main hatchery building for Lookingglass National Fish Hatchery. This additional room will serve as the hatcheries egg incubation room. It will increase the hatcheries egg incubation count by 10-15% and consolidate the egg incubation equipment into one room, increasing safety, efficiency, and productivity.

2. SCOPE

Provide design and construction services for the additional room. The work will include all site development and associated earthwork, decommissioning of existing hatchery equipment, connection of utilities to existing, foundation modifications, installation of new exterior walls, floor and roof over the new addition, and installation of plumbing, electrical, and mechanical equipment. The contractor is responsible for hosting all meeting on Microsoft Teams, providing a meeting agenda at least 24 hours in advance, and providing meeting notes within 24 hours of the meeting conclusion. The contractor is responsible for securing third party inspections and testing when necessary. This includes, but is not limited to, compaction, rebar, concrete, structural inspections, roofing, plumbing, electrical, etc.

Task 1: Site Investigation, Scoping, Data Collection, and Conceptual Layout Recommendation

Services in this category include the gathering, analysis, and documentation of data required to define the scope for project, budget/layout verification and design, and includes, but not limited to:

• Project Kickoff: After contract award and the Notice to Proceed has been issued, the Design-Build Team key personnel will meet with FWS and Key stakeholders to discuss and resolve any remaining questions and issues generated from the proposal package. This is anticipated to be a virtual meeting over Microsoft Teams.

• Project identification, including discussions of project location, history, functions, and scope.

• Determination of feasible engineering solutions/alternatives which satisfy the project goals, objectives, budget, and user requirements.

• Physical planning, including the conduct of topographic or engineering surveys including, but not limited to, utility locations and verification of as-built drawings.

• Investigate areas identified in the contract documents. Verify and investigate the existing conditions, identify deficiencies, and provide a work plan.

• Geotechnical Investigation if contractor determines a need.

• Planning to establish a project design and construction schedule.

Deliverables:

o DB Single Point-of-Contact, o List of Key Project Personnel, o List of Subcontractors, Lookingglass FH – Egg Incubation Room Page 2 of 9 o Payment Schedule, o Meeting agendas and minutes for all meetings, o Project schedule, o Engineering surveys, o Geotechnical analysis or soil investigation report, if needed, o A preliminary project design and approach, agreed upon by all stakeholders.

Task 2: Design Documents including Drawings, Specifications, and Schedule

This task includes the design and documentation of the following services: Architectural, Structural, Mechanical, Electrical, Civil, Environmental, and Sustainability. More details can be found in the Design Technical Requirements.

Upon agreement of the previous submittal where all comments have been addressed, prepare Design Development Documents consisting of scaled drawings. The Design Development Documents will further define the project including drawings and outline specifications describing the project size and character as to site utilization, and other appropriate elements incorporating the structural, architectural, mechanical, and electrical systems. Any changes in the work contained in the Design Development Documents approved by FWS will result in a Change Order.

GENERAL DESIGN REQUIREMENTS

• Lookingglass FH is an efficient hatchery with a gravity fed water distribution system and a comparatively high production rate. The current construction of the hatchery means there is little head pressure to spare in the water distribution system. This project must not decrease hatchery production, both during and after construction. It must increase current egg incubation numbers by 10-15% and maintain the current high efficiency the hatchery performs at.

• Layout – The new egg incubation room will be in the SE corner of the main hatchery building (See Attachment 2 – Hatchery Pictures and Layout). The new addition will:

o Be at least 20 ft x 50 ft, and 10 ft minimum interior height, o Be able to fit at least forty-two (42), sixteen (16) tray vertical incubators

(henceforth double stacks) The ideal configuration is three (3) double rows of seven (7) back-to-back

(See Attachment 2 – Hatchery Pictures and Layout). This is not the final configuration and can change with stakeholder concurrence.

o Allow for hatchery staff to safely operate the incubation equipment, o Allow enough space for formalin barrels, carts, and other miscellaneous equipment, o Provide two-hundred fifty-six (256) cu. ft. of storage space to store equipment and material, Ideal location is underneath walkway between freezer manned door and hatch house manned door, o Connect to adjacent cold storage and tank rooms with one (1) maned door for each room, o Allow for trucks (typically a 5500 with a fish tank or trailer) to pass on the paved road behind the proposed new addition location, o Allow for future expansions of additional stacks, o Not impede other hatchery functions.

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• Interior – The new addition will perform as the hatcheries only egg incubation room. All current equipment will either be reused (and moved into the new addition) or be decommissioned. The new addition will contain all of the following in a configuration the contractor and stakeholders determine to be the most effective:

o Head tanks, Each bank will have one (1) head tank, Size: Must be able to provide 38 gallons per stack. (See Attachment 2 –

Hatchery Pictures and Layout) Each tank will have three inputs: well water, UV treated creek water, and chilled water which flow through existing pipes in the main hatchery building,

• All (3) three water sources will be plumbed and valved into one input port into each head tank,

• New pipe material must be food grade. Acceptable materials include but are not limited to, PVC,

• New pipes must maintain current head pressure and sizing each providing approximately three hundred fifty (350) gpm, o This may be done by lowering the new room, if necessary, o Forty-two (42) double stacks (as mentioned in the previous requirement), Each stack will have a pipe from the head tank, Each stack will have well water and chilled water piped separately from the head tank, Each stack will have a formalin injection valve and tubing, All pipes into the stacks must be valved, New pipe material must be food grade. Acceptable materials include but are not limited to, PVC, Three (3) end stacks in each row will be split with separate water sources for the top half stack (upper six (6) to eight (8) trays), the bottom half stack (lower six (6) to eight (8) trays), and the drain pan to divert wastewater away from lower stack,

• It is expected that these end stacks will have less total trays in them due to the double plumbing, unless all stacks are raised to accommodate plumbing space, Drain pan for each stack must be removeable, Each single row of stacks (henceforth a bank) must have a dry erase board installed above it, Future Addition – The hatchery would like to have the ability to expand their egg incubation operations by an additional double row of stacks in the future.

• Contractor must install plumbing for an additional double stack row and cap plumbing leads off.

o Floor Drains, Install floor trench drains under each double row of stacks,

• Each trench drain must handle at least one hundred fifty (150) gpm tying into a central trench drain which will transit out of the egg incubation room, HARGROVE Christian L * ODFW This is based upon our ideal configuration. However this is only to provide base criteria of reference and we are open to other configuration styles.

HARGROVE Christian L * ODFW Unless all stacks are raised to accommodate plumbing space.

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• Drains must be piped to existing settling pond discharge pipe between raceway 1 and adult holding ponds or to the settling pond vault,

• Outside of the structure the drain line will be piped underground tying into the abatement pond line. (See Attachment 1 – As-builts)

• Each trench drain must have removeable, walkable fiberglass (or rust and chemical resistant) grating above it,

• Future Addition – Contractor must install an additional floor drain for a future double stack.

o Domestic Water, One (1) hose spigot installed per each incubation bay (the walkway between stacks), o Formalin system – The new system in the proposed egg incubation room will be modeled after the existing system in the current egg incubation area. (See Attachment 2 – Hatchery Pictures and Layout) Consists of main distribution system

• Barrel spill containment system

• Pump spill containment system

• Timer

• Pressure reducer, etc.

• Two (2) emergency shut off switches, one (1) located by hatch house manned door and one (1) by the exterior manned door,

• Potable water eyewash station, must follow OSHA code, System must be secured to structure for vibrations and movement, Must have its own fume containment system (e.g. walled off from the rest of the room), Prefer to have the ability to access and load the formalin barrels from the outside/exterior via forklift, Must have distribution lines from the main line, along each bank with each stack receiving its own flow including the half stacks,

• Each distribution line and stack flow will have its own shutoff, Must have a cleanout drain at the end of the system and be piped into the new trench drains for final flush of lines, o Egg Picker and Trough - Both items will be located within very close proximity to each other. These items must:

Have UV treated creek water, well water, and chilled water plumbed and valved into one input port/mixing chamber,

• The input port/mixing chamber will have three (3) inputs (UV treated creek water, well water, and chilled water) and two (2) outputs (egg picking trough and egg picker), Egg picker must be served off the valved output of the egg picking trough with a booster pump in the middle sustaining forty-five (45) to sixty (60) psi with auto start and stop from water flow, Walkway around both items with a minimum of thirty-six (36) inches of space.

o Exhaust fans, HARGROVE Christian L * ODFW Walkable fiberglass grating or rust and chemical resistant grating.

HARGROVE Christian L * ODFW Via Forklift

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Install exhaust fans to meet ventilation requirements of room (must include ceiling and wall exhausts),

• Ceiling exhaust must have a snow diverter built and attached upslope to prevent damage to equipment,

• Wall exhaust fan must be located above the formalin main distribution system to exhaust chemical fumes, o Overhead heaters, Must be sized for the room, with a minimum of two (2) heaters in opposite corners of the structure to prevent condensation from forming and freezing, o Walls, Finished with metal or FRP, creating a cleanable surface and protected against corrosion, o Floor, Concrete floor with gradual slope towards trench drains and minimal slope under incubation stacks to allow adequate water drainage, prevent water from accumulating under stacks, and to keep stacks level, o Electrical, 120/240 single phase electrical panel, Lights - Minimal over incubation bays with larger separate switched lights outside the bays, Exterior lights over each door, pointed down, with dusk to dawn sensors, Alarms – new alarm system in the egg incubation room will be modeled after the existing system in the current egg incubation area. The new system will be integrated into the existing system.

• Alarm panel must be tied into each incubation bank and head tank. (See Attachment 2 – Hatchery Pictures and Layout) o Incubation banks, Alarm for each bank with a flow alarm in each individually plumbed stack, one (1) float alarm in the top and bottom tray each, o Head tanks, Water level, Temperature,

• Exterior – o Ramp, An exterior ramp is within the proposed footprint of the new addition. It will need to be partially demolished and rebuilt along the side of the new addition (See Attachment 2 – Hatchery Pictures and Layout), o Doors, One maned door, Rollup door for forklift delivery of formalin barrels, with a minimum size of eight (8) ft wide x seven (7) ft tall, All doors must be free of obstructions and obstacles (e.g. snow fall, steps) and allow for unimpeded movement of egg carts, o Windows, Lookingglass FH – Egg Incubation Room Page 6 of 9

Minimized to protect egg incubation as natural light harms eggs, o Walls, Weather tight and insulated, Protected from absorbing ground moisture, o Roof, Must be standing seam metal roofing with concealed fasteners with the entire roof having a sealing modified polymer underlayment (Water and Ice Shield or similar), A fifty-year life cycle performance is required, Must be installed by manufacturer certified professionals, Must tie into the existing roof and not affect the ability for snow to flow off the existing roof, Weather tight and insulated, o Siding, Surface material must be non-combustible siding (Hardi plank, metal, cement, or similar), Weather tight and insulated,

• All structure design is to be signed and stamped by a professional engineer licensed in the State of Oregon.

Task 2.1: 35% Design Development Documents Utilize this scope of work and deliverables from the previous task as needed to develop a submittal package describing all the architectural and engineering design elements to be included in the final document package, including, but not limited to the following:

• Site plans and details, plans, exterior elevations, sections, details, engineering design drawings, design calculations, material schedules, specifications, and cover sheet.

Deliverables:

• Comments and Responses from previous phase

• Finish schedule of proposed finishes, colors, hardware, etc., contractor must submit a minimum of 3 color scheme options on a display board.

• Updated Schedule

• 35% design drawings and specifications

Task 2.2: 95% Draft Construction Documents The Construction Documents will set forth in detail the requirements for construction of the Work, and will be based upon codes, laws, or regulations enacted at the time of their preparation. When the DB submits the Construction Documents, the DB will indicate in writing (clouds and callouts) all material changes and deviations that have taken place from the Design Development Documents or the Contract Documents in existence at the time of the execution of the Contract. Any changes in the Work contained in the Construction Documents approved by FWS will result in a Change Order.

The DB will prepare 95% Draft Construction Documents consisting of drawings, specifications, and schedule updates. The DB will furnish review copies of the 95% Construction Documents to the FWS after receipt of comments concerning the 35% Construction Document submittal according to the project schedule.

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Deliverables:

• Comments and Responses from previous phase

• Updated Schedule

• 95% design drawings and specifications

Task 2.3: 100% Final Construction Documents After completing the response to the FWS 95% review comments, the DB will prepare Final Construction Documents consisting of Final Design Drawings, Technical Specifications, Final Design Calculations, Submittal Registry, and Schedule of Values.

Deliverables:

• Comments and Responses from previous phase

• Updated Schedule

• 100% stamped design drawings, specifications, and calculations

• Submittal Register that includes a minimum listing of required submittals during construction,

• Final Drawings in AutoCAD format with associated plot files

• Final Schedule of Values

• Any and all survey data collected

Task 3: Construction

Work generally consists of installing new exterior walls, installing a new roof, connecting existing utilities to the new room, and several other architectural, structural, architectural, mechanical, and electrical scope items as identified in the contract documents.

• The proposed project site has existing utilities in the proposed work area. The contractor will connect the new addition to the existing utilities, which include electrical connection points, sewer, water connection points, and a VOIP phone connection.

• Contractor will be responsible for locating and making all utility connections to the structure(s). Install all utilities underground to the additional room in accordance with applicable federal, state, and county building codes. Unless specified otherwise.

• Contractor is responsible for verifying all utility connection points and coordinating with service providers to complete all required connections.

• Contractor is responsible to install government supplied existing and new appliances.

Contractor to confirm sizes and provide utility connections.

• Contractor to decommission unused equipment, recycle all unwanted equipment, and prepare for storage all equipment the hatchery will retain.

• Contractor to maintain integrity of existing facilities during and after construction.

Deliverables:

• As-Built Drawings

• As-Built Drawings in AutoCAD format with associated plot files (website)

• Final Product Operations and Maintenance Manuals (O&M)

• Completed construction in accordance with the approved performance-based

Lookingglass FH – Egg Incubation Room Page 8 of 9 design documents.

• Closeout Items

Task 4 (Option 1): Design and Construct Cover Over Exterior Ramp

This task is for the design and construction of a roof cover over the existing exterior ramp on the southern section of the building (See Attachment 2 – Hatchery Pictures and Layout). This is the same ramp that will be partially demolished and rebuilt (as described in the design requirements). The new cover must:

• Cover the entire ramp to allow for safe transfer of carts with eggs on them from the new egg incubation room to the main hatchery building,

• Be standing seam metal roofing with concealed fasteners with the entire roof having a sealing modified polymer underlayment (Water and Ice Shield or similar),

• Have a fifty-year life cycle performance,

• Installed by manufacturer certified professionals,

• Tie into the existing roof and not affect the ability for snow to flow off the existing roof,

• All structure design to be signed and stamped by a professional engineer licensed in the

State of Oregon.

3. PLACE, DELIVERY, AND PERIOD OF PERFORMANCE

All construction related work is located at Lookingglass FH, 76657 Lookingglass Rd, Elgin, OR 97827.

This project must be fully completed 500 days from Notice to Proceed (NTP). Estimated end date by May 15, 2026.

4. INSPECTION AND ACCEPTANCE

The work will also be done in accordance with all applicable federal, state, and local codes including the most current edition of the IBC, National Electrical Code (NEC), NFPA 101 Life Safety Code, ADA/ ABA, and any other applicable disciplines of the International Code Council, as well as with accepted general industry standards.

The work will be accepted when all the work is completed as described here within and in accordance with any contract documents. Work will be inspected to assure compliance with the contract documents, but quality control and adherence to all contract requirements is the responsibility of the contractor, as further described in CFR 52.246-12, “Inspection of Construction”.

5. GOVERNMENT FURNISHED MATERIALS

USFWS will make available any historical related documents, which may be in their possession.

The Contractor will furnish all temporary facilities and utilities needed including: heat, light, power, water, telephone, sanitary facilities, job offices, material handling equipment, temporary construction aids, and layout areas. If suitable USFWS water, electric, or other utility is present at the site, it may be used for construction purposes at no cost, only if it does not adversely affect the operations of the station and field station agrees to permit use. The Contractor must provide and remove any temporary connections required.

USFWS will provide the following government furnished, contractor installed items:

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ATTACHMENT # DESCRIPTION

1 Stacks

2 Egg Picker and Egg Trough

USFWS will provide the following documents:

ATTACHMENT # DESCRIPTION

1 Hatchery As-Builts

2 Hatchery Pictures and Conceptual Layout

3 DB General Engineering and Construction Requirements

6. AVAILABILITY

Unless approved by the Hatchery Manager, the workweek is Monday through Friday, from 7:30 a.m.

until 4:30 p.m., except federal and state of Oregon holidays. Work will be performed during these hours unless prearranged with the Hatchery.

Contractor must notify the COR a minimum of seven (7) days prior to arrival on-site and/or needing access to any of the buildings.

7. TECHNICAL COORDINATORS

Nathan Paulson, PE Project Manager, COR U.S. Fish and Wildlife Service Phone Number: 971-421-8559 Email: Nathan_Paulson@fws.gov

STATEMENT OF WORK