A04_SOW_UPDATED_ISLANDS.pdf

Base Bid/Option 1 Bid Schedule Labor Materials TOTAL

1 Removal and disposal of old system (heat pump)

2 Installation of new system (heat pump)

Subtotal for ALL Services

Contractor's OH&P

Total

USFWS, Bandon Marsh NWR, Bunkhouse HVAC system replacement

Statement of Work Oregon Coast Complex Headquarters HVAC Replacement

U.S. Fish and Wildlife Service

1. GENERAL

This project is for the removal and replacement of the existing bunkhouse Heat Pump with Heat Recovery System at the Newport Headquarters of the Oregon Coast National Wildlife Refuge Complex and the Ecological Services Oregon Coastal Division in Newport, OR. The U.S. Fish and Wildlife Service owns and operates the facility located at 2125 SE Marine Science Drive, Newport, OR 97365. The Headquarters office building is a critical facility to the operations of the refuge and ecological services. The facility provides office space for 10 U.S. Fish and Wildlife Service staff, interns and visiting researchers, enabling them to conduct work in direct support of refuge goals and objectives. Maintaining the Heat Pump in the facility is critical for the comfort of office occupants and for the long-term maintenance of the building. The current Heat Pump installed in 2012, has been diagnosed with a broken coil in an air handler that currently uses refrigerant no longer allowed in the state of Oregon.

The air handler and inside components are functional, but the outdoor system is not providing heat to the facility. Replacement of the outdoor components of the system is required to bring heat back to the facility. This project includes removal and disposal of the existing Heat Pump, installation of a new Heat Pump, all necessary materials, and labor.

2. SCOPE OF WORK

A. Full removal of the existing Mitsubishi heat pump.

B. Supply and install a replacement Mitsubishi City Multi VRF model # PURY-EP240SNU-A1

20-ton outdoor heat pumps. This new heat pump will match the existing indoor components of the system including air handlers and thermostats. This 8,731 square foot facility requires a replacement unit capable of providing both heating and air conditioning for the facility.

Installation of the unit should be in the same footprint as the existing unit on the concrete pad west of the building.

C. Supply and install a new Mitsubishi CMY-R200NCBK twinning kit to connect the heat pumps to operate as one system.

D. Contractor shall provide reconnection between the existing copper refrigerant lines and control wires between the air handlers and the new outdoor heat pump including system vacuum, pressure testing, and system purpose with nitrogen.

E. The new unit shall be fully operational, programmed, and running at the completion of the project. Unit installation, and all electrical upgrades are required to ensure code compliance in accordance with the latest National Electrical Codes. Due to the proximity of coastal salt environment, contractor shall provide corrosion protection and rust resistant components.

F. The heat pump and all components shall be installed by licensed professionals and comply with applicable Federal, State, and local codes and standards. Selected unit shall have a local authorized service provider. The contractor shall provide a list of contact info for manufacturer certified service providers within 2 hours or 100 miles of the refuge by road. Future warranty and service work must be provided within 72 hours of notification of the problem.

G. Contractor shall balance the unit to ensure there is enough airflow to each room, adjust dampers and fan speed as needed.

H. Contractor shall apply and complete any/all energy rebates for the proposed unit.

I. Contractor shall provide USFWS site manager with demonstration and training on how to operate and maintain the new unit.

J. The facility maybe occupied during all phases of the project so the contractor’s construction plan shall be limited on the number of days the units can be in-operable. Contractor shall be allowed to work weekend days and other hours with prior coordination to complete the installation if it minimizes unit downtime for building occupants.

K. Old equipment and debris from the installation must be disposed of legally by the contractor.

Verification of legal disposal is required (ie. Dump tickets or waste manifest).

3. PERIOD OF PERFORMANCE

Work shall be initiated within 10 days of the receipt of Notice to Proceed and work must be completed within 30 days of mobilization.

4. DELIVERABLES

A. Removal and disposal of existing Heat pump B. Installation of new Heat pump units and associated components C. Unit shall be professionally labeled to include disconnects D. Daily reports to Project Leader (completed on days during active construction) E. Submittals for unit components (PDF format) F. Electronic set of drawings (PDF format) G. Copy of O&M manuals specific to the units installed (PDF format) H. Copy of letter stating all components were installed in accordance with applicable codes, standards, and design. (PDF format) I. Copy of all warranties (PDF format) J. Onsite unit training to Project Leader

5. INSPECTION AND ACCEPTANCE

The work shall be done in accordance with all applicable federal, state and local codes and manufacturer’s warranty requirements for this type of work. The work shall be accepted when all the work is completed as described here within and in accordance with any contract documents. Work will be inspected to assure compliance with the contract documents, but quality control and adherence to all contract requirements is the responsibility of the contractor, as further described in CFR 52.246- 12, “Inspection of Construction”.

Review and approval of all construction activities by Oregon Coast National Wildlife Refuge Complex, Project Leader is required for completion. No ground disturbing activities will be permitted as part of this project and there are no Cultural Resource Section 106 requirements.

6. GOVERNMENT FURNISHED EQUIPMENT

Reuse existing materials when possible. Make repairs to these items if needed and return them to good and safe condition as part of this scope of work.

USFWS will make available any historical related documents, which may be in their possession. If suitable USFWS water, electric, or other utility is present at the site, it may be used for construction purposes at no cost, only if it does not adversely affect the operations of the station and field station agrees to permit use. The Contractor shall provide and remove any temporary connections required.

7. PROJECT LOCATION and AVAILABILITY:

Project is located at U.S. Fish & Wildlife Service Oregon Coast National Wildlife Refuge Complex headquarters facility on the Hatfield Marine Science Center Campus, 2127 SE Marine Science Drive, Newport, OR 97365. Conduct work Monday through Friday during daylight hours and favorable weather/field conditions upon proper notification to the Project Leader and USFWS staff availability.

Work is not permitted on federal holidays or on other days without prior consent of the Project Leader. Additional hours outside normal work hours may be requested in writing and are subject to approval by the Project Leader and the Contracting Officer. Contractor shall notify the Contracting Officer’s Representative a minimum of seven (7) days prior to arrival on-site and/or needing access to any of the buildings.

Staging Area will be provided upon request (approved by Project Leader). A PRE-BID MEETING shall be held on on-site prior to bid closing date. It is strongly encouraged that all prospective bidders attend.

8. TECHNICAL COORDINATOR

Kate Iaquinto, Project Leader US Fish and Wildlife Service Oregon Coast National Wildlife Refuge Complex 2127 SE Marine Science Drive Newport, OR 97411 Mobile: (541) 270-3191 Email: Kate_Iaquinto@fws.gov

All inquiries requesting information should be in writing via e-mail to the CO.

9. Contracting Officer Tiffannie Pannell Office Phone: 703-468-8281 Email: tiffannie_pannell@ios.doi.gov

10. LIST OF ATTACHMENTS-Bid Sheet