A04_SOW_UPDATED.pdf

Piedmont NWR – Pippins Lake Comfort Station Stabilization 1 of 11 2/20/2025

STATEMENT OF-WORK

FOR

Pippins Lake Comfort Station Stabilization (Asset No. 10055713)

At The Piedmont National Wildlife Refuge

Hillsboro, Georgia - Southeast Region

Revised 2/20/2025

1. GENERAL

a. The Pippins Lake Comfort Station (Asset # 10055713/see photos 1 & 2) located at the Piedmont National Wildlife Refuge (718 Round Oak Juliette Road, Hillsboro, Georgia 31038) provides restroom and shower facilities at the Pippins Lake Campground. In 2021, the building appeared to have settled or shifted because the door bolt and bolt receiver were not in alignment. In 2022, one of the four exterior shower doors (photo no. 3) could not be opened due to settlement of the floor slab below the surface of the sidewalk (photo no. 4). In July 2024, Refuge staff observed that the shower section of the building had sunk substantially. At present, three of the four exterior shower doors cannot be opened. See section 4, “Specific Project Requirements” for further information.

b. The Point of Contact (POC) for the Refuge is Carolyn Johnson. She can be reached at 478-986-5441. Her email address is: carolyn_johnson@fws.gov

c. DEFINITIONS

i. Construction is defined as, but not limited to, constructing (giving form by combining the parts), altering, repairing, adding to, subtracting from, improving, restoring, moving, wrecking or demolishing any building, highway, road, excavation or other structure, project, or improvement attached to real estate.

ii. Contracting Officer (CO) is defined as a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the United States of America.

The term includes certain authorized representatives of the Contracting Officer such as the Construction Specialist (CS), Contracting Officer's Representative (COR), Construction Representative (CR) and Site

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Representative (SR) acting within the limits of their authority as delegated by the Contracting Officer.

iii. Day or Days shall mean calendar days unless otherwise specifically noted.

iv. “Service” or “FWS” means United States Department of Interior, Fish and Wildlife Service, Region 4 (Southeast Region).

v. Government may also be referred to as the Owner, Contracting Officer, Contracting Officer's Representative, the Service, or Fish and Wildlife Service (FWS).

vi. Local Authority Having Jurisdiction: Duly adopted local code authority, agency, or serving utility governing or serving the location of the project.

vii. Notice to Proceed (NTP): There will be one NTP for this project issued by the Contracting Officer (CO) to initiate the construction phase. The NTP will identify any qualifications, limitations, or exceptions to the work .

viii. Open Book Accounting is the right of the government to have f ree and open access to financial and accounting documents that the Contractor has associated with the project being designed and constructed.

ix. Schedule is a chronological layout of the work to be performed prepared using commercially available scheduling software.

x. Subcontractor is any person or entity retained by Contractor as an independent contractor to perform a portion of the Work and shall include material, labor and suppliers.

xi. Sub-Subcontractor is any person or entity retained by a Subcontractor as an independent contractor to perform any portion of a Subcontractor's Work and shall include material, labor and suppliers.

xii. Work is comprised of all permitting, construction and other services required by the Contract Documents, including procuring and furnishing all materials, equipment, services and labor reasonably inferable from the Contract Documents.

2. CONSTRUCTION SERVICES

a. GENERAL

i. Following the Issuance of the Construction NTP, the contractor shall provide the following items to the COR at the Preconstruction Meeting for approval and amendment into the contract file.

1. A project schedule reflective of the critical path and other phases of the work.

2. A schedule of the planned A/E site visits. Design Consultants shall periodically, and at appropriate times, visit the site to inspect the construction. They shall prepare a site visit report for each visit and shall submit the reports to the COR within 5 calendar days after the visit. The reports shall include comments about overall quality and accuracy of the construction. The reports shall also note all deficiencies observed.

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ii. Possess and maintain, for the duration of this project, a state license as a general contractor in the State the project is located .

iii. Provide supervision, labor, materials, equipment, tools, construction equipment and machinery, inspection, testing, start-up, water, heat, utilities, transportation, and other facilities and services necessary for proper execution and completion of the Work, whether temporary or permanent and whether or not incorporated or to be incorporated in the Work.

iv. Have at least one qualified supervisor capable of reading, writing, and conversing f luently in the English language on the job site during working hours.

v. Perform all construction activities efficiently and with the requisite expertise, skill, and competence to satisfy the requirements of the Contract Documents. At all times exercise complete and exclusive control over the means, methods, sequences, and techniques of construction.

vi. Utilize Subcontractors who are duly licensed and qualified to perform the Work consistent with the Contract Documents. Government may reasonably object to Contractor's selection of any Subcontractor.

vii. Contractor is responsible for quality control of its own work and work performed by its subcontractors and their sub-subcontractors. Provide and pay for the services of an independent construction materials testing laboratory accredited by an acceptable laboratory accreditation authority.

Laboratory shall sample and test materials and perform required special inspections. Laboratory shall be authorized to perform work in the state where project is located. Government may reasonably object to Contractor's selection of laboratory.

viii. Assume responsibility for the proper performance of the Work of Subcontractors and all acts and omissions in connection with such performance. Nothing in the Contract Documents is intended or deemed to create any legal or contractual relationship between Government and any Subcontractor or Sub Subcontractor.

ix. Coordinate the activities of all Subcontractors. If Government performs other work on the Project or at the Site with separate contractors under Government's control, Contractor agrees to reasonably cooperate and coordinate its activities with those of such separate contractors so that the Project can be completed in an orderly and coordinated manner without unreasonable disruption.

x. Minimize creation of construction, deconstruction, and demolition waste.

Minimize factors that contribute to waste such as over-packaging, improper storage, ordering error, poor planning, breakage, mishandling, and contamination. Dispose of all materials not salvaged, reused, or recycled legally, off -site, in licensed disposal facilities.

xi. During normal working hours throughout the duration of the contract, Contractor shall promptly furnish information and provide reasonable facilities and access for obtaining information respecting: the character of the materials, condition of the work-in-progress, number of workers employed, their pay rate, time worked, inspection reports and test results from sampling and testing laboratories, and similar information.

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xii. Government buildings and other facilities are not available for storage of Contractor's materials, equipment, and tools except for designated staging areas. Government owned equipment is not available for Contractor's use to accomplish any Work.

xiii. Housing for workers and campsites are not available on site.

xiv. Furnish all temporary facilities and utilities needed including heat, light, power, water, telephone, sanitary facilities, job offices, material handling equipment, temporary construction aids, and storage enclosures. The Contractor is responsible for all temporary connections and disconnections. Government furnished electricity is not available for Contractor’s use.

b. COMMUNICATION

1. RFI Process: The Contractor shall utilize the following protocol:

a. Utilize a RFI Form: All supplemental information and answers to questions shall be documented on Request for Information (RFI) forms. The Contractor may use any format they choose for the Request for Information form, but all shall be identified with the words “Request for Information” at the top of the form along with the Government Contract Number, Project Location, Project Title, and the Contractor’s Name.

b. Numbering: RFI’s shall be sequentially numbered, logged and filed and shall be part of the Closeout Documents submitted to the Government.

c. FWS Concurrence: As RFI’s are generated and answered, submit copies to the Refuge for review within 2 business days for concurrence via email/pdf format. A non-response from the Refuge within 4 days of receipt of the RFI will signify concurrence with the RFI answer. If the RFI is sent on a Friday, then Saturday and Sunday do not count as business days.

d. RFI Files Onsite: The Site Superintendent shall maintain a file of RFI changes. This RFI file shall be subject to inspection by the FWS without advance notice.

2. Submittals: The Contractor shall utilize the following protocol:

a. Utilize a Submittal Register: Develop a submittal register and update this Register as submittals are logged and processed.

b. Numbering: Submittals shall be sequentially numbered.

A completed submittal register shall be submitted with the Project Closeout Documents.

c. FWS Concurrence: Provide the Refuge with (1) copy of the approved submittal.

d. Site Responsibility: The Contractor’s Site Superintendent shall maintain a file of approved submittals for reference

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3. Note: Any delays resulting from FWS questions/stoppages due to a lack of, or inordinately lengthy or unnecessary delays in, the f low of information from the Contractor to the Service for a period more than 21 days, will not give rise to claims for monetary consideration under the contract, including but not limited to requests for equitable adjustments, constructive changes, and other claims for compensation.

4. Contact Information:

Deputy Refuge Manager:

Carolyn Johnson

Phone: 478 986-5441

Email: carolyn_johnson@fws.gov

Contracting Officer:

Tiffannie Pannell

Phone: 703-468-8281

Email: tiffannie_pannell@fws.gov

c. PAYMENT PROCEDURES

i. Payment: Payment will be made monthly for approved work performed in accordance with the contract requirements under the items listed in the Schedule of Items and based on the approved Schedule of Values.

1. Note: Undocumented changes which did not follow the RFI process outlined above may be subject to delayed or non-payment.

ii. Schedule of Values: Prepare a Schedule of Values in the format of the American Institute of Architects (AIA) form number G702/703 Application and Certificate for Payment (or approved equivalent format). Submit a detailed Schedule of Values no less than 7 calendar days prior to the start of on-site construction work.

1. Payment Request Data: In addition to data required by the Contracting Officer: (1) Format the Schedule of Values to match the Schedule of Items and show sufficient additional detail to allow accurate calculation of monthly progress payments; and (2) Submit updated construction schedule identifying actual work complete.

mailto:carolyn_johnson@fws.gov mailto:tiffannie_pannell@fws.gov

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2. Pay applications shall be submitted through the IPP.GOV system.

d. PROJECT SAFETY

i. The Contractor shall always have the ultimate responsibility for safety on the project site, from issuance of the Notice to Proceed until final completion and acceptance of the project by the Refuge. Ensure that all onsite activities, equipment, and facilities constructed by the Contractor, subcontractor, or supplier conform fully to the standards of the Department of Labor, Occupational Safety and Health Administration (OSHA) 29 CFR 1926 and 1910; and DOI and FWS policies. In addition, the Contractor shall adhere to all current Federal, State and local safety requirements. In the event where any safety standard referenced herein conflicts with another, the more stringent shall govern.

ii. Initiate and maintain, throughout the performance of this contract, an effective safety and health program that provides adequate policies, procedures, and practices to protect employees from, and allow them to recognize, job-related safety and health hazards. The program shall include provisions for the identification, evaluation, prevention and control of general work site hazards, specific job hazards, and potential hazards that may arise from foreseeable construction methods and conditions.

Each employee (Contractor and subcontractors) must be instructed in the recognition and avoidance of unsafe conditions and the regulations applicable to the work environment.

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iii. Provide barricades and warning devices as necessary to safeguard the public, workers, and government personnel. Where project work affects public roads, provide signage in accordance with the current edition of the Manual on Uniform Traffic Control Devices (MUTCD) as published by the US Department of Transportation, Federal Highway Administration.

iv. Rollover Protection and Seat Belts: In addition to the Safety and Health requirements of clause Federal Acquisition Regulation (FAR) 52.236-13 of Part 2, Section I of this Contract, rollover protection and seat belts required by 29CFR 1926 (OSHA) shall be extended to include equipment regardless of the year of manufacture.

e. Protections:

i. Comply with all applicable federal, state, and local environmental laws and regulations. This condition applies to, but is not limited to, laws and regulations governing noise levels, air and water quality standards, erosion control, surface runoff, and cultural resources.

ii. Provide erosion control methods (such as watering dry soils) and appurtenances (such as silt fence) as necessary to prevent wind -borne dust and water-borne silt from leaving the immediate work area.

iii. Immediately stop work if paleontological, archaeological or historical remains (including burials or skeletal material) are encountered, immediately stop the work and notify the Construction Representative, COR, or Contracting Officer. The Contracting Officer will notify the Regional Archaeologist, so the provisions of 36 CFR 800.7 (Resource Discovered During Construction) and other relevant laws are followed.

Work will cease in the immediate vicinity until permitted to resume by written order from the Contracting Officer. Work in other areas may proceed as approved by the Contracting Officer.

iv. Protect adjacent vegetation, property, structures, and improvements from damage.

v. Heavy equipment operated on FWS roads and parking areas shall comply with highway-legal load limits unless explicitly approved otherwise. Prior to operations, the contractor and contracting officer will document condition of roads and parking. The contractor is responsible for repairs of damage to roads and parking caused by their own action

f. Closeout Procedures

i. Maintenance Materials: Deliver maintenance materials to Station Manager, coordinate location of storage. (Provide consumable items in such quantities as needed for the first year of operation.)

ii. Final Inspection: Submit a request in writing to the CO requesting the Final Inspection. Notify the COR at least 10 calendar days prior to the anticipated date of completion of all work. The COR will proceed with Final Inspection as promptly as practicable. The time required for such Final Inspection and for making any corrections as a result thereof shall be included in the contract performance time. The Contractor representative responsible for the work shall be present at the Final Inspection and shall submit a preliminary list of unfinished work prior to Final Inspection.

g. Closeout Documents

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i. Submit fully executed manufacturer's standard material, product, and equipment warranties.

ii. After completion of the work and prior to final payment, submit a Release of Claims (Form DI-137 provided by the Contracting Officer), properly executed by the Contractor, releasing claims against the United States arising out of this contract, other than claims specifically excepted from the operation of the release.

3. GOVERNMENT RESPONSIBILITIES

a. DUTY TO COOPERATE:

i. Government will, throughout the performance of the Work, cooperate with Contractor and perform its responsibilities, obligations, and services in a timely manner to facilitate Contractor's timely and efficient performance of the Work and to not delay or interfere with Contractor's performance of its obligations under the Contract Documents.

ii. Government will provide timely reviews and approvals of interim design submissions and Construction Documents consistent with the turnaround times set forth in Contractor's approved schedule.

b. Separate Contractors: Government is responsible for all work performed at the Site by separate contractors, if any, under their control. Government will contractually require its separate contractors to cooperate with each other.

4. SPECIFIC PROJECT REQUIREMENTS

a. Project Work site is accessible from existing roads. Roads, parking lots, and walkways subject to interf erence by the work shall be kept open in a manner that provides f or safe public use.

b. The existing building is constructed of precast concrete, surrounded by a three-f oot-wide sidewalk. The building measures 24 feet wide by 33 feet long (792 square f eet). Once the slab stabilization is completed, the Ref uge will reseal the exterior joints in the roof and walls.

c. Note: The following items (d - g) describe a slab push pier solution.

d. Install eight piers in the rear shower section of the building to prevent any f further settlement. Piers will be driven through openings cored out of the existing concrete slab at appropriate spacing. Contractor shall take special precaution to avoid damage to existing plumbing lines.

e. Piers shall be driven sufficient depth to reach dense soil to support slab.

f. Piers will be connected to the underside of slab with steel brackets. Slab will then be lif ted to match elevation of adjacent slab.

g. Core voids will be filled with epoxy and covered with concrete. New concrete shall be sealed and painted.

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h. Work must be conducted during Refuge normal business hours, Monday through Friday 8AM to 5PM (Refuge is closed for all federal holidays.) No work can be conducted during Refuge deer or turkey hunt dates when campground is in use.

Hunt dates will be provided. Contractor shall coordinate workdays with Refuge POC at least two weeks in advance.

Photo No. 1 – Aerial View

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Photo No. 2 – Comfort Station Exterior View

Photo No. 3 – Shower Access (Four doors)

Photo No. 4 – Closeup of Settlement

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END OF STATEMENT OF WORK