A04_SOW_updated_5_24_24_Necedah(EntranceBases).pdf

Statement of Work

Necedah Entrance Sign Bases

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide entrance sign bases for 8’x4’ and

4’x2’ blue entrance signs and footers.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the production of entrance sign bases as defined in this Statement of Work. The contractor shall perform to the standards in this contract.

1.2 Background: The USFWS – Necedah National Wildlife Refuge requests design and cost proposal for facility identification sign frame structure kits used to retain identification sign panels. Installation will be completed by Refuge personnel.

1.3 Objectives: Vendor shall create frames according to the details in this document on size and materials.

The government will award a firm-fixed contract.

1.4 Scope: Create appropriate entrance sign bases. Services include production and shipping. The contractor shall accomplish production and shipping of all the following items:

• (3) Entrance Bases (8’x4’): (64’ HGL) o Direct embedment o No footers o 1-sided o Appropriate, hardware, connectors and stabilizers, Galvanized Steel Splines and

Hardware, Foam Retention Gasket, HDPE Stabilizer Panels, Stainless Steel Screws.

• (4) Entrance Bases (8’x4’): (52’ HGL) o Direct embedment o No footers o 1-sided o Appropriate, hardware, connectors and stabilizers, Galvanized Steel Splines and

Hardware, Foam Retention Gasket, HDPE Stabilizer Panels, Stainless Steel Screws.

• (3) Entrance Bases (4’x2’): (64’ HGL) o Direct embedment o No footers o 1-sided o Appropriate, hardware, connectors and stabilizers, Galvanized Steel Splines and

Hardware, Foam Retention Gasket, HDPE Stabilizer Panels, Stainless Steel Screws.

• (2) Entrance Bases (4’x2’): (52’ HGL) o Direct embedment o No footers o 1-sided o Appropriate, hardware, connectors and stabilizers, Galvanized Steel Splines and

Hardware, Foam Retention Gasket, HDPE Stabilizer Panels, Stainless Steel Screws.

• (1) Entrance Bases (4’x2’): (40’ HGL) o Direct embedment o No footers o 1-sided o Appropriate, hardware, connectors and stabilizers, Galvanized Steel Splines and

Hardware, Foam Retention Gasket, HDPE Stabilizer Panels, Stainless Steel Screws

• (2) Entrance Bases (8’x4’): (64’ HGL) o Direct embedment o No footers o Appropriate, hardware, connectors and stabilizers, Galvanized Steel Splines and

Hardware, Foam Retention Gasket, HDPE Stabilizer Panels, Stainless Steel Screws.

• (1) Entrance Bases (8’x4’): (64’ HGL) o Direct embedment o Footers o Appropriate, hardware, connectors and stabilizers, Galvanized Steel Splines and

Hardware, Foam Retention Gasket, HDPE Stabilizer Panels, Stainless Steel Screws.

• 3” x 2” x 8” x 3/16” Black Powder Coated Aluminum L-Brackets with 3/8” x 1-1/2” Galvanized

Carriage Bolts and No. 14 x 2” Wood Screws

• (4x6) 48 x 24 x 3mm Blue Econolite Panels with Alignment Pins for 96" x 48" Panels

• (1x6) 48 x 24 x 3mm Blue Econolite Panel for 48" x 24" Panels

• Shipping and Freight to: Necedah National Wildlife Refuge, N11385 Headquarters Rd, PART 2

CONTRACTOR FURNISHED ITEMS AND SERVICES

2. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

2.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this SOW.

2.2. Materials: The Contractor shall provide

Due to site conditions (sandy soil, water levels and high winds) these sign frame material specifications are required:

• Assemblies should be made of structural materials

• No-off gassing or toxic chemical leaching (VOC free) in air or embedded materials.

• Structural materials to be UV stable

• Materials should not require routine maintenance or refinishing

• Frame material that meets or exceeds EPA certification of 95 percent reclaimed HDPE

(high density polyethylene) and structural core

• HPDE material needs to be solid color throughout

• Structure needs to be rated not to rot, rust, warp, split, check or leach chemicals in the ground

• 50 year outdoor rating

General configuration:

• Double post assembly, with signs mounted horizontally with optional footer panel below

• Assembly should arrive as a kit form with all components ready to assemble.

• Kit to include all fasteners and metal hardware: baseplates, splines, and brackets

• Metal components to have weather resistant coatings (galvanized or powder coating)

• Sign panels to fit into structural frame with and secured on all four edges

• Structure should accommodate sign panels of multiple thicknesses

Mounting:

• Designs to include two approaches to mounting. This includes baseplate mounting with engineered concrete footing and alternate mounting by direct embedment.

• Three mounting heights (options for each built to size; above grade level options (HAGL) to be: 40”, 52”, and 64” from finished grade to bottom edge of sign frame).

• Easy assembly without field fitting or augmentation

• The Contractor shall have frames with a minimal engineered structural performance of

125 mph.

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide sign designs for the entrance sign bases.

3.2 Facilities: The Government will provide designs in a Box portal with link to the vendor.

3.3 Utilities (not applicable): The Contractor shall instruct employees in utilities conservation practices.

The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: The Government will provide a jump drive only if the online Box portal for file transfer is not working.

3.5 Materials: The Government will provide links to our handbooks and appropriate policies for this project.

3.6 Recognized Holidays:

New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, Christmas Day

3.7 Hours of Operation: The contractor is responsible for conducting business, between the hours of 8 am-pm Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

3.8 Place of Performance: The work to be performed under this contract will be performed at vendors facility.

PART 4

APPLICABLE PUBLICATIONS

4. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

4.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

The sign frame be designed and manufactured using principals of sustainability. This assumes the sign frame complies with Executive Order 13693: Federal Sustainability in the Next Decade.

U.S. Fish & Wildlife Service Sign Handbook, Signage Policy and Guidance, 2019 https://www.fws.gov/sites/default/files/policy/files/USFWSSignHandbook2019.pdf