A04_SOW_RV_Structure_Ash_Meadows_NWR_Rev_2_24_23.pdf

Scope of work RV Pad Shade Cover

Supply and Install

U.S. Fish and Wildlife Service Ash Meadows National Wildlife Refuge

January 10, 2023

1.0 General information

1.1 Contractor shall provide materials and installation of two RV shade structures at Ash Meadows NWR near the visitor center and maintenance yard. The RV shade covers will be placed above an existing concrete pad. Contractors shall provide standard design details for approval before preparing and installing the structures.

1.2 Contractor's qualifications: The Contractor shall be experienced and have demonstrated positive past performance with the installation of RV shade structures. The Contractor shall demonstrate extensive knowledge, ability, and skill in installing new RV shade structures. The Contractor shall demonstrate knowledge of all relevant State and Federal laws, codes, regulations, standards, and provisions. Furthermore, Contractors shall demonstrate extensive experience applying this knowledge in projects.

1.3 Regulatory Requirements: It is the Contractor's responsibility to construct the Project in compliance with applicable requirements of Federal and State laws, codes, rules, regulations, ordinances, and standards, including but not limited to those outlined below. Contractors shall have copies available of applicable codes and regulations for ready reference.

These shall include, but are not limited to:

- State and Local Regulatory Requirements

- Federal regulatory Requirements

- FWS Policies

- Occupational Safety and Health Administration (OSHA) Standards- NFPA 101 Fire and Life Safety

Code, the latest edition

- Nevada State Building Code

- Architectural Barriers Act (ABA)

- Americans with Disabilities Act (ADA)

The most stringent laws, codes, regulations, standards, and provisions shall apply in a conflict.

2.0 Work Location and Period of Performance

2.1 Work Location:

Ash Meadows National Wildlife Refuge (AMNWR), 8471 E Spring Meadows Road Amargosa Valley, NV 89020

Approximate geographic coordinates for installation site: 36.42042°N, -116.3299°W.

2.2 Period of Performance:

Start Date: March 15, 2023 End Date: July 15, 2023

The Period of Performance for this contract is six months from the actual date of the contract award.

The above dates shown are tentative and subject to change. The actual installation duration will be, at most, a 1-month installation work window. The Contractor shall coordinate with the AMNWR Refuge Manager or Project Leader for a proposed installation work window. The final accepted installation work window will be mutually agreed to between the Contractor and USFWS AMNWR before installation.

2.3 Normal duty hours are Monday thru Friday, 7:00 a.m. to 4:00 p.m. The Contractor will provide contact information to be used in an emergency.

2.4 Non-duty hours include weeknights, weekends, and government holidays (New Year's Day, Martin

Luther King Jr's Birthday, Memorial Day, Independence Day, Labor Day, Indigenous Peoples day, Veteran's Day, Thanksgiving Day, and Christmas Day).

3.0 Definitions.

Not Used.

4.0 Background.

Ash Meadows National Wildlife Refuge (AMNWR or “the refuge”) is owned and operated by the U.S.

Fish and Wildlife Service (USFWS). The refuge is located approximately 30 miles west of Pahrump, Nevada, off of Bell Vista Road. The refuge has identified its requirements for two new RV shade structures as identified in the Project Specifications.

5.0 Scope of Work

The Contractor shall accomplish the following tasks if awarded this contract:

5.1 Base Tasks

The contractor will design and install two RV shade structures to cover existing RV pads. They will review provided specifications, conducting a site visit if necessary to confirm field conditions. They will develop, prepare, and submit a technical proposal or order form/agreement for all products and materials to be provided and installed to Refuge Manager for approval. Refuge Manager will review proposal, and approve design and options before moving forward. Upon acceptance and approval of proposal by Refuge Manager, contractor can begin ordering or sourcing materials for construction and mobilizing for installation. A final engineered and stamped plan will be submitted for review and approval prior to construction. They will work with the Refuge Manager or Project Leader to approve the installation before de-mobilization.

Design Specifications:

The shade structures should have the following specifications:

- The Contractor will ensure that all materials and installation meet building code and safety standards as outlined in section 1.3.

- The structures must withstand 70-mile-an-hour winds and intense sun exposure.

- Width: 18 feet

- Roof Length: 46 feet

- Frame Length: 45 feet

- Leg Height: 12 feet

- Sides: ½ length on one side, ¼ length on the other side

- Gauge: 12

- Roof material: metal

- Ground anchor conditions: 18 feet of bare dirt, 27 feet of concrete pad

- Roof, side color: beige

- Trim color: brown

Submittals:

One Electronic Copy of each of the following, in .pdf format, will be sent to Refuge Manager (contact information below).

- Standard design proposal and order form/agreement

- Final engineered and stamped construction design

6.0 General Requirements.

The Contractor shall provide supervision, labor, materials, tools, installation equipment, machinery, inspection, testing, start-up, water, heat, utilities, transportation, and other facilities and services necessary for proper execution and completion of the work, whether temporary or permanent and whether or not incorporated or to be incorporated in work. Existing available water and electricity on-site may be used if sufficient for project needs.

6.1 Quality Assurance:

The Contractor shall implement a Quality Assurance/Quality Control (QA/QC) Plan to verify products and services are free of errors or omissions. Use of the Contractor’s internal QA/QC plan and procedures is OK; however, they shall be adapted to the specifics of this contract.

6.2 Communications:

The Contractor shall directly communicate any related inquiries in writing or electronically to the Contracting Officer (CO) during the pre-solicitation, solicitation, and contract period of performance.

The Contractor shall direct technical-related inquiries in writing or electronically to the Contracting Officer’s Representative (COR).

6.3 Pre-Installation Site Visit:

After the issuance of the contract award, the USFWS shall arrange an initial conference call for a project kick-off meeting.

Topics to be covered during the initial conference call Project Kick-Off Meeting:

- Contracting Requirements

- Scope and Objectives

- Ambiguities and Discrepancies

- Structure Requirements

- Installation Work Window

6.4 Supervision: The Contractor shall provide a Project Manager or Project Superintendent on site at all times while work is underway. The Manager or Superintendent shall have excellent knowledge of the project work.

6.5 USFWS Operations: USFWS operations have precedence over installation activities. The Contractor shall schedule and coordinate all installation activities so as not to unduly impact ongoing facility operations.

6.6 Security: The Contractor shall effectively secure the worksite, staging, and materials storage areas.

The Government shall be held harmless from any liability resulting from the Contractor’s negligence in providing adequate security.

6.7 Installation Safety:

1. The Contractor shall be ultimately responsible for health and safety on the worksite at all times.

2. The Contractor shall ensure that all onsite activities, equipment, and facilities constructed by the

Contractor conform fully to the safety standards outlined in this SOW.

3. The Contractor shall provide barricades and warning devices, as necessary, to safeguard the public, workers, and Government personnel. Where project work affects public roads, the Contractor shall provide signage per the current edition of the Manual on Uniform Traffic http://mutcd.fhwa.dot.gov/

Control Devices (MUTCD), as published by the U.S. Department of Transportation (USDOT) Federal Highway Administration (FHWA).

4. Throughout this contract, the Contractor shall initiate and maintain an effective health and safety program that provides adequate policies, procedures, and practices to protect workers from (and allow them to recognize) job-related health and safety hazards.

5. The program shall include provisions for identifying, evaluating, preventing and controlling general work site hazards, specific job hazards, and potential hazards that may arise from foreseeable Installation methods and conditions.

6. Each contractor employee must be instructed in the recognition and avoidance of unsafe conditions and the regulations applicable to the work environment.

7. The Contractor shall adopt the USACE Safety and Occupational Health (SOH) Program as a starting point for Safety Program requirements. In the event a more stringent Safety Program exists, the more stringent Safety Program shall be applied to the Contract / Project by the Contractor.

6.9 Site Cleanup: The Contractor shall remove construction debris from the worksite daily, including debris within temporary facilities and storage areas. Before completing the work, the Contractor shall remove from the worksite any rubbish, tools, scaffolding, equipment, and materials that are not the property of the Government. Upon completion of work, the Contractor shall leave the work area in a clean, neat, and orderly condition

6.10 Material, Equipment, Transportation, Handling, and Storage:

1. Government-owned equipment will not be made available to the Contractor for use within this contract. Government buildings and other facilities are not available to store the Contractor’s materials, equipment, and tools. The Refuge Manager can assist in arranging an outside staging area.

2. The Contractor shall have a representative onsite to receive material deliveries. The Contractor shall be responsible for all material deliveries, whether their representative is onsite at the time of delivery or not.

3. The Contractor shall securely transport, handle and store materials and equipment per the manufacturer’s written instructions.

4. Contractor shall promptly remove any material(s) and equipment which are damaged or are otherwise unsuitable from the work site.

http://mutcd.fhwa.dot.gov/

6.11 Construction Waste:

1. The Contractor, wherever possible, shall divert solid waste from disposal in landfills through recycling and reusing materials to lower greenhouse gas emissions.

2. Minimize factors that contribute to waste, such as over-packaging, improper storage, ordering error, poor planning, breakage, mishandling, and contamination.

3. Any regulated quantities of hazardous materials shall be disposed of at disposal facilities specifically licensed to accept hazardous waste.

4. Dispose of any materials (not salvaged, reused, or recycled) legally off-site in licensed disposal facilities.

5. The Contractor shall actively protect the natural environment and human health by using environmentally preferable products in their activities.

7.0. GOVERNMENT-FURNISHED ITEMS

No Government Furnished Material or Government Furnished Equipment will be provided.

8.0. INSPECTION AND ACCEPTANCE.

8.1 The USFWS will determine inspection and acceptance.

8.2 The Work is subject to observation and inspection by the USFWS and other authorities with jurisdiction.

8.3 Acceptance of the work is contingent on compliance with the requirements outlined in the specifications, drawings, and other documents awarded with (or referenced by) the contract for this project.

9.0. FINAL WALK-THROUGH.

9.1 Submit a preliminary list of unfinished work and notify the USFWS at least five (5) calendar days before the anticipated date of completion of unfinished work.

9.2 The USFWS will perform the final walk-through as promptly as practicable.

9.3 The contract performance time shall include the time required for the walk-through and any corrections resulting from the walk-through.

9.4 The Contractor’s representative responsible for the work shall be present at the final walk-through.

10.0 CLOSEOUT DOCUMENTS.

10.1 Submit any requested regulatory-agency clearance documents indicating the work complies with their requirements such as finalized plumbing/gas/electrical inspections.

10.2 After completion of the work and before final payment, submit a Release of Claims (Form DI-137 provided by the Contracting Officer), properly executed by the Contractor, releasing claims against the United States arising out of this contract, other than claims specifically excepted from the operation of the release.

11.0 INVOICE AND PAYMENT.

11.1 General: Contractor shall not invoice between September 20th and October 20th due to the seasonal financial system closure.

11.2 Final Payment: Before submitting the final invoice, the Contractor shall have submitted all closeout submittals. In addition, the Contractor shall have been approved by the USFWS, stating all deficiencies have been corrected.

12.0 CONTACTS.

Ash Meadows NWR:

Mike Bower, Refuge Manager 8757 E Spring Meadows Road Amargosa Valley, NV 89020 michael_bower@fws.gov 775-277-1268 mailto:michael_bower@fws.gov